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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 1997 - 09/16 - RegularA I CITY OF ALLEN KEEP ALLEN BEAUTIFUL COMMITTEE September 16, 1997 Staff Present Jesse Ingram, Public Works (Streets) Bobby Trevino, Parks and Recreation Joe Del Ferro, Community Development Audrey Smyth, Community Development Victor Black, Economic Development Edie McMillion, Public Works Keep Allen Beautiful Board Patricia Buckley Guest Speaker Don Horton, Director of Parks and Recreation Call Meeting to Order (Agenda Item 1) With the above members present, the eighth monthly meeting of the Keep Allen Beautiful Staff Committee was called to order. Compost Facility Update (Agenda Item 1I) Jesse Ingram gave an update on the new compost facility The Grand Opening will be on October 15, 1997, at 10:00 a.m Everyone is invited to come out and have some refreshments and see how good the new facility looks. Discuss KAB Event (Texas Recycles Day) (Agenda Item III Edie handed out a work list for the Texas Recycles Day Event only two (2) people signed up. If you can work please sign up. Slogan Update (Agenda Item IV) The Keep Allen Beautiful Board has not decided on a slogan, they have picked a logo. Audrey will have an update for you on the logo. 1. YOU Do Make A Difference. Jesse Ingram 2 Allen In Action - Kathy Parkhurst 3. Allen Is Beautiful—Audrey Smyth Miscellaneous (Agenda Item V) EDon Horton, Director of Parks and Recreation spoke to the Committee about his experiences with the Keep Waco Beautiful Board (KWBB). He handed out books to each Committee Member so they might use them as a reference document. Page 2 Keep Allen Beautiful Staff Committee September 16, 1997 The KWBB has been organized since the late 1970's. They have won the Keep America Beautiful Governors Award twice (2) the award is for $125,000. The Governors Award is sponsored by Texas Department of Highways. Plano is the only other city in the state that has won it more than KWBB. The KWBB is a Stand Alone organization that is partially funded by the City of Waco. The City of Waco gives this Board $25,000 a year the money goes towards their Operating Budget. The city also furnishes an office for the Executive Director, a part-time secretary and for the telephone service. The KWBB is elected by Board members, it is not City Council appointed. They have their own By Laws and they are a 501 c3 organization. They are expected to follow the rules for a non- profit agency Originally, the City helped them. At one time "Keep Waco Beautiful" and "Keep McClennon County Clean' were one entity and then they split up into two (2) different groups with McClennon County having their own Executive Director Don gave an overview of some items of interest in his handout. Their Board has approximately thirty (30) members. They have appointed Directors and up until last year these people could not vote. Appointed Directors were representatives from the City Last year they gave them voting rights. They have about twenty (20) hard workers Their Ad Hoc Committees are listed below - 1. Arbor Day 2. Landscaping Awards (Businesses, Campuses and Residents) 3 Christmas Tree Lighting 12000 hours. per year) 4 Christmas Tree Mulching (First Sat. and Sun. after Christmas) 5. Education Program (Executive Director did the Training Classes) 6. Polo Match (Fund Raiser $22,000 net) 7 Media 8. Partners in Pride (Banquet that awards were given to the community for various projects on recycling or beautification) 9 Special Projects (fundraising events) They have a lady on their Board that is well know in the community and had been doing fund raisers for years. Because she is held in high regarded in the community she receives many donations that provided money for their projects. Don personally feels that the Keep Allen Beautiful Board should not be tied to the City The advantages are that the Board can set their own budget, make decisions and purchase supplies in their own way Don feels that a lot of their success was because they were their own entity and a non-profit organization Also being a non-profit organization creates an advantage to the people who donated to their program. Non -Profit status also allowed them to do things for the community that the City may have not have supported but the Board itself felt strong about it. They were a very strong board and very dedicated. Other than the Executive Director they were all volunteers. The Executive Director was very important to their success because the Director was always there throughout the years, when Board Members were changed on occasion. Page 3 Keep Allen Beautiful Staff Committee September 16, 1997 On a separate matter, Don advised that KABB that there are six (6) parks in various neighborhoods that are going to be renovated. Each park will represent an ecological zone in the State of Texas, which will help children learn about their state. The parks are listed below 1. Heritage Park 2. Rolling Hills Park 3. Reed Park 4. Green Park 5. Shadow Lakes 6. Hillside Adiourn The meeting adjourned at 9 58 a.m. (Agenda Item V) Next meeting will be held on Tuesday. October 21. 