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HomeMy WebLinkAboutMin - Community Development Corporation - 1998 - 10/19 - RegularMINUTES ALLEN COMMUNITY DEVELOPMENT CORPORTATION BOARD REGULAR MEETING OCTOBER 19, 1998 BOARD MEMBERS PRESENT: Debbie Stout, Chairperson Jason Collier, Vice Chairman Robin Sedlacek, Secretary Carl Clemencich Bob Morris Lonnie Thomas BOARD MEMBERS ABSENT Claudia Kelley STAFF PRESENT: Michael Stanger, Acting City Manager Ann Maas, Administrative Secretary Don Horton, Director of Parks and Recreation Ron Gentry, Fire Chief Kenneth Lindsey, Asst. Fire Chief Barbara Buehler, Director of Allen Public Library GUESTS PRESENT: None I, CALL TO ORDER Chair, Debbie Stout called the meeting to order at 7:00 p.m. IL APPROVAL OF MINUTES FROM THE SEPTEMBER 21, 1998, REGULAR MEETING MOTION: Motion by Bob Morris to approve the minutes from September 21, 1998, with one correction to show motion for item IV (B). Jason Collier seconded, and the motion carried 6 for, and 0 against. PAGE ALLEN CDC MINUTES OCTOBER 19, 1998 III. CITIZENS COMMENTS None IV. ELECTION OF OFFICERS - CHAIR, VICE -CHAIR AND SECRETARY Chair Debbie Stout opened the floor for nominations MOTION: Robin Sedlacek moved to nominate Debbie Stout for the Office of Chair Bob Morris seconded, and the motion carried 6 for, and 0 against. MOTION: Bob Morris moved to nominate Jason Collier for the Office of Vice - Chair. Lonnie Thomas seconded, and the motion carried 6 for, and 0 against. MOTION: Robin Sedlacek moved to nominate Claudia Kelley for the Office of Secretary. Bob Morris seconded, and the motion carried 6 for, and 0 against. V. ANNUAL READING OF THE ARTICLES OF INCORPORATION This item was tabled until next month since the new secretary was absent. MOTION: Robin Sedlacek made a motion to table this item until the November meeting. Bob Morris seconded, and the motion carried 6 for, and 0 against. VI. PUBLIC HEARING: Concerning the Corporations intent to use $10,000 of sales tax revenue for funding the Allen Arts Alliance to sponsor a holiday concert by the Allen Philharmonic Symphony Chair Debbie Stout opened the Public Hearing and with no one wishing to speak to the issue of funding the Allen Arts Alliance to sponsor a holiday concert, the Public Hearing was closed. VII. PUBLIC HEARING: Concerning the Corporations intent to use $30,000 of sales tax revenue to purchase goods and services for the 1999 Allen USA Celebration Chair Debbie Stout opened the Public Hearing and with not one wishing to speak to the issue of the purchase of goods and services for the 1999 Allen USA Celebration the Public Hearing was closed. VIII. PUBLIC HEARING: Concerning the Corporations intent to use an additional $165,000 of sales tax revenue for new construction of sidewalks along I collector streets PAGE ALLEN CDC MINUTES OCTOBER 19, 1998 Chair Debbie Stout opened the Public Hearing and with no one wishing to speak to the issue of the construction of sidewalks along collector streets the Public Hearing was closed. IX. APPROVE CONSIDERATION OF PROJECTS ON FIRST READING: • A Proposal to Authorize up to $50,000 to Purchase Two additional Thermal Image Cameras for the Allen Fire Department Chief Ron Gentry made a request for funding to purchase 2 additional thermal image cameras for the other two fire stations. Kenneth Lindsey then explained the versatility of the hand held cameras vs. the helmet mounted units. After discussion the Board decided to make the following motion: MOTION: Motion by Carl Clemencich to approve the Resolution on the first reading and place this item on next months agenda for second and third reading. Bob Morris seconded, and the motion carried 6 for, and 0 against. X. CONSIDER AMENDMENTS TO PROJECTS ON SECOND READING: • A Resolution to Authorize up to $60,000 in Funds for Library Enhancement Materials. Barbara Buehler made a presentation on the library's need to purchase an additional 10,000 items this year, in order to bring the library up to the state library standards of 2 items per capita. The total cost is estimated at $200,000, and of that, the City will provide $99,000, the County $15,000 and Friends of the Library together with the trust fund will contribute $26,000 this brings the total to $140,000, leaving a deficit of $60,000, which is the amount being requested. Ms. Beuhler advised that the Trust Fund was originally set up as an expendable fund, but the Library Board decided they would like the Trust Fund to continue, but want to change it to an endowment fund, with only the interest being used to purchase new materials. After discussion the Board made the following motion: MOTION: Motion by Jason Collier to approve the resolution on second reading. Robin Sedlacek seconded, and the motion carried 6 for, and 0 against. EXI. OTHER BUSINESS E PAGE ALLEN CDC MINUTES OCTOBER 19, 1998 E; A. Revenue Report. Michael Stanger gave an overview of the report and advised, this is the first month that reflects Home Depot sales. The Board requested a cash flow report for next month's meeting. B. Current Project Status Report. Don Horton gave the following project updates: • Allen Station Park: The first billing is about to go through on the road and this project is just about complete, with both phases coming in under budget. • Natatorium: The City and AISD joint committee received concept plans encompassing everything that the City and the AISD wanted and the estimated cost for this was $14M. The Committee then reviewed 2 other concepts. Concept 1 cost is estimated at $8M and has a total seating capacity for 1200. Concept 2 is a scale back on seating and pool size of concept 1 and has an estimated cost of $7M. The Committee then requested a concept plan based on the original $6.9M budget. The Committee will discuss the question of how to phase in the construction at their next