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HomeMy WebLinkAboutMin - Library Board - 2008 - 04/01 - RegularALLEN PUBLIC LIBRARY REGULAR MEETING APRIL 1, 2008 Present: Donald Wing, Board Chair Board members: Donna Drews Various Mary Jane Hamilton Ruth Pringle In Long Susan McDaniel City Staff Theresa Seale, Interim Library Director Dale Lackey, Senior Administrative Assistant Tom Keener, Cultural Arts Coordinator Laura Morrow, Human Resources Guests: Ross Obermeyer—City Council College Student - Spring Creek Call to Order and Announce a Ouorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair, Donald Wing, at 7:30 p.m. on Tuesday April 1, 2008 in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Reeular Aeenda 1. Citizen's Comments. There were no Citizen Comments. 2. Update on New Director— Laura Morrow Human Resource Director, Laura Morrow reported on the search for a new Library Director. We received over forty applications and two International. Laura said the cream of the crop were from North Texas. The committee had narrowed the applicants down to five and four out of the five were from North Texas and one was from out of state. The search has been narrowed down to one applicant and Don Wing and Ruth Pringle will help conduct the final interview. Once all of the background ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING APRIL 1, 2008 PAGE 2 checks have been finished and the offer has been made and accepted a reception will be scheduled for the staff and the Friends of the Library to meet the new Director. 3. Approve Minutes of January 8, 2008 Special Called Meeting. Motion: Upon A motion made by Board Member, Donna Drews Vanous, and a second by Board Member, Susan McDaniel, the Board voted (6) for and none (0) opposed to approve the January 8, 2008 minutes. Review January, February and March Monthly Statistics and Suggestion Forms. The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms. Some of the suggestion forms read complained about the handicap parking being to far away, having to get out of your car at the drive-thru book drop and library fines costing too much. City Council member, Ross Obermeyer asked about the collection agency the library is using He wanted to know if the collection agency gave out a bad impression of the library to patron users. Wondering if it made them not want to use our library. On a positive note we let him know about the Elf Program and how it works. It will notify the patron either by telephone, cell phone or email when they sign up for this program. More patrons have been using this tool and it is free. S. Review Annual. Report to City Council — Don Wing. Board Member, Don Wing gave the annual report to the City Council and it went very well. Don Wing reported to the board that every activity done at the library in this last year increased over the year before. We have had great attendance at our library programs this year. The PowerPoint presentation was shown to the board. Tom Keener did a very good job putting it together for the Library Board presentation to the City Council. 6. Update on NETLS — Theresa Seale. Theresa reported to the board that the NETLS budget has been cut again. Theresa gave out a copy of the letter that was sent out by the Advisory Committee. They will be cutting staff, and we have already lost our AV materials. Ruth reported to the board that you do not have long to write the commission about this as the next meeting will be April 9, 2008. The Advisory Committee and the Archives Commission will be meeting in April. NETLS does our continuing education, workshops etc. Dallas is up in arms because they depend on NETLS to educate their librarians. The budget for 2010 and 2011 will be $225,000. If they keep cutting the budget they will not be able to service all of the libraries in this region. 7. Items of Interest. The board was given a report on our Elf program and also on our Job Kiosk showing the statistics for the month of March. Theresa reported that the library has hired a new Circulation Supervisor His name is Pat Lackey Tami has moved upstairs as a Reference Librarian. Tami will be writing grants ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING APRIL 1, 2008 17Ctl *1 Donna Drews Various talked about the Allen Reads Program/One Book One Community finishing up and how successful the program was. We learned some things we would like to improve on We will be doing the Allen Reads again next year. We will not be going with the 3 books and same author on all 3 this next year. We will be doing an adult book, one book in the middle and a picture book. The hardest part is choosing the book. We will be working on which titles to chose. Everyone was very pleased on how well everything turned out. Calendar. May 6, 2008 —Library Board Meeting 9. Adiourn Motion. Upon A motion made by Board Member, Donna Drews Various, and a second by Board Member, Jo Long, the Board voted (6) for and none (0) opposed to adjourn the library board meeting at 8:48 PM. These minutes read and approved this 6th day of May, 2008. APPROVED: ATTEST: GU � n Donald Wing, Chairperson Julia Elina, Secretary