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HomeMy WebLinkAboutMin - City Council - 1981 - 03/30 - JointC ALLEN CITY COUNCIL ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES March 30, 1981 Joint Meeting Present• Council Members: Rex Womack, Mayor Pro Tem Joe Farmer H. R. Daugherty Glenn Andrew Richard L. Chumbley Absent: M. B. Pierson, Mayor J. M. McClure City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Board of Trustees: G. Ward Paxton, Jr., President Dr. E. T. Boon, Jr., Vice President Jerry Carson, Secretary Don Brazeal Charles L. Akin Absent• James Kerr Mrs. Pat Dillard School Staff: Dr. John Horn, Superintendent The joint meeting of the Allen City Council and the Allen independent School District Board of Trustees was called to order by Mayor Pro Tem Rex Womack at 7:34 p.m. in the Library of the Allen High School, 700 E. Main Street. Review of Ford Middle School Plans (Agenda Item I) Dr. Horn presented the floor plan and various artist renderings of the exterior and interior of the new Ford Middle School, which will be located east of Jupiter Road and south of Park Place to accommodate 6th, 7th, and 8th grade students. He also pointed out various aspects of the planning concepts for the interior and exterior design of the school. Dr. Horn also showed a site plan of the school on the 30 acre tract of land, including parking. He advised there was a projected completion date of from fifteen to eighteen months after award of the contract for construction. After reviewing the floor plans, renderings and site plan, the Council and Board of Trustees discussed various topics regarding the new middle school including the sprinkler system, cable television use in connection with the school, construction of Park Place to provide adequate access to the school,and construction of a proposed north/south street adjacent to the school site. X Allen City Council Allen Independent School District Board of Trustees j March 30, 1981 Page 2 There was also discussion with City Manager Jon McCarty regarding acreage surrounding this 30 acre tract, being_ three tracts containing 11 acres, 15 acres, and 29 acres, to be obtained by the City for park purposes and street improvements. Review of City's Capital Improvements Plan (Agenda Item II) as It Relates to Ford Middle School Site City Manager McCarty advised that in connection with the Ford Middle School project, the construction of Park Place from east property line of Ford Middle School site to Jupiter was cart of the 1980-85 Capital Improvements Program to be undertaken in 1982 at a projected cost of $350,000. Mr. McCarty also updated the Council and School Board on the two park grants which are currently pending, being for Ford Park and Reed Park. He described the facilities proposed for each park as well as the projected costs of the projects, funding provided by the grants, and proposed completion dates. Ford Park is estimated to be a 1.7 million dollar project, with grant funds in the amount of $859,000, and a projected completion time of approximately three years. Reed Park is estimated to be a $215,290.00 project, with grant funds in the amount of $107,695.00, with construction to begin this summer. Review of Plans for City Service Center/ (Agenda Item III) Citv Hall Annex and School District Warehouse Jim Bullock, with Fisher & Spillman Architects, presented a site plan, a floor plan of each building, and artist renderings of the south and east elevations of the new School District Ware- house and the adjoining City Service Center/City Hall Annex. These new facilities will be located south of McDermott and front onto Butler Drive. The School Warehouse as proposed will contain 27,200 square feet and the City Service Center/City Hall Annex as proposed will contain 12,800 square feet. After review of the plans, the Council and School Board discussed access to the new facilities by delivery trucks and the general public, landscaping to screen the storage of vehicles, image of the City Hall in this type of facility, and the arrangement of offices in the City Hall Annex. City Manager Jon McCarty advised the Council and School Board about the concept of moving City Hall into this complex and the feasibility of the layout of the offices within the new facility. Mr. McCarty also showed the water and sewer line access to the new complex. Mayor Pro Tem Womack recessed the meeting at 9:11 p.m. The meeting reconvened at 9:18 p.m. Allen City Council Page 3 Allen Independent School District Board of Trustees March 30, 1981 Review of Plans for Fire Station Number 2 (Agenda Item IV) City Manager Jon McCarty presented the Council and School Board with a site plan showing the one acre tract of land on which the new Fire Station Number 2 will be located, being south of Exchange Parkway and east of State Highway 5. City Manager McCarty also passed around a model of the Fire Station for each member to review and advised of the projected construction time. Since the new Fire Station will have live-in facilities, he also advised that a comprehensive study was being conducted on the feasibility of a full-time Fire Department. Progress Report on Adopting the (Agenda Item V) City of Allen Zoning Ordinance City Manager Jon McCarty advised the School Board that the City Council and the Planning and Zoning Commission had already had several meetings on review of the newly proposed Zoning Ordinance. The new Zoning Ordinance consists of two separate components, one being the zoning text which establishes 19 zoning districts and sets out the purpose and regulations for each district -; and the other being the zoning map showing the zoning districts as it relates to the zoning text. He further advised of the proposed schedule for further review of the text, consideration of a mora- torium on zoning requests, and the public hearing and adoption process. There was discussion among the Council and School Board regarding the spot zoning conditions which exist and the current growth activity occurring in Allen and how it can be regulated. Review of the School District's (Agenda Item VI) Master Planning Concepts Dr. Horn advised that the School District has undertaken a master planning effort for the entire Allen School District. The School District has been working with their Planner, Bob Holland, in developing concepts to be used, taking into consideration the City's Comprehensive Plan, Thoroughfare Plan, Zoning Ordinance, as well as existing demographic patterns and educational criteria. Taking all of those items into account, it has been a long process which the School District hopes to have completed for review by this summer. Dr. Horn did present one concept used in planning placement of schools within the community by showing a transparency which indicated the location of the elementary schools within one-half mile radius of the residences and middle schools being within one and one-half mile radius of the residences that they serve. R3 Allen City Council Page 4 Allen Independent School District Board of Trustees March 30, 1981 With no further discussion, Mayor Pro Tem Womack adjourned the meeting at 10:15 p.m. These minutes read and approved this theY U day of 1981. Marty Mendri CITY SECRETARY 11 Rex Womack, MAYOR PRO TEM aq