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HomeMy WebLinkAboutMin - Community Development Corporation - 1999 - 02/15 - RegularMINUTES ALLEN COMMUNITY DEVELOPMENT CORPORTATION BOARD REGULAR MEETING FEBRUARY 15, 1999 BOARD MEMBERS PRESENT: Debbie Stout, Chairperson Claudia Kelley, Secretary Robin Sedlacek Carl Clemencich, Vice -Chairman Bob Morris Lonnie Thomas BOARD MEMBERS ABSENT None STAFF PRESENT: Peter Vargas, City Manager Michael Stanger, Assistant City Manager Ann Maas, Administrative Secretary David Pitstick, Director of Economic Development Larry Kirk, Athletic Superintendent Tim Dentler, Park Services Manager Katherine Poteet, Public Information Officer GUESTS PRESENT: Steve Terrell, Mayor Lori Fairchild, Allen Arts Alliance Steve Matthews, Leadership Allen Robin Welch, Chelsea Group I. CALL TO ORDER Chair, Debbie Stout called the meeting to order at 7:04 p.m. II. APPROVAL OF MINUTES FROM THE FEBRUARY 15, 1999, REGULAR MEETING I PAGE ALLEN CDC MINUTES FEBRUARY 15, 1999 L MOTION: Motion by Robin Sedlacek to approve the minutes from February 15, 1999 Claudia Kelley seconded, and the motion carried 6 for, and 0 against. III. CITIZENS' COMMENTS The Board received a copy of a letter from Christopher Arthur, regarding a website he is setting up, which will publish stories about the City of Allen, as told by citizens. No other comments. IV. APPROVE CONSIDERATION OF PROJECTS ON FIRST READING: A. A Proposal to Authorize Up to $140,000 of Sales Tax Revenue for Allen Arts Alliance Projects. Lori Fairchild presented a list of Allen Arts Alliance expense projections for the upcoming year and advised that the Alliance is going to hire a consultant to do a master plan for them at an estimated cost of $15,000, which is included in the list. In discussion the Board's consensus was that AAA would be authorized to spend CDC money on any or all of the listed projects, as if they were a single "Project," but that if AAA wants to spend CDC money on other programs, they must term to the Board. (List entitled "Expense Projections" attached.) MOTION: Motion by Robin Sedlacek to approve on first reading, $140,000 for use towards projects presented in handout dated February 15, 1999 Carl Clemencich seconded, and the motion carried 6 for, and 0 against. B. A Proposal to Authorize Up to $10,000 of Sales Tax Revenue to Sponsor a Texas Amateur Athletic Federation Softball Tournament. Larry Kirk played a promotional tape that will be sent out to sponsors for the Allen USA Celebration. Mr. Kirk then made a presentation about a proposal for sponsorship of a Texas Amateur Athletic Federation softball tournament, which will be held in Allen on July 16, 17 and 18. The following is a list of some of the items the funds would provide: • Banner for each team. • Bag for each participant. • Saturday night fireworks show. PAGE ALLEN CDC MINUTES FEBRUARY 15, 1999 • Sunday, host a special presentation of awards. After discussion the Board decided to make the following motion: MOTION: Motion by Claudia Kelley to approve the proposal on first reading. Robin Sedlacek seconded, and the motion carried 6 for, and 0 against. C. A Proposal to Authorize Up to $5,000,000 of Sales Tax Revenue for Off -Site Infrastructure in Support of Retail Development. David Pitstick made a presentation on a proposal by the Chelsea Group, who is the developer of a major retail center at Stacy Road and Central Expressway Chelsea is requesting and will require public financial support to assist with the cost of large-scale infrastructure improvements to the area. These improvements are proposed to include construction of Stacy Road from Central Expressway to Highway 121, as well as other road and utility upgrades. Robin Welch gave an overview of who Chelsea is and the kinds of centers they operate. The Allen center upon completion will encompass 600,000 square feet of retail space with a value of over $80 million. Phase I will have 250,000 square feet. Chelsea is proposing the City, Economic Development Corporation and the Allen Community Development Corporation provide funding by the following means: • The Chelsea will provide a loan in the amount of $16 million. • The City, Economic Development Corporation and the Allen Community Development Corporation will agree to repay Chelsea over 15 years, using only the sales tax revenue generated from this center. If the retail center does not generate enough sales tax to pay off the loan by the end of the 15 years then the balance of the debt goes to Chelsea and the CDC is not required to pay anything further. • Interest rate on loan: years I to 5 - 9% years 5 to 10 - 10Vz% years 10 and up - 12% • First payment is not due until sales tax is collected. Mr. Pitstick recommended the Board approve on first reading and place on next agenda for second and third reading, with the understanding that further information and a resolution with correct wording will be provided. Michael Stanger will invite the CDC attorney to attend the next meeting, to provide input to the Board on this and other areas where the