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HomeMy WebLinkAboutMin - Community Development Corporation - 1999 - 09/20 - RegularMINUTES ALLEN COMMUNITY DEVELOPMENT CORPORATION BOARD REGULAR MEETING SEPTEMBER 20, 1999 BOARD MEMBERS PRESENT Debbie Stout, President Carl Clemencich, Vice -President Jeff Gough Robin Sedlacek Lonnie Thomas BOARD MEMBERS ABSENT: Claudia Kelley, Secretary Bob Morris STAFF PRESENT: Michael Stanger, Assistant City Manager Ann Maas, Administrative Secretary Art Garza, Sewer Foreman Robert Flores, Public Information Officer Ken Lindsey, Assistant Fire Chief Mike Hagood, Assistant Fire Chief David Pitstick, Director of Economic Development Don Horton, Director of Parks and Recreation GUESTS PRESENT: Robin Welch, Representative for Chelsea GCA Realty Glenda May, Director of Allen Community Outreach Bob Rothe, Allen Community Outreach Henry Lessner, Allen Community Outreach Evelyn Dawson, Allen Arts Alliance Tess McKeown, Allen Arts Alliance Lori Fairchild, Allen Arts Alliance Shannon Kelly, Allen Arts Alliance I. CALL TO ORDER Chair, Debbie Stout, called the meeting to order at 7:00 p.m. PAGE ALLEN CDC MINUTES SEPTEMBER20, 1999 II. APPROVAL OF MINUTES FROM THE AUGUST 16, 1999, REGULAR MEETING MOTION: Motion by Carl Clemencich to approve the minutes from August 16, 1999, as written. Jeff Gough seconded. The motion carried 5 for, and 0 against. III. CITIZENS' COMMENTS None. IV. TABLED ITEM: Consider A Resolution Amending the Corporation's Five -Year Work Program for the Period 1999-2003. • City Staff Presentations Relating to Scheduled Bond Projects. Don Horton gave an overview of the following projects: • Allen Station Park Phase III: This project is estimated to begin in 2002-2003 and will include: an arboretum, fishing pier, parking facilities, completion of the lake and trails to connect all the facilities. After discussion the Board decided to keep this in the five-year plan. J • Water Park: Project has not been developed yet. Mr Horton advised he would like some input from the Board as to whether they want to wait until the Natatorium is completed to evaluate if there is support for a water park. The Board expressed an interest in seeing more information on this project, as the Natatorium is a completely different type of project and would not be a good benchmark to use in evaluating the community's support for a water park. After further discussion Mr. Horton advised this will be an expensive undertaking as the land alone could cost $10 Million. Mr. Horton advised he would move ahead with developing a plan as the Board wished and will be ready for presentation within 2-3 months. • Golf Course: The consultant has not completed his report as he resides in Florida and has been evacuated due to a hurricane. Mr. Horton advised he has seen a draft of the market analysis part of the report and the recommendation is to build a low to mid range fee course based on construction beginning today If construction is slated for a later date, then it is recommended a new market analysis be done closer to the start date. The Board then concurred with staff to delay any decision on this project until after Council reviews the consultant's complete report. • Ridgeview Drive: Mr. Horton fielded questions from the Board and advised this project would complete construction of a road along a 50 acres tract of land owned by the City, which is being held for use as a future park. The developers on each side of the parkland will pay the cost to develop the road up to the City's property The requested funds would then allow the City to complete Ridgeview Drive by linking the roads. After discussion the Board decided that since the need was not immediate from the parks use standpoint this project would be dropped from the plan. PAGE ALLEN CDC MINUTES SEPTEMBER 20, 1999 Chair, Debbie Stout advised the remaining projects up for discussion are not bond items, but items which could be funded from CDC operating funds. The follow items were discussed: • Neighborhood Parks: Robin Sedlacek advised she thought the CDC funds were to be used to bring the parks up to par, and the City would then provide for upkeep on an annual basis. Mr. Horton advised the Council did agree to increase the park dedication fees to $645 per unit, but this money provides only enough revenue to purchase land for future parks. It does not allow for playground equipment or the development of the park. After discussion the Board decided to keep this project in the work program. • Ford Park Renovation: The Board requested that playground equipment be included in this project. Mr. Horton advised this could be done and the Board then decided to keep this project in the plan. • Lower Sanitary Sewer at Bethany/Watters Creek: After discussion the Board decided to keep this in the plan pending further discussion with George Conner. • Streetlights on Hedgecoxe: The road is completed and they just need to complete the median and put in