meeting. • Historic dam: Architect has been hired for study and the report will be forthcoming. • Highland Meadows footbridge: Final plans and budget will be received Friday • Historical marker: Warren Johnson of the Heritage Guild is working on the wording for the sign. Michael Stanger gave the following project updates: • Heavy rescue vehicle: The Fire Department is working on this, but the wait is normally anywhere from ten months to one year. • Computer-aided dispatch system: Contract is pending. • MDCs: This is for 1998-99 budget year and Mr. Stanger will check the status on this. PAGE ALLEN CDC MINUTES OCTOBER 19, 1998 Ell • Portable electronic sign: Mr. Stanger will check on the status of this with George Conner The Board then held discussion on the status of all projects and discussed placing a stipulation on future projects, requiring the funds be spent in the year allocated. Michael Stanger advised that he would furnish a project status report for next meeting. C. New CDC Project Planning Cycle. Michael Stanger advised that the City Council is about to appoint a CIP steering committee, and the Board will be invited to participate in this process. The Board held discussion on how to proceed with it's next planning cycle. It was decided they would take proposals from staff as needed and continue to hold a public hearing for proposals from others, beginning the annual cycle in January. There was discussion on a bond sale for the purchase of park land in the amount of $5.3M, which will be held around March or April of 1999, with the first payment being due next fiscal year. D. Items of Interest to the Board. Michael Stanger played a video of 'Trout Fishing in America'. This is the group contracted to play at the 1999 Allen USA Celebration. E. Calendar • Next regularly scheduled meeting will be November 16, 1998, at 7:00pm in Allen Public Library Council Chambers, located at W2 Allen Civic Plaza. • The Boards and Commissions Appreciation Dinner is being planned for Wednesday, December 2, 1998, beginning at 7:00pm. XII. ADJOURN. There being no further business, the meeting was adjourned at 8:18pm. I PAGE ALLEN CDC MINUTES OCTOBER 19, 1998 These minutes read and approved this 16" day of November, 1998. /CCG Debbie tout, Chairman' Claudia Kelley, Secre RESOLUTION NO. 28 -CDC -98 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, AUTHORIZING THE USE OF THE PROCEEDS OF THE CORPORATION'S SALES TAX REVENUE FOR A PROJECT COMPRISING THE PURCHASE OF LIBRARY MATERIALS; DIRECTING THE PUBLICATION OF NOTICE ON THE PROJECT; AND SCHEDULING A PUBLIC HEARING. WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community Development Corporation, with a quorum of said Board in attendance, it was proposed that the Corporation provide for the purchase of library materials for the Allen Public Library ("the Project"); and WHEREAS, the Board finds that such a Project is suitable for use for entertainment and tourist purposes, including learning centers; and WHEREAS, the Board finds that such a Project is a project authorized by Section 4B, Article 5190.6, Vernon's Texas Civil Statutes, as amended; �1'" NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The Allen Community Development Corporation shall use up to $60,000 in proceeds from the Corporation's sales tax revenue to purchase library materials. SECTION 2. Public nonce shall be given as required by law and a public hearing conducted on the 21" day of December, 1998, to receive comments for or against the project. PASSED on the first reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 21" day of September, 1998. PASSED on the second reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 19" day of October, 1998. PASSED on the third reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the I& day of November, 1998. DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS 0 THE I& DAY OF NOVEMBER, 1998. LAPPRO�: \ �l D41t Stout, CHAWERSON ATTEST: Claudia Kelley, SECRETARY L Resolution No. 28 -CDC -98 Page 2 RESOLUTION NO. 29 -CDC -98 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, AUTHORIZING THE USE OF THE PROCEEDS OF THE CORPORATION'S SALES TAX REVENUE FOR A PROJECT COMPRISING THE PURCHASE OF THERMAL IMAGE CAMERAS; DIRECTING THE PUBLICATION OF NOTICE ON THE PROJECT; AND SCHEDULING A PUBLIC HEARING. WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community Development Corporation, with a quorum of said Board in attendance, it was proposed that the Corporation provide for the purchase of thermal image cameras for the Allen Fire Department (`the Project"); and WHEREAS, the Board of Directors has determined that the Project is public safety equipment that would promote or develop new or expanded business enterprises; and WHEREAS, the Board finds that such a Project is a project authorized by Section 4B, Article 5190.6, Vernon's Texas Civil Statutes, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The Allen Community Development Corporation shall use up to $50,000 in proceeds from the Corporation's sales tax revenue to purchase thermal image cameras for the City of Allen Fire Department. SECTION 2. Public notice shall be given as required by law and a public hearing conducted on the 21" day of December, 1998, to receive comments for or against the project. PASSED on the first reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 19'" day of October, 1998. PASSED on the second reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 16" day of November, 1998. PASSED on the third reading by the Board of Directors of the Allen Community Development Corporation, Collin County, Texas, on the 16'" day of November, 1998. DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS THE E I16TH DAY OF NOVEMBER, 1998. APPROV r- De Stout, CHAT ON ATTEST: Claudia Kelley, SECRETARY Resolution No. 29 -CDC -98 Page 2