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Home My WebLink AboutMin - City Council - 2016 - 04/12 - RegularALLEN CITY COUNCIL REGULAR MEETING APRIL 12, 2016 Present: Stephen Terrell, Mayor Councilmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer Joey Herald Robin L.Sedlacek Baine Brooks City Staff: Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwanger, Assistant City Manager Shelley B. George, City Secretary Teresa Warren, Director, Public and Media Relations Office Rebecca Vice, Assistant to the City Manager Pete Smith, City Attorney Workshop Session With a quomm of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:28 p.m. on Tuesday, April 12, 2016, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. • Introduction of Sheila Brauning, Chairperson of the Animal Shelter Advisory Committee • Update Regarding the Status of Neighborhood Integrity • Committee Updates from City Council Liaisons • Questions on Current Agenda With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on Tuesday, April 12, 2016. Call to Order and Announce a Quorum is Present With a quomm of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:08 p.m. on Tuesday, April 12, 2016, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledge of Allegiance ALLEN CITY COUNCIL REGULAR MEETING APRIL 12, 2016 PAGE 2 Boy Scouts from Troop #1299 posted the colors. Public Recognition 1. Citizens' Comments. Vivek Agarwal, 2014 Lunenburg Drive, Allen, Texas, requested the City address leaning electric poles, street lighting, and speed limits. Gene Potts, 1418 Capstan Drive, Allen, Texas, spoke in opposition to Agenda Item 10. The following individuals did not speak, but wished to record their opposition to Agenda Item 10: Steven McDermott, 1116 Belvedere Drive, Allen, Texas; Holly Kiefer, 511 Cutter Lane, Allen, Texas; Laura Kiefer, 511 Cutter Lane, Allen, Texas; Craig Kiefer, 511 Cutter Lane, Allen, Texas; Jordan Kiefer, 511 Cutter Lane, Allen, Texas; Dinesh Khemani, 1501 Buoy Bay Court, Allen, Texas; Karen Stack, 400 Irvine Drive, Allen, Texas; Lee Lai Ki, 12141rvine Drive, Allen, Texas; (Feng Lai, 1214 Irvine Drive, Allen, Texas; Katherine Armstrong, 1233 Covina Court, Allen, Texas; Trent Armstrong, 1233 Covina Court, Allen, Texas; Kent Arnold, 914 Kilgore Court, Allen, Texas; Charles Kemp, 1224 Edgewood Lane, Allen, Texas; Tuan Bui, 1227 Irvine Drive, Allen, Texas; Loi Ha, 1227 Irvine Drive, Allen, Texas; Brace Grover, 1104 Copperas Cove Court, Allen, Texas; Rupa Tatachar, 1104 Laguna Court, Allen, Texas; Elizabeth Ralston, 1229 Edgewood Lane, Allen, Texas; Fred Clinton Ralston, 1229 Edgewood Lane, Allen, Texas; Zane Lewis, 1313 Granger Drive, Allen, Texas; Don Edwards, 913 Rotan Court, Allen, Texas; Steven C. Jones, 303 Napa Drive, Allen, Texas; Tracy Potts, 1418 Capstan Drive, Allen, Texas; Tai Thieu, 1227 Irvine Drive, Allen, Texas; Bethany Bennett, 910 Kilgore Court, Allen, Texas; Harry Bennett, 910 Kilgore Court, Allen, Texas; Jill Kelley, 1233 Greenway, Allen, Texas; Laura McDermott, 1116 Belvedere Drive, Allen, Texas; and, Richard and Oddmn Mahaffey, 807 Paris Court, Allen, Texas. Vicki Smith, 1303 Neches Drive, Allen, Texas, did not speak, but wished to record her support for the widening of Alma Drive. 2. Presentation of Proclamations by the Office of the Mayor: Presentation of a Proclamation to the Allen Americans Proclaiming April 2016 as 'Rock Your Red Month." ALLEN CITY COUNCIL REGULAR MEETING APRIL 12, 2016 PAGE 3 • Presentation of a Proclamation to the Keep Allen Beautiful Board Proclaiming April 16, 2016, as "Great American Cleanup Day." • Presentation of a Proclamation to Allison Harper, City of Allen Animal Control Supervisor, Proclaiming April 10-16, 2016, as "Animal Control Officer Appreciation Week." • Presentation of a Proclamation to Niccole Frazier, City of Allen Victim Advocate, Proclaiming April 10-16, 2016, as "Crime Victims' Rights Week." • Presentation of a Proclamation to Shellie Taylor, City of Allen Public Safety Communication Manager, Proclaiming April 10-16, 2016, as "Public Safety Telecommunicators Week." 3. Presentation of the Animal Shelter Advisory Committee's Annual Report by Chairperson Sheila Brauning. Mayor Terrell removed the following agenda item from the Consent Agenda. 10. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman Construction Company, L.P. in the Amount of $443,786.10 for Improvements to the Alma Drive and Exchange Parkway Intersection and Establish a Project Budget in the Amount of $500,000. MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Herald, the Council voted seven (7) for and none (0) opposed to adopt all remaining items on the Consent Agenda as follows: 4. Approve Minutes of the March 22, 2016, Regular Meeting of the Allen City Council. 5. Approve the Minutes of the March 29, 2016, Triad Meeting of the Allen City Council, Allen ISD Board of Trustees, and Allen -Fairview Chamber of Commerce Executive Board. Adopt an Ordinance Changing the Name of "South Fountain Gate Drive" Between Grassy Glen Drive and Rolling Ridge Drive to "Rolling Ridge Drive." ORDINANCE NO. 3371-4.16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, CHANGING THE NAME OF SOUTH FOUNTAIN GATE DRIVE BETWEEN GRASSY GLEN DRIVE AND ROLLING RIDGE DRIVE AS DESCRIBED ON EXHIBIT "A" TO ROLLING RIDGE DRIVE; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Award Bid and Authorize the City Manager to Execute the Purchase of Fertilizer and Chemicals for The Courses at Watters Creek with BWI Companies, Harrell's, LLC, and Target Specialty Products in an Amount not to Exceed $75,000 with the Option for Two, One -Year Renewals. 8. Authorize the City Manager to Execute a Five Year Lease of Xerox Copiers and Maintenance Services with Denitech, a Dahill Office Technology Corporation, for an Annual Amount not to Exceed $100,000 through the PACE Purchasing Cooperative Contract. ALLEN CITY COUNCIL REGULAR MEETING APRIL 12, 2016 PAGE 4 9. Authorize the City Manager to Execute the Purchase of Micro -Surfacing Seal Services from Intermountain Slurry Seal, Inc. in the Amount of $150,207 for Roadway Treatment in the Fountain Park and High Meadows Subdivisions. 11. Award Bid and Authorize the City Manager to Execute a Contract with XIT Paving and Construction, Inc. in the Amount of $1,288,193 for the 2016 Street and Alley Rehabilitation Project (Various Locations) and Establish a Project Budget in the Amount of $1,400,000. The motion carried. Mayor Terrell proceeded with the following Agenda Item: 10. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman Construction Company, L.P. in the Amount of $443,786.10 for Improvements to the Alma Drive and Exchange Parkway Intersection and Establish a Project Budget in the Amount of $500,000. MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed authorizing the City Manager to execute a contract with Jim Bowman Construction Company, L.P., in the Amount of $443,786.10 for improvements to the Alma Drive and Exchange Parkway Intersection, establish a project budget in the amount of $500,000, and negotiate a change order for minor modifications, stripping, and the design for the button hook located at the southern boundary of the Sprouts' property after a meeting is held with representatives of the neighborhood. The motion carried. 12. Calendar. • April 13 — Ribbon -cutting for Montgomery Boulevard, 10:30 a.m. • April 14—Public Art Reception at Blue House Too at Watters Creek. • April 25 —May 3, 2016—City of Allen General and Special Elections Early Voting. • May 7,2016— Election Day, 7 a.m. — 7 p.m. 13. Items of Interest. • Scott Wyatt announced Boy Scout Troop #1299 is having a Garage Sale Fundraiser on April 16 from 7 a.m. to 2 p.m. at Suncreek United Methodist Church. Executive Session The Executive Session was not held. I ALLEN CITY COUNCIL REGULAR MEETING APRIL 12, 2016 E PAGE 5 MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 7:55 p.m. on Tuesday, April 12, 2016. The motion carried. These minutes approved on the 26" day of April 2016. ATTEST: Shelley B. Georg , RMC, CITY SECIETARY C APPROVED: SteplieSi Terrell, MAYOR