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Home My WebLink AboutR-1252-5-94RESOLUTION NO. 1252-5-94(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE DESTRUCTION OF APPROXIMATELY TWO HUNDRED SEVENTY-FIVE (275) CUBIC FEET OF CITY OF ALLEN RECORDS IN ACCORDANCE WITH THE GUIDELINES OF THE STATE OF TEXAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in accordance with the City of Allen Records Management Program established through City of Allen Ordinance No. 1011-11-90, the City Council of the City of Allen desires to destroy approximately two hundred seventy-five (275) cubic feet of City of Allen records (listed in detail on the attached Records Destruction List marked Exhibit "A" and made a part of hereof) in accordance with the guidelines of the State of Texas Local Government Records Act; and, WHEREAS, the Record Owners (Department Heads) and the City Manager are in concurrence with said destruction; and, WHEREAS, said destruction has been approved by the State of Texas State Librarian; and, WHEREAS, said destruction of records shall occur as soon as practical after approval of this Resolution; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS THAT: SECTION 1: Approximately two hundred seventy-five (275) cubic feet of City of Allen records as listed in Exhibit "A" hereof shall be destroyed in accordance with the guidelines set forth in the Local Government Records Act, Chapters 201 to 205, Local Government Code, issued by the State of Texas. SECTION 2: Said destruction shall occur as soon as practical after approval of this Resolution. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 19TH DAY OF -MAY, 1994. APPROVED: I J Are Farmer, MAYOR ATTEST: C4a%,o CMC, CITY SECRETARY REQUEST FOR AUTHORIZATION TO DESTROY UNSCHEDULEDORDS [Pursuant to Tex. Local Government Code, § 203.045] 1- D M_ SUBMIT TO SUBMITTING OFFICE: CITY SECRETARY DEPARTMENT HEA Texas State Library Local Records Division CITY MANAGER: COUNCIL RESOLD ON P. O. Box 12927 Austin, TX 78711-2927 (512) 463-6578 CITY SECRETARY, CITY OF ALLEN, ONE BUTLER CIRCLE ALLEN, TEXAS 75002 214/727-0105 I hereby certify that the records to be disposed of are correctly listed below and that their destruction will be carried out in accor nc with Tex. Local Government Code, §202.003. CERTIFICATION w �-- Date Z/-0/ -9q- 9qName Name and Title: Judy Morrison, City Secretary/Records Management Officer .RECORDS LISTING RECORD RECORD TITLE INCLUSIVE QUANTITY NUMBER DATES (in cubic feet) 1003-03 Minutes -- Audiotapes of open meetings for which writ- 1972- 1991 8 cubic feet ten minutes are prepared 1000-04 Open Meeting Notices 1975 - 1991 1 cubic foot 1000-21 Affidavits of Publication -- (c) All other notices 1978- 1986 1 cubic foot 1000-26 Correspondence and Internal Memoranda -- (b,c) admin- 1982- 1991 3 cubic feet istrative and routine 1000-36 Permits and Licenses -- solicitor permits 1979- 1990 1 cubic foot 1025-04 Budgets and Budget Documentation -- Working papers 1980- 1991 3 cubic feet for budget preparation 1025-06 Federal Revenue Sharing Records 1977- 1987 1 cubic foot 1075-01 Bids and Bid Documentation -- Unsuccessful bids 1982- 1990 4 cubic feet 3100-10 Precinct Election Records -- (a) General records 1954- 1990 4 cubic feet 3150-06 Voter Registration List -- Not the records copy 1991 - 1992 1 cubic foot TEXAS STATE LIBRARY AND ARCHIVES COMMISSION )K The destruction of the records listed above is approved. For the Commission • The destruction of the records listed above is approved subject to the conditions in the attached letter. x O The destruction of the records listed above is not approved for VaVhs in the attached letter. Title 44,m ,/ Oee75 Date 5 Vol IDR 200 REQUEST FOR AUTHORIZATION TO DESTROY UNSCHEDULED RECORDS [Pursuant to Tex. Local Government Code, § 203.045] LO 9V- 07;�S `+ SUBMIT TO SUBMITTING OFFICE: COMMUNITY DEVELOPMENT Texas State Library Local Records Division P. O. Box 12927 Austin, TX 78711-2927 (512) 463-6578 DEPARTMENT HE CITY MANAGER: COUNCIL RESOLD ON O: CITY SECRETARY, CITY OF ALLEN, ONE BUTLER CIRCLE ALLEN, TEXAS 75002 214/727-0105 CERTIFICATION I hereby certify that the records to be disposed of are correctly listed below and that their destruction will be carried out in ac rd nce with Tex. Local Government Code, §202.003. _ _ _ Date Name and Title: Judy Morrison, City Secretary/Records Management Officer RECORDS LISTING RECORD NUMBER RECORD TITLE INCLUSIVE DATES QUANTITY (in cubic feet) 1000-03 Minutes -- Audiotapes of open meetings for which writ- ten minutes are prepared 1972- 1991 7 cubic feet 1000-26 Correspondence and Internal Memoranda: (b) Administra- tive; (c) Routine 1986- 1991 2 cubic feet TEXAS STATE LIBRARY AND ARCHIVES COMMISSION The destruction of the records listed above is approved. For the Commission The destruction of the records listed above is approved subject to the conditions in the attached letter. ` ' x ool `0 The destruction of the records listed above is not approved for re so 0 in'the attached letter. Title " Date' .