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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 2015 - 01/20 - RegularMINUTES KEEP ALLEN BEAUTIFUL BOARD JANUARY 20, 2015 •6:30 P.M. CITY COUNCIL CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Cheryl Baez Mark Schallhorn Stacy Gonzales Susan Frierott Cathy Hawkins Susan Ponder Absent Mandy Brown Guests Regina Taylor, Foundation for Allen Schools David Johnston, Leadership Allen/Fairview Class 26 Larry Holley, Parks and Recreation Board Member Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Vice Chair Cheryl Baez at 6:31 p.m. on Tuesday, December 20, 2015 in the City Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Update from Parks Department on Horticulture and Environmental Programs On behalf of Jesse Simmons, City Forester, Andrea Smith shared information about the Rose Rosette virus. 2. Approve Minutes of December 16, 2014 Meeting A motion to approve minutes of the December 16 board meeting was made by Stacy Gonzales; seconded by Mark Schallhorn, with all in favor. 3. Receive Financial Report/Budget Update Andrea Smith reported $16,623.01 unencumbered in the City account and $25,571.14 in the American National Bank account. A motion to approve the financials was made by Susan Ponder and seconded by Cathy Hawkins, with all in favor. 4. Continue Discussion to Create KAB Scholarship Fund for Future Recipients Regina Taylor of the Foundation for Allen Schools ("Foundation') discussed how the Foundation administers scholarships, timelines, and the possible criteria for scholarship selection, such as volunteerism and requiring an essay. She invited board members to attend a scholarship reception on May 26, 2015, and offered to share information from the spring's applicant pool to help further define judging criteria. Stacy Gonzales shared information about the Kroger Community Rewards Program and asked the board to consider it as a possible scholarship funding source. Discussions are to be continued at the next board meeting. Staff Present Donna Kliewer, Waste Services Manager Andrea Smith, Education Specialist Call to Order and Announce a Quorum is Present With a quorum present, the Keep Allen Beautiful Regular Meeting was called to order by Vice Chair Cheryl Baez at 6:31 p.m. on Tuesday, December 20, 2015 in the City Council Conference Room at City Hall, 305 Century Parkway, Allen, TX. 1. Update from Parks Department on Horticulture and Environmental Programs On behalf of Jesse Simmons, City Forester, Andrea Smith shared information about the Rose Rosette virus. 2. Approve Minutes of December 16, 2014 Meeting A motion to approve minutes of the December 16 board meeting was made by Stacy Gonzales; seconded by Mark Schallhorn, with all in favor. 3. Receive Financial Report/Budget Update Andrea Smith reported $16,623.01 unencumbered in the City account and $25,571.14 in the American National Bank account. A motion to approve the financials was made by Susan Ponder and seconded by Cathy Hawkins, with all in favor. 4. Continue Discussion to Create KAB Scholarship Fund for Future Recipients Regina Taylor of the Foundation for Allen Schools ("Foundation') discussed how the Foundation administers scholarships, timelines, and the possible criteria for scholarship selection, such as volunteerism and requiring an essay. She invited board members to attend a scholarship reception on May 26, 2015, and offered to share information from the spring's applicant pool to help further define judging criteria. Stacy Gonzales shared information about the Kroger Community Rewards Program and asked the board to consider it as a possible scholarship funding source. Discussions are to be continued at the next board meeting. I C 5. Receive Update on KAB Events and Projects • GCAA Award/KTB Awards Applications Due—February 3, 2015 Donna Kliewer reported that she is working on the GCAA, Andrea Smith to follow up with Casey Bennett regarding the status of the Change the World Weekend application. Cheryl Baez will follow up with Stacy Gonzales regarding status of the write up for Kelly McDonald. • Arbor Day Poster Contest Awards Presentation at City Council — February 10, 2015 Andrea Smith reported that the winners are Emelia Swanson, 1" place, Lindsey Elementary; Nidki Pabbathi, 2"d place, Olson Elementary; and Jessica Shivers, 3`d place, Lindsey Elementary. Andrea asked that the board members attend to help present the awards. Susan Ponder asked that consideration be given to changing the criteria for the contest and that the judging sheet be simplified. • Kids Helping Kids Book Drive — February 16-27, 2015 Andrea Smith reported that the dates were changed to February 17-27 due to a school staff work day on February 16. Information has been sent out to all PTA environmental chairs regarding the contest. The books (K-12) will go to Jamaica and Belize. • Reuse -a -Shoe Contest @ AISD— March 23 to April 30, 2015 Andrea Smith reported that she will begin work on the flyer. • Earthfest 2014—April 4, 2015 Donna Kliewer reported that Earthfest will be held at a new location yet to be determined. • Great American Clean Up — April 18, 2015 Mark Schallhorn reported that he had made initial contacted DME Exchange of Dallas to see if they would be interested in participating. DME recycles durable medical equipment for those in need. Andrea Smith will follow up with Amy Soto, Patient Services Manager. 7. Receive Reports from Strategic Planning Initiatives a) Communication Twitter updates are still occurring on a regular basis. b) Environmental Center/Molsen Farm No update at this time. c) Environmental Education in AISD Donna Kliewer reported that the Vocal Trash/Green Elementary video had been completed, but not yet published. Andrea Smith will forward it to board members via email. d) Parks and Recreation Liaison No update at this time. e) Scout/Service Organization Liaison Susan Ponder reported that the round table meeting for the Boy Scouts will be on February 12, 2015 at 7:00 p.m. and would like Andrea Smith, Solid Waste, and William Nahas, Water Conservation, to attend to provide KAB as a resource for merit badges for Dens/Packs and their leaders. Ad_ mourn The regular session of the Keep Allen Beautiful board was adjourned at 8:08 p.m. on Tuesday, January 20, 2015. ATTEST: JCak/' J'u"'lA, Donna Kliewer. ATTEST APPROVE: adah. 62 Vice Chai , Cheryl Baez