Loading...
HomeMy WebLinkAboutMin - Library Board - 1998 - 07/14 - RegularI. The regular meeting of the Allen Public Library Board was called to order at 7:35 p.m. by Board Chairperson Dona Vanous. Present were members Vanous, Dee Teel, John Ross, Frank Snldow and Mary Vail -Grube. Also present was Library Director Barham Buehler. Absent were Rhonda Grigg and Joe Defenderfer. 11. The Board approved the minutes of the June 2, 1998 meeting, as mailed. ill. Activity reports and suggestion box forms were reviewed. It was noted that the second request to reinstate the paperback swap was received. Other suggestions dealt with specific material requests. IV. The Board approved having the company "Reading's Fun, Books are Fun" hold a sale of new discounted books in the library meeting room with the library receiving a percent of gross sales. The date will be Saturday, November 14, 1998. It was suggested that a Friday evening 'Friends Only' preview sale be held if the vendor agrees. V. John Ross reported that he presented the Board's "Plan for Supplemental Collections Acquisition Funding" to the City Council at a pre -meeting workshop. Although there has been no follow-up to date, the understanding is that Council will discuss the plan at budget retreat. VI. Frank Snldow reported on the NETTS membership meeting which he attended at City Place as Allen Public Library's Board lay person representative. Allen Public Library received special commendation from the Hawkins Library for handling many misdirected interlibrary loans. VII. The Board reviewed the library's proposed budget. Department heads had been instructed that base budgets could increase by no more than 2%. Two current positions were requested ro be upgraded; one new part-time librarian was requested. Other new program requests were in books and periodicals; a new microfilm/fiche reader -printer and office furniture were capital outlay requests. VID. Barbara Buehler informed the Board that the library's RFQ for architect services will be on Thursday night's Council agenda. She also informed the Board that three architectural firms have given construction costs as ranging from $130 to $160 per square foot. At that rare and anticipating the need to complete the second floor (rather than finish only half as was originally expected), there are not sufficient bond funds to complete the project. A discussion ensued about various strategies and funding sources to make up the deficit. IX. Barbara Buehler distributed revised Board rosters and organizational charts for the library as well as an article on library boards from a recent professional journal. X. The meeting was adjourned a 9:00 p.m. These minutes read and approved this 4th day of August, 1998 Donna Vanous, Chairperson Rho6da Grigg; ecreta NDVUTES ALLEN PUBLIC LIBRARY BOARD JULY 14, 1998 ALLEN PUBLIC LIBRARY TWO ALLEN CMC PLAZA ALLEN, TX 75013 I. The regular meeting of the Allen Public Library Board was called to order at 7:35 p.m. by Board Chairperson Dona Vanous. Present were members Vanous, Dee Teel, John Ross, Frank Snldow and Mary Vail -Grube. Also present was Library Director Barham Buehler. Absent were Rhonda Grigg and Joe Defenderfer. 11. The Board approved the minutes of the June 2, 1998 meeting, as mailed. ill. Activity reports and suggestion box forms were reviewed. It was noted that the second request to reinstate the paperback swap was received. Other suggestions dealt with specific material requests. IV. The Board approved having the company "Reading's Fun, Books are Fun" hold a sale of new discounted books in the library meeting room with the library receiving a percent of gross sales. The date will be Saturday, November 14, 1998. It was suggested that a Friday evening 'Friends Only' preview sale be held if the vendor agrees. V. John Ross reported that he presented the Board's "Plan for Supplemental Collections Acquisition Funding" to the City Council at a pre -meeting workshop. Although there has been no follow-up to date, the understanding is that Council will discuss the plan at budget retreat. VI. Frank Snldow reported on the NETTS membership meeting which he attended at City Place as Allen Public Library's Board lay person representative. Allen Public Library received special commendation from the Hawkins Library for handling many misdirected interlibrary loans. VII. The Board reviewed the library's proposed budget. Department heads had been instructed that base budgets could increase by no more than 2%. Two current positions were requested ro be upgraded; one new part-time librarian was requested. Other new program requests were in books and periodicals; a new microfilm/fiche reader -printer and office furniture were capital outlay requests. VID. Barbara Buehler informed the Board that the library's RFQ for architect services will be on Thursday night's Council agenda. She also informed the Board that three architectural firms have given construction costs as ranging from $130 to $160 per square foot. At that rare and anticipating the need to complete the second floor (rather than finish only half as was originally expected), there are not sufficient bond funds to complete the project. A discussion ensued about various strategies and funding sources to make up the deficit. IX. Barbara Buehler distributed revised Board rosters and organizational charts for the library as well as an article on library boards from a recent professional journal. X. The meeting was adjourned a 9:00 p.m. These minutes read and approved this 4th day of August, 1998 Donna Vanous, Chairperson Rho6da Grigg; ecreta