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HomeMy WebLinkAboutMin - Community Development Corporation - 1998 - 03/16 - RegularBOARD MEMBERS PRESENT: Debbie Stout, Chairperson Bob Morris Claudia Kelley Lonnie Thomas (Arrived late) Carl Clemencich Jason Collier, Vice Chairman Robin Sedlacck, Secretary (Arrived late) BOARD MEMBERS ABSENT: None STAFF PRESENT: Michael Stanger, Assistant City Manager Jon McCarty, City Manager Ron Gentry, Fire Chief Bill Rushing, Police Chief Craig Gillis, Fire Marshall Barbara Buehler, Director Allen Public Library Debra Bradley, Police Captain Mike Stephens, Police Captain Don Horton, Director of Parks and Recreation George Conner, Director of Public Works Ann Maas, Administrative Secretary GUESTS PRESENT: Steve Matthews, TU Electric Tommy Galbraith Jr., Integrated Computer Systems I. CALL TO ORDER Debbie Stout called the meeting to order at 7:04 p.m. E MINUTES ALLEN COMMUNITY DEVELOPMENT CORPORTATION BOARD REGULAR MEETING MARCH 16,1998 BOARD MEMBERS PRESENT: Debbie Stout, Chairperson Bob Morris Claudia Kelley Lonnie Thomas (Arrived late) Carl Clemencich Jason Collier, Vice Chairman Robin Sedlacck, Secretary (Arrived late) BOARD MEMBERS ABSENT: None STAFF PRESENT: Michael Stanger, Assistant City Manager Jon McCarty, City Manager Ron Gentry, Fire Chief Bill Rushing, Police Chief Craig Gillis, Fire Marshall Barbara Buehler, Director Allen Public Library Debra Bradley, Police Captain Mike Stephens, Police Captain Don Horton, Director of Parks and Recreation George Conner, Director of Public Works Ann Maas, Administrative Secretary GUESTS PRESENT: Steve Matthews, TU Electric Tommy Galbraith Jr., Integrated Computer Systems I. CALL TO ORDER Debbie Stout called the meeting to order at 7:04 p.m. E Page 2 Allen CDC Minutes March 16, 1998 IL APPROVAL OF MINUTES FROM THE FEBRUARY 16, 1998 REGULAR MEETING MOTION: Motion by Bob Morris to approve the minutes from February 16, 1998, as presented, Jason Collier seconded and the motion carried 5 for, and 0 against. III. CITIZENS COMMENTS None IV. TABLED ITEM: Consider amendments to items on second reading: a resolution authorizing up to $275,000 to purchase and install computer-aided dispatch hardware and software for the Allen Fire department. Michael Stanger reviewed the Fire department proposal on the CAD system and pointed out the cost estimate was reduced to $263,118, including a 5% contingency (down from 10%). MOTION: Motion by Bob Morris to remove this item from table, Jason 11 Collier seconded and the motion carried 6 for, and 0 against. After some discussion with Fire department personnel the vendor of the CAD system, the Board decided to amend the figure on this item to read $263,118 and pass on the second reading. MOTION: Motion by Jason Collier to amend the amount to $263,118 and pass on the second reading, Claudia Kelley seconded, and the motion carried 6 for, and 0 against. V. RECEIVE PROPOSALS BY CITY STAFF CONCERNING EXPENDITURES OF 4-11 SALES TAX PROCEEDS AND REVISIONS TO CAPITAL IMPROVEMENTS PROGRAM. Michael Stanger gave an introduction to the staff presentations and explained that the staff decided among themselves as to the order and priority of the proposals. Ron Gentry, Fire Chief showed a video and gave a presentation to the Board on the Fire departments proposal for four Helmet -Mounted Thermal Image Cameras (one for each fire station) at a cost of $100,000. 1, Page 3 Allen CDC Minutes March 16, 1998 Bill Rushing, Police Chief made a presentation on his department's proposal for mobile data computers to aid with public safety The cost of this proposal is $550,000, which would provide twelve mobile data computers for the Police department and eight for the Fire department to aid police officers, dispatch, fire fighters and emergency medical personnel in the field. Tommy Galbraith Jr. of ICS, the vendor for these units, was on hand and responded to various questions from the Board. In response to a question from the Board, Chief Rushing advised that the maintenance for these units would be handled out of the regular department budget. Don Horton, Parks & Recreation Director made presentations on the following proposal: 1. Funding for land acquisition of 100 acres for a soccer complex and community park in the north east section of Allen, at a cost of $2,500,000. The money for this project would be required 1999-2000. 2. Funding for land acquisition of 75 acres in the northwest Allen area for a community park at a cost of $2,625,000. The funds would be needed 1998- 1999 3. Additional funding in the amount of $67,000 to cover cost overruns on the Cottonwood Creek Bridge project. The funds would be needed in 1998. Mr. Horton fielded various questions about the overruns and updated the Board on the present status of this previously funded project. 