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HomeMy WebLinkAboutMin - Library Board - 2011 - 10/04 - Regular;lu ALLEN PUBLIC LIBRARY REGULAR MEETING OCTOBER 4, 2011 Call to Order and Announce a Ouorum is Present The August 2, 2011 board meeting was cancelled. There were not enough board members present for a quorum. With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair Cindy Briggs at 6:30 p.m, on Tuesday, October 4, 2011, in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. 1. Nominate and Elect New Officers. New Board member Carson Doss was welcomed to the Library Board. Open Position: Chairperson. MOTION: Upon a motion made by Devils Widmer and seconded by Geoff Smith, the Board voted seven (7) for and none (0) opposed to approve Cindy Briggs as the 2011-2012 Chairperson Present: Cindy Briggs, Board Chair Board Members: Diane Knaack Geoffrey Smith Ra3eev Verma Devita Widmer Hugh Brown Carson Doss City Staff: Jeff Timbs, Director Guests: None ALLEN PUBLIC LIBRARY REGULAR MEETING OCTOBER 4, 2011 Call to Order and Announce a Ouorum is Present The August 2, 2011 board meeting was cancelled. There were not enough board members present for a quorum. With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair Cindy Briggs at 6:30 p.m, on Tuesday, October 4, 2011, in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. 1. Nominate and Elect New Officers. New Board member Carson Doss was welcomed to the Library Board. Open Position: Chairperson. MOTION: Upon a motion made by Devils Widmer and seconded by Geoff Smith, the Board voted seven (7) for and none (0) opposed to approve Cindy Briggs as the 2011-2012 Chairperson ALLEN PUBLIC LIBRARY REGULAR MEETING OCTOBER 4, 2011 PAGE 2 Open Position: Vice Chairperson. MOTION: Upon a motion made by Cindy Briggs and seconded by Diane Knaack, the Board voted seven (7) for and none (0) opposed to approve Hugh Brown as the 2011-2012 Vice Chairperson. Open Position: Secretary MOTION: Upon a motion made by Hugh Brown and seconded by Rajeev Verma, the Board voted seven (7) for and none (0) opposed to approve Devita Widmer as the 2011-2012 Secretary 2. Approve Minutes of the June 7, 2011 Regular Meeting. The Board approved the minutes. MOTION: Upon a motion made by Hugh Brown and seconded by Geoffrey Smith, the Board voted ®r seven(7) for and none (0) opposed to approve the June 7, 2011 minutes The motion carried. ® 3. Receive Friends of the Library Update: No update. 4. Receive Friends of the Library Endowment Fund Update Hugh Brown advised the focus is building corporate relationships with major events planned for the next 3-6 months There will be a board expansion from 9-12 members. 5. Appoint a Lay Representative and an Alternate Lay Representative to the Northeast Texas Library System MOTION: Upon a motion made by Hugh Brown and seconded by Rajeev Verna, the Board voted seven (7) for and none (0) opposed to approve Devils Widmer as the Lay Representative. The motion carried. MOTION: Upon a motion made by Geoff Smith and seconded by Rajeev Verma, the Board voted seven (7) for and none (0) opposed to approve Diane Knaack as the Alternate Lay Representative. The motion carried. 6. Receive a Summary of the 2011 Summer Reading Program Activities. The Summer Reading Program ended July 30 Over 2800 children, 5000 teens, and 220 adults a cumulatively read 23,000 books and in addition, over 5700 hours were logged. There were 134 programs in June and July with over 10,000 attendees. There were over 200 teen volunteers. Staff made a thank you video for the volunteers and hosted an ice cream party in appreciation of the VolunTeens' efforts. ALLEN PUBLIC LIBRARY REGULAR MEETING OCTOBER 4, 2011 PAGE 3 1 7, Review and Discuss May, June, July, August 2011 Library Statistics. Jeff Timbs reviewed the statistical reports. June was the Library's busiest month ever for circulation. 8. Receive an Update on the Library's 2011-2012 Operating Budget. As of August 31, 2011, direct library funding from the state of Texas ended. This accounts for about 1% of the Library's total operating budget. The Library still receives a combined 1=2% from Collin County and the Friends and 97%-98% from the City of Allen Plano decided to decline Collin County library assistance and began charging $50 per year for non-resident use as of October 1. The Allen Public Library is continuing to accept County funds. Revenue from the cafe, Civic Auditorium, and library fines and fees are deposited into the City's General Fund, 9. Discuss Library Strategic Plan. Hugh Brown provided the latest update and will provide a final draft by the end of the month. At that time, the Library staff will take over the project and provide a final document for review/approval later in the fiscal year. Kudos to the subcommittee for their work. 10. Discuss the Library Policy Manual. Rajeev Verma provided the latest update and will provide a final draft by the end of the month. At that time, the Library staff will take over the project and provide a final document for review/approval later in the fiscal year. Kudos to the subcommittee for their work. 11. Review Calendar Items. The calendar was reviewed. Jeff Timbs advised that the Annual Board Dinner will be on December 9, 2011. Cancellation of the scheduled December meeting and the possibility of a special meeting in January were discussed MOTION: Upon a motion made by Geoff Smith and seconded by Rajeev Venna, the Board voted seven (7) for and none (0) opposed to cancel the regular December 6, 2011 meeting The motion carried. MOTION: Upon a motion made by Diane Knaack and seconded by Geoff Smith, the Board voted seven (7) for and none (0) opposed to call a special meeting for January 10, 2012 at 6;30 p.m. The motion carried. 12. Adjourn. MOTION: Upon a motion made by Diane Knaack, and seconded by Geoff Smith, the Board voted seven (7) for and none (0) opposed to adjourn the board meeting at 7*45 p in I ALLEN PUBLIC LIBRARY REGULAR MEETING OCTOBER 4, 2011 (�AAPP�°- R�'^O`VJED: Cindy Briggs, C6 ATTEST: _ / Devita Widmer, Secretary PAGE