streetlights. After discussion the Board decided to drop this project from the plan. There being no further discussion, the Board made the following motion: i MOTION: Motion by Cut Clemencich to approve the five-year work program with changes as noted above. Robin Sedlacek seconded. The motion carried 5 for, and 0 against. V. CONSIDER INTRODUCTION OF ITEMS ON FIRST READING: A. A Proposal by Allen Community Outreach to Authorize Up to $35,140 for Springfest 2000. Glenda May of Allen Community Outreach, handed out copies of a presentation requesting funding for the Springfest 2000 5K FunRun, which will be held on Saturday, April 29' 2000. The funds requested are to cover the cost of T -Shirts and advertising. After much discussion the Board questioned whether this was the best use of the funds and requested Ms. May and the ACO Board of Directors revisit the proposal and advise if this expenditure would yield an appropriate increase in revenue for ACO. The Board then decided to approve this with the understanding that additional information will be provided at the second reading. The Board then made the following motion: MOTION: Motion by Robin Sedlacek to pass item on to second reading pending additional information. Carl Clemencich seconded. The motion carried 5 for, and 0 against. PAGE ALLEN CDC MBJUTES SEPTEMBER 20, 1999 B. A Proposal to Authorize Up to $5,500 of Sales Tax Revenue to Purchase Fire Training Materials. The Board agreed to combine the fust reading of items B thm F C. A Proposal to Authorize Up to $121,000 of Sales Tax Revenue to Purchase an EMS Reporting System. Approved by motion on Item V, F D. A Proposal to Authorize Up to $82,500 of Sales Tax Revenue to Purchase a Narcotics Surveillance Vehicle for the Allen Police Department. Approved by motion on Item V, F E. A Proposal to Authorize Up to $90,000 of Sales Tax Revenue to Purchase a Sewer TV Inspection Truck. Approved by motion on Item V, F �! F. A Proposal to Authorize Up to $257,000 of Sales Tax Revenue for the Renovation of Lakeside Clubhouse and Parking. There being no further discussion, the Board made the following motion: MOTION: Motion by Robin Sedlacek to pass items B thin F on to second reading. Carl Clemencich seconded. The motion carried 5 for, and 0 against. VI. CONSIDER AMENDMENTS TO ITEMS ON SECOND READING: A. A Proposal to Authorize Up to $165,000 of Sales Tax Revenue for Additional Funding for New Construction of Sidewalks on Collector Streets. There being no discussion, the Board made the following motion: MOTION: Motion by Lonnie Thomas to approve item on second reading. Robin Sedlacek seconded. The motion carried 5 for, and 0 against. B. A Proposal to Authorize Up to $5,500 of Sales Tax Revenue to Purchase Fire Training Materials. There being no further discussion, the Board made the following motion: PAGES ALLEN CDC MINUTES SEPTEMBER 20, 1999 C MOTION: Motion by Jeff Gough to approve item on second reading. Carl f�IJ Clemencich seconded. The motion carried 5 for, and 0 against. C. A Proposal to Authorize Up to $257,000 of Sales Tax Revenue for the Renovation of Lakeside Clubhouse and Parking. There was a question as to whether the sidewalk from Allen Heights to the park entrance would be included in the project at the funding level requested. Don Horton advised the sidewalk was not included, but indicated it probably could be included if the Board so desired. The Board then requested the sidewalk be included and made the following motion: MOTION: Motion by Robin Sedlacek to amend this item to include the sidewalk as discussed and approve item on second reading. Lonnie Thomas seconded. The motion carried 5 for, and 0 against. D. A Resolution to Authorize an Incentive Agreement to Support a Regional Retail Center in Allen as Proposed by Chelsea GCA Realty Services. Michael Stanger advised the wording on the agenda is incorrect in that there is no resolution. This is an authorization of an incentive agreement. David Pitstick then advised this incentive agreement was approved by the City Council on September 16th. This is not a budget item; it is self -funding since only sales tax collected from the tenants will be used to repay funds to Chelsea. The City will not give any other tax abatements to Chelsea. This debt should be retired within 8 years according to projections based on similar centers throughout the country This is a no risk situation as the City needs the road, and if Chelsea fails prior to being paid off then the debt does not have to be repaid. Robin Welch then made a presentation showing drawings of the proposed retail center. There being no further discussion the Board made the following motion: MOTION: Motion by Lonnie Thomas to authorize Board President to enter into an incentive agreement as discussed and pass on second and third reading. Robin Sedlacek seconded. The motion carried 5 for, and 0 against. Chair, Debbie Stout then called a short recess at 8:52 p.m Chair, Debbie Stout called meeting to back to order