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HomeMy WebLinkAboutMin - Library Board - 2009 - 01/06 - RegularI� G\ 1l a DIM a":31top 18.7: till REGULAR MEETING January 6, 2009 Present Mary Jane Hamilton, Board Chair Board members: Tanya Gould Donna Drews Various Donald Wing Geoffrey Smith Susan McDaniel City Staff: Robin Sedlacek — City Council Jeff Timbs— Director Dale Lackey — Senior Administrative Assistant Guests: None Call to Order and Announce a Ouorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was Called to order by Board Chair, Mary Jane Hamilton, at 7.30 p.m. on Tuesday January 6, 2009 in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Regular Agenda Approve Minutes of November 11, 2008 Special Called Meeting. Motion Upon A motion made by Board Member, Susan McDaniel, and a second by Bomd Member, Donna Drews Various, the Board voted (6) for and none (0) opposed to approve the No%Qnihei 11, 2008 minutes. 2. Review November Library Statistics. Director, Jeff Timbs reported to the board the December and January statistics will be mailable at the February board meeting. The November statistics for items checked out was up eight percent and the ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING JANUARY 6, 2009 PAGE 2 foot traffic was Just under eight percent The reserves (books on hold) were up b} sixteen pulcent Jeff thinks this was due to better displays and marketing. 3. Receive Update from Library Director on Library Staffing. Our Children's Manager, Lee Sparks will be retiring January 30, 2009 The library will be giving Lee a Retirement Reception on Thursday, January 291' from 2:00 until 3:00 PM. The length of time Lee has been at the library has greatly improved the Children's Department. Almost all of the programs for this summer have been booked and a new baby storytime has started. We have two Library Specialist positions open in the Children's Department. One is a new position budgeted for this year and the second position is open due to one of our staff leaving. One of our current staff is being promoted to one of these positions and we are interviewing for the second position. The position has been posted for the Children's Manager It will be posted on the Cay Website site as well as through the Texas Library Association and Texas State Library in order to gn c us a wider range of candidates. 4. Receive Update from Library Director on Loan Star Libraries Grant. The Director reported to the board, we have received our Lone Star Libraries Grant and discussed what the money would be used for in detail at the last board meeting. The grant will be used fol book displays, signage and part-time staff for our summer programs. 5. Receive Update from Library Director on Collin County Library Grant. The Library Director announced to the board the Collin County Library Grant was apploNed by Collin County Commissioners with the stipulation the library will not charge for services offered. The grant will be used to purchase $7,000 for children's books, $3,000 for non-fiction books, additional programs and for part-time summer staff. Summer is a busy time for the library and this will help with the children's programs and pages for shelving Part-time staff will be hired that have worked with children and will not require a lot of training. 6. Receive Update from Library Director on Databases and Biography Collection. The library has purchased some new databases. Gale Legal Forms is an online database that provides Texas Legal Forms a patron can access The Learning Express provides practice tests such as GED, ACT, ARF, and Firefighter exam. The library has separate collections for the Adult Biography and Non -Fiction books. In the past the biography and non-fiction have been filed together. The library has received several suggeSlions from patrons asking the library to separate these two collections 7. Discuss Date for Joint Meeting with Friends of the Library. Board Chair, Mary Jane Hamilton discussed two projects the Friends are proposing for panne, ing o ith the library board One is the teen scholarship and the other is the staff appreciation luncheon the Friends do annually for library staff The board discussed having ajoint meeting with the Friends in it prior board meeting. The Library Director suggested inviting the Friends in February as the} RCle making changes in their officers. The Library Director commented to the board the Cit} Council had approved the Public An Sculpture The sculpture has been designed to recognize the donors that hat c ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING JANUARY 6, 2009 10. PAGE: 3 contributed to the library The Director suggested partnering with the Friends to create programs that would honor the donors when the sculpture is unveiled. Board member, Donna Various said she had some concerns about the role the board was suppose to play and thought they were here to support the library and give suggestions on various polices and subjects that come up concerning the library Donna wanted to know how they were to partner on the teen scholarship because the library board does not have fundraisers and/or money Jet f suggested the board could be on the panel to help select the teen receiving the scholarship and also help with special programs. The Library Director explained to the board there was a line item to the budget for board use and thought it was about $1,000. The board did not know a line item existed in the budget for them to usc. Discuss Library Security Board members Don Wing and Tonya Gould reported what had been done to create a Itbrary security program. They started with an outline and researched security policies online and found several policies to look at. Some of them were too involved and wanted to keep the library security puliCv simple. Tanya ask Jeff to send her the documentation he had for them to look at. The} want to put all of this together and complete the outline. Tanya told the board they would start wnh the Mission Statement, then roles and responsibilities and the details. Jeff responded that once the security policy was finished the City Attorney would hale to evrew the policy for approval. Review Calendar Items January 8 Readable History Book Club, 7-8 p.m. January 10 Entries Due for Teen "The Future of Communication" Contest January l0—February 21 Children's Winter Reading Program January 12-27 Food for Fines January 13 Noontime Pagetumers Book Club, 12-1 p.m January 19 Children's Storytimes Resume January 19 Genre Book Club, 7-8 p.m. January 20 New "Baby and Me" Program Begins, 10:15 a.m. January 25 Lunar New Year Celebration, 1-4 p.m The library created Byers to give to the patrons on the Food for Fine Program. The theme on the IN er is got fines instead of got milk. The patrons with fines can bring nonperishable food items in to have their fines waived. One food item is worth $1.00 in fines. If a patron has $5.00 in fines then would bring in five nonperishable food items. The Children's Department is starting a new program called "Baby and Me" with prewalkei s with an adult and are having for the first time the Lunar New Year Celebration program Motion Upon A motion made by Board Member, Donald Wing, and a second by Board h7mnbcr. Geoffrey Smith, the Board voted (6) for and none (0) opposed to adjourn the library board mecnng at 8:10 PM. ak E I I ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING JANUARY 6, 2009 These minutes read and approved this 3rd day of February, 2009 APPROVED: dly,R.'Vz� Mary Jan amilton, Chairperson ATTEST: Tanya Gou , ecretary PAGE J