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Home My WebLink AboutMin - Keep Allen Beautiful Board - 2009 - 10/20 - RegularMINUTES KEEP ALLEN BEAUTIFUL BOARD REGULAR MEETING OCTOBER 20, 2009 - 6:30 P.M. FIRST FLOOR ENGINEERING LARGE CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Stacy Gonzales John Ogrizov ich Carolyn Winkler David Buchanan Mardy Brown Absent Kerry Crasen Beverly Pruitt Staff Present Stele Masse}, Community Services Director Donna Kliewer, Waste Sen ices Manager Joey Herald, City Council Member Amanda Mottle, Education Specialist 1 Call to order and announce a quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Vice Chair Stacy Gonzales at 6.35 p.m. on Tuesday, October 20, 2009, in the First Floor Engineering Large Conference Room at City Hall, 305 Centun Parkway, Allen, TX. L Conduct Election of Officers David Buchanan nominated Staev Gonzales for Chair and Mardy Brown seconded the nomination. Bes erh Pruitt was nominated by Mardy Brown for Vice Chair. David seconded Mardy's nomination of Beverly Pruitt All were in favor of both nominations. 2. Approve minutes of May 19 and August 18 meetings MOTION: Mardy Brown made a motion to approve the meeting minutes for May 19 and August 18 as they stand. The motion was seconded bs John Ogrizovich and carried with all in favor 3. Welcome to new members Carolyn Winkler and John Ogrizovich were officialb, welcomed bN all present Introductions were made all around. J. KAB annual activities list Keep Allen Beautiful is a very active board. Participation is not mandatory for every event, but participation in the annual Great American Cleanup and Allen Recycles Day is preferred There are paid Cii) volunteers for large esents to take care of hard labor 5. Update from Parks Dept. on Horticullure and Environmental Programs Donna reported that about six tons of debris had been collected from storms, etc in parks. The Parks Dept plans to put fall color out. Mardy asked about the injections for tree disease that was mentioned in the July meeting, but no information was available. 6. Receive update on KAB Events and Projects a. Educator Expo—AA We had a good turnout for bad weather There were 150 attendees, a big increase since the first annual event. Everyone real] enjoyed the prizes and information. We don't know if it will still be at the AISD Administration Building next year That venue can't be booked until January 1, 2010, but we do have a request in Dr. Helvey opening was a good draw for teacher attendance. The massage therapist stayed busy b. Recv,led Art Contest — October The contest is happening now and the deadline is coming soon Entries will be displayed In the rotunda for a week to be %oted on. Volunteers are needed to present awards with Mayor Terrell and/or City Council members at the awards ceremony on Allen Recycles Day c Allen Recvcles Day — November 7 This is a very busy day so volunteers are needed. We discussed incorporating a prescription drug collection, but there are difficulties with state agencies that prevent it. The flow of traffic on the day of the event will be mostly one-way to help avoid backup The event has been advertised in numerous places around the city, in print, and online, including the Texas Recycles Dav site, KLAK's wrbsite, Allen Senior Center, and in the water bill. Walmart Neighborhood Markel will donate water and snacks for 150 people, per Stacy d. National Arbor Day Poster Contest — November This contest is also going on now Winners will be honored at school, a City Council meeting, and the Arbor Day Celebration in March e. CWD Can Audit — November This is an annual event in which the residences with more than one cart are counted. This is done to account for carts that are not being charged for It is recommended that residents put their address on their carts to assist in this process City and Keep Allen Beautiful Staff can volunteer The city is divided into four sections and one each is done in January, February, March, and April f. Rotary Holiday Parade — December 6 1 The Recycled Art Contest ik inners walk with Keep Allen Beautiful and hand out giveaways. Commumty Waste Disposal said we can use their'gueen event gator' to hold shirts to be given out g. Boards and Commissions Dinner— December I I This event is usually held at the Senior Center Keep Allen Beautiful members will receive an invitation The Allen High School choir sings every year and last Near Mayor Terrell dressed as a hippo. h. Trees for Allen — sale January through mid-February An announcement will go out with an order form in resident water bills. This is a money -raising opportunity for Keep Allen Beautiful — the trees are sold for $35 each, resulting in approximately $5-$7 in profit on each. People purchasing trees can either take them or donate them to be planted by the City i KTB lndtvidual Awards—due February Some ideas for nominations. Walmart Neighborhood Market. Wesley Webre, court teens, Sue Kacines. Keep Allen Beautiful usualh submits at least one entry in each category. The Governer's Community Achievement Award is done by TXDoT and is a prize d$2 million split between seven categories. The Keep Texas Beautiful Conference is in San Antonio this Near. This conference gives good information on Keep Texas Beautiful and Keep America Beautiful and is usually attended by Donna and two to three board members j. Arbor Day — March 7 This is a Parks & Recreation Dept. event and will be run by Denise Moore It will be held at Story Park. Keep Allen Beautiful supports this event as a group K. Seeding a Healthy Commun ty — Anr'I 10 2010 This is an event to help Allen be more environmentally friendly and residents to be more healthy and 'green ' It will be held at Walters Creek again Part of the funds spent at the Live Green Expo in Plano last year have been redirected to this Allen event 1. ANurtured World — TBD We are considering pairing this event with Seeding a Healthy Community Keep Allen Beautiful saw this presentation at a Keep Texas Beautiful Conference and wanted to bring it to Allen. Unfortunately, there was not enough response, so the event was postponed. This event will L I I probably be held at the library auditorium. It outlines simple things to do at home to be more efficient and reduce the ecological footprint. 7. Receive Financial Report/Budget Update Donna reported $23,280 in the City fund and $20,184.44 in the American National Bank account. Increasing the budget in coming years was discussed MOTION: David Buchanan made a motion to accept the financial report. This motion was seconded by Mardv and carred with all in favor. Receive reports from Strateeic Planning initiatives a Communication Kerry sends daily emads and Amanda posts the tips from the emails and updates about events on Twitter com This initiative is open to new board members. b Environmental Center Nothing to report on the Environmental Center c Environmental Education in AND Stacy scheduled a meeting with Dase Vroonland's replacement for a time when Pat Buckley was in town. Steve mentioned the Texas Scholar's Program Carolyn is interested to working on this initiative. Steve suggested discussing school recycling programs with Carolyn. d Parks and Recreation Liaison Beverly Pruitt will attend November's Parks & Recreation meeting Parks has submitted a grant to the North Texas Council of Governments for recycling in Celebration Park 9. Discuss submission of next year's KTB awards (due in February and April) We would like to nominate the court teens from Judge Pa\ton'S Court because they have done good work with Keep Allen Beautiful Teacher Sue Kacmes was suggested for the lifetime achievement award. Board members Should look at the descriptions of the awards for nomination ideas. The nominations are usually written by board members and edited by City Keep Allen Beautiful support staff. Adjourn The regular session of the Keep Allen Beautiful board was adjourned at 8.01 p.m. on Tuesday, October 20, 2009 ATTEST 1 1 J K/-, Donna Kliewer, ATTEST APPROVED PPPROVED 7 Chair, Kew Craven