� Q i I 1 LDR 200 REQUEST FOR AUTHORIZATION TO DESTROY UNSCHEDUL D RECORDS [Pursuant to Tex. Local Government Code, § 203.045] SUBMIT TO SUBMITTING OFFICE: FINANCE/UTELITIES Texas State Library Local Records Division P. O. Box 12927 Austin, TX 78711-2927 (512) 463-6578 DEPARTMENT HE CITY MANAGER: COUNCIL RESOL ION NO: CITY SECRETARY, CITY OF ALLEN, ONE BUTLER CIRCLE ALLEN, TEXAS 75002 214/727-0105 CERTIFICATION I hereby certify that the records to be disposed of are correctly listed below and that their destruction wil carried out in accor a with Tex. Local Government Code, §202.003. Zr�—Date—W —C)g - 9 el Name and Title: Judy Morrison, City Secretary/Records Management Officer RECORDS LISTING RECORD NUMBER RECORD TITLE INCLUSIVE DATES QUANTITY (in cubic feet) 1000-29 Insurance Policies 1984- 1989 1 cubic foot 1025-03 Bond Records -- (b) certificates and redeemed coupons 1986- 1989 5 cubic feet 1025-26 Accts Payable/Disbursement Records 1980- 1988 70 cubic feet 1025-27 Accts. Receivable Records 1980- 1989 75 cubic feet 1025-28 Banking Records 1982- 1988 23 cubic feet 1025-30 Ledgers, journals, entry documentation 1980- 1988 23 cubic feet 1050-24 Personnel Action/Information Notices 1980- 1989 5 cubic feet 1050-56 Time and Attendance Reports 1980- 1989 5 cubic feet TEXAS STATE LIBRARY Abri ARCHIVES COMMISSION �Q The destruction of the records listed above is approved. For the Commission ❑ The destruction of the records listed above is approved subject to the conditions in the attached letter. x ❑ The destruction of the records listed above is not approved for reaso s in the attached letter. Title5 Date 3 LDR 200 REQUEST FOR AUTHORIZATION TO DESTROY UNSCHEDU ED RECORDS _ [Pursuant to Tex. Local Government Code, § 203.0451 SUBMIT TO SUBMITTING OFFICE: FIRE DEPARTMENT Texas State Library Local Records Division P. O. Box 12927 Austin, TX 78711-2927 (512) 463-657 DEPARTMENT H D: CITY MANAGER: COUNCIL RESO UTIO NO: CITY SECRETARY, CITY OF ALLEN, ONE BUTLER CIRCLE ALLEN, TEXAS 75002 214/727-0105 CERTIFICATION I hereby certify that the records to be disposed of are correctly listed below and that their destruction will be carried out in accor ce with Tei. Local Government Code, §202.003. Dace Nam and Title: Judy Morrison, City Secretary/Records Management Officer RECORDS LISTING RECORD NUMBER RECORD TITLE INCLUSIVE DATES QUANTITY (in cubic feet) 1000-26 Correspondence and Internal Memos (b,c) administrative and routine 1983- 1991 1 cubic foot 1025-26 Accounts Payable/Disbursement Records 1977- 1988 3 cubic feet 1050-56 Time and Attendance Reports 1980- 1989 2 cubic feet 4100-04 Radio Logs 1977- 1988 2 cubic feet 4450-02 Emergency Medical Service Run Reports 1977- 1988 4 cubic feet 4450-04 Incident Reports (b) [Permanent Fire Record is Maintained] 1977- 1988 4 cubic feet TEXAS STATE LIBRARY AND ARCHIVES COMMISSION The destruction of the records listed above is approved. For the Commission ❑ The destruction of the records listed above is approved subject to the conditions in the attached letter. x ❑ The destruction of the records listed above is not approved f orasons in the attached letter. Title Date5131 LDR 200 REQUEST FOR AUTHORIZATION TO DESTROY UNSCHEDULED RECORDS - [Pursuant to Tex. Local Government Code, § 203.0451 9 — D 77S SUBMIT TO SUBMITTING OFFICE: POLICE DEPARTMENT Texas State Library Local Records Division P. O. Box 12927 Austin, TX 78711-2927 (512) 463-6578 DEPARTMENT HEAD , CITY MANAGER: COUNCIL RESOLUT N A: CITY SECRETARY, CITY OF ALLEN, ONE BUTLER CIRCLE, ALLEN, TEXAS 75002 214/727-0105 CERTIFICATION I hereby certify that the records to be disposed of are correctly listed below and that their destruction will be carried out in accYA31,ce with Text Local Government Code, §202.003. Date 171-112 Name and Title: Judy Morrison, City Secretary/Records Management Officer RECORDS LISTING RECORD NUMBER RECORD TITLE INCLUSIVE DATES QUANTITY (in cubic feet) 1050-56 Time and Attendance Reports 1984 -1989 2 cubic feet 2350-03 Case Papers (a) Administrative; (c) Criminal; (d) Examining case papers [Does not include civil case papers--(b)] 1985 -1988 13 cubic feet 4125-03 Bail Bond Record: Cash escrow, receipt books 1975 -1986 1 cubic foot 4125-03 Bail Bond Record: Fine receipt books 1986 -1987 1 cubic foot 4175-09 Property Records: Impound/Towed/Auction Vehicles 1986 -1987 1 cubic foot TEXAS STATE LIBRARY AND ARCHIVES COMMISSION The destruction of the records listed above is approved. For the Commission ❑ The destruction of the records listed above is approved subject to the conditions in the attached letter. x, ❑ The destruction of the records listed above is not approved for reasoIs in the attached letter. Title -,,--Af Date L� LDA 200