HomeMy WebLinkAboutMin - Community Engagement Advisory Board - 2023 - 02/27 - Special Called COMMUNITY ENGAGEMENT ADVISORY BOARD
SPECIAL CALLED MEETING
FEBRUARY 27,2023
Present:
Community Engagement Advisory Board:
John Gain, Chair
Inga Fredrickson,Vice-Chair(arrived 6:38 p.m.)
Veronica Yost, Secretary
Collin Packer(absent)
Ana Gonzalez(absent)
Angela Martinez
Joe Lundgren
City Staff:
Rebecca Vice,Assistant City Manager
Teresa Warren,Director,Public and Media Relations
Kate Meacham,Director,Parks and Recreation
Rocio Gonzalez,Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Called Meeting of the Community Engagement Advisory Board
was called to order at 6:30 p.m. on Monday, February 27, 2023, in the Council Conference Room of
Allen City Hall, 305 Century Parkway,Allen,Texas.
Chair Gain moved to Item 3 on the agenda.
3. Presentation by Kate Meacham, Director of Parks and Recreation, regarding Special Event
Programming.
Vice-Chair Fredrickson took her seat at the dais.
Director Meacham presented on the various signature special events explaining the level of support
from outside groups, volunteerism, and how requests are vetted for a community need and
sustainability.Director Meacham also spoke on having visitor destination software to aid in measuring
the level of success for events and other useful data. Assistant City Manager Vice offered for staff to
research and provide additional data at the next board meeting regarding volunteers,attendance,survey
results, and events that were successful and unsuccessful. She also stated that going forward, staff
requests feedback from the Board on how events can be improved,ideas on new or different events that
should be explored, how special events can elevate community engagement and unity, and
opportunities to partner with other boards and entities.
Chair Gain moved to Item 2 on the agenda.
2. - Approve Minutes of February 6,2023,Meeting.
COMMUNITY ENGAGEMENT ADVISORY BOARD
SPECIAL CALLED MEETING
FEBRUARY 27,2023 PAGE 2
MOTION: Upon a motion made by Board Member Martinez and a second by Board Member Lundgren,
the Board voted five (5) for and none (0) opposed to approve the minutes of the February 6,
2023,Meeting. The motion carried.
4. Guided Discussion by Chair John Gain finalizing Board Goals and Objectives for 2023 and 2024.
Chair Gain reviewed the document of the Board Goals and Objectives and discussed feedback from the
Board on the document's representation of the direction and vision the Board should focus on for the
future.
5. Discuss Items for future Board Meeting Agendas.
The Board members would like to begin outlining the structure and implementation of the goals and
objectives at future meetings.
6. Items of Interest. [Board announcements regarding local civic and charitable events, meetings,
fundraisers, and awards.)
7. Adjourn.
Chair Gain adjourned the Special Called Meeting of the Community Engagement Advisory Board at
8:16 p.m. on Monday, February 27, 2023, in the Council Conference Room of Allen City Hall, 305
Century Parkway,Allen,Texas.
These minutes were approved on the 1s`day of May 2023.
AP OVED:
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Joollii Gain,CHAIR
A EST:
•
Ve onica Yost, SECRE ARY