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HomeMy WebLinkAboutMin - City Council - 2019 - 08/16 - Workshop ALLEN CITY COUNCIL FY 2019-2020 BUDGET WORKSHOP TANGLEWOOD ON LAKE TEXOMA POTTSBORO,TEXAS AUGUST 16, 17,AND 18,2019 Present: Stephen Terrell,Mayor Councilmembers: Gary L. Caplinger,Mayor Pro Tern Kurt Kizer Carl Clemencich Lauren Doherty Chris Schulmeister Baine Brooks City Staff Present: Eric Ellwanger, City Manager Rebecca Vice,Assistant City Manager Tim Dentler,Assistant City Manager Shelley B. George,City Secretary Pete Smith, City Attorney Eric Cannon, Chief Financial Officer Teresa Warren,Public and Media Relations Director City Staff Present Through Saturday,August 18,2018: Steven Glickman,Assistant Chief Financial Officer Chris Landrum,Budget Manager Marc Kurbansade, Community Development Director Stephen Massey, Community Services Director Dan Bowman,Economic Development Director/CEO Chris Flanigan,Engineering Director Jon Boyd,Fire Chief Monika Kretschmer,Human Resources Director Eric Matthews,Information Technology Director Jeff Timbs,Library Director Brian Harvey,Chief of Police City Staff Attending Department Presentations Only on Friday, August 17, 2018: Rebecca Brack,Budget Officer Lauren Field,Deputy City Secretary Le'Anne Whitaker,Human Resources Supervisor Brandy O'Keefe,Marketing&Content Manager City Staff Attending Department Presentations Only on Saturday,August 18, 2018: David Cannaday,Assistant Fire Chief Greg Grimes,Assistant Fire Chief Richard Vaughn,Assistant Fire Chief Jimmy Knipp,Community Services Assistant Director Joseph Cotton, Engineering Assistant Director Lee Battle,Community Development Assistant Director Robert Flores,Deputy Police Chief Ken Myers,Deputy Police Chief Johnny Thomason,Deputy Police Chief ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 16, 17,AND 18,2019 PAGE 2 David Angeles,Parks and Recreation Assistant Director Brian Bristow,Parks and Recreation Assistant Director Carrie Cessna,Parks and Recreation Assistant Director Marshall DeBlanc,Police Lieutenant Darrin Whitman,Police Lieutenant Claudia Wayland,Youth Services Manager FRIDAY,AUGUST 16,2019 The Allen City Council convened the FY 2019-2020 Budget Workshop Session at 1:25 p.m. on Friday, August 16, 2019, in the Maritime Balloom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,Pottsboro,Texas. Mayor Terrell called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Welcome and Introduction of Budget Process • Eric Ellwanger,City Manager - Budget Video Overview of City Budget • Eric Cannon, Chief Financial Officer • Chris Landrum,Budget Manager - Budget Overview - Impact of Revenue Caps CIP Debt Service Presentation • Steven Glickman,Assistant Chief Financial Officer Question and Answer Session Regarding Proposed Budget Economic Development Incentives Presentation • Eric Cannon,Chief Financial Officer Question and Answer Session Regarding Proposed Budget Information Technology Budget Presentation • Eric Matthews,Information Technology Director - New Budget Items Question and Answer Session Regarding Proposed Budget Human Resources Budget Presentation ■ Monika Kretschmer,Human Resources Director - Market Study - Compensation Philosophy Question and Answer Session Regarding Proposed Budget ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 16, 17,AND 18,2019 PAGE 3 The Budget Workshop Session was recessed at 4:58 p.m. on Friday,August 16,2019. SATURDAY,AUGUST 17,2019 The Allen City Council reconvened the FY 2019-2020 Budget Workshop Session at 8:37 a.m. on Saturday, August 17, 2019, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Community Services Department Budget Presentation • Steve Massey, Community Services Director - New Budget Items Question and Answer Session Regarding Proposed Budget Engineering Department Budget Presentation • Chris Flanigan, Engineering Director - New Budget Items Question and Answer Session Regarding Proposed Budget Community Development Department Budget Presentation • Marc Kurbansade, Community Development Director • Lee Battle,Community Development Assistant Director - New Budget Items Question and Answer Session Regarding Proposed Budget Lunch,Tanglewood Dining Room Parks and Recreation Department Budget Presentation • Tim Dentler,Assistant City Manager - New Budget Items Question and Answer Session Regarding Proposed Budget Library Department Budget Presentation • Jeff Timbs,Library Director - New Budget Items Question and Answer Session Regarding Proposed Budget Police Department Budget Presentation • Brian Harvey,Police Chief - New Budget Items Question and Answer Session Regarding Proposed Budget ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 16, 17,AND 18,2019 PAGE 4 Fire Department Budget Presentation • Jonathan Boyd,Fire Chief — New Budget Items Question and Answer Session Regarding Proposed Budget Council Discussion Regarding the Proposed Budget The Budget Workshop Session was recessed at 5:29 p.m. on Saturday,August 17,2019. SUNDAY,AUGUST 18,2019 The Allen City Council reconvened the FY 2019-2020 Budget Workshop Session at 9:12 a.m. on Sunday, August 18, 2019, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Annual Review of Council Rules of Order and Procedure and City Charter • Shelley George,City Secretary • Peter G. Smith,City Attorney Annual Board Appointment Process Update Council Discussion Regarding the Proposed Budget EXECUTIVE SESSION. An Executive Session was not held. Adjourn Mayor Terrell adjourned the FY 2019-2020 Budget Workshop Session at 3:05 p.m.on Sunday,August 18,2019, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro,Texas. These minutes approved on the 27`h day of August 2019. APP• D: } Stephen errell,MAYOR ATTEST: ey B. ge, CITY SE .TARY