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Home My WebLink AboutMin - Keep Allen Beautiful Board - 2008 - 10/08 - Special CalledPresent Pat Buckley Kerry Craven Stacy Gonzales Beverly Pruitt Absent Trent Armstrong Jason Shepard David Buchanan Staff Present Steve Massey, Community Services Director Donna Kliewer, Waste Services Manager Kathy Keller-Mielke, Education Specialist Tim Dentler, Parks and Recreation Director Lori Smeby, Parks and Recreation Assistant Director Brian Bristow, Parks and Recreation Assistant Director 1. Call to Order and Announce a Quorum is Present With a quorum present, Keep Allen Beautiful Special Called Meeting was called to order by Chair Pat Buckley at 6:05 p.m. on Wednesday, October 8, 2008, in the Parks and Recreation Department Conference Room at 301 Century Parkway, Allen, Texas. 2. Introduction of Board Members, Parks and Recreation Department Staff, and Community Services Department Staff Introduction of staff and board members around the table. 3. Discuss KAB Strategic Planning items related to Parks and Recreation Department: including, but not limited to: • Replacement for the City's Urban Forester Position — Arbor Day, wildflowers, Trees for Allen, Walk in the Woods, poster contest, Adopt -A -Spot, event recycling, Great American Cleanup Mr. Dentler assured the KAB members that a new Urban Forester would continue to interact with KAB. The Tool Trailer program and Park Ambassador concept were presented and MINUTES KEEP ALLEN BEAUTIFUL BOARD SPECIAL CALLED MEETING OCTOBER 8, 2008 - 6:00 P.M. PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM 301 CENTURY PARKWAY, ALLEN, TX 75013 Present Pat Buckley Kerry Craven Stacy Gonzales Beverly Pruitt Absent Trent Armstrong Jason Shepard David Buchanan Staff Present Steve Massey, Community Services Director Donna Kliewer, Waste Services Manager Kathy Keller-Mielke, Education Specialist Tim Dentler, Parks and Recreation Director Lori Smeby, Parks and Recreation Assistant Director Brian Bristow, Parks and Recreation Assistant Director 1. Call to Order and Announce a Quorum is Present With a quorum present, Keep Allen Beautiful Special Called Meeting was called to order by Chair Pat Buckley at 6:05 p.m. on Wednesday, October 8, 2008, in the Parks and Recreation Department Conference Room at 301 Century Parkway, Allen, Texas. 2. Introduction of Board Members, Parks and Recreation Department Staff, and Community Services Department Staff Introduction of staff and board members around the table. 3. Discuss KAB Strategic Planning items related to Parks and Recreation Department: including, but not limited to: • Replacement for the City's Urban Forester Position — Arbor Day, wildflowers, Trees for Allen, Walk in the Woods, poster contest, Adopt -A -Spot, event recycling, Great American Cleanup Mr. Dentler assured the KAB members that a new Urban Forester would continue to interact with KAB. The Tool Trailer program and Park Ambassador concept were presented and explained. Mr. Dentler stated that the relationship between KAB and the Parks and Recreation Department should remain. • Allen USA — continuation as a Zero Waste Event The Parks Dept would like continue a Zero Waste event for Allen USA. Mr. Dentler lined out the time frame for planning this large event and the items needed from KAB/Solid Waste Division to help put a Zero Waste plan into motion. • Parks Board attendance by a KAB Board Member Mr. Dentler stated that the Parks Board meets quarterly and KAB is always welcome. He explained the role of the Parks Foundation in supporting the endeavors of Parks and Recreation and as a sounding board for input from the community. • Molsen Farm Master Plan and planning for the Allen Environmental Education (Environmental Discovery) Center from the approved funds in the FY07-13 CIP Bond Program (design, use, grants, operations) Mr. Dentler spoke to the board about the location of an Environmental Center (still to be determined); the Master Plan; the need to create revenue -generating activities and the components that must be in a plan. He assured KAB that the board's input was important in creating a plan for an Environmental Center. • Initiation of Single Stream recycling efforts in City Parks Mr. Dentler spoke of the requests and efforts to introduce recycling into parks. He explained the outsourcing of trash removal in Parks and the effect of economics in dictating what happens. Mr. Massey explained the costs, services, and budget funding for recycling and waste. He presented the requirements for NCTCOG grant funding for recycling containers. 4. Election of KAB Board officers MOTION: Stacy Gonzales made a motion to table the election of officers until the November meeting. Motion was seconded by Kerry Craven with all in favor. 5. Approve minutes of past meeting MOTON: Kerry Craven made a motion to approve the minutes of Sept 16, 2008 as they stand. Motion was seconded by Stacy Gonzales with all in favor. 6. Receive Financial Report/Budget Update Donna Kliewer reported $24.000 in the City's beautification account and 17,444.03 in the American National Bank account. 7. Update on KAB Events and Protects • AAR (After Action Report) — Educator Expo: Liked drawing for specific prizes; liked endorsement from AISD Administration through Sheri Sides; Kathy Keller-Mielke reported that she had received great follow-up inquires. • AAR — Strategic Plan Session: consensus was that KAB was doing great things, but committees are needed to make sure things don't fall through the cracks; need more commitment from the Board. A suggestion was made to have a board meeting and a focused strategic planning meeting combined each month. The planning session narrowed things down to a focused direction with measurable results which gives the board momentum. • AAR — Molsen Farm Tour: Brian Bristow provided a good overview of the project at Molsen Famt during the tour, which included the house, creek, future tree farm area and beaver dam. • November 1 — Allen Recycles Day- Kathy Keller-Mielke provided details of the Recycled Art Contest. The board discussed passing out auto litter bags. Details will be given by Audra Martin later in the month. • December 7 — Rotary Holiday Parade: Pat Buckley gave an overview and invited participation by the board. • December 12 — Board Appreciation Dinner at Allen Senior Recreation Center: Pat Buckley gave an overview of the dinner and encouraged participation by the board. • January 17 and April 23, 2009 — Computer collection event at City Hall by Cyclone. 8. Consider cancellation of the regular KAB Board meeting on October 21, 2008 A suggestion was made to send out an email to the board to see if all can come to October 21 regular meeting to discuss strategic planning items further. Discussion of the 1 election of officers in November and the possible cancellation of the December meeting. No action was taken. 9. Items of Interest to the Board • Reuse a Bag update A problem with the design to be printed on the reusable bags has been encountered and team is now working with printer to resolve it. Discussion of the best place to hand them out and what education components need to be given with the bag. • Environmental Center: Discussion of where in Texas there were existing centers to visit; discussion of a survey for board members to fill out when visiting other centers. • Kerry Craven suggested KAB present a Thank You gift to Jim Francis, strategic plan facilitator. MOTION: Bev Pruitt made a motion that KAB purchase a VISA gift card of $100 value to present to Jim with baseball tickets. Stacy Gonzales seconded the motion with all in favor. • Kerry Craven reported on the inquiry into bringing "A Nurtured World" seminar to Allen during April. Cost of $100 per person for up to 25 people, includes travel and action guides for eight months after the seminar. Kerry will contact the Library to inquire into auditorium reservations for he seminar. I 0 10. Adjourn The regular session of the Keep Allen Beautiful Board was adjourned at 8:44 p.m. on Wednesday, October 8, 2008. ATTEST Ito G DonnaKliewer. "i• t l ` Chair, Pat Buckley