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HomeMy WebLinkAboutMin - Library Board - 2004 - 03/02 - RegularALLEN PUBLIC LIBRARY REGULAR MEETING MARCH 02 , 2004 Present Cal Calvin, Board Chair Board members Jo Long Ruth Pringle Donna Various John Ross Julia Elinas Donald Wing City Statt: Barbara Buehler, Library Director Guest: Wilma Smith, Friends of the Allen Public Library Representative. Call to Order and Announce a Quorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Cal Calvin, Board Chair at 7:00 p.m. on Tuesday March 02, 2004, in the Library Meeting Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas. Items discussed in the preceding meeting workshop included • Review Monthly Activity Report and Suggestion Box Forms. • Quarterly Report on Trust Fund. • Revise Board By -Laws. • Consider TexShare Card Program. Reeular Aeenda 1. Citizen's Comments. There were no Citizen Comments. ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING MARCH 02, 2004 PAGE 2 E2. Approve Minutes of the February 03, 2004, Regular Meeting. Motion: Upon a motion made by Board member John Ross and a second by Board member Donald Wing, the Board voted (7) for and none (0) opposed to approve minutes of February 03, 2004. 3. Review Monthly Activity Report and Suggestion Box Forms. The Board reviewed Monthly Reports and Suggestion Box Forms. Children's outreach and Adult Day Care are included in the totals. 4. Update on Trust Fund. Library Director, Barbara Buehler reported to the Library Board on the Library Acquisition Fund. The Fund's money is in a small cities fund and currently eams about 1%. 5. Consider TexShare Card Program. Library Director, Barbara Buehler reviewed the TexShare Card Program. She explained to the board there would be little cost or work involved in setting it up. The TexShare Card Program would allow those borrowing to do so without the cost of buying a Library Card from those libraries using the cards. Moor people are requesting the TexShare Card. The library may set the perimeters and will be responsible for lost materials. Other libraries using the TexShare Cards, indicate there is very little expense involved. Motion: Upon a motion made by Board member Donna Various and a second by Board member Julia Elinas, the Board voted (7) for and none (0) opposed to recommend to the City Council that the Allen Public Library use the TexShare Card Program on a trial basis. 6. Plan for Upcoming NETLS Meetings. Board member, Ruth Pringle agreed to attend the NETLS Meeting. Barbara Buehler and board member, Donald Wing attended the NETLS Geographic Meeting in Sherman. 7. Update on Building Program. Library Director, Barbara Buehler updated the board on the status of the new library building. Indications are the new building will be ready by the end of December, 2004. The contractors are about two weeks behind schedule due to the weather. 8. Other Business Friend's Representative, Wilma Smith reported on the activities of the Friends of the Library, including the "Bach to Books" programs. The attendance was not very good at the first program but is expected to increase as the series of programs continue The regular Library Board Meeting will be changed for next month. Board members will be notified. 11 ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING MARCH 02, 2004 9. Calendar 10. • April 14, 2004, 7'30 P.M, Allen Public Library Board, Called Meeting. • Apri127, 2004, 7:00 P.M., J= Band —Allen Public Library. Motion: Upon a motion made by Board member Donald Wing and a second by Board member Donna Vanous the board voted (7) for and none (0) oppose to adjourn. These minutes read and approved this 14th day of April, 2004. APPROVED: ATTEST: qzs�' - Cal Calvin, Chairperson Ruth Pringle, Sy retary PAGE