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HomeMy WebLinkAboutO-306-7-80AN ORDINANCE OF THE CITY OF ALLEN, TEXAS ORDINANCE NO. 306 AN ORDINANCE OF THE CITY OF ALLEN, TEXAS, ESTABLISHING THE PARKS AND RECREATION BOARD; SETTING THE AT FIVE (5); PROVIDING THE QUALIFICATIONS OF THE MEMBERS; PROVIDING THE OFFICERS OF THE BOARD; ESTABLISHING THE POWERS AND DUTIES OF THE BOARD; AND DECLARING THE EFFECTIVE DATE OF THIS ORDINANCE. DULY PASSED by the City Council of the City of Allen, Texas, on the 3rd day of July , 1980. 11 APPROVED: ATTEST: MA OR CrSECRETARY Published in the Allen American Thursday, July 17 and Monday, July 21, 1980. f ' ORDINANCE NO. 3 0 6 AN ORDINANCE OF THE CITY OF ALLEN, TEXAS, ESTABLISHING THE PARKS AND RECREATION BOARD; SETTING THE MEMBERSHIP AT FIVE (5} PROVIDING THE QUALIFICATIONS OF THE MEMBERS; PROVIDING THE OFFICERS OF THE BOARD; ESTABLISHING THE POWERS AND DUTIES OF THE BOARD; AND DECLARING THE EFFECTIVE DATE OF THIS ORDINANCE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, TEXAS: SECTION 1: SHORT TITLE: This Ordinance shall be commonly known and cited as the Park and Recreation Ordinance in compliance with the City Charter, Article III, Section 3.05 D. SECTION 2: DEFINITIONS: For the purpose of this Ordinance, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future. Words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. A. "City" is the City of Allen, Texas. B. "Director" is a person so designated and in charge of the Park and Recreational Department. C. "Park" is a park, reservation, playground, recreation center, or any other area in the City owned or used by the City, and devoted to active or passive recreation, including all planted expressways, parkways, triangles and traffic circles maintained by the City, except the parkway strips between curb and sidewalks along the several streets and highways of the City. D. "Person" is any person, firm, partnership, corporation, association, company or organization of any kind. E. "Vehicle" means every device in, or by which any person or property is or may be transported or drawn upon a public highway, except devices moved only by human power or used exclusively upon stationary rails or tracks. SECTION 3: ESTABLISHMENT OF PARKS AND RECREATION BOARD: A Parks and Recreation Advisory Board consisting of five (5) active members is hereby established as follows: A. Members shall be qualified voters of the City of Allen. B. Members shall serve without compensation. C. Members terms will be two (2) years, but members shall not continuously serve for a period in excess of six (6) years. D. If a replacement has not qualified upon the expiration of a member's term, then that member shall continue his membership until replaced. E. The Parks and Recreation Board shall annually elect a Chairman, Vice -Chairman, and Secretary. Chairman: The Chairman shall preside over meetings and shall be entitled to vote upon each issue. In the event a question over procedure arises, Robert's Rules of Order shall prevail. Vice -Chairman: The Vice -Chairman shall assist the Chairman in directing the affairs of the Advisory Board. In the absence of the Chairman, the Vice -Chairman shall assume all duties of the Chairman. Secretary: The Secretary shall keep the minutes of all meetings and in the Secretary's absence, the Chairman shall designate another member to act as Secretary. The Secretary shall read once a year, at the first regular meeting following the appointment of officers, the Parks and Recreation Ordinance. The Secretary may accept the assistance of City personnel in taking and transcribing minutes, when available, but shall sign same officially before presenting same to the Board for approval. F. The Director of Parks and Recreation shall be an ex officio member of the Board, with the responsibility to participate in discussions but without the right to vote. G. Absence from three consecutive meetings without formal consent of the Board shall be deemed to constitute the retirement of that member and shall be 'certified by the Chairman to the council. SECTION 4: POWERS AND DUTIES: The Parks and Recreation Board shall have the following powers and perform the following duties: A. It shall act principally in an advisory capacity to the City staff and the City Council in all matters pertaining to Parks and Recreation, shall acquaint itself with and make a continuous study and review of the complete Parks and Recreation services of the City; and shall advise with the staff and City Council from time to time as to the present and future maintenance, operation, planning, acquisition, development, enlargement, and use policies of the City Park and Recreation services. B. It shall study and encourage the development of Parks and Recreation areas and study and encourage the development of wholesome recreation for all residents of the City of Allen. C. It shall advise with the Parks and Recreation Director on problems of development of recreation areas, facilities, programs, and improved recreation services. D. It shall recommend the adoption of standards on areas, facilities, program and financial support. E. The members of the Board shall study and rview the master planning guide for parks and recreation and become familiar with such plan and its relation to existing and proposed facilities and shall become aware of any revision or updating thereof. F. It shall advise and rcommend to the Parks and Recreation Director on the development of long-range capital improvement programs and, when in its opinion the need exists for additional park and recreational facilities, grounds, or premises, it shall make appropriate recommendations to the City Council. It shall also recommend the acquisition of additional parks, park and recreational