1997. at 9:00 A.M. in the Conference Room at the Municipal Annex. These minutes were approved on the 21st day of October 1997 ATTEST; Edie McMillion, Recycling Coor ' 'ator 11 Staff Present Edie McMillion Audrey Smyth George Conner Call to Order (Agenda Item I) With a quorum of rhe Board present, the Keep Allen Beautiful Board was called to order at 7:39 p.m. on Tuesday, September 16, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Approve the Minutes of August 19, 1997, Board Meeting (Agenda Item H) A motion was made and second to approve the Minutes of August 19, 1997, Regular Meeting the Board voted six (6) for and none (0) opposed the Minutes were approved. Don Horton, Director of Parks and Recreation/Keep Waco Beautiful (Agenda Item 111) Don Horton, Director of Parks and Recreation spoke to the Board about his experiences with the Keep Waco Beautiful Board (KWBB). He handed out books to each Board Member so they might have them as a reference document. The KWBB has been organized since the late 1970's. They have won the Keep America Beautiful Governors Award twice (2) the award is for $125,000. The Governors Award is sponsored by Texas Department of Highways. Plano is the only other city in the state that has won it more than KWBB. The KWBB is a Stand Alone organization that is partially funded by the City of Waco. The City of Waco gives this Board $25,000 a year the money goes towards their Operating Budget. The city also furnishes an office for the Executive Director, a part-time secretary and for the telephone service. The KWBB is elected by Board members; it is not City Council appointed. They have thein own By Laws and they are a 501.6 organization. They are expected to follow the rules for a non-profit agency. Originally, the City helped them. At one time "Keep Waco Beautiful" and "Keep McClennon County Clean" were one entity and then they split up into two (2) different groups with McClennon County having their own Executive Director. Don gave an overview of some of the items of interest in his handout. Ther Board has approximately thirty (30) members. They have appointed Directors, and up until last year these people could not vote. Appointed Directors were representatives from the City Last year they gave them voting rights. They have about twenty (20) hard workers. Their Ad Hoc Committees are listed below, 1. Arbor Day MINUTES KEEP ALLEN BEAUTIFUL BOARD REGUALR CALLED MEETING SEPTEMBER 16,1997-7:30 P.M. KABB Members Present Sandy Sanders Heidi Smalley Melissa Owen Patricia Buckley Lonnie Simmons Phillip Lakin Staff Present Edie McMillion Audrey Smyth George Conner Call to Order (Agenda Item I) With a quorum of rhe Board present, the Keep Allen Beautiful Board was called to order at 7:39 p.m. on Tuesday, September 16, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Approve the Minutes of August 19, 1997, Board Meeting (Agenda Item H) A motion was made and second to approve the Minutes of August 19, 1997, Regular Meeting the Board voted six (6) for and none (0) opposed the Minutes were approved. Don Horton, Director of Parks and Recreation/Keep Waco Beautiful (Agenda Item 111) Don Horton, Director of Parks and Recreation spoke to the Board about his experiences with the Keep Waco Beautiful Board (KWBB). He handed out books to each Board Member so they might have them as a reference document. The KWBB has been organized since the late 1970's. They have won the Keep America Beautiful Governors Award twice (2) the award is for $125,000. The Governors Award is sponsored by Texas Department of Highways. Plano is the only other city in the state that has won it more than KWBB. The KWBB is a Stand Alone organization that is partially funded by the City of Waco. The City of Waco gives this Board $25,000 a year the money goes towards their Operating Budget. The city also furnishes an office for the Executive Director, a part-time secretary and for the telephone