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Home My WebLink AboutMin - Keep Allen Beautiful Board - 2003 - 03/18 - RegularMINUTES KEEP ALLEN BEAUTIFUL BOARD REGULAR CALLED MEETING TUESDAY, MARCH 18, 2003 KABB Members Present Susan Berard, Chair Brian Casstevens Cynthia(Synne) Ferguson Mary Fntsche Staff Present Steve Massey, Community Services Director Donna Kliewer, Recyclmg/Solid Waste/HHW Coordinator Susan Campbell, Urban Forester, Parks and Recreanon Department Call to Order After 30 minutes of waiting, a quorun was present Keep Allen Beautiful Regular Meeting was called to order by Chairperson Susan Bernard at 7.05 pm on Tuesday, Much 18, 2003, in the Fust Floor Conference Room at City Hall, 305 Century Parkway, One Allen Civic Plaza, Allen, Texas. 2. Introduction of Guests Teresa and Maria Cantilenas, residents of Allen and students in Bishop Lynch High School government class and Pat Buckley were present. Angela Trevino from Goodwill Inc., Robert Medigovich and Richard West from Community Waste Disposal were present to obtain information about the April 29'" KAB sponsored event. 3. Approve the Minutes of the February 18, 2003 Regular Meeting MOTION: Upon a motion made by Chairperson Susan Bernard the Board discussed the February minutes and publication but decided to give members the opportunity to review prior to next meeting before approving Motion was tabled until next board meeting. Items of Interest to the Board • Parks and Recreation Projects Update, Susan Campbell. Arbor Day Celebration will take place on April 5a at Waters Crossing Park • Starting time will be 9.00, KAB will have a both and table and will recognize Arbor Day winners. Board discussion of participation, handing out seeds, tree guides, trashhecycling guidelines and KAB information. Decided that Susan Bernard will present Posters to contest winners. • Discussed providing breakfast bars and water for support personnel's. • Board will have KAB tree to plant at Arbor Day Celebration. • Board notified there would be trees transplanted from current Bethany Drive location between US 75 and Allen Heights Drive location due to widening Bethany Drive to six lanes. • Financial Report/Budget. Steve Massey discussed the financial balance of $5450 25 Discussed need to deposit Trees for Allen checks. • Discussion of new resolution of responsibilities and duties of treasurer: Limit power of treasurer to deposit checks or write checks to private organizations as deemed necessary by the Keep Allen Beautiful Board. Empower Director of Community Services and KAB Treasurer with like or independent deposit responsibilities KEEP ALLEN BEAUTIFUL REGULAR MEETING MARCH, 18 2003 PAGE • AISD Action Plan Development, Synne Ferguson. Discussion lead by Synne Ferguson mfomung board of plans. • Presented Calendar of Events • Discussed content of plans and asked board for feedback of plans, as sent through email. Need feedback and comments prior to next Board meeting • Proposed a reception for schools at Allen City Hall and Kick off Party in August 2003 • Discussed keeping a database of volunteers and helpers • Synne lead discussion of Calendar of Events and promoted ideas with Board Members to help get involvement from the schools on these events. • KAB By -Laws, Susan Bernard. Discussion was led by Board member Susan Bernard regarding modification and changes to by-laws. • Decision to emarl out bylaws and have board members forward to next person in email. To be completed by end of the month March. • Discussion among board members to become part of Keep America Beautiful • Motion made by Brian Casstevens to become a member of Keep America Beautiful. Motion to approve made by Synne Ferguson. Seconded by Mary Fntsche. • Discussed Mission Statement as part of bylaws. Pat Buckley to provide Mission Statement via email for Board review. • Synne to send out her corrected version of bylaws to rest of board members • Upcoming KAB Events. Board members discussed upcoming events. • Correction made to agenda to add April 8' for Boy Scout Event. • Great American Trash Off April 26th. Board discussed upcoming event and plans to participate. • Board to cook hotdogs and participate in serving for Board to wear shirts, which indicate KAB. • Suggestion from Susan Bernard to have board participate in all of the City Council meeting by presenting awards and by announcing the next upcoming event. • Suggestion by Steve Massey to present Bob Bell with a KAB plaque to show our appreciation for his 60 plus hours of volunteer help he has donated of his own time to the KAB. • Suggestion to include Judge John Payton and provide him with a plaque • Susan Bernard thanked board for the plaque she received for Adopt a Highway program and suggested placing park benches in greenbelt along with suggestion to get calling cards for the upcoming convention in Dallas for Keep America Beautiful. 10. Ad'oI urn MOTION: Upon a motion made by Board member Mary Fntshce and a second by Board member Brian d Casstevens, the Board voted four (4) for and none (0) opposed to adjourn the regular session of the Keep Allen Beautiful Board at 8.50 p in on Tuesday March 18, 2003. The motion carred • Empower Director of Community Services and KAP Treasurer with like or independent check writing responsibilities, as deemed necessary by the Keep Allen Beautiful Board • Director of Community Services, with the support of the City Council will mommr the account. • Review by all board members of Corporate Resolution document as submitted by the bank. Motion made to pass resolution made by Susan Bernard. Motion to approve corporate resolution from bank made by Mary Fntsche and seconded by Synne Ferguson • AISD Action Plan Development, Synne Ferguson. Discussion lead by Synne Ferguson mfomung board of plans. • Presented Calendar of Events • Discussed content of plans and asked board for feedback of plans, as sent through email. Need feedback and comments prior to next Board meeting • Proposed a reception for schools at Allen City Hall and Kick off Party in August 2003 • Discussed keeping a database of volunteers and helpers • Synne lead discussion of Calendar of Events and promoted ideas with Board Members to help get involvement from the schools on these events. • KAB By -Laws, Susan Bernard. Discussion was led by Board member Susan Bernard regarding modification and changes to by-laws. • Decision to emarl out bylaws and have board members forward to next person in email. To be completed by end of the month March. • Discussion among board members to become part of Keep America Beautiful • Motion made by Brian Casstevens to become a member of Keep America Beautiful. Motion to approve made by Synne Ferguson. Seconded by Mary Fntsche. • Discussed Mission Statement as part of bylaws. Pat Buckley to provide Mission Statement via email for Board review. • Synne to send out her corrected version of bylaws to rest of board members • Upcoming KAB Events. Board members discussed upcoming events. • Correction made to agenda to add April 8' for Boy Scout Event. • Great American Trash Off April 26th. Board discussed upcoming event and plans to participate. • Board to cook hotdogs and participate in serving for Board to wear shirts, which indicate KAB. • Suggestion from Susan Bernard to have board participate in all of the City Council meeting by presenting awards and by announcing the next upcoming event. • Suggestion by Steve Massey to present Bob Bell with a KAB plaque to show our appreciation for his 60 plus hours of volunteer help he has donated of his own time to the KAB. • Suggestion to include Judge John Payton and provide him with a plaque • Susan Bernard thanked board for the plaque she received for Adopt a Highway program and suggested placing park benches in greenbelt along with suggestion to get calling cards for the upcoming convention in Dallas for Keep America Beautiful. 10. Ad'oI urn MOTION: Upon a motion made by Board member Mary Fntshce and a second by Board member Brian d Casstevens, the Board voted four (4) for and none (0) opposed to adjourn the regular session of the Keep Allen Beautiful Board at 8.50 p in on Tuesday March 18, 2003. The motion carred KEEP ALLEN BEAUTIFUL REGULAR MEETING MARCH, 18 2003 P These minutes were approved on �= day of, 2003 APPROVE 01 Cha' , Susan Bernard AT T: Ste a Mas ATTEST I 11 PAGE