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HomeMy WebLinkAboutMin - Community Development Corporation - 2000 - 07/17 - RegularBOARD MEMBERS PRESENT: Debbie Stout, President Carl Clemencich, Vice -President Jeff Gough, Secretary Lee Howard Robin Sedlacek Lonnie Thomas BOARD MEMBERS ABSENT: Barbara Peavy STAFF PRESENT: Peter Vargas, City Manager Ann Maas, Staff Liaison to CDC Board Don Horton, Parks and Recreation Director 1. CALL TO ORDER President, Debbie Stout, called the meeting to order at 7:00 p.m. 2. APPROVAL OF MINUTES FROM THE JUNE 19, 2000, REGULAR MEETING MOTION: Motion by Carl Clemencich to approve the minutes from June 19, 2000, as written. Lee Howard seconded. The motion carried 6 for, and 0 against. 3. CITIZENS' COMMENTS None. 4. PUBLIC HEARING: A. Conceming the Corporation's Intent to Use Up to $89,000 of Sales Tax Revenue for St. Mary's Baptist Church Renovation and TEXAS Learning Garden. MINUTES ALLEN COMMUNITY DEVELOPMENT CORPORATION BOARD REGULAR MEETING JULY 17, 2000 BOARD MEMBERS PRESENT: Debbie Stout, President Carl Clemencich, Vice -President Jeff Gough, Secretary Lee Howard Robin Sedlacek Lonnie Thomas BOARD MEMBERS ABSENT: Barbara Peavy STAFF PRESENT: Peter Vargas, City Manager Ann Maas, Staff Liaison to CDC Board Don Horton, Parks and Recreation Director 1. CALL TO ORDER President, Debbie Stout, called the meeting to order at 7:00 p.m. 2. APPROVAL OF MINUTES FROM THE JUNE 19, 2000, REGULAR MEETING MOTION: Motion by Carl Clemencich to approve the minutes from June 19, 2000, as written. Lee Howard seconded. The motion carried 6 for, and 0 against. 3. CITIZENS' COMMENTS None. 4. PUBLIC HEARING: A. Conceming the Corporation's Intent to Use Up to $89,000 of Sales Tax Revenue for St. Mary's Baptist Church Renovation and TEXAS Learning Garden. PAGE ALLEN CDC MINUTES JULY 17, 2000 B. Concerning the Corporation's Intent to Use Up to $15,000 of Sales Tax Revenue to Commission a Painting by Amanda Dunbar for the New City Hall. C. Concerning the Corporation's Intent to Use Up to $174,000 of Sales Tax Revenue for Parkland Acquisition. President Debbie Stout opened the public hearing and with no one wishing to speak to the issues, the public hearing was closed. 5. CONSIDER INTRODUCTION OF ITEM ON FIRST READING: • A Proposal to Authorize Up to $1.5 Million to Construct Athletic Facilities, Including Related Streets, Parking and Utilities. President Debbie Stout advised that the three reading process was not completed on the Natatorium project, but a public hearing notice was posted and a public hearing was conducted on June 16, 1997, as required by law. The three reading process is not required by law, but staff recommends the readings be done in order to be consistent with the other projects approved by the Board. The Board made then made the following motion: MOTION: Motion by Robin Sedlacek to approve item on first reading. Jeff Gough seconded. The motion carried 6 for, and 0 against. 6. CONSIDER AMENDMENTS TO ITEMS ON SECOND READING: A. A Proposal to Authorize Up to $300,000 of Sales Tax Revenue for City Hall Plaza Art. B. A Proposal to Authorize Up to $1.5 Million of Sales Tax Revenue to Construct Athletic Facilities, Including Related Streets, Parking and Utilities. President Debbie Stout opened discussion on these items. There being no discussion the Board made the following motion: MOTION: Motion by Carl Clemencich to approve the items on second reading. Lee Howard seconded. The motion carried 6 for, and 0 against. 7. CONSIDER FINAL AUTHORIZATION OF ITEMS ON THIRD READING: A. A Resolution to Authorize Up to $300,000 of Sales Tax Revenue for City Hall Plaza Art. PAGE ALLEN CDC MINUTES JULY 17, 2000 �j B. A Resolution to Authorize Up to $1.5 Million of Sales Tax Revenue to Construct r_? Athletic Facilities, Including Related Streets, Parking and Utilities. President Debbie Stout opened discussion on the above items. There being no discussion the Board made the following motion: MOTION: Motion by Robin Sedlacek to approve final authorization of items on third reading. Jeff Gough seconded. The motion carried 6 for, and 0 against. 8. CONSIDER REALLOCATION OF FUNDING ON PARKS PROJECTS. Don Horton advised the bids on the Natatorium came in $1.38 million over budget and in an effort to make up this deficit he has come up with the following: 1) Value engineering has trimmed $528,000 off of the $1.38 million and in an effort to bring costs down even further the value engineering will continue. None of the elements in the Natatorium will be lost because of the changes. 2) The remaining $130,611 of 1997 CDC Bond Foods will be reallocated to this project. 