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HomeMy WebLinkAboutMin - City Council - 2020 - 08/14 - Workshop ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP ALLEN SENIOR RECREATION CENTER AUGUST 14-15,2020 Present: Debbie Stout,Mayor Councilmembers: Gary L. Caplinger,Mayor Pro Tern Kurt Kizer Carl Clemencich Lauren Doherty Chris Schulmeister Baine Brooks City Staff Present: Eric Ellwanger, City Manager Eric Strong,Deputy City Manager Rebecca Vice,Assistant City Manager Tim Dentler,Assistant City Manager Shelley B. George,City Secretary Pete Smith, City Attorney Eric Cannon, Chief Financial Officer Chris Landrum,Assistant Chief Financial Officer Marc Kurbansade, Community Development Director Lee Battle, Community Enhancement Director Stephen Massey,Community Services Director Dan Bowman,Economic Development Director/CEO Chris Flanigan, Engineering Director Jon Boyd,Fire Chief Monika Kretschmer, Human Resources Director Eric Matthews,Information Technology Director Jeff Timbs, Library Director Brian Harvey, Chief of Police Kate Meacham,Parks and Recreation Director Teresa Warren,Public and Media Relations Director FRIDAY,AUGUST 14,2020 The Allen City Council convened the Special Called Workshop for the FY 2020-2021 Budget at 9:07 a.m. on Friday,August 14,2020,in the Multi-Purpose Room at the Allen Senior Recreation Center,451 St.Mary Drive, Allen, Texas. Mayor Stout called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Welcome and Introduction of Budget Process ■ Eric Ellwanger, City Manager Overview of City Budget ■ Eric Cannon, Chief Financial Officer ■ Chris Landrum,Assistant Chief Financial Officer - Budget Overview - Budget Assumptions ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP AUGUST 14-15,2020 PAGE 2 Community Development Department Budget Presentation • Marc Kurbansade,Director, Community Development Community Enhancement Department Budget Presentation • Lee Battle, Director, Community Enhancement Question and Answer Session Regarding Proposed Budget Community Services Department Budget Presentation • Steve Massey, Director, Community Services - General Fund Only Mayor Pro Tern Caplinger left the Council dais to attend the North Central Texas Council of Government's Annual General Assembly. Engineering Department Budget Presentation • Chris Flanigan,Director,Engineering Fire Department Budget Presentation • Jonathan Boyd,Fire Chief Mayor Pro Tern Caplinger returned to his seat at the Council dais. Question and Answer Session Regarding Proposed Budget Lunch, Senior Recreation Center Dining Room Human Resources Department Budget Presentation • Monika Kretschmer, Director,Human Resources Information Technology Department Budget Presentation • Eric Matthews,Director, Information Technology Library Department Budget Presentation • Jeff Timbs,Director, Library Parks and Recreation Department Budget Presentation and Allen Event Center Budget Presentation - Kate Meacham, Director,Parks and Recreation Question and Answer Session Regarding Proposed Budget Police Department Budget Presentation • Brian Harvey,Police Chief Public and Media Relations Department Budget Presentation • Teresa Warren, Director,Public and Media Relations Hotel Fund Budget Presentation • Tim Dentler,Assistant City Manager ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP AUGUST 14-15,2020 PAGE 3 Question and Answer Session Regarding Proposed Budget Council Discussion Regarding the Proposed Budget The Special Called Workshop Session was recessed at 4:44 p.m. on Friday,August 14, 2020. SATURDAY,AUGUST 15,2020 The Allen City Council reconvened the Special Called Workshop for the FY 2020-2021 Budget at 9:02 a.m. on Saturday, August 15, 2020, in the Multi-Purpose Room at the Allen Senior Recreation Center, 451 St. Mary Drive,Allen,Texas. Mayor Stout reconvened the meeting to order and announced a quorum was present. Water and Sewer Fund Budget Presentation Solid Waste Fund Budget Presentation Drainage Fund Budget Presentation • Steve Massey, Community Services Director Golf Fund Budget Presentation • Kate Meacham,Director,Parks and Recreation Question and Answer Session Regarding Proposed Budget Facility Maintenance Fund Budget Presentation • Chris Flanigan,Director,Engineering Replacement Fund Budget Presentation • Eric Cannon, Chief Financial Officer Question and Answer Session Regarding Proposed Budget Lunch, Senior Recreation Center Dining Room Risk Fund Budget Presentation • Monika Kretschmer,Director,Human Resources Capital Improvement Program Overview • Eric Strong,Deputy City Manager • Chris Flanigan,Director,Engineering • Kate Meacham,Director,Parks and Recreation CARES Act Fund Overview • Eric Strong,Deputy City Manager Question and Answer Session Regarding Proposed Budget • Update on Boards and Commissions • Rebecca Vice,Assistant City Manager • Shelley George, City Secretary Annual Review of Council Rules of Order and Procedure ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP AUGUST 14-15,2020 PAGE 4 • Shelley George, City Secretary • Peter G. Smith, City Attorney Council Discussion Regarding the Proposed Budget. Executive Session The Executive Session was not held. Adjournment. Mayor Stout adjourned the Special Called Workshop for the FY 2020-2021 Budget at 5:13 p.m. on Saturday, August 15,2020,in the Multi-Purpose Room at the Allen Senior Recreation Center,451 St.Mary Drive,Allen, Texas. The Sunday session was canceled. These minutes approved on the 25'day of August 2020. APP VED: c" e ie tout, MAYOR ATTEST: She ey B. George, SECRETARY