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Home My WebLink AboutMin - City Council - 2019 - 10/22 - Regular ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 22,2019 Present: Stephen Terrell,Mayor Councilmembers: Gary L. Caplinger,Mayor Pro Tem Kurt Kizer Carl Clemencich Lauren Doherty Chris Schulmeister Baine Brooks City Staff: Eric Ellwanger,City Manager Tim Dentler,Assistant City Manager Rebecca Vice,Assistant City Manager Shelley B. George, City Secretary Teresa Warren,Director,Public and Media Relations Office Lauren Field,Deputy City Secretary Pete Smith, City Attorney Workshop Session With a quorum of the Councilmembers present,the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:29 p.m. on Tuesday, October 22, 2019, in the Council Conference Room of the Allen City Hall, 305 Century Parkway,Allen,Texas. 1. Update on Exchange Parkway Recreation Center. 2. Committee Updates from City Council Liaisons. 3. Questions on Current Agenda. With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:02 p.m. on Tuesday, October 22, 2019. Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:07 p.m. on Tuesday, October 22, 2019, in the Council Chambers of the Allen City Hall, 305 Century Parkway,Allen,Texas. Pledge of Allegiance ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 22,2019 PAGE 2 Public Recognition 1. Citizen Comments. Shankar and Aparna Murthy, 1308 Grapevine Drive,Allen, Texas, spoke regarding the ban of plastic bags and straws. Kristin Gills,2290 Windham Lane,Allen,Texas, spoke regarding her escalating utility bill. Herbert Tretter, 1322 Edelweiss Drive,Allen,Texas, spoke regarding access to the City survey. Jan Jungmann and Zandria Stapleton, 560 Prestige Circle,Allen,Texas,requested the Council support Allen becoming an AARP Age Friendly City. 2. Presentation of Proclamations by the Office of the Mayor. • Presentation of a Proclamation to Jesse Simmons,City Forester,Proclaiming October 26,2019,as Arbor Day. • Presentation of a Proclamation to Representatives of the Keep Allen Beautiful Board Proclaiming November 2,2019,as Allen Recycles Day. • Presentation of a Proclamation to Municipal Court Judge Cynthia Gore Proclaiming November 4- 8, 2019,as Municipal Court Week. 3. Recognition of the Allen Community Services Department—Water Conservation Division Award and Recognition Presentation. • EPA WaterSense Award for Excellence in Education and Outreach presented to the Water Conservation Davison 4. Recognition of the Allen Community Services Department—Waste Services Division Award and Recognition Presentation. • North Texas Corporate Recycling Association Award for Excellence in Environmental Education and Outreach presented to the Waster Services Division • State of Texas Alliance for Recycling (STAR) North Texas Volunteer of the Year, Honorable Mention Award presented to Andrea Smith • Texas Environmental Leadership Award -Volunteer of the Year- State Level presented to Andrea Smith • State of Texas Alliance for Recycling (STAR) North Texas Outstanding Youth Education and Outreach Program Award presented to Anderson Elementary • State of Texas Alliance for Recycling(STAR)Outstanding Youth Education and Outreach Program Award presented to Anderson Elementary 5. Recognition of the Allen Economic Development Corporation as the Recipient of the Innovativeness Award for 2019 and the Community Economic Development Award for 2019 by the Texas Economic Development Council. 6. Recognition of the Purchasing Division for Receipt of the 2019 Achievement of Excellence in Procurement Award. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 22,2019 PAGE 3 Consent Agenda MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Brooks, the Council voted seven(7)for and none(0)opposed to adopt all items on the Consent Agenda as follows: 7. Approve Minutes of the October 8,2019,Regular City Council Meeting. 