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HomeMy WebLinkAboutMin - Library Board - 2009 - 03/03 - RegularP F." ORB718311 CIA N O:B:1-4 REGULAR MEETING MARCH 3, 2009 Present Susan McDaniel, Vice -Chair Board members: Tanya Gould Donna Drews Vanous Geoffrey Smith City StatL• Jeff Timbs – Director Dale Lackey– Senior Administrative Assistant IGuests: Call to Order and Announce a Ouorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Vice- Chair, Susan McDaniel, at 7:33 p.m. on Tuesday March 3, 2009 in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Reeular Aaenda 1. Approve Minutes of February 3, 2009 Regular Called Meeting. Motion: Upon A motion made by Board Member, Donna Drews Vanous, and a second by Board Member, Tanya Gould, the Board voted (4) for and none (0) opposed to approve the February 3, 2008 minutes with a correction in the spelling of Tanya Gould's first time. 2. Discuss Possible Joint Projects with Friends of the Library. The library board discussed the three projects the Friend's of the Library wanted to partner with the library board. The Friend's mission is different than the library's mission. The Friend's organization is a fundraiser and the library board is not The board decided it was not right to use the City's funds to sponsor a scholarship with the Friends. However, they would like to help with the selection process of the candidates. Donna Drews Vanous suggested she would like to see the library staff honored for their ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING MARCH 3, 2009 PAGE 2 help and support to the public. Director, Jeff Timbs suggested the board might want to recognize the staff during National Library Week by doing a proclamation from the Mayor. Motion: Upon A motion made by Board Member, Donna Drews Various, and a second by Board Member, Geoffrey Smith, the Board voted (4) for and none (0) opposed to recommend the library staff be recognized for their contribution to the community by proclamation The library board feels it is not their duty to help with the Employee luncheon. Their role is to make recommendations for the library and to support the staff. The board members that are Friends of the Library would support the luncheon through the Friend's efforts. The Donor Recognition fits the board the best in that they would definitely like to be a part of recognizing the donors that have contributed to the library 3. Discuss Draft of Library Security Policy. Board member, Tanya Gould thought the Security Policy was good to go and the board thought it was good to go ahead and take the next step. Library Director, Jeff Timbs suggested to the board the Security Policy should go to the library staff to read and see if there is anything else that should be added. After the library staff makes suggestions, the policy should go back to the library board to consider their suggestions and then on to the attorney for approval. 4. Review and Approve Annual Library Board Report to the City Council Scheduled for March 10, 2009. Vice -Chair, Susan McDaniel presented the Annual Library Board Report to the library board to review before presenting the report to the City Council on March 10th. Donna Drews Various asked a question about the collection and why it had not increased? Jeff responded by letting the board know there were a lot of out -dated medical books and materials that needed to be weeded out of the collection to make room for newer materials. The size of the collection as of now is about 200,000. Two items per capita. More space will not added until the second phase of the library is built. 5. Discuss and Consider Recommendation of Checkout Limits on DVDs. The board discussed the checkout limits on DVD's and books. Patrons are checking out more and more and leaving the shelves empty Jeff asked the board what they thought about setting limits and how many to allow patrons to check out. We can't set limits on the amount a patron checks out at this time. The limits as of now are three weeks on books, DVDS's, CD's etc. Tanya Gould wanted to know when the limits had been changed? Jeff told the board the limits had been changed to standardize everything about seven to eight months ago. 1 6. Review February 2009 Library Statistics. The Library Board reviewed the February Statistics and Library Director, Jeff Timbs reported to the board the program attendance had tripled over February of last year. We had 350 people show up for The Dallas Black Dance Theatre program. The attendance has increased in our storytimes and we ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING MARCH 3, 2009 PAGE 3 we are doing two daycare programs a week. The Daycares come before the library opens in the mornings. We have a person on staff that contacted the local Daycares and coordinated with them so as many as want to can participate. Items checked out are up three percent and the foot traffic is up six percent. We have added about 8,000 new items since the beginning of this year. Board member Tanya Gould wanted to know what impacts the periodicals. Jeff relayed to the board people are not as interested in back issues such as Newsweek and Time which are online now. 7. Receive Update on ALLen Reads. Donnas Drews Various said April and March are big months for the Friends. Most of their activities occur in these two months Donna is the evaluation chair person and they did a dive -in movie at the Natatorium that was a big success last year. The movie shown was "Underdog" The only complaint they received was the movie screen needed to be larger. The Natatorium took this seriously and now have a bigger screen. Donna was hoping to get some help with the next dive -in movie on April 251b and thought maybe someone with kids would volunteer to go and give an evaluation on the program. ALLen Reads is doing a program March 14'" with Master Gardener Judy Neil and the subject will be "Growing Great Vegetables in Texas at the library Paul Fleischman the author of"SeedFolks" will be 1 at Borders on April 0 doing a presentation and book signing. There will be a lot of activities at Watters Creek this weekend. The Friend's have a lot of things coming up before the next board meeting. 8. Review Calendar Items: 9. March 8-13 Teen Tech Week March 10, 17, 24, 31 Women in the Workplace Movie Series, 7 p.m. March 12 Bach to Books — Celtic Night, 7 p.m. March 12 Readable History Book Club, 7 p.m. March 14 ALLen Reads — Master Gardener Judy Neil, 2 p.m. March 16 Genre Book Club, 7 p.m. March 19 Take Me Out to the Ballgame (I"— 5" grade), 2:30 p on. March 21 Bach to Books — Pianist Domenico Codispotti April 7 Noontime Pageturners Book Club, 12 p.m. April 7 Library Board Meeting, 7:30 p.m. Motion. Upon A motion made by Board Member, Donna Drews Vanous, and a second by Board Member, Geoffrey Smith, the Board voted (4) for and none (0) opposed to adjourn the library board meeting at 8:45 PM. ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING MARCH 3, 2009 These minutes read and approved this 7th day of April, 2009 APPROVED: / ATTESTS:( CHAIRPERSON / SIYCRETARY P PAGE