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HomeMy WebLinkAboutMin - Community Development Corporation - 1998 - 02/16 - RegularLL�n MINUTES j ALLEN COMMUNITY DEVELOPMENT CORPORATION REGULAR MEETING FEBRUARY 16, 1998 - 7:00 P.M. BOARD MEMBERS PRESENT Debbie Stout, Chairperson Bob Morris Carl Clemencich Jason Collier, Vice Chairman Robin Sedlacek, Secretary (Arrived late) Claudia Kelley (Arrived late) BOARD MEMBERS ABSENT Lonnie Thomas STAFF PRESENT: Michael Stanger, Assistant City Manager Arm Maas, Administrative Secretary Don Horton, Director of Parks and Recreation Bill Rushing, Police Chief Ron Gentry, Fire Chief Craig Gillis, Fire Marshall Mike Stephens, Police Captain GUESTSPRESENT Tommy Galbraith, Jr., Integrated Computer Systems CALL TO ORDER Debbie Stout called the meeting to order at 7:04 p.m. H. APPROVAL OF MINUTES FROM THE FEBRUARY 3, 1998 SPECIAL CALLED MEETING MOTION: Motion by Bob Morris to approve the minutes with amendment under Citizen's Comments to reflect that Warren Johnson was not representing any group he had mentioned. Carl Clemencich seconded, and the Motion carried 5 for, and 0 against. Page 2 Allen CDC Board Minutes February 16, 1998 III CITIZENS COMMENTS Chair, Debbie Stout advised everyone that the Board could hear proposals for funding, but no action could be taken this evening, and invited all interested citizens to speak to the Board regarding their ideas for new projects. Catherine Shafranek, 1006 Westwood Court, spoke to the Board on behalf of the Allen Philharmonic Symphony Board of Directors. Ms. Shafranek gave a brief presentation of the organization and it's plans for the future, then presented a proposal with three options requesting funding for start-up and operational costs. Jim Waldbauer, 1103 Hanover Drive, spoke to the Board on behalf of the Allen Heritage Guild and their interest in preserving the Railroad Dam on Cottonwood Creek. Mr. Waldbauer gave a brief history of the Dam and it's historical value to the residents of Allen, then presented a proposal to the Board on costs and funding to erect a monument in Allen Station Park and to provide easy access to the dam. Kent Kelley, 808 Paris Court, spoke to the Board on behalf of the Allen Heritage Guild. Mr. Kelley gave a brief history of the Allen Heritage Guild and the need for funding to help support the preservation of the Railroad Dam. There being no further comments this part of the agenda was concluded. IV. TABLED ITEM: Consider amendments to items on second reading: a resolution authorizing up to $275,000 to purchase and install computer-aided dispatch hardware and software for the Allen Fire department. Michael Stanger offered advice to the Board on the options available to handle this tabled item, since the proposal is not complete at this time. Option 1. The Board would see the demonstration and leave this item tabled, with the understanding that the proposal will be completed and presented at the next meeting with the other staff presentations. Option 2. The Board could vote this item down to clear it from the agenda, then it could go back into the pool with the other staff proposals to be presented at the next meeting. Craig Gillis, Fire Marshall, introduced Tommy Galbraith, Jr., of Integrated Computer Systems who provided updated information and a demonstration simulating various types of calls and how this proposed CAD system operates to aid personnel out in the field. Bill Rushing, Police Chief and Ron Gentry, Fire Chief spoke to the Board expressing their support and need for this system in their respective departments. Page 3 Allen CDC Board Minutes February 16, 1998 After discussion the Board decided to leave this item tabled until a complete proposal was provided at the time of the other staff presentations. Debbie Stout requested a short break in order for the Board to get an up -close look at the CAD system. Meeting was recessed at 8:35pm. Debbie Stout called the meeting to order again at 8:50pm. V. CONSIDER ADDITIONAL FUNDING FOR PROJECT AUTHORIZED BY RESOLUTION 7 -CDC -97 Michael Stanger fielded questions from the Board on the request for increased funding on this project. Mr. Stanger advised that TU Electric bids this job out, not the City, and bids we coming in much higher than the original estimate of $50,000, which was based on a cost of $17 per foot. This is the cost at which these projects were coming in at for sometime in the past. Claudia Kelley expressed concern about the progress of all the projects being handled by the Public Works department. Ms. Kelley stated that she is not seeing results and requested that George Conner come to the next meeting to give an update on all of the approved projects that come under his department. Bob Morris requested the Board be provided a map of the street and a proposal on how many streetlights were to be provided for the $50,000 and is it possible to reduce the number of streetlights to stay within the budget. The Board made a request that George Conner and a TU representative be present at the next meeting to answer the various questions the Board has on the streetlights and various other projects. MOTION: Motion by Robin Sedlacek to table the request for increased funding on this project, pending further information and a proposal update from George Conner at the next meeting, Claudia Kelley seconded, and the Motion carried 5 for, and 0 against. VI. RECEIVE PROPOSALS BY CITY STAFF CONCERNING EXPENDITURE OF 4-B SALES TAX PROCEEDS AND REVISIONS TO CAPITAL IMPROVEMENTS PROGRAM Staff proposals will be presented at next meeting. I Page 4 Allen CDC Board Minutes February 16. 1998 VII. OTHER BUSINESS A. Consider permanent change to meeting location Michael Stanger advised he has received a request from the Parks and Recreation department for the Board to consider relocation of the meeting, due to the increased demand for classroom space at the Recreation Center. The meeting areas available at the City are, the Library conference room and Council Chambers at the Library or the Bethany Lakes Clubhouse. By consensus the Board decided to relocate the meeting to the Council Chambers beginning with the May 1998 meeting. B. Project Status Reports Michael Stanger provided a handout outlining the status of the approved projects and fielded questions. Mr. Stanger advised that the Footbridge creek span is much higher than was originally estimated, therefore, the cost estimate has gone up from $66,000 to $133,000. Don Horton advised the Board, that upon further review, the bridge could be narrowed to 10 feet in lieu of 12 feet, resulting in a cost reduction of approximately $15.000. Mr. Horton then fielded various questions from the Board on the Footbridge Project. Michael Stanger advised that the City Manager has accepted the Board's recommendation to proceed with the Street Signs Replacement Project, and he has given the go ahead to George Conner. The City Council also accepted the Boards recommendation on the Sidewalk Replacement Project with the cost split being paid 80% by the City and 20% by the public. C. Quarterly Financial Report. Michael Stanger provided the Board with copies of the quarterly financial report. Robin Sedlacek requested an updated report on funds spent to date and funds available. Michael Stanger advised that he run the report but did not print it, but he will send the Board an updated copy D. Monthly Revenue Report. Michael Stanger provided the Board with a copy of the monthly revenue report. The Board had no comments or questions on this. I E Page 5 Allen CDC Board Minutes February 16, 1998 E. Calendar. • Next regularly scheduled meeting March 16, 1998 at Joe Farmer Recreation Center. F. Items of Interest to the Board. Bob Morris had a question for Don Horton about the request from the public at the "Town Hall", meeting about the need for a soccer complex. Mr. Horton advised that this is included in with the five-year plan, which will be presented at the next meeting. VIII. ADJOURN There being no further business, the meeting was adjourned at 9:20 p.m. These minutes read and approved this 16th day of March 1998. u Debbie Stout, Chairperson Robin Sedlacek, Secretary