8. Adopt an Ordinance Approving and Enacting Supplement No. 16 to the Code of Ordinances. ORDINANCE NO. 3712-10-19: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING SUPPLEMENT NO. 16 TO THE CODE OF ORDINANCES; PROVIDING FOR THE PRINTING THEREOF, AUTHENTICATION BY THE MAYOR AND ATTESTATION BY THE CITY SECRETARY; PROVIDING A REPEAL OF CERTAIN ORDINANCES; PROVIDING EXCEPTIONS TO REPEAL; PROVIDING A PENALTY FOR SUCH VIOLATION THEREOF; AND PROVIDING AN EFFECTIVE DATE. 9. Adopt an Ordinance Approving and Enacting Supplement No. 17 to the Allen Land Development Code. ORDINANCE NO. 3713-10-19: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN,COLLIN COUNTY,TEXAS,ADOPTING SUPPLEMENT NO. 17 TO THE ALLEN LAND DEVELOPMENT CODE; PROVIDING FOR THE PRINTING THEREOF, AUTHENTICATION BY THE MAYOR AND ATTESTATION BY THE CITY SECRETARY; PROVIDING A REPEAL OF CERTAIN ORDINANCES; PROVIDING EXCEPTIONS TO REPEAL; PROVIDING A PENALTY FOR SUCH VIOLATION THEREOF; AND PROVIDING AN EFFECTIVE DATE. 10. Adopt a Resolution Casting 114 Votes for Mr. Gary Rodenbaugh for Election to the Board of Directors for the Collin Central Appraisal District. RESOLUTION NO. 3714-10-19(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, CASTING BALLOTS FOR THE BOARD OF DIRECTORS FOR THE COLLIN CENTRAL APPRAISAL DISTRICT IN ACCORDANCE WITH SECTION 6.03(g) OF THE STATE PROPERTY TAX CODE; DIRECTING THE CITY SECRETARY TO NOTIFY INTERESTED PARTIES OF SAID ACTION; AND PROVIDING AN EFFECTIVE DATE. 11. Adopt a Resolution Approving the Terms and Conditions of a Local Project Advance Funding Agreement (LPAFA) with the State of Texas, Acting by and through the Texas Department of Transportation for Funding Traffic Signal Detection Improvements. RESOLUTION NO. 3715-10-19(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) WITH THE STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, FOR FUNDING TRAFFIC SIGNAL DETECTION EQUIPMENT; AND PROVIDING AN EFFECTIVE DATE. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 22,2019 PAGE 4 12. Adopt a Resolution Authorizing the City Manager to Execute a Reimbursement Agreement with the State of Texas Acting by and through the Texas Department of Transportation for Purchase of Traffic Signal Equipment. RESOLUTION NO. 3716-10-19(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN AGREEMENT WITH THE STATE OF TEXAS, ACTING THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, RELATING TO FURNISHING TRAFFIC SIGNAL EQUIPMENT BY A MUNICIPALITY; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. 13. Authorize the City Manager to Execute a Contract with Total Highway Maintenance, LLC, for Installation of Pavement Markings in the Annual Amount of$100,000 with Two (2) Optional One-Year Renewals. 14. Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction Company,Inc.,for Construction of Water Sewer and Sanitary Sewer Improvements—Greenville Avenue/Chaparral Road and Main Street/Boyd Drive in the Amount of$494,718. 15. Accept the Resignation of Sharyn King and Declare a Vacancy in Place No. 5 on the Animal Shelter Advisory Committee. 16. Receive the Capital Improvement Program (CIP) Status Report. 17. Receive the Investment Report for the Period Ending September 30,2019. The motion carried. Other Business 18. Calendar. • October 21 — November 1 — Early Voting Period for the November 5th Texas Constitutional Amendment Election • October 26—Arbor Day Celebration,Glendover Park,9 a.m. • November 2—Allen Recycles Day, Allen City Hall, 8 a.m. — 12 p.m. • November 5—Election Day, 7 a.m.—7 p.m. 19. Items of Interest. • Council congratulated Ms.George on her election as 2020 President of the Texas Municipal Clerks Association,Inc. • Council recognized a Boy Scout from Troop 221 in attendance as s requirement for earning his Communications Merit Badge. Executive Session The Executive Session was not held. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 22,2019 PAGE 5 Adjournment MOTION: Upon a motion made by Councilmember Doherty and a second by Councilmember Schulmeister, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 8:10 p.m. on Tuesday, October 22, 2019. The motion carried. These minutes approved on the 12th day of November 2019. APPROVED: tephe Terrell,MAYOR ATTEST: Shelley B.Geo ,T C,CIT CRETARY