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HomeMy WebLinkAboutMin - Community Engagement Advisory Board - 2023 - 02/06 - Regular COMMUNITY ENGAGEMENT ADVISORY BOARD REGULAR MEETING FEBRUARY 6,2023 Present: Community Engagement Advisory Board: John Gain, Chair Inga Fredrickson,Vice-Chair(arrived 6:09 p.m.) Veronica Yost, Secretary Collin Packer(arrived 6:33 p.m.) Ana Gonzalez Angela Martinez Joe Lundgren City Staff: Rebecca Vice,Assistant City Manager Shelley B. George, City Secretary Teresa Warren,Director,Public and Media Relations Erik Waldbauer,Marketing Specialist 1. Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the Community Engagement Advisory Board was called to order by City Secretary George at 6:06 p.m. on Monday, February 6, 2023, in the Council Conference Room of Allen City Hall,305 Century Parkway,Allen,Texas. 2. Approve Minutes of November 7,2022,Meeting. MOTION: Upon a motion made by Board Member Gonzalez and a second by Board Member Lundgren, the Board voted five(5)for and none(0)opposed to approve the minutes of November 7,2022, Regular Meeting. The motion carried. 3. Presentation by Assistant City Manager Rebecca Vice regarding board governance. Vice-Chair Fredrickson took her seat at the dais. Assistant City Manager Vice and the Board Members discussed board governance. 4. Presentation by Chair John Gain regarding Ad Hoc Committee's Final Report. Chair Gain reviewed the final report of the Allen Diversity, Equity, and Inclusion Ad Hoc Committee and highlighted the Ad Hoc Committee's recommendations to Listen and Learn, Connect and Communicate,Educate and Enhance, and Establish an Advisory Board for Community Engagement. Board member Packer took his seat at the dais. 5. Presentation by Chair John Gain regarding Board Goals and Objectives for 2023 and 2024. COMMUNITY ENGAGEMENT ADVISORY BOARD REGULAR MEETING FEBRUARY 6,2023 PAGE 2 Chair Gain reviewed the purpose of the Community Engagement Advisory Board as outlined in the founding Ordinance adopted by Allen City Council. The Board discussed ground rules for Board discussions and discussed drafting the Board's mission, goals, and objectives. These discussions will continue at the Board's next meeting. 6. Discuss Items for Future Board Meeting Agendas. Assistant City Manager Vice discussed a regular rotation of agenda items such as special events,library programming,public safety education and outreach,and community engagement and communication. 7. Items of Interest. [Board announcements regarding local civic and charitable events, meetings, fundraisers, and awards.] • Next Meeting Date: Special Called meeting at 6:30 p.m. on Monday,February 27,2023. 8. Adjourn. Chair Gain adjourned the Regular Meeting of the Community Engagement Advisory Board at 8:09 p.m. on Monday, February 7, 2023, in the Council Conference Room of Allen City Hall, 305 Century Parkway,Allen, Texas. These minutes were approved on the 27'day of February 2023. APPROVED: aLL- Jo n bain,CHAIR AT ST: Ver nica Yost,SECRE