Board may have questions. PAGE ALLEN CDC MINUTES FEBRUARY 15, 1999 After discussion the Board decided to make the following motion: MOTION: Bob Morris made a motion to pass on first reading, and place this item on next agenda for second and third reading. Claudia Kelley seconded, and the motion carried 6 for, and 0 against. D. A Proposal to Authorize an Undetermined Amount of Sales Tax Revenue for the Allen Station Heritage Center. Steve Matthews presented a proposal from Leadership Allen Class X on a project to build a Heritage Center within Allen Station Park, which would consist of a historical site and be the home of the Allen Heritage Guild. The building will be a reproduction of an old train depot and would include meeting space for approximately 60 people. The estimated size is 2400 square feet, and with a projected cost of $100 per square foot the total cost would be $240,000. The City would be the owner and the parks department would provide the upkeep and run it. Mr. Matthews then presented the following timeline: • January 99 — Architect rendering. • January thru March 99 — Presentations to City • Mach or April 99 — Secure funding sources. • June 99 — Ground breaking. Discussion took place on the possible means of funding for this project, and it was decided Michael Stanger would look at outstanding projects where funds have been allocated, but not used. Mr. Stanger will seek legal advice on whether these funds could be redirected to other projects. After discussion the Board decided to make the following motion: MOTION: Motion by Robin Sedtacek to approve the project on first reading and set the funding limit at $240,000. Bob Moms seconded, and the motion carried 6 for, and 0 against. V. CONSIDER AMENDMENTS TO PROJECTS ON SECOND READING: A. A Resolution Authorizing Up to $5.125 Million to Fund Parkland Acquisition. Tim Dentler advised that the property on the west side of town is in the process of being purchased, and lawyers are reviewing the contract. The property on the east side of town is still in the negotiation stage. The final figures should be available by next month's meeting. After discussion the Board made the following motion: PAGE 5 ALLEN CDC MINUTES FEBRUARY 15, 1999 MOTION: Motion by Robin Sedlacek to approve this resolution on second reading. Bob Morris seconded, and the motion carried 6 for, and 0 against. B. A Resolution Authorizing Up to $140,000 to Fund Allen Arts Alliance Projects. Since there was no further discussion the Board made the following motion: MOTION: Motion by Claudia Kelley to approve this resolution on second reading. Robin Sedlacek seconded, and the motion carried 6 for, and 0 against. VI. CONSIDER FINAL AUTHORIZATION OF ITEMS ON THIRD READING: A. A Resolution Authorizing Up to $5.125 Million to Fund Parkland Acquisition. There was no further discussion on this item. The Board made the following motion: MOTION: Motion by Bob Morris to approve the resolution on third reading. Carl Clemencich seconded, and the motion carried 6 for, and 0 against. B. A Resolution Authorizing Up to $140,000 to Fund Allen Arts Alliance Projects. There was no further discussion on this item. The Board made the following motion: MOTION: Motion by Carl Clemencich to approve on third reading. Robin Sedlacek seconded, and the motion carried 6 for, and 0 against. VII. OTHER BUSINESS A. Progress on City's Capital Improvements Planning. Michael Stanger gave an overview of the process to this point. Because Robin Sedlacek is on the parks subcommittee she gave an update with input that 100% of the subcommittee would not be opposed to some sort of tax increase ■ i, in order to accomplish the goals set PAGE ALLEN CDC MINUTES FEBRUARY 15, 1999 B. Plan Public Input and New Work Program Process. Michael Stanger reviewed the draft calendar of events included to the agenda packet and recommended that the Board set the April meeting as the Public Hearing to receive input from citizens and staff. Claudia Kelley would like to see the Board set criteria for staff projects and requested all Board members be thinking about this and come up with ideas for next month's meeting. Michael Stanger advised that Rob Dillard, the CDC attorney of record, will be requested to give a refresher of what 4B sales tax can be used for, when he attends next month's meeting. C. Revenue Report. No Comments. D. Quarterly Financial Report. Michael Stanger reviewed the report and advised the $863,604 uncommitted cash projected for FY 99, will pay for future slated projects also. E. Current Project Status Report. • Update of Allen Heritage Guild Projects. Both projects are in the process. F. Items of Interest to the Board. • Presentation of Allen Station Park Master Plan. Tim Deader handed out a map of the master plan and gave an overview of phase B of Allen Station Park. This phase includes: • A man-made pond. • A youth park. • Picnic pavilions. • Sand volleyball area. • 2 -mile train ride. • Train substation. • Basketball half -courts. • 2 roller hockey courts which could be used for tournaments. • Play