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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2019 - 11/11 - Regular PARKS AND RECREATION BOARD REGULAR MEETING MINUTES NOVEMBER 11,2019 Parks and Recreation Board Present: Michael Smiddy, Chair Geoben Johnson III,Vice-Chair John Holley Luke Hollingsworth LaReeda Rentie Victoria States Terrance Thomas Council Liaison: Carl Clemencich City Staff: Tim Dentler,Assistant City Manager, City of Allen David Angeles,Assistant Director, Parks and Recreation Brian Bristow, Assistant Director, Parks and Recreation Carrie Cessna,Assistant Director,Parks and Recreation Travis Cunniff, Recreation Manager, Parks and Recreation Tony Hill, Resource Development Manager, Parks and Recreation Matt McComb, Park Planning& Development Manager, Parks and Recreation Jennifer Robinson, Support Specialist, Parks and Recreation Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Chair Smiddy called the meeting to order at 7:05 p.m. on Monday,November 11, 2019 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen,Texas. 1) Election of Officers Chair Smiddy, opened the floor for nominations of Chair, Vice-Chair and Secretary. After a short discussion,the following motions were made: Motion: Upon a motion by Member Holly and a second by Member Johnson,the Board voted seven(7) for and none(0)opposed to appoint Michael Smiddy as Chair. The motion carried. Parks and Recreation Board Minutes November 11,2019 Page 2 Motion: Upon a motion by Member Johnson and a second by Member Holly,the Board voted seven(7) for and none(0)opposed to appoint LaReeda Rentie as the Secretary. The motion carried. 2) Approve Minutes of the August 12,2019,Regular Meeting Motion: Upon a motion by Member Hollingsworth and a second by Member Johnson,the Parks and Recreation Board voted seven(7) for and none(0) opposed to approve the minutes from the August 12, 2019 Regular Meeting as presented. The motion carried. 3) Approve Minutes of the August 12,2019, Public Input Meeting Motion: Upon a motion by Member Hollingsworth and a second by Member Holly,the Parks and Recreation Board voted seven(7) for and none(0) opposed to approve the minutes from the August 12, 2019 Public Input Meeting as presented. The motion carried. 4) Appoint Representative to the Don Rodenbaugh Natatorium Artist Selection Panel After brief discussion on the assignment the following motion was presented. Motion: Upon a motion by Member Smiddy and a second by Member Rentie,the Parks and Recreation Board voted seven(7) for and none(0) opposed to appoint John Holley to serve as the representative to the artist selection panel for the Don Rodenbaugh Natatorium. The motion carried. 5) Appoint Representative(s)to Senior Advisory Committee The Board decided to continue the rotating schedule previously established, allowing for one Board member to serve as a liaison each month, as opposed to appointing one liaison. The tentative schedule was distributed, and the following motion was presented. Motion: Upon a motion by Member Johnson and a second by Member Holly,the Parks and Recreation Board voted seven(7)for and none(0) opposed to approve the tentative Senior Advisory Committee Liaison schedule as presented. The motion carried. 6) Recommend City Council Approve the Exchange Parkway Recreation Center Feasibility Study. Assistant City Manager,Tim Dentler, introduced the project and then turned the floor over to Assistant Director, Brian Bristow to present the feasibility study. Brian reviewed the facility conceptual plan, site masterplan,project budget and schedule, as Parks and Recreation Board Minutes November 11,2019 Page 3 well as the market assessment and operations analysis. He then took questions and after a brief discussion the following motion was presented. Motion: Upon a motion by Member Thomas and a second by Member Hollingsworth, the Parks and Recreation Board voted seven (7) for and none (0) opposed to recommend City Council approve the Exchange Parkway Recreation Center Feasibility Study as presented. The motion carried. 7) Subcommittee Updates Member Rentie and Member Smiddy reported on the Senior Advisory Committee meetings they recently attended, noting discussions included the South Dakota trip, trikes, and programs. 8) Review of FY20 Budget and CDC Projects Tim Dentler, Assistant City Manager walked the Board through the FY20 budget including, General Fund, Allen Event Center, Golf Course and Community Development Corporation (CDC) and explained how the department benefits from 4B funds. 9) Update on Parks and Open Space Master Plan Assistant Director, Brian Bristow noted that this is the fourth generation of this plan, with the original plan being adopted in 2000 and updates in 2010 and 2015. He touched on the purpose and scope of Master Plan, the influence that the CAPRA Accreditation process has had on the plan and how the plan fits with other department plans. He then reviewed the schedule of the update. 10)Update of Holly Jolly Celebration Tony Hill, Resource Development Manager, provided the Board with an update on the Holly Jolly Celebration, including the site map, entertainment, food trucks and new attractions including a Snowzilla Slide, Snow Globe Photos and the Holiday Hayride. 11) Update on Future Projects Matt McComb, Park Planning& Development Manager, provided updates on ongoing projects including playground replacements at Day Spring Park, Glendover Park and Bethany Ridge Park, and playground and other improvements at Heritage Park. He also reported on Twin Creeks Business Park trail additions, shelter and open space improvements, Rolling Hills Park and Ford Park redesigns, and future projects including Allen Station Park and a Dog Park. He briefly reviewed the Allen Event Center Rotunda and Allen Gateway art projects. 12)Items of Interest a. Items for Future Agendas b. Next meeting Monday, February 10, 2020 Discussion about meeting every other month still on the second Monday. Parks and Recreation Board Minutes November 11, 2019 Page 4 13)Adjourn Motion: Upon a motion by Member Johnson and a second by Member Holley, the Parks and Recreation Board voted seven (7) for and none(0) opposed to adjourn the meeting at 9:02p.m. The motion carried. These minutes approved on the 10`h day of February 2020. Chair — Sec •etas