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HomeMy WebLinkAboutMin - Library Board - 2006 - 11/07 - RegularP ALLEN PUBLIC LIBRARY REGULAR MEETING NOVEMBER 7, 2006 Present In Long, Board Chair Board members Julia Elms Donna Drews Vanous Mary Jane Hamilton Susan McDaniel Ruth Pringle Donald Wing city Staff: Barbara Buehler, Library Director Guests: Wilma Smith — Friends of the Library Call to Order and Announce a Quorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair, Jo Long, at 7:30 p.m. on Tuesday, November 7, 2006 in the Board Room of the Allen Public Library, 300 North Allen Drive, Allen, Texas. Regular Aeenda 1. Citizen's Comments. There were no Citizen Comments, 2. Approve Minutes of the October 3, 2006, Regular Meeting. Motion: Upon A motion made by Board Member, Mary Jane Hamilton, and a second by Board Member, Susan McDaniel, the Board voted (7) for and none (0) opposed to approve the October 3, 2006 Library Board minutes. !1 3. Review Monthly Statistics and Suggestion Forms. ® The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms. 4. Review Patron Code of Conduct and Consider Approval. ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING NOVEMBER 7, 2006 PAGE Director, Barbara Buehler gave the board a copy of the revised Patron Code of Conduct. The board read and discussed the Patron Code of Conduct Policy The board suggested that a copy of the Patron Code of Conduct Policy be given to each new patron that applied for a library card. Motion: Upon A motion made by Board Member, Donald Wing, and a second by Board Member, Julia Elms, the Board voted (7) for and none (0) opposed to approve the revised Patron Code of Conduct Policy Update on Leadership Conference — Ruth Pringle.. Board member, Ruth Pringle gave a report on the Leadership Conference. She was impressed with Shannon Roy from the Kansas State Libraries. She discussed ways of marketing smaller libraries and creating new ideas and ways to market them. Ruth thought it was interesting that New York State paid 92% of their library costs versus Texas only pays something like 2%. One of the things that came up again is that there is a new budget on top of the new budget and they are putting more money into the Texshare Databases for schools all over the state because of the surplus in money Then they are going to get the regions to educate the teachers on the Texshare Databases which the regions have been cut by 45% Ruth doesn't think it will work. 6. Loan Star Grant Proposal. Library Director, Barbara Buehler reported on the Loan Star Grant Proposal. The library has already heard back from The Lone Star Grant Proposal and we have been accepted this year but they wanted a little more information on exactly what things we plan to use the money for. This year the library has decided to use the money on marketing our library We plan to get rid of the old easels and purchase some of the acrylic stands that are more attractive for promoting library materials and standardizing the library signage. When John Mort left we decided to revise some library positions and one of those is the Teen Librarian which in the past has been Debbie Vavra. She is going to take John's position and work on doing all of the marketing for the library and a new Teen Librarian will be hired. We are also going to purchase a new color printer with the Loan Star Grant money to help in printing out various materials that we would normally have to go over to City Hall to print on their color printer The Board wanted to know how much grant money we receive and Barbara told them about $12,000. 7. Status of Endowment/Foundation. Wilma Smith, Barbara and Ruth met and worked on revising a copy of the Endowment Fund/Foundation. We requested a copy of Plano's Foundation and changed up some of the wording to what we would like ours to be and sent it to John Rapier to review and send back for our approval. Board Member, Ruth Pringle reported on the Endowment/Foundation. We have not received the revised copy from John Rapier. Ruth said she had called several times to check on it but it still is not H H III ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING NOVEMBER 7, 2006 PAGE ready. When you are receiving free Attorney work you can't complain too much about how much time it takes. 8. Items of Interest. Barbara gave the board a copy of the libraries upcoming events for the next month that Tom Keener had put together. The Lord of the Rings series is being shown in November. Several programs going on in December and the Christmas film Scrooge is going to be shown. Barbara gave the board a copy of the Northeast Texas Library System, SFY 2006 Annual Statement of Benefits, which they discussed how the Allen Pubic Library compared to other libraries and the items per capita etc. The board was given a report on the Job Center Kiosk on the first Boor. It shows how many jobs have been looked at and applied for. The Job Center has been used 458 times in September 9. Calendar: • No Library Board Meeting in December. • January 2, 2007 — Regular Board Meeting. The Library Board adjourned at 8:45. These minutes read and approved this 2"d day of January, 2007 APPROVED: ATTEST: r V Jo Long, Cha person Julia Elina, Secretary