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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 2013 - 10/15 - RegularPresent Stacy Gonzales Mandy Brown Mark Schallhorn Susan Ponder Kimberly Holton Kelly McDonald Cheryl Baez Guests JoNelle Brown, Leadership Allen Class XXV Jason D'Onofrio, Leadership Allen Class XXV Staff Present Joey Herald, City Council Member Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Stacy Gonzales at 6.31 p.m. on Tuesday, October 15, 2013 in the Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Introduction of Board Members and Staff All board members and staff introduced themselves and shared how they made the decision to support Keep Allen Beautiful. 2. Election of Board Chair and Vice -Chair Mark Schallhorn was nominated for Board Chair by Stacy Gonzales, seconded by Kimberly Holton, with all in favor. Kelly McDonald was nominated for Vice -Chair by Mark Schallhorn; seconded by Stacy Gonzales, with all in favor. No other nominations were made. 3. Update from Parks Department on Horticulture and Environmental Programs There are no updates at this time. 4. Approve Minutes of September 17, 2013 Meeting A motion to approve September 17 minutes was made by Stacy Gonzales; seconded by Kelly McDonald, with all in favor S. Receive Financial Report/Budget Update Casey Bennett reported $25,193.65 unencumbered in the City account, $17,383.93 in the American National Bank account. A motion to approve the financials was made by Kelly McDonald; seconded by Susan Ponder, with all in favor. MINUTES KEEP ALLEN BEAUTIFUL BOARD OCTOBER 15, 2013 - 6:30 P.M. LARGE ENGINEERING CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Stacy Gonzales Mandy Brown Mark Schallhorn Susan Ponder Kimberly Holton Kelly McDonald Cheryl Baez Guests JoNelle Brown, Leadership Allen Class XXV Jason D'Onofrio, Leadership Allen Class XXV Staff Present Joey Herald, City Council Member Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Stacy Gonzales at 6.31 p.m. on Tuesday, October 15, 2013 in the Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Introduction of Board Members and Staff All board members and staff introduced themselves and shared how they made the decision to support Keep Allen Beautiful. 2. Election of Board Chair and Vice -Chair Mark Schallhorn was nominated for Board Chair by Stacy Gonzales, seconded by Kimberly Holton, with all in favor. Kelly McDonald was nominated for Vice -Chair by Mark Schallhorn; seconded by Stacy Gonzales, with all in favor. No other nominations were made. 3. Update from Parks Department on Horticulture and Environmental Programs There are no updates at this time. 4. Approve Minutes of September 17, 2013 Meeting A motion to approve September 17 minutes was made by Stacy Gonzales; seconded by Kelly McDonald, with all in favor S. Receive Financial Report/Budget Update Casey Bennett reported $25,193.65 unencumbered in the City account, $17,383.93 in the American National Bank account. A motion to approve the financials was made by Kelly McDonald; seconded by Susan Ponder, with all in favor. 6. Receive Update on KAB Events and Projects • Educator Expo—September 24— After Action Report Approximately 150 teachers were at the event. Lots of great feedback came from the teachers in attendance. Mark Schallhorn represented KAB at the table. • Trees for Allen Applications Accepted — October 7 For more information on the Trees for Allen program, please visit www.keepallenbeautiful.com and click on the web banner • Allen Recycles Day Proclamation at City Council — October 22 Mark Schallhorn will attend and receive the proclamation on behalf of Keep Allen Beautiful. • Due Date for Recycled Art Contest Winners — October 24 This information was presented for public information. Recycled Art Contest winners are to be placed in the rotunda of City Hall for the final winners. • Arbor Day Celebration — October 26 Keep Allen Beautiful determined to have a booth for the event this year Donna and Casey are to be in attendance playing the spinner game. KAB Board members are also invited to participate. • DEA Medication Take Back—October 26 This event will be held at the Lowery Freshman Center from 10am to 2pm. • Board Member Orientation for All Board Members—October 29 All new and renewed board members must attend this mandatory training session. • Allen Recycles Day/Recycled Art Contest Awards Presentation — November 2 The Northeast Texas Bicycle Association will not be involved this year ReCycles from McKinney has taken their place. Replay Sports Gear has also confirmed to be at ARD this year Board members were given their assignments for the event. 1 • Trees for Allen Application Deadline — November 11 Deliveries of trees will occur on Saturday, November 16. • Rotary Christmas Parade — December 7 An overview of the event was given. • Due Date for Arbor Day Poster Contest Winners — December 13 Winners will be judged and prizes awarded in the Spring at City Council. 7. Receive Reports from Strategic Planning Initiatives a) Communication Daily Green Tips are being sent every day. Twitter updates are occurring on a regular basis. New board member support for this initiative will come from Kimberly Holton. b) Environmental Center/Molson Farm There are no updates at this time. Mandy Brown has changed to support this initiative for future meetings. c) Environmental Education in AISD Kelly McDonald (KAB rep) has been working with Sue Kacines to align the PTA's goals/initiatives and KAB goals/initiatives in order to increase participation from schools in KAB programs. d) Parks and Recreation Liaison No update. New board member Cheryl Baez has agreed to takeover this initiative for future KAB meetings. e) Scout/Service Organization Liaison A quick report was made on the Eagle Projects done in the past. New board member Susan Ponder will be taking over the reporting on this KAB initiative for future meetings. Adjourn The regular session of the Keep Allen Beautiful board was adjourned at 7:59 p.m on Tuesday, October 15, 2013. ATTEST: 1 Donna Kliewer, A EST f I L Chair, Mark SSchallhorn