equipment, and supplies. G. It shall develop for council review the rules and regulations as may be prescribed by the City Council for the conduct of its business. H. It shall develop for council review rules and regulations and policies governing the use of park and recreational facilities. I. It shall make any other recommendations to the City Council regarding park and recreation matters that it considers advisable. J. It may solicit for the City of Allen gifts, revenues, bequests, or endowments of money or property as donations or grants from persons, firms or corporations, subject to the approval and acceptance by the City Council. K. It may, from time to time, recommend to the City Council amendments or changes to this Ordinance. L. The Board, through its Chairman, shall make both an oral and written report annually to the City Council concerning its activities during the past year and its proposals for the coming year. M. The Board's authority shall not extend to the direction, supervision, employment, or termination of employees of the Parks and Recreation Department. No supervisory power of the Board is created. N. It shall develop written policies and procedures for the Parks and Recreation Director to follow in the conduct of all recreational activities. O. The Board will review the proposed budget for the Parks and Recreation Department and make any recommendations to the council it deems necessary. However, the Board is not authorized to add, delete or change in any way the budget as prepared by the Parks and Recreation staff. P. The Board will develop for council approval a set of by-laws governing rules of procedure for their meetings and operation. Q. The Board shall not have the power to obligate the City for any funds or expenditures or incur any debt on behalf of the City. 4 R. All powers and duties prescribed and delegated herein are deleated to the Board as a unit and all action hereunder shall be of the Board acting as a whole. No action of an individual member is authorized except through the Board. SECTION 5: PROCEDURE: The procedures of the Parks and Recreation Board are as set out below: A. Meetings (1) Regular Meetings: The Parks and Recreation Board shall meet on the fourth Thursday of each month in a public place with public notice as prescribed by law. (2) Special Meetings: Special meetings maybe called by the Chairman or by written request sent to the Chairman or Vice -Chairman by three (3) members of the Board. (3) All meetings shall be open to the public in accordance with the Open Meeting Statute Article 6257-17, V.A.C.S. B. Voting All questions presented for vote of the Parks and Recreation Board shall be decided by a simple majority, of those voting members present. Only those voting members present can vote. SECTION 6: The caption of this Ordinance shall be published at least twice in the official newspaper of the City,` stating in summary the purpose of this Ordinance and the penalty for violation hereof, and shall be effective immediately upon its passage and such publication. DULY PASSED AND APPROVED by the City Council of the City of Allen, Texas, this 3rd day of July , 1980. M. B. Pierson, Mayor ATTEST: sing, City Secre�ry Juanelle Daf AFFIDAVIT AND PROOF OF PUBLICATION THE STATE OF TEXAS COUNTY OF COLLIN BEFORE ME, the undersigned authority, on this day personally appeared BUDDY W. CAMPER, who having been by me duly sworn, on oath deposes and says: That he is publisher of THE ALLEN AMERICAN, a newspaper published in Collin County, Texas, not less fre- quently than once a week, having a general circulation in said county, and having been published regularly and con- tinuously for more than twelve months prior to publishing of which the attached is a true and written copy, and which was published in THE ALLEN AMERICAN on and which was issued on �� , , by of Collin County, Texas. rinte copy of said publication is attached hereto. SUBSCRIBED AND SWORN to before me this `S_ days , A.D. 19 No ublic in and for Collin County, Texas Publisher's Fee $ l/ ORDINANCE NO. 306 An O Hance of the City of Allen, Texas, establishing the Parks and Recreation Board; setting the member- ship at flve'(5); providing thel qualifications of the members; providing the of- ficers of the board; establehing the powers and duties .of the board; and declaring the effective date of this Ordinance. Duly passed by -the �Clty" Council of the City of Allen, Texas, on the 3rd day of Ju- ly, 1980. Approved: V`1 ^ M.B. Pierson, Mayo' Attest: - Juanelle Dalsing, City`Secretary Aublished In the Allen merican, Thursday, July 17 ,and Monday, July 21,19M a� G ORDINANCE NO. 300 Ann`ance of the City of Allen, Texas, establishing! the Parka and Recreation Board; setting the member- ship at five (5); providing the qualifications of the members; providing the of ficers of the board; establehing the powers and duties of _the board; and declaring the effective date ,.of this Ordinance. Duly passed by the City, Council of the City of Allen, Texas, on the 3rd day of Ju- ly, 1980. i Approved: ti M.B. Pierson, Mayor Attest: Juanelle Dalsing, City Secretary. (Published In the Allen American, Thursday, July 17 and Monday, July 21, 1980). •w� f ORDINANCE NO. 300 Ann`ance of the City of Allen, Texas, establishing! the Parka and Recreation Board; setting the member- ship at five (5); providing the qualifications of the members; providing the of ficers of the board; establehing the powers and duties of _the board; and declaring the effective date ,.of this Ordinance. Duly passed by the City, Council of the City of Allen, Texas, on the 3rd day of Ju- ly, 1980. i Approved: ti M.B. Pierson, Mayor Attest: Juanelle Dalsing, City Secretary. (Published In the Allen American, Thursday, July 17 and Monday, July 21, 1980).