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Home My WebLink AboutMin - Keep Allen Beautiful Board - 2014 - 04/15 - RegularMINUTES Present Stacy Gonzales Mardy Brown Mark Schallhorn Kimberly Holton Susan Ponder Kelly McDonald Cheryl Baez Staff Present Donna Kliewer, Waste Services Manager Jesse Simmons, Urban Forester Joey Herald, Council Liaison Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Mark Schallhorn at 634 p.m. on Tuesday, April 15, 2014 in the City Council Conference Room at City Hall, 305 1 Century Parkway, Allen, TX. 1. Update from Parks Department on Horticulture and Environmental Programs Jesse Simmons, Urban Forester, reported that 32 trees purchased through the Trees for Allen program will be planted at the Dayspring Nature Preserve and Dayspring Park. The Forestry Division will be phasing out annuals in favor of perennials in order to minimize maintenance. The tree farm at Molson Farm will accept 160+ trees through mitigation efforts at new subdivisions in Allen. Lastly, artificial turf at Allen Station Park softball field is now complete. 2. Approve Minutes of February 18, 2014 Meeting A motion to approve February 18 minutes was made by Kelly McDonald; seconded by Cheryl Baez, with all in favor 3. Receive Financial Report/Budget Update Donna Kliewer reported $16,699.38 unencumbered in the City account; $21,852.48 in the American National Bank account A motion to approve the financials was made by Mardy Brown; seconded by Stacy Gonzales, with all in favor. 4. Receive Update on NAB Events and Projects • Kids Helping Kids Book Drive -February 1 through February 14 -Final Report A grand total of 16 organizations donated books to the book drive, with a surprise being Olson Elementary. All told, over 5,000 books were collected. Of the books donated, approximately 3,500 will go to the Farm Primary &Junior High School in Montego Bay, Jamaica. Additional books will be routed to the Robin's Nest, an orphanage/pre-school daycare facility in Montego Bay, as well as another library in Belize that needs -1,000 books. The Universal Learning Centre will be delivering the books in May 2014. Keep America Beautiful Litter Index - March 19 - After Action Report Nine seniors from the Allen Senior Recreation Center supported the Litter Index along with Mardy Brown and Casey Bennett. In 2013, Allen's score was 1.68, and lowered to 1.64 in 2014. KEEP ALLEN BEAUTIFUL BOARD APRIL 15, 2014 - 6:30 P.M. CITY COUNCIL CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Stacy Gonzales Mardy Brown Mark Schallhorn Kimberly Holton Susan Ponder Kelly McDonald Cheryl Baez Staff Present Donna Kliewer, Waste Services Manager Jesse Simmons, Urban Forester Joey Herald, Council Liaison Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Mark Schallhorn at 634 p.m. on Tuesday, April 15, 2014 in the City Council Conference Room at City Hall, 305 1 Century Parkway, Allen, TX. 1. Update from Parks Department on Horticulture and Environmental Programs Jesse Simmons, Urban Forester, reported that 32 trees purchased through the Trees for Allen program will be planted at the Dayspring Nature Preserve and Dayspring Park. The Forestry Division will be phasing out annuals in favor of perennials in order to minimize maintenance. The tree farm at Molson Farm will accept 160+ trees through mitigation efforts at new subdivisions in Allen. Lastly, artificial turf at Allen Station Park softball field is now complete. 2. Approve Minutes of February 18, 2014 Meeting A motion to approve February 18 minutes was made by Kelly McDonald; seconded by Cheryl Baez, with all in favor 3. Receive Financial Report/Budget Update Donna Kliewer reported $16,699.38 unencumbered in the City account; $21,852.48 in the American National Bank account A motion to approve the financials was made by Mardy Brown; seconded by Stacy Gonzales, with all in favor. 