HomeMy WebLinkAboutR-375-11-81RESOLUTION NO. 375-11-81(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, ESTABLISHING A PROCEDURE FOR
COUNCIL APPOINTMENTS TO CITY BOARDS AND COMMISSIONS,
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Allen has the
duty under the Charter to appoint citizens to various City
Boards and Commissions; and
WHEREAS, it is the stated desire and intent of the City
Council to provide for orderly rotation of appointees of all
Boards or Commissions of the City of Allen; and
WHEREAS, the City Council invites all citizens desiring
to serve on a City Board or Commission to make their interest
known; and
WHEREAS, the City Council is of the opinion that each
Council Member should be fully informed of a particular
individual's qualifications and interest prior to such appointment
being made, and that said information will enable the Council to
exercise its discretionary authority in a more diligent and
responsive manner;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ALLEN, TEXAS, THAT:
Section -1. Appointments to City of Allen Boards and
Commissions shall be effective on one or two
uniform dates each year, those dates being
July 1 and October 1.
Section 2. The established procedure attached as "Exhibit A"
shall be used by City Staff when providing
information for appointments by the City Council,
and by the City Council when considering appoint-
ments to the City Boards and Commissions.
Section 3. The data sheet form attached as "Exhibit B" shall
be used by all citizens interested in being
appointed or reappointed to City Boards and
Commissions.
RESOLUTION NO. 375-11-81(R) Page 2
Section 4. This resolution shall take effect on all
appointments to Boards and Commissions made by the City
Council after the date on which the resolution is approved.
DULY PASSED AND APPROVED ON THIS THE 5th DAY OF
NOVEMBER , 1981.
M. B. Pierson, MAYOR
Marty Hendrix, CITY SECRETARY
ATTACHMENT TO RESOLUTION NO. 375-11-81(R)
CITY OF ALLEN
PROCEDURE FOR APPOINTMENTS TO CITY BOARDS & COMMISSIONS
1. All ordinances, resolutions, and by-laws governing appointments
to boards and commissions of the City of Allen shall be written
in such a manner so that the appointments shall be effective on
one of two uniform dates each year, those dates being July 1 and
October 1.
2. All citizens interested in being appointed or reappointed to
a board or commission must submit a completed data sheet to
the City Secretary, which will be distributed to the Mayor
and City Council, to be considered for appointment.
3. The City Secretary shall provide the data sheet form to
citizens upon request, as well as information sheets on
the various boards and commissions of the City of Allen
appointed by the City Council.
4. The City Secretary shall advertise in the news media and
City of Allen Newsletter, or as otherwise directed by the.
City Council, an invitation to citizens to submit a data
sheet indicating their interest and qualifications to serve
on a board or commission.
5. All data sheets submitted to the City Secretary shall be
retained by the City Secretary for a period of one (1)
year and shall be used during that one (1) year in making
appointments to boards and commissions as vacancies occur.
"Exhibit A"
ATTACHMENT TO RESOLUTION NO. 375-11-81(R) - "Exhibit A"
CITY OF ALLEN
PROCEDURE FOR APPOINTMENTS TO CITY BOARDS & COMMISSIONS Page 2
6. City Staff shall provide the City Council, by separate packet
and mail -out, an information and worksheet listing the expiring
terms of office, incumbent, date of original appointment, last
reappointment date, and attendance record (see form - Attach-
ment No. 1), as well as information on the persons whose terms
are expiring, and any data sheets available, at least two (2)
meetings in advance of the meeting at which the appointments
are to be made.
7. Attendance records shall be maintained by all City Staff pro-
viding support to the various City Boards and Commissions as
follows:
a. Attendance at all regular meetings, called - special
meetings, and workshops by each board or commission
member will be recorded on an attendance record form
(see form - Attachment No. 2).
b. Percentage of attendance for regular and called -
special meetings as well as workshops will be deter-
mined by dividing the number of meetings attended by
each individual board or commission member by the
total number of meetings held by the board or com-
mission.
c. Attendance record forms shall be submitted to the .,
City Secretary on the last day of every sixth month
period, i.e., June 30th and December 31st, of each
year.
