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HomeMy WebLinkAboutMin - City Council - 1981 - 03/19 - RegularALLEN CITY COUNCIL March 19, 1981 Regular Session Present• M. B. Pierson, Mayor Council Members: Rex Womack, Mayor Pro Tem Joe Farmer J. M. McClure H. R. Daugherty Glenn Andrew Richard L. Chumbley Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor M. B. Pierson at 7:31 p.m. at the Rountree Elementary School, 800 W. Main Street. Approval of Minutes: March 5, 1981 (Agenda Item II) Upon a motion made by Councilman Daugherty and seconded by Councilman Chumbley, the Council voted 7 - 0 to approve the minutes of the March 5, 1981 regular session. Public Hearing: Request for Special Exception (Agenda Item III) Use for Subdivision Sign to be Located in Timberbend I Subdivision Delores Weaver, The Weaver Company, spoke before the Council on behalf of Fox and Jacobs, Inc., in regard to the request to install a 12' x 26' double faced, ground lighted, subdivision sign at a height of 30', to be located in Timberbend I Subdivision. Alan Dugett, with Fox and Jacobs, also spoke before the Council on behalf of this request. Mayor Pierson opened the Public Hearing. No one appeared to speak either for or against the request. The Public Hearing was closed. Upon a motion made by Councilman Womack and seconded by Council- man Farmer, the Council voted 7 - 0 to approve the request for the Special Exception Use for the Fox and Jacobs Subdivision Sign to be located in Timberbend I Subdivision for a period of two (2) years beginning March 19, 1981. Allen City Council March 19, 1981 ■■■����■rrrr,,,, Page 2 Ordinance No. 330: Amending and Changing a Franchise (Agenda Item IV) Ordinance Enacted by the City of Allen, Collin County, Texas on August 17, 1978 and Being Partly Styled, "An Ordinance Granting to Lone Star Gas Company, a Cor- poration, Its Successors and Assigns, a Franchise to Furnish and Supply Gas to the General Public in the City of Allen, Collin County, Texas"; and Providing for a Modification of the Definition of the Terms "Service Lines" and "Yard Lines" Referenced in Section 4 Thereof. Mike Schweikhard, Manager of Lone Star Gas Company, spoke before the Council on behalf of the proposed ordinance to amend Section 4 of the Lone Star Gas Franchise Ordinance No. 249, adopted on August 17, 1978. After discussion, a motion was made by Councilman Andrew and seconded by Councilman Farmer to adopt Ordinance No. 330. The Council voted 7 - 0 in favor of the motion. Presentation by Texas Power & Light Company on Rate (Agenda Item V) Increase Request dated March 6, 1981 and; Resolution No, 331: Suspending the Effective Date of the Proposed Revisions of Rates and Schedules of Texas Power & Light Company for a Hundred and Twenty Days from April 10, 1981; Providing That Rates of the Said Public Utility Shall Remain Unchanged During the Period of Suspension and Providing Notice Hereof to Said Public Utility. Jerry Lockhart, District Manager, Texas Power and Light Company, spoke briefly before the Council on behalf of the rate increase request. The rate increase request, filed with the City of Allen on March 6, 1981 by Texas Power and Light Company, is for a 20.268 increase in adjusted revenues for a system wide increase of $197,960.839. After discussion, a motion was made by Councilman Farmer and seconded by Councilman Daugherty to adopt Resolution No. 331 suspending the rate increase request. The Council voted 7 - 0 to adopt Resol- ution No. 331. Request to Appear from a Representative of the (Agenda Item VI) Collin County Commissioners Court on a Proposed Farmers Market Mayor Pierson advised the Council that this item was to be removed from the agenda at this time due to a request of the Collin County Commissioners. Mayor Pierson stated that the Collin County Commissioners Richard May and Jerry Hoagland indicated to him they were not prepared to appear before the Council on this item at this time, but requested that this item be placed on the City Council Agenda of April 2, 1981. Mayor Pierson updated the Council on the status of the Farmers Market. No action was taken on this item. i6 Allen City Council March 19, 1981 Page 3 Review of Construction Drawings and (Agenda Item VII) Authorization to Receive Bids on the Fire Substation City Manager Jon McCarty advised the Council of the proposed schedule of dates for solicitation of bids and award of contract for the new Fire Substation. Since this project will be funded with General Obligation Bonds, City Manager McCarty updated the Council on the status of the bond market at the present time. Jim Bullock, Tommy Johns and Willis Winter, from Fisher and Spillman Architects, presented the plans and specifications to the Council for the new Fire Substation to be located on Exchange Parkway. Jim Bullock spoke before the Council regarding the projected cost and time period for construction. He further advised that Fisher and Spillman proposed five alternates which could be included in the solicitation of bids. After review of the plans and specifications, Mayor Pro Tem Womack made a motion to approve the plans and specifications and to authorize receipt of bids for the Fire Substation. The motion was seconded by Councilman McClure. The Council voted 7 - 0 in favor of the motion. Mayor Pierson recessed the regular session at 9:02 p.m. The meeting reconvened at 9:09 p.m. Review of Concept Drawing on Service Center/ (Supplemental Agenda City Hall Annex Item III) Jim Bullock, with Fisher and Spillman Architects, presented to the Council two artist renderings of the site plan, floor plans and the north and east elevations of the Service Center/City Hall Annex. City Council reviewed the floor plans and site plan with Mr. Bullock. These renderings will be presented to the School Board at the Joint Meeting with the Council to be held on March 30, 1981. No action was taken on this item. Distribution of the 1980-85 Capital (Agenda Item VIII) Improvements Program Ron Fix, City Engineer, presented copies of the 1980-85 Capital Improvements Program to the Council. Mr. Fix advised the Council that this