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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 2012 - 10/16 - RegularAbsent Kelley Bayne Kelly McDonald Mardy Brown Staff Present Steve Massey, Director of Community Services Donna Kliewer, Waste Services Manager Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Stacy Gonzales at 6:35 p.m. on Tuesday, October 16, 2012 in the Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Election of Officers for 2012-2013 After discussion, a motion was made by Kerry Craven to nominate Stacy Gonzales as the Chair of Keep Allen Beautiful; Beverly Pruitt seconded the motion, with all in favor After additional discussion, a motion was made by Kerry Craven to nominate Beverly Pruitt as the Vice -Chair of Keep Allen Beautiful; Stacy Gonzales seconded the motion, with all in favor 2. Approve Minutes of September 18, 2012 Meeting A motion to approve September 18 minutes was made by Mark Schallhorn; seconded by Kerry Craven, with all in favor. 3. Update from Parks Department on Horticulture and Environmental Programs No update. 4. Receive Financial Report/Budget Update Casey Bennett reported $23,943 unencumbered in the City account; $15,779 00 in the American National Bank account. Budgets in the City were recycled on October 1, 2012 to cause the increase in the City account. 5. Receive Update on KAB Events and Projects • Educator EXPO—September 20—After Action Report Attendance at the event was 113, which was down a bit from last year Dr Helvey from the AISD was in attendance and was impressed by our event. Many of the educators also had incredibly positive feedback and the KAB Board members had good feedback as well. The raffle went well this year. • Strategic Planning Session — October 17 — Sam to 12pm Jim Francis from Finisar has offered to help mediate the strategic planning session at the Finisar offices. Tentative confirmations for this training: Kerry, Kelly, Mark, Kelley, Bev, Donna, Casey & Steve. Joey, Stacy & Mardy will not be available. MINUTES KEEP ALLEN BEAUTIFUL BOARD OCTOBER 16, 2012 - 6:30 P.M. COUNCIL CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Stacy Gonzales Beverly Pruitt Kerry Craven Mark Schallhorn Absent Kelley Bayne Kelly McDonald Mardy Brown Staff Present Steve Massey, Director of Community Services Donna Kliewer, Waste Services Manager Casey Bennett, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Chair Stacy Gonzales at 6:35 p.m. on Tuesday, October 16, 2012 in the Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Election of Officers for 2012-2013 After discussion, a motion was made by Kerry Craven to nominate Stacy Gonzales as the Chair of Keep Allen Beautiful; Beverly Pruitt seconded the motion, with all in favor After additional discussion, a motion was made by Kerry Craven to nominate Beverly Pruitt as the Vice -Chair of Keep Allen Beautiful; Stacy Gonzales seconded the motion, with all in favor 2. Approve Minutes of September 18, 2012 Meeting A motion to approve September 18 minutes was made by Mark Schallhorn; seconded by Kerry Craven, with all in favor. 3. Update from Parks Department on Horticulture and Environmental Programs No update. 4. Receive Financial Report/Budget Update Casey Bennett reported $23,943 unencumbered in the City account; $15,779 00 in the American National Bank account. Budgets in the City were recycled on October 1, 2012 to cause the increase in the City account. 5. Receive Update on KAB Events and Projects • Educator EXPO—September 20—After Action Report Attendance at the event was 113, which was down a bit from last year Dr Helvey from the AISD was in attendance and was impressed by our event. Many of the educators also had incredibly positive feedback and the KAB Board members had good feedback as well. The raffle went well this year. • Strategic Planning Session — October 17 — Sam to 12pm Jim Francis from Finisar has offered to help mediate the strategic planning session at the Finisar offices. Tentative confirmations for this training: Kerry, Kelly, Mark, Kelley, Bev, Donna, Casey & Steve. Joey, Stacy & Mardy will not be available. 1 • City Council Presentation—October 23-7pm Stacy will be in attendance to accept the proclamation from the Mayor for November 3", 2012 being Allen Recycles Day. • Arbor Day— October 27 (Parks) No update. • Allen Recycles Day Will be held on November 3`", 2012 at Allen City Hall. All 9 vendors have already confirmed their attendance. All board members confirmed their attendance and some sponsored family members to support as volunteers. • Rotary Holiday Parade — December 2 No update. • Arbor Day Poster Contest — Due December 14 This information is currently on the website and being taught in select classrooms throughout the fall. 5. Receive Reports from Strategic Planning Initiatives a) Communication Daily Green Tips are being sent every day. Twitter updates are occurring on a regular basis. b) Environmental Center/Molson Farm No updates. c) Environmental Education in AISD Scripts have been purchased for Angelica Recyclina and Sam Allen Bass; lesson on household hazardous waste will be presented at Allen High School in December during 4 classes. d) Parks and Recreation Liaison Molson Farms may be used for a cross country meet at some point during their season. e) Scout/Service Organization Liaison Mandy Brown, Casey Bennett and Donna Kliewer have been approached for projects for advanced Scouting awards. Advanced Scout guidelines were discussed and actions will be taken to be more proactive toward supporting these scouts in the future. Ad ourn The regular session of the Keep Allen Beautiful board was adjourned at 7:34 p.m. on Tuesday, October 16, 2012. ATTEST Donna Kliewer. ATTE T APPROVE: Chair, Stacy Gonzales