ATTACHMENT TO RESOLUTION NO. 375-11-81(R) - "Exhibit A"
CITY OF ALLEN
PROCEDURE FOR APPOINTMENTS TO CITY BOARDS & COMMISSIONS Page 3
8. The City Secretary shall compile all data sheets received
and forward to the Mayor and City Council in a timely
manner for consideration at the first regular monthly
Council meeting in June and/or September of each year.
9. In an Executive Session on or before the first regular
monthly Council meeting in June and/or September, or
at any called - special meeting for this purpose, Council
Members may submit new names for nomination, or may nominate
the current member .for reappointment, after having first
determined that such person is willing to accept such
service if appointed.
10. Appointments shall be made to boards and commissions at the
second regular monthly Council meeting in June and/or
September of each year or as quickly thereafter as possible.
11. Vacancies on boards and commissions caused by resignations
shall follow this same basic procedure. They will, however,
be considered throughout the year as they occur to complete
the unexpired terms of office.
12. Maximum time limits for length of service on a board or
commission, if not determined by appropriate ordinance,
resolution, or by-law, may be at the City Council's discretion.
91
ATTACHMENT TO RESOLUTION NO. 375-11-81(R) - "Exhibit A"
CITY OF ALLEN
PROCEDURE FOR APPOINTMENTS TO CITY BOARDS & COMMISSIONS
Page 4
13. Plaques of Appreciation or Certificates of Appreciation
will be presented to the outgoing boards and/or commissions
members at the first regular monthly City Council Meeting
in July and/or October of each year by the Mayor.
14. Oaths of Office will be administered to the newly appointed
or reappointed members to boards and/or commissions at the
first regular monthly City Council Meeting in July and/or
October of each year by the Mayor.
ATTACHMENT TO RESOLUTION NO. 375-11-81(R) - "Exhibit A" - Attachment,No. 1
CITY OF ALLEN
BOARDS & COMMISSIONS
INFORMATION & WORK SHEET
EXPIRING TERMS OF•OFFICE
BOARD/COMMISSION LENGTH OF REAPPOINTED/ FIRST DATE LAST ATTENDANCE
INCUMBENT TERM REPLACED APPOINTED REAPPOINTED RECORDS NOMINEES
il
ATTACHMENT TO RESOLUTION 375-11-81(R) - "Exhibit A" - Attachment No. 2
CITY OF ALLEN
BOARDS & COMMISSIONS
ATTENDANCE RECORD
For Sixth Month Period Ending:
(Name of Board Commission
Coding: (R) = Regular Meeting
(C) = Called - Special Meeting
(W) = Workshop
P = Present
A = Absent
, 19
List of Names of Board/
Commission Members
Meeting Date
( )
Meeting Date
( )
Meeting Date
( )
Meeting Date
( )
& Attend.
of Reg:
Meetings
% Attend.
of Spec.
Meetings
CITY OF ALLEN
DATA SHEET
BOARD OR COMMISSION CANDIDATE
LIST ALL BOARDS &
COMMISSIONS OF INTEREST:
NAME:
AGE:
HOME ADDRESS:
ZIP CODE
HOME PHONE:
BUSINESS ADDRESS:
ZIP CODE
BUS. PHONE:
RESIDENT OF CITY FOR
YEARS.
VOTER REGISTRATION N0.
OCCUPATION:
EDUCATION:
SPECIAL KNOWLEDGE OR EXPERIENCE APPLICABLE
TO CITY BOARD OR COMMISSION FUNCTION:
OTHER INFORMATION
(CIVIC ACTIVITIES, ETC.)
DATE:
SIGNATURE:
RETURN COMPLETED FORM TO THE CITY SECRETARY'S OFFICE
ATTACHMENT TO RESOLUTION NO. 375-11-81(R) - "Exhibit B".