was the proposed 1980-85 Capital Improvements Program, containing all general obligation bond projects and all revenue bond projects, to be reviewed by the Council and various other boards in the City, i.e., Planning and Zoning Com- mission, Parks and Recreation Board and Library Board. After review and consideration of recommendations by the boards and Council, a final report would be forthcoming. Allen City Council March 19, 1981 Page 4 Distribution of the 1980-85 Capital Improvements Program (cont'd) No action was taken on this item. Introduction of an Ordinance Annexing Approximately 431 Acres Presently Adjacent to the Allen City Limits (Agenda Item VIIIcont'd) (Agenda Item IX) Mayor Pierson advised the Council that letters were sent to the adjoining property owners notifying them of the annexation proceedings per the Council's request at their last regular meeting. Mayor Pierson then asked the City Manager to read the ordinance caption into the record as follows: "An Ordinance of the City of Allen, Texas, Annexing to the City of Allen, Texas a Total of 434.547 Acres of Land, More or Less, in Collin County, Texas, and Extending the Boundary Limits of Said City So As to Include Said Hereinafter -Described Property Within Said City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Priv- ileges of Other Citizens and Binding All Inhabitants by the Acts, Ordinances, and Regulations of Said City; and Providing a Severability Clause and Providing for the Effective Date of This Ordinance." No action was taken on this item. Review and Acceptance of the Fiscal Year (Agenda Item X) 1979-80 Annual Audit The City Council reviewed portions of the 1979-80 Annual Audit prepared by Ross and Kerby, Inc., with City Manager McCarty. Upon a motion made by Councilman Farmer and seconded by Councilman Daugherty, the Council voted 7 - 0 to accept the 1979-80 Annual Audit. Consideration of a Recommendation from the (Agenda Item XI) Parks and Recreation Board Concerning Rest Rooms and Concessions at Hillside Park City Manager McCarty advised the Council they had been provided with a proposed cost of the project as well as a location map showing the sewer line that will connect with the facility. John Uland, Director of the Parks and Recreation Department, provided the Council with additional information from the Parks and Recreation Board. There was considerable discussion with Ron Fix, City Engineer, on the brick veneer finish and the proposed cost per square foot of this building. 11 Allen City Council March 19, 1981 Page 5 Rest Rooms and Concessions at Hillside Park (cont'd) (Agenda Item XI cont'd) Upon a motion made by Councilman Farmer and seconded by Councilman Chumbley, the Council voted 7 - 0 to recommend that City Staff take the cost and construction information provided by the City Engineer, and any additional information that can be obtained, back to the Parks and Recreation Board for their review and consideration. Authorization to City Manager to Execute (Agenda Item XII) All Necessary Documents Related to the Acceptance of the Parks Grant from the Heritage Conservation and Recreation Service After briefly reviewing the Park Grant, a motion was made by Councilman Andrew and seconded by Councilman McClure to authorize the City Manager to execute all necessary documents related to the acceptance of the Parks Grant from the Heritage Conservation and Recreation Service. The Council voted 6 - 0 in favor of the motion. Councilman Chumbley was absent from the room. Approval of the Amount of Individual (Agenda Item XIII) Public Official Honesty Bonds After a short discussion on the bonds required for public officials, a motion was made by Councilman Farmer and seconded by Councilman Andrew to approve the amounts as presented, being $25,000.00 for City Manager, $50,000 for Tax Assessor -Collector, $25,000 for Accountant and $10,000 (blanket) for all other employees. The Council voted 6 - 0 in favor of the motion. Mayor Pro Tem Womack was absent from the room. Issuance of Ballots for City Council (Agenda Item XIV - A) Election - April 4. 1981 Upon a motion made by Councilman Andrew and seconded by Council- man Daugherty, the Council voted 7 - 0 to approve issuance of official ballots for the City Council Election to be held on April 4, 1981, as required by Texas Election Code, Article 6.09 (a) and (b), as follows: Polling Place Serial Numbers Absentee 001 - 050 Regular - City Hall 051 - 2500 Mayor Pierson recessed the regular meeting at 10:15 p.m. The regular meeting was reconvened at 10:22 p.m. R= Allen City Council March 19, 1981 Page 6 Review of Construction Drawings and (Supplemental Agenda Authorization of Bids on the McDermott Item I) and Bethany Drive Water Line Ron Fix, City Engineer, presented to the Council the plans and specifications for the 24" water line to be located east of U. S. 75, between Bethany Drive and McDermott. After a lengthy discussion, a motion was made by Councilman Daugherty and seconded by Councilman Andrew to approve the plans and specifications and authorize the receipt of bids for the portion of the water line shown as B1 and B2B on the plans and the sewer line to the Service Center. The Council voted 7 - 0 in favor of the motion. Review and Approval of Maintenance Bond (Supplemental Agenda from Austin Paving Company Item II) City Manager McCarty advised the Council that this was a five- year maintenance bond in the amount of $15,000.00 for work done on Bethany Road, Jupiter Road and streets in the Timberbend I Addition to become effective from the date of acceptance of the streets by the City. City Staff will be accepting the dedication of the streets after final inspection. Upon a motion made by Councilman Farmer and seconded by Mayor Pro Tem Womack, the Council voted 7 - 0 to accept the maintenance bond from Austin Paving Company. Upon a motion made by Mayor Pro Tem Womack and seconded by Councilman McClure, the regular session of the Allen City Council was adjourned at 11:20 p.m. These minutes read and approved this the 2nd day of April , 1981. Pierson, MAYOR m 1�tiE � a Marty HenarixA CITY SECRETARY' �n