HomeMy WebLinkAboutMin - Public Art Committee - 2008 - 10/21 - Called OCTOBER 21,2008- 6:30 P.M.
PUBLIC ART COMMITTEE CALLED MEETING
PARKS AND RECREATION DEPARTMENT
COMMUNITY ROOM
ALLEN,TEXAS
MEMBERS PRESENT:
Jane Bennett, Chair
Ann Carroll,Vice-Chair
Brad Greene, Secretary
Denise Gilbert
Emile Carriere
Debbie Stout, Allen City Councilmember
MEMBERS ABSENT:
Sharon Lakes
Dave Baldwin
GUESTS PRESENT:
Kevin Hammeke, Director of Finance for the City of Allen
STAFF PRESENT:
Lori Smeby, Assistant Director
Matt McComb, Landscape Architect
Sue Witkowski, Senior Administrative Assistant
1. Call to Order and Announce a Quorum is Present
Chairman, Jane Bennett, called the meeting to order at 6:35 pm
2. Approve Minutes from the September 16, 2008 Regular Meeting
MOTION: Denise Gilbert moved to accept the minutes from September 16, 2008
Regular Meeting as presented, Brad Green seconded and the Motion carried,
5 for, 0 against.
Public Art Committee
October 21,2008
Minutes-Page 2
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3. SPECIFICS ON THE CITY BOND PROGRAM
Director of Finance and Purchasing for the City of Allen, Kevin Hammeke gave an in-
depth report on how the bond election is planned, conducted and carried out. Kevin
pointed out how various bond monies are allocated to different time periods and the staff
members he works with to make sure the timing is appropriate for the City as well as
staff overseeing projects.
Kevin reviewed the bond package last approved by the residents of Allen and reported it
was almost$78,000,000 with roughly 2%of the bond issuance allocated to the Public Art
Implementation.
Arbitrage and it's implications to the funding available was explained and how this issue
would play into the possible scheduling of various public art projects that might be put in
the work plan. Kevin also discussed the budget process and Capital Improvement
process as it relates to City projects and the Bond Program.
A brief discussion was held on the possibility of moving some of the projected public art
funding currently scheduled for 2009 ($690,000)to 2010 when no additional funding is
scheduled.
Committee members requested staff prepare a work sheet with projected public art
projects, and funding that would be available for next months meeting. This in turn can
be presented to City Council once finalized. A brief discussion was held on the pattern of
having a project in the active stages and planning the next project during that same time
frame that might be adopted for these public art projects
4. Fire Station#5 Project Update
Lori Smeby reported that 26 submittals had been received for the Public Art portion of
the project. Notebooks and CD's are being prepared and will be available on Thursday
for the Selection Panel to pick up. Staff feels that after reviewing the submittals, the
panel will find good candidates to continue the process with.
A brief discussion was held regarding possibly doing"by invitation only" rather than the
"call for artists" for some future projects. It was pointed out that many of the prior
submittals by artists would be good candidates for projects being discussed.
Staff indicated that the Chac project was still being held in hopes the price of supplies
would be lessened.
Ann Carroll indicated that she would like the Committee to consider a program whereby
developers are recognized for innovative,creative, attention to detail projects within the
City of Allen. She indicated photographs,media attention, and awards from this
Public Art Committee
October 21,2008
Minutes-Page 3
Committee could benefit the recipient as well as achieve some recognition for the Public
Art efforts in Allen. Staff agreed to put it on the agenda for next month's meeting to
discuss the criteria for such recognition.
5. Set Next Regular Meeting of this Conunittee
November 18, 2008 will be the next regularly scheduled meeting of this Committee.
6. Adjourn
There being no further business, the meeting was adjourned at 7:50 p.m.
These minutes read and approved this 18th day of November, 2008.
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Jane Benn/ , I Br reene, Secretary