structures I 11 0 PAGE ALLEN CDC MINUTES FEBRUARY t5,1999 • Pavilion and activities office. • Maintenance facility • Botanical garden area. Mr Den0er fielded questions from the Board, then reviewed plans to use remaining funds from previous park projects to begin construction on the maintenance building and provide additional signage throughout the park. After discussion the Board decided by consensus they had no objection to using left -over Allen Station Park bond funds for phase II. • Media Relations Policy. Michael Stanger requested the Board be aware of the section of the new policy relating to boards. G. Calendar • Next regularly scheduled meeting will be March 15, 1999, at 7:OOpm in Allen Public Library Council Chambers, located at #2 Allen Civic Plaza. VIII. ADJOURN. There being no further business, the meeting was adjourned at 9-40pm. These minutes read and approved this 22ntl day of March, 1999. L�GC- bbie Stout, Chairman Claudia Kelley, Secretaryj Allen Arts Alliance Allen Arts Alliance Expense Projections Update to 4B Board February 15, 1999 Allen Arts Fest 1999 $25,000.00 Resident Survey 3,000.00 AAA Master Plan 15,000.00 AAA Summer 1999 Concert Series 75,000.00 I for Allen Station, 1 for Bethany Lakes) 25,500.00 Park Sculptures (2 Symphony (1999-2000 season) 20,000.00 Heritage Association Video 10,000.00 City Hall Art/Landscaping TBD $173,500.00 I One Butler Circle Allen, Texas 75013 972.727.7500 —L allenarts@yahoo.com RESOLUTION NO. 32 -CDC -98 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, AUTHORIZING THE USE OF PROCEEDS OF THE CORPORATION'S SALES TAX REVENUE FOR A PROJECT COMPRISING GOODS AND SERVICES REQUIRED FOR SPONSORSHIP OF A TEXAS AMATEUR FEDERATION SOFTBALL TOURNAMENT; DIRECTING THE PUBLICATION OF NOTICE ON THE PROJECT; AND SCHEDULING A PUBLIC HEARING. WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community Development Corporation, with a quorum of said Board in attendance, it was proposed that the Corporation provide for the purchase of goods and services required for the sponsorship of a Texas Amateur Federation Softball Tournament ("the Project"); and WHEREAS, the Board of Directors had determined that the Project, comprising of a children's sporting event, is considered required or suitable for entertainment, tourist, and public park purposes and events; and WHEREAS, the Board finds that such Project therefore is a project authorized by Section 4B, Article 5190.6, Vernon's Texas Civil Statutes, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The Allen Community Development Corporation shall use up to $10,000 in proceeds from the Corporation's sales tax revenue to purchase goods and services required for sponsorship of a Texas Amateur Athletic Federation Softball Tournament. SECTION 2. Public notice shall be given as required by law and a public hearing conducted on the 19' day of April, 1999, to receive comments for or against the project. PASSED on the first reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the l5"day of February, 1999 PASSED on the second reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 22ntl day of March, 1999 PASSED on the third reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 22' day of March, 1999 DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS THE 22ND DAY OF MARCH, 1999. APPRQVED: wdl 4z- D(ebbie Stout, CHAIRPERSON ATTEST: Claudia Kelley, SECRETARIV Resolution No. 32 -CDC -98 Page 2 RESOLUTION NO. 33 -CDC -99 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, AUTHORIZING THE USE OF THE PROCEEDS OF THE CORPORATION'S SALES TAX REVENUE FOR A PROJECT COMPRISING THE CONSTRUCTION OF AN ALLEN HERITAGE CENTER; DIRECTING THE PUBLICATION OF NOTICE ON THE PROJECT; AND SCHEDULING A PUBLIC HEARING. WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community Development Corporation, with a quorum of said Board in attendance, it was proposed that the Corporation provide for the construction of an Allen Heritage Center ("the Project"); and WHEREAS, the Board finds that such a Project is suitable for use for tourist and public park purposes, and therefore is a project authorized by Section 4B, Article 5190.6, Vernon's Texas Civil Statutes, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The Allen Community Development Corporation shall use up to $280,000 in proceeds from the Corporation's sales tax revenue to construct an Allen Heritage Center SECTION 2. Public notice shall be given as required by law and a public hearing conducted on the 19" day of April, 1999, to receive comments for or against the project. PASSED on the first reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 15' day of February, 1999 PASSED on the second reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 22' day of March, 1999. PASSED on the third reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 22n° day of March, 1999 I DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS THE 22ND DAY OF MARCH, 1999. APPROVAllE 1 Debbie Stout, CHAIRPERSO ATTEST: 0�� p� Claudia Kelley, SECRETARY�� Resolution No. 33 -CDC -99 Page 2