4. Receive Update on NAB Events and Projects • Kids Helping Kids Book Drive -February 1 through February 14 -Final Report A grand total of 16 organizations donated books to the book drive, with a surprise being Olson Elementary. All told, over 5,000 books were collected. Of the books donated, approximately 3,500 will go to the Farm Primary &Junior High School in Montego Bay, Jamaica. Additional books will be routed to the Robin's Nest, an orphanage/pre-school daycare facility in Montego Bay, as well as another library in Belize that needs -1,000 books. The Universal Learning Centre will be delivering the books in May 2014. Keep America Beautiful Litter Index - March 19 - After Action Report Nine seniors from the Allen Senior Recreation Center supported the Litter Index along with Mardy Brown and Casey Bennett. In 2013, Allen's score was 1.68, and lowered to 1.64 in 2014. • Reuse -a -Shoe Contest @ AISD-March 31 to April 18- Update Fourteen AISD schools are participating, including Rountree and Lindsey Elementary for the first time. • Earthfest 2014 -Aprils -After Action Report KAB Board Members Kimberly Holton (and her children), Stacy Gonzales, Mark Schallhorn and Cheryl Baez, along with Staff Members Kathy Keller-Mielke, Donna Kliewer, Andrea Smith and Casey Bennett educated participants at the event. Of the 538 participants at Earthfest, 451 were educated at the KAB table, while 175 were educated at the Water Conservation booth and 150 educated using the Stream Trailer • Eggcellent Family Adventure - April 12- After Action Report KAB Board Members Kelly McDonald (and youngest son Will), Mardy Brown and Susan Ponder (with her son Paul) joined Casey Bennett in educating 635 participants at the event. Additionally, Kelly set up an egg collection station for empty plastic eggs and was able to collect -1,500+ eggs in Just ever three hours. Eggs collected at the event will be re -distributed to a non-profit for special needs children in McKinney. • DEA Drug Collection - April 26 This collection will be located at Lowery Freshman Center from 30 a.m. to 2 p.m. • Great American Cleanup - May 3 The two locations for the event are Allen City Hall & new location @ Commerce Parkway, north of the outlet mall. All board members received their assignment for the day and an orientation of the event • 2014-2015 Waste Works Applications Due- May 16 Reports for the current school year have been submitted by all participating schools. So far, the applications for the next school year have not yet been sent out. Even still, three applications have already been received. • KTB Conference -June 23-25 (Austin) Three KAB Board Members and three staff are currently slated to attend this year's conference. • Allen USA -June 28 KAB is already planning to have an educational booth with multiple volunteers patrolling the food court for litter and to help participants of the event with their recycling/compost questions. • Educator Expo -September 30 Included in the list of new exhibitors attend the event at the Blackland Prairie Raptor Center, the Heard Museum, In -Sync Exotics, Jon Bunker Sands Wetlands and the Perot Museum. Departments are currently submitting updates to their submissions for the Expo Booklet. • Recycled Art Contest- October 1 through October 29 This contest occurs in select AISD schools based on which teachers want to participate. It is a K-12 contest. • Arbor Day -October 25 The Parks & Recreation Department is still in the process of selecting the location for this year's event. • Allen Recycles Day/Recycled Art Contest Awards Presentation - November 8 There is no update at this time. • Rotary Holiday Parade - December 6 There is no update at this time. S. Receive Reports from Strategic Planning Initiatives a) Communication Twitter updates are occurring on a regular basis. b) Environmental Center/Molson Farm - Marry The Parks and Recreation Department is repairing a well on the property for use at the greenhouse. P 0 E c) Environmental Education in AISD— Kelly 105 First graders from Cheatham elementary participated in a MRF tour @ CWD. 120 seniors at Allen High School went to the Jon Bunker Sands Wetlands for their water conservation field trip. d) Parks and Recreation Liaison — Cheryl No update at this time. e) Scout/Service Organization Liaison — Susan The Girl Scouts of Northeast Texas presented awards to the Parks and Recreation & Community Services Departments at the City of Allen for their contributions towards scouting. Ad ourn The regular session of the Keep Allen Beautiful board was adjourned at 7:52 p.m. on Tuesday, April 15, 2014. ATTEST: APPROVE: r 4&1Z �K Donna Kliewer, ATTE T Chair, Mark Schal horn