service. The KWBB is elected by Board members; it is not City Council appointed. They have thein own By Laws and they are a 501.6 organization. They are expected to follow the rules for a non-profit agency. Originally, the City helped them. At one time "Keep Waco Beautiful" and "Keep McClennon County Clean" were one entity and then they split up into two (2) different groups with McClennon County having their own Executive Director. Don gave an overview of some of the items of interest in his handout. Ther Board has approximately thirty (30) members. They have appointed Directors, and up until last year these people could not vote. Appointed Directors were representatives from the City Last year they gave them voting rights. They have about twenty (20) hard workers. Their Ad Hoc Committees are listed below, 1. Arbor Day Page 2 Keep Allen Beautiful Board Meeting fir+ September 16, 1997 ! 2. Landscaping Awards (Businesses, Campuses and Residents) ESI' 3. Christmas Tree Lighting (2000 hours. per year) 4. Chrismnes Tree Mulching (First Sat. and Sun. after Christmas) 5. Education Program (Executive Director did the Training Classes) 6. Polo Match (Fund Raiser $22,000 net) 7 Media 8. Partners in Pride (Banquet that awards were given to the community for various projects on recycling or beautification) 9. Special Projects (fundraising events) They had a lady on thew Board that was well know in the community ity and had been doing fund raisers for years. Because she was held in high regarded in the community she received many donations that provided money for their projects. Don personally feels that the Board should not be tied to the City. The advantages are that the Board can set their own budget, make decisions and purchase supplies in their own way. Don feels that a Int of thein success was because they were thein own entity and a non-profit organization. Also being a non-profit organization creates an advantage to the people who donated to their program. Non -Profit status also allowed them to do things for the community that the City may have not have supported but the Board itself felt strong about it. They were a very strong board and very dedicated. Other than the Executive Director they were all volunteers. The Executive Director was very important to thein success because the Director was i always there throughout the years, when Board Members were changed on occasion. On a separate matter, Don advised that KABB that there are six (6) parks in various neighborhoods that are going to be renovated. Each park will represent an ecological zone in the State of Texas, which will help children learn about their state. The parks are listed below, 1. Heritage Park 2. Rolling Hills Park 3. Reed Park 4. Green Park 5. Shadow Lakes 6. Hillside Mr. Jim Wilson, Church of Jests Christ of Latter Day Saints (Agenda Item IV) Mr Wilson gave the Board a handout with background information about his church. He explained to us that there are three (3) congregations, known as Allen 1" Ward, Allen 2"° Ward and Allen 3`° Ward. Each congregation is lead by a lay clergy person, known as a `Bishop" Two helpers known as counselors assist the Bishop. Nearly all adults in the congregation serve in some kind of volunteer capacity Each congregation mets at different times in the same building. Each congregation totals approximately five hundred (500) people, they are put into Wards by geography Each ward sponsors four Boy Scout groups, including a Cub Pack, a Scout Troop, a Varsity Scout Team and an Explorer Post. Teen-age girls participate in church -sponsored youth organization. Adults also have service projects. Recent Service Projects Include the Following: 1. Stained playground equipment at several Allen city parks. Page 3 Keep Allen Beautiful Board Meetmg September 16, 1997 2. Spread gravel at playgrounds 3. Improved trails at Heard Museum 4. Planted trees at Reed Elementary 5. Participated in many Eagle projects 6. Organized and sponsored blood drive at church building Since Jim has been in Allen he has wanted to participate in the April Trash Off Event. He has been unable to help because the church has a semi-annual conference that has been in place for over one hundred and sixty (160) years. This conference is always the fust week in April and he knows that the church is of going to change their schedule. He would like to request that the Board move the April event either to the Saturday before or the Saturday after. If the Board will make this change of time he will have a large group out to help