3) Recommend the $50,000 Tree Farm Project be moved to fiscal year 2001-2002 and the $50,000 be reallocated to the Natatorium, in fiscal year 2000-2001. 4) $170,000 will come from the Park Enterprise Fund. 5) City Park Bonds have generated $650,000 in interest and of this $500,000 will be allocated to the Natatorium. Mr. Horton requested the Board authorize the reallocation of the CDC funds. After discussion the Board decided to approve the reallocation of funds as requested and to update the five-year work program accordingly The Board then made the following motion: MOTION: Motion by Lee Howard to approve the reallocation of CDC funds as proposed. Robin Sedlacek seconded. The motion carried 6 for, and 0 against. 9. OTHER BUSINESS. a. Revenue Report. Mr. Vargas advised that revenues are a little lower than projected but there is still four months left in this fiscal year. b. Balance Sheet. A Board member questioned fixed assets being shown on the balance sheet, as the Corporation does not have any fixed assets. All assets are donated to the City or other organizations. Mr. Vargas reported that the Finance Department is now required to I Cf I PAGE ALLEN CDC MINUTES JULY 17, 2000 book all fixed assets in order to comply with the changes in accounting laws. Staff will recheck with the Finance Department and will advise. c. Current Project Status Report. • Mobile Data Computer System. The Board reviewed the timeline, provided by staff, and there were no questions. • Heavy Rescue Vehicle Update. Mr. Vargas advised that the 10% contingency that was added to this project has been dropped. The total cost of the project is estimated at $500,000 and the project should be completed by September 2000. d. Items of Interest to the Board. President Debbie Stout advised that she and Carl Clemencich will be leaving the Board in September, as their terms expire. • Calendar: 'r Next Regular Meeting August 21, 2000, at 7:00 p.m. in the Allen City Hall Council Chambers located at One Allen Civic Plaza. 10. ADJOURN. There being no further business, the Board made the following motion: MOTION: Motion by Lee Howard to adjourn the meeting. Robin Sedlacek seconded. The motion carried 6 for, and 0 against. The meeting was adjourned at 7'45 p.m. These minutes read and approved this 21" day of August, 2000. Be bi Stout, President 4gh GP, Secretary RESOLUTION NO. 62 -CDC -00 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, AUTHORIZING THE USE OF ADDITIONAL PROCEEDS OF THE CORPORATION'S SALES TAX REVENUE FOR A PROJECT PROVIDING ADDITIONAL FUNDING FOR THE CONSTRUCTION OF ATHLETIC FACILITIES, INCLUDING RELATED STREETS, PARKING AND UTILITIES; DIRECTING THE PUBLICATION OF NOTICE ON THE PROJECT; AND SCHEDULING A PUBLIC HEARING. WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community Development Corporation, with a quorum of said Board in attendance, the Corporation Board adopted Resolution No. 60 -CDC -00 providing for the construction of athletic facilities, including related streets, parking and utilities ("the Project"); and WHEREAS, the Board has since found that an additional sum of $50,000 will be required to complete the project; and WHEREAS, the Board of Directors finds in its discretion that such a Project is a facility suitable for sports and athletic events; and WHEREAS, the Board finds that such a Project therefore is a project authorized by Section 4B, Article 5190.6, Vernon's Texas Civil Statutes, as amended; and WHEREAS, the Board desires to authorize the execution of a contract by and between the Allen Community Development Corporation and the City of Allen, Collin County, Texas, hereto attached as Exhibit "A" NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The Allen Community Development Corporation shall authorize the City of Allen to use up to an additional $50,000 in proceeds from the Corporation's sales tax revenue to construct an athletic facilities, including related streets, parking and utilities. SECTION 2. Public notice shall be given as required by law and a public hearing will be conducted on the 18i° day of September, 2000, to receive comments for or against the project. PASSED on the first reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 21" day of August, 2000. PASSED on the second reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 21" day of August, 2000. PASSED on the third reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 21" day of August, 2000, DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS THE 21ST DAY OF AUGUST, 2000. ATTEST: / f SECREVAIZY P APPR VED: i D bbie Stout, PRESIDENT Resolution No. 62 -CDC -00 Page 2