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HomeMy WebLinkAboutMin - Community Development Corporation - 1996 - 08/14 - RegularMINUTES ALLEN 4B SALES AND USE TAX BOARD REGULAR CALLED MEETING AUGUST 14, 1996 - 7 P.M. BOARD MEMBERS PRESENT Bob Morris Claudia Kelley Robin Sedlacek Debbie Stout Jason Collier Carl Clemencich Steve Terrell BOARD MEMBERS ABSENT: None STAFF PRESENT: Michael Stanger, Assistant City Manager Rhoda L. Savage, Director of Parks and Recreation GUESTS PRESENT: None I. CALL TO ORDER Michael Stanger called the meeting to order at 7:13 p.m. II. INTRODUCE MEMBERS AND STAFF Michael Stanger, Assistant City Manager introduced himself and Rhoda Savage, Director of Parks and Recreation as the co -staff support for this Board for the foreseeable future. Michael also informed the Board that for the time being, the board was being called the "Allen 4B Sales and Use Tax Board", but that the Board would have the opportunity in the near future to rename the Board should they desire to do so. For the time being, the staff support will be mainly to act as a liaison between the Board and City Council, as well as coordinate business back at City Hall. PAGE 2 ALLEN 4B SALES AND USE TAX BOARD AUGUST 14, 1996 Michael thanked each of the newly appointed Board members for their willingness to serve. He expressed the City's excitement regarding this new undertaking. He informed the Board that this new source of funding will offer many different options for service to the residents of Allen and that this was a very exciting time for the City. Rhoda Savage expressed her pleasure at the half -cent sales tax adoption and implementation plans, she also spoke briefly of other cities and some of the projects they have been able to undertake due to the funding provided by the 4B Sales Tax revenue. Rhoda invited each of the Board members to meet with her at any time if she could help with communications, concerns or answer questions. Michael Stanger invited each of the Board members to introduce themselves and provide a brief background on themselves. III. DISCUSSION MISSION OF THE COMMITTEE AND CERTAIN OPERATING PROCEDURES Michael Stanger referred the Board to their information notebooks under "4B Information - Creation of a Section 4B Development Corporation" and "4B Information - Directors of a Section 4B Development Corporation'. The statute sets up a economic development corporation, very similar to the 4a Sales Tax Corporation. This Board will be the Board of Directors for the Corporation. Michael also referred the board the "General Powers and Duties of Section 4B Development Corporations." These do change slightly for the different kinds of corporations. This one lists nine duties and powers and the wording is very close to the statute that has been provided. The Board, as the Directors of this Corporation, will spend the proceeds of the Half -Cent Sales Tax pursuant to an oversight by the City Council. The Corporation will adopt a budget, and the Council will have an opportunity to review the projects as plans are developed, but the power as to how the money will be spent lies with this Board. Michael Stanger reviewed the list of nine General Powers and Duties of 4B Development Corporations with the Board. He also reviewed the Texas Open Meetings Act outlined in their notebooks regarding quorums, public access to meetings, executive sessions, citizen input during regular meetings, and staff volunteered to assist Board members needing to get together for discussion of issues related to the Board. Rhoda indicated that staff would post the agendas 72 hours in advance of the meeting, as well as mail an agenda to the Board members. PAGE 3 § ALLEN 4B SALES AND USE TAX BOARD AUGUST 14, 1996 Roberts Rules of Order will be used as guidelines to conduct all meetings. Those parliamentary procedures were also provided to the Board. Michael indicated that the formality of the meetings might depend upon the public attendance and that time might prove to be the best teacher on this issue. Michael indicated that the Agenda would be set by staff, and reviewed by the Chairman, but indicated flexibility with the Board in setting these items. Michael also mentioned that the Board was subject to the Open Records Act, and that the public upon request, may review the tapes of the meetings, minutes, and any materials regarding these proceedings. IV. APPOINT TEMPORARY OFFICERS Rhoda Savage invited the Board to nominate a temporary Chairperson and Secretary. She indicated these positions would be setting the meetings and signing the minutes. These positions would be formally elected along with other offices after the Articles of Incorporation are in place. Volunteers were requested to fill the Chairperson, and Steve Terrell volunteered. Debbie Stout volunteered to act as the Secretary for the Board. V. OVERVIEW OF THE 4B SALES TAX STATUE AND ORDINANCE Michael Stanger directed the Board's attention to the statute and ordinance and briefly reviewed the same with the Board, pointing out clearly defined areas and guidelines, along with "fuzzy" areas that will need to be defined by the Board/Corporation. Michael indicated that the half -cent sales tax would be in effect as of October 1, 1996, and the City will see their first check in December and monthly thereafter from those revenues collected. Rhoda Savage indicated one of the fust major items needing to be accomplished will be the development of the Articles and By -Laws. These items need to be written as soon as possible and approved by this Board and the City Council and then forwarded to the Secretary of State for their certification. By certification, they are saying the Board has met the requirements of the Act. These will be rules and standard operating procedures, and also defines the different officers, powers and duties of the Board. Rhoda offered to have available Articles of Incorporation from North Richland Hills as well as Frisco and Coppell. She suggested that at the next meeting of this Board these articles would be available, or possibly have staff pull from these different documents data they felt was pertinent and present these in a draft format for the Board's review PAGE 4 ALLEN 4B SALES AND USE TAX BOARD AUGUST 14, 1996 Members determined that the Articles and By -Laws from North Richland Hills and the 4A Economic Development Board would be mailed to the Board members immediately, and allow them time to review them. Rhoda suggested that after the Board came up with a draft of the Articles and By -Laws, they should be submitted for review to an attorney prior to submission to the Attorney General. Following a brief discussion, it was determined that at the next Regular Called Meeting of the Board, an attorney would be selected by the Board. VI. SET DATE FOR NEXT MEETING It was determined that at the next meeting, the naming of the Board would be an agenda item, along with the selection of an attorney and consideration of the draft of the Articles of Incorporation. The next meeting was set for Wednesday, September 4, 1996, at 7 p.m., in the Bethany Lakes Park Lakeside Clubhouse. VII. ADJOURN There being no further business, the meeting was adjourned at 8:35 p.m. These minutes read and approved this 4th day of September, 1996. Steve Terrell, Chairman /7 7 De bie Stout, Secretary