us. Heidi said that because the Trash -Off in April is a National event and April is an environmental month we [teed to keep the event in April. Jim says that he is going to have Matthew Patterson who is working on his Eagle Scout badge organize this event in November to help him to work towards getting badge. Jim wanted the Board to know that they even though the wards all go to the same church they have different commitments. Jim will be the Boards key contact for all of their events. The Board discussed moving the April event to Saturday, April 18, 1997 Heidi will check with Glenda May at Allen Community Outreach on the date for the Spring Fest to make slue that there is no 1 conflict. Standing Committee Reports (Agenda Item h Sandra: Contacted the Allen Image about an ad the price is $985.00 for 'h page and for a whole page $1650.00. Circulation reaches 32,000 residents. Sandra is going to give the Image an article with photos. The deadline for the article is October 1, 1997 It was decided that Melissa talk to the Allen Image and see what kind of agreement we make with them. Sandy also called Denton County Electric and they have agreed to donate $300.00 to use for bags. All they require is that we give them some kind of publicity. Sandy passed around the pictures from the KAB training and she is going to give an article to the Allen American for a first introduction to the community 2. Heidi: Has contacted Albertson about advertising on their paper bags. They have been told to help n anyway they can but they will of put ads on the bags. She is going to see what other stores will do and then she will get back to Albertson. She is going to see if some of the AISD students could color pictures on the bags about recycling and the environment. She has talked to Heard Museum, Whole Foods, Barnes and Noble, and several other vendors. She will be sending faces to some of the others. Whiff from the Clean Au Coalition may be available, Champion's Retriever Dog mascot. She had someone contact the animal shelter and she will follow-up later to see about having animals for adoption at the event. A peeing zoo may be available. She will be inquiring about a moon walk. [I Mage 4 Keep Allen Beautiful Board Meeting September 16. 1997 3. Edie: Has contacted several clubs at the schools, The trash bags from Kenneth have been picked up from nursery and put in storage. She has permission to use the Ford Middle School cafeteria but we can't have food or drink. She will order the banners. The Proclamation is ready and will be put up in City Hall. Action Items from August 19, 1997 (Agenda Item VI) Melissa has not been able to talk to Barbara Buehler about using the library for books, articles, etc. She will talk to her when she returns from vacation. Miscellaneous (Agenda Item VII) Sandy said that she thought Denton County Electric was wanting to give us money for the small recycle/trash bags for your car. We do have pencils that we can hand out. Heidi is going to check and see if we can get the Nike recycle shoe container. She said that we would have to be responsible for taking the shoes to them. Maybe we could just get one of their displays. Texas Ragtime is a group that takes purses, clothes, rags, shoes, towels, etc. they recycle them and send the material to third world countries after it is purchased. The will pick up on a schedule that is convenient for us. We would not want to take away from the needy in our own area. It is strictly for items that are in bad shape and can't be used any longer. Lonnie has spoken to Judge Payton, who is willing to come and supervise his people for clean up projects. The Judge will call Edie and see what we can use them for Discussions were started about the design of the logo. It was suggested that we might want to 7 have our own flower such as the Moon Flower that Lonnie bad a picture of. Edie said that the Board might want to wait on the design of the logo until they really find something that they had to have. Jim Wilson said that we teed to keep the colors to a minimum to save on cost. We might want to just use the City of Allen logo and have Keep Allen Beautiful underneath. Phillip is going to work on several designs that the Board can review before their next Workshop meeting on Wednesday, October 1, 1997 Changing colors was discussed but the Board thinks they want to keep the red and blue. A 'ours (Agenda Nen VIII) Meeting adjourned at 9:15 p.m.. These minutes were approved on the 21st day of October, 1997 Patricia BucIdley, SecretalKy Phillip Lakin, Chair