4. A proposal for $30,000 to fund construction of sand volleyball courts at Ford Park. Mr. Horton advised the Board that the City of Allen Parks and Recreation has committed to developing a league for sand volleyball as soon as funding becomes available to construct three courts. Barbara Buehler, Director of the Allen Public Library, began her presentation with an update that the CD collection, which the Board had previously funded, is now being made available to the public. Ms. Buehler's then presented the following proposals: 1. $100,000 to fund a Technology Center, which would be housed on the second story of the library once the upcoming expansion is completed. The funds would be needed in 1999-2000. Page 4 Allen CDC Minutes Much 16, 1998 2. Funding for Library Collection Enhancement in the amount of $125,000. The Library collection enhancement program will provide $25,000 per yea for a five -yea period to improve and expand the library's collection of books, videos, books on tape, and other resources. 3. $6,000 in funding for a Children's CD-ROM Station. This is a computer workstation with a CD-ROM drive which would be located in the children's department and would allow students without access to a personal computer in the home to have their needs met at the library through children's educational software. Those with computers at home would find a variety of software packages available to use for that one time project or to try out prior to purchase. The funds would be needed in 1998-1999 4. Funding of a microfilm -fiche reader -printer which cost $15,000. This is a state- of-the-art reader printer, which is needed to access back issues of magazines and newspapers. The current machine is so dated that replacement parts will not longer be available after this year. Funding would be needed for 1998-1999 5. $35,000 to fund library materials transport. This would consist of two remote book return depositories and a van to service them. The van would also be used to transport materials between other libraries in the area. Funds would be needed in 1998-1999 6. $35,000 to fund a RapidCirc Self -check unit. This computer workstation is a part of the automated circulation system and is self-help for checking out library materials, similar to an ATM machine. The funding would be needed in 1999- 2000. Chairperson Debbie Stout, requested a short break at 8:45pm. Chairperson Debbie Stout, called the meeting to order again at 8:50pm. Jon McCarty, City Manager, requested the Board set aside $200,000 for Public Art. This was a suggestion from the architect designing City Hall. Michael Stanger will make contact with art dealers for ideas and more specifics, which will be presented at a future meeting. Other funding sources available would be the Hotel/Motel tax, wireless tower fees, or 1% of all project funds. Mr. McCarty advised that some funding might be needed this year, but most likely it would be 1999 before the bulk of it is needed. A Page 5 Allen CDC Minutes March 16, 1998 George Conner, Director of Public Works introduced Steve Matthews of TU Electric who was on hand to answer any questions the Board may have about the request for increased funding for the Allen Heights streetlight project. Mr. Conner advised the Board that the increased cost is due to the rock under this area, which necessitates drilling, thereby driving up the cost. Mr. Conner then made presentations on the following proposals: 1. Additional funding for the Allen Heights streetlight project in the amount of $32,000. 2. Streetlights for Alma Road, between Bel Air and Tatum at a projected cost of $45,000. The City is putting in two lanes of Alma, from Suncreek to Bel Air and the developer of Suncreek will furnish funds for streetlights from Suncreek to Tatum, but the City must furnish funds for the remaining section. 3. $200,000 to widen Allen Heights 24" on each side from FM 2170 to Rivercrest, to allow two full lanes of traffic and to button and stripe Allen Heights from FM 2170 to Exchange Parkway 4. Two portable electronic traffic signs at a cost of $60,000. These sign boards will be used to better inform the public about ongoing road projects, delays, etc. 5. Traffic buttons replacement at a cost of $45,000 on various streets. VI. DISCUSS PREFERENCES AND PRIORITIES FOR 2002 CIP PROJECTS. After some discussion the Board decided to wait until the next meeting to proceed with discussion to set priorities. Michael Stanger asked the Board if there was anything he could do to help them with the selection process. Mr. Stanger offered to do a draft of the CIP with a resolution for just reading at the next meeting. VII. OTHER BUSINESS. A. Revenue Report Michael Stanger advised the Board that revenues we ahead of projections. B. Current Projects Status Report. George Conner advised that the street sign project has gotten underway after pthis Board requested it move forward without holding up for ajoint City and j School logo. The Board requested that Public Works begin replacing the oldest signs first. Page 6 Allen CDC Minutes March 16, 1998 Discussion took place on the Natatorium; concern was voiced about the schools district's participation and delays in this project. The Board was advised that allocated funds are to be spent within three years. C. Items of Interest to the Board. None. D. Calendar • Next regularly scheduled meeting will be April 20, 1998 at Joe Farmer Recreation Center. VIII. ADJOURN. There being no further business, the meeting was adjourned at 10:OOpm. These minutes read and approved this 20" day of April, 1998. 14AV Debbre out, Chairman Robin Sedlacek, Secretary