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HomeMy WebLinkAboutMin - Library Board - 2007 - 09/18 - Special CalledPresent Donald Wing — Vice -Chair Board members: Donna Drews Various Susan McDaniel Mary Jane Hamilton City Staff: Barbara Buehler, Library Director Tom Keener, Cultural Arts Coordinator Dale Lackey, Senior Administrative Assistant Guests: None Call to Order and Announce a Quorum is Present With a quorum of the Board members present, the Special Called Meeting of the Allen Public Library was called to order by Vice -Chair, Donald Wing, at 7:35 p.m. on Tuesday September 18, 2007 in the Civic Auditorium of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Reeular Aaende 1. Citizen's Comments. There were no Citizen Comments. 2. Approve Minutes of the August 7, 2007, Special Called Meeting. Motion: Upon A motion made by Board Member, Mary Jane Hamilton, and a second by Board Member, Susan McDaniel, the Board voted (4) for and none (0) opposed to approve the August 7, 2007 Library Board minutes. 3. Review Monthly Statistics and Suggestion Forms. The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms. ALLEN PUBLIC LIBRARY SPECIAL CALLED MEETING SEPTEMBER 18, 2007 Present Donald Wing — Vice -Chair Board members: Donna Drews Various Susan McDaniel Mary Jane Hamilton City Staff: Barbara Buehler, Library Director Tom Keener, Cultural Arts Coordinator Dale Lackey, Senior Administrative Assistant Guests: None Call to Order and Announce a Quorum is Present With a quorum of the Board members present, the Special Called Meeting of the Allen Public Library was called to order by Vice -Chair, Donald Wing, at 7:35 p.m. on Tuesday September 18, 2007 in the Civic Auditorium of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Reeular Aaende 1. Citizen's Comments. There were no Citizen Comments. 2. Approve Minutes of the August 7, 2007, Special Called Meeting. Motion: Upon A motion made by Board Member, Mary Jane Hamilton, and a second by Board Member, Susan McDaniel, the Board voted (4) for and none (0) opposed to approve the August 7, 2007 Library Board minutes. 3. Review Monthly Statistics and Suggestion Forms. The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms. ALLEN PUBLIC LIBRARY BOARD SPECIAL CALLED MEETING SEPTEMBER 18, 2007 PAGE 2 1 4. Brainstorm Regarding Library 406 Anniversary Plans. The board finalized the library's 406 anniversary calendar The guest speaker will be Mary Suhm, the Dallas City Manager, who was a librarian at the Allen Public Library at one time. The kick-off for the 406 anniversary on October 6, 2007 was discussed in detail. The agenda for that day is: a. In Long will be the Master of Ceremonies. b. Introduction and announce guest speaker. Mary Suhm will speak about 15-20 minutes maybe on her experiences she had here at the Allen Public Library and how she sees the public libraries evolving in the 206 century. c. Donna Drews Vanous will announce the essay winners and present book gift cards for the prizes. d. Susan McDaniel will announce the Rotary Sunrise birthday contest winners for 1", 2"d and 3'd place for best design and present book gift cards for the prizes. The board discussed displaying the essays and card designs in the gallery display cases. e. Dr. Joe Farmer will announce the formation of the Friends of the Library Endowment Fund and explain what the fund is for and also tell who has agreed to be on the Endowment Fund Board. As of right now the board consists of: Gayle Boon, Hugh Brown, Dwight Burns, George Chrisman, Dr. Joe Farmer, Josie Price, Scott White and Melinda Mathews. The Advisory Board consists of: Janie Grimes, Ross Obermeyer, Don Preston, Ruth Pringle, Bob Rothe and Wilma Smith. f The Friends of the Library will announce the ALLen Reads Book. g. Birthday Cake Refreshments h. David Chicken Program. Items of Interest. The Friends of the Library will oversee each main event at the library and will have at least one member from the Library Board present and/or one of the Friends of the Library Jane Bennett will make calls to remind each person that agreed to be present at the events. The Friends of the Library want to do an AD thanking all of the organizations that participated in the Library's 406 Anniversary events. Calendar: • October 2, 2007 —Regular Library Board Meeting. • October 6, 2007 — 406 Anniversary Kick -Off, 2 P.M. J ALLEN PUBLIC LIBRARY BOARD SPECIAL CALLED MEETING SEPTEMBER 18, 2007 6. PAGE Motion: Upon A motion made by Board Member, Susan McDonald, and a second by Board Member, Mary Jane Hamilton, the Board voted (4) for and none (0) opposed to adjourn the library board meeting at 8:40 PM. These minutes read and approved this 2nd day of October, 2007 APPROVED: ATTEST: Jo all, Chair tou I Julia Elina, Secretary