at 8:57 p.m. { VII. CONSIDER FINAL AUTHORIZATION OF ITEMS ON THIRD READING: 11 PAGE ALLEN CDC MINUTES SEPTEMBER 20, 1999 A. A Resolution Authorizing Up to $165,000 of Sales Tax Revenues for Additional of Funding of Sidewalks on Collector Streets. There being no further discussion, the Board decided to combine second readings of items A dim D Approved by motion on Item VB D B. A Resolution Authorizing Up to $5,500 of Sales Tax Revenue to Purchase Fire Training Materials. Approved by motion in Item VII D C. A Resolution Authorizing Up to $257,000 of Sales Tax Revenue for the Renovation of Lakeside Clubhouse and Parking. Approved by motion in Item VII D D. A Resolution Authorizing an Incentive Agreement to Support a Regional Retail Center in Allen as Proposed by Chelsea GCA Realty Services. There being no further discussion the Board made the following motion MOTION: Motion by Jeff Gough to approve items A. thm D on third reading. Lonnie Thomas seconded. The motion carried 5 for, and 0 against. VIII. OTHER BUSINESS A. A Presentation by Allen Arts Alliance. Evelyn Dodson made a presentation on the following expenditures from the $140,000 funding they received from the CDC. Funds Allocated in Fiscal Year 1999 Amount Completed Projects Project Budgeted Proiects Pendine Residual Allen Arts Fest $25,000 $20,830 $4,170 AAAB Survey $3,000 $2,722 $278 Parks Sculptures $28,500 $25,200 $3,300 Summer Concerts $25,000 $18,705 $6,295 Master Plan $15,000 $15,000 PAGE $30,000 Summer Concerts ALLEN CDC MINUTES Fall Concerts $16,000 SEPTEMBER 20, 1999 $8,000 Arts Communication Allen Philharmonic $20,000 $20,000 Heritage Guild -Project cancelled $7,500 Video Camera $2,500 Unallocated Funds $13,500 Totals $140,000 $87,457 $20,800 Reauested Reallocation of FY 1999 Funds Halloween Concert $5,000 Sunday Sounds Library Concert Series $7,000 Allen Civic Ballet $5,000 I A Total $17,000 1999 Funds not Disbursed $14,743 $7,500 $2,500 $13.50 $31,743 After discussion the Board agreed to the requested changes in expenditures. The Board also discussed what should happen with the funds not disbursed. Michael Stanger advised any funds left over from other projects goes back into the CDC operating fund and he would recommend that be done here. By consensus the Board supported this recommendation. Ms. Dodson then made the following presentation for funding for FY2000: Reauest for Fiscal Year 2000 Fundin Allen Arts Fest $30,000 Summer Concerts $25,000 Fall Concerts $16,000 Library Concerts $8,000 Arts Communication $10,000 Allen Philharmonic Symphony $20,000 Discretionary Funds/Contingency $41,000 Total $150,000 Ms. Dodson advised the Allen Arts Alliance would like to request this be placed on the next agenda for first reading. Chair, Debbie Stout advised no action can be taken on this but the request will be placed on next month's agenda for first reading. During discussion, it was recommended the AAA mark their calendar to come forth earlier next year to request funding. B. Revenue Report. PAGE ALLEN CDC MINUTES SEPTEMBER 20, 1999 Tabled until next month's meeting. C. Quarterly Financial Report. Tabled until next month's meeting. D. Current Project Status Report. • Natatorium Agreement between City of Allen and AISD. Don Horton advised an agreement has been approved and signed. The following is a list of some of the details included in the agreement: • AISD will provide $4.3M of funding in August of 2001. • The City will provide $9M. • AISD will provide the land. • The Natatorium will be located on Exchange and Rivercrest. • AISD will be responsible for maintaining the Natatorium grounds. • The City is responsible for operating and maintaining the facility • All revenues generated will belong to the City and the City will be responsible for all expenses. • AISD will have the right to use the facility 20 hours per week and will be able to expand that to junior high if they have a UIL event. • AISD can host up to 12 tournaments a year. They can charge fees, but they cannot keep any profits derived. • AISD can use the facility for other things, but will have to contract with the City and pay a rental fee in order to do this. Mr Horton advised that both entities are pleased with the overall final agreement. Michael Stanger commended Don Horton and his staff for all the hard work on this project. E. Items of Interest to the Board. • Management and Accountability of Grant Projects. Tabled until next month's meeting. F. Calendar: • Next regularly scheduled meeting will be October 18, 1999, at 7:00 p.m. in Allen Public Library Council Chambers located at Two Allen Civic Plaza. IX. ADJOURN. I There being no further business the Board made the following motion: L 11 PAGE ALLEN CDC MINUTES SEPTEMBER 20, 1999 MOTION: Motion by Robin Sedlacek to adjourn the meeting at 9:30 p.m. Lonnie Thomas seconded. The motion carried 5 for, and 0 against. These minutes read and approved this 18" day of October, 1999 !1 Debbi Stout, President Claudia Kelley, Secretary