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HomeMy WebLinkAboutMin - Library Board - 1999 - 07/13 - RegularMINUTES OF THE ALLEN PUBLIC LIBRARY BOARD JULY 13, 1999 ALLEN PUBLIC LIBRARY TWO ALLEN CIVIC PLAZA ALLEN, TEXAS 75013 The regular meeting of the Allen Public Library Board was called to order at 7 35 p m by Chairman, Donna Vanous. Also present were John Ross, Joe Defenderfer, Dee Teel, Frank Snidow, Mary Vail, Friends Vice -President Wilma Smith and Library Director Barbara Buehler H. The minutes were approved as mailed. Monthly statistical report was reviewed, questions were raised as to the cause of the significant decrease in the numbers attending children's programs John Ross wondered if the city hall construction might be deterring attendance, Barbara Buehler offered the probable cause as the early unplanned closing of schools which prevented the children's librarian from making the customary visits to all elementary and middle school classes promoting the summer programs The suggestion box forms were also reviewed III. The results of the community attitude survey regarding library services were reviewed. There were generally favorable marks for library services with requests for more books ranking highest. The questions regarding support for expanding the current facility or building a new joint facility with the arts received the most support A general discussion ensued over the validity of the adopted Texas Library Association Standards for current and/or future needs The consensus was that the consultant to be hired should be able to help clarify that issue In general, the survey responses were deemed favorable as a majority expressed support for library bonds Both John Ross and Frank Snidow were concerned that limited expansion of the current facility would commit the community to multiple facilities The results of the survey will be presented to City Council in their meeting August Sa' IV. The Board then evaluated the three proposals received from consulting firms. The proposals from F Mason and from Providence were preferred. After lengthy discussion of the two proposals, the members were tallied and they unanimously preferred Providence with a few reservations Mary Vail and Barbara Buehler were directed to check with Mason about ability to meet time schedule, to check with Providence on schedule, any other large simultaneous projects, and feasibility to reduce fee through shortened number of meetings and elimination of out-of-state site visits, and to check with references A motion was made, 11 Page 2 Library Board Meeting July 13, 1999 seconded and unanimously passed to select Providence as the consulting firm subject to satisfactory results of schedule and fee fact-finding and to make F Mason the next choice if Providence did not pan out and F Mason could meet the schedule. V. The meeting was adjourned at 9 20 p.m. These mmutes read and approved this 5th day of October, 1999 Vlfr' rv� De>c-�v ry Donna Drews Vanous, Chairperson Dee Teel, Acting Secretary I I