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HomeMy WebLinkAboutMin - City Council - 1981 - 04/16 - RegularALLEN CITY COUNCIL Regular Session April 16, 1981 Present• Mickey Pierson, Mayor Council Members• Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton Richard L. Chumbley City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:30 p.m, on Thursday, April 16, 1981, at Rountree Elementary School, 800 E. Main Street. Consent Agenda (Agenda Item III) Upon a motion made by Councilman Andrew and seconded by Councilman Chumbley, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Minutes of April 2, 1981 - Regular Session B. Minutes of April 6, 1981 - Called - Special Session C. Authorization for City Manager to Execute Sanitary Sewer Line Easement Contract with John Deere Company, located east of U.S. 75, west of Southern Pacific Railroad tracks and south of the existing Bethany Road. D. Approval of the adjustments to the 1980 Tax Rolls E. Set date for Public Hearing for May 7, 1981 on a request to extend a zoning exception use at 203 E. Main, Allen Rental and Sales Company. 3') 7 Allen City Council April 16, 1981 Page 2 Presentation of Plaque -of - Appreciation to Rex Womack (Agenda Item II) Mayor Pierson presented a plaque -of -appreciation to Rex Womack for his service to the City as Councilman for 1979 - 1981 and as Mayor Pro Tem for 1980 - 1981. Public Hearing - Special Exception Use (Agenda Item IV) Two Subdivision Advertising Signs - Fountain Park East Develoument Mayor Pierson advised that the request was for a special exception use to locate two subdivision advertising signs in the Fountain Park East Development. Maurice Wood, with E. M. Wood Signs, spoke before the Council on behalf of the Murray Development Company in regard to the request to erect two (2) 10' x 30' subdivision advertising signs at the intersection of Allen Heights Drive and Rivercrest Boulevard at the height of 30', with no illumination. Mr. Wood presented an artist rendering of the signs which will be advertising home sites for the Fountain Park East Development. Mayor Pierson opened the Public Hearing. No one appeared to speak either for or against the request. The Public Hearing was closed. After a brief discussion on the nonillumination of the sign, a motion was made by Councilman Farmer and seconded by Councilman Daugherty to grant the special exception use for the erection of two (2) subdivision advertising signs at the intersection of Allen Heights Drive and Rivercrest Boulevard as presented for a period of two (2) years, beginning April 17, 1981. The Council voted 7 - 0 in favor of the motion. Resolution No. 339: Supporting the Concept (Agenda Item V) and the Location of the Proposed Collin County Farmers Market in the City of Allen's Extraterritorial Jurisdiction and Providing Specific Requirements for the operation of Such a Facility Within the City of Allen. Mayor Pierson advised that the City Staff had prepared two resolutions, one supporting the location of the Farmers Market and providing a specified time period for operation of such a facility; and the other resolution expressing the City of Allen's desire that the Farmers Market not be located within the City of Allen's extraterritorial jurisdiction. 38 Allen City Council April 16, 1981 Page 3 Resolution No. 339 - Collin County (Agenda Item V) Farmers Market (cont'd) Collin County Commissioner Richard May spoke before the Council on behalf of the Farmers Market at the proposed location, being on property owned by the County, approximately one mile west of U. S. Highway 75, south of F.M. 2170. Collin County Commissioner Howard Thorton, who has the responsibility for the operation of the facility in the future, spoke before the Council on behalf of the Farmers Market concept at the proposed location. The proposed structure would be a 50' x 100' corrugated steel building, with 20 stalls, to be used by area farmers for the sale of produce during the months of May through October. In discussion on the Farmers Market, Richard May presented proposed rules of operation for the Farmers Market to the Mayor. Mr. J. T. "Blue" Woody, a farmer in Collin County and a member of the subcommittee on the Farmers Market, which was organized by the Collin County Commissioners, spoke before the Council on the advantages of the Farmers Market concept and at the location proposed in Allen's extraterritorial jurisdiction. Mrs. Sydna Leavenworth also spoke before the Council regarding the function of the subcommittee on proposing a site for the Farmers Market. There was considerable discussion on the proposed Farmers Market involving topics such as the rules of the market as proposed, the location and why it was chosen, police protection in that area, water and sewer availability, upcoming residential development in that area, operation of the facility on a limited time frame, pro- posed uses for the facility in the off season months, annexation of the property into the City of Allen, etc. After the discussion, Councilman Andrew suggested the following terms be incorporated into the proposed resolution: 1. Voluntary annexation proceedings for the entire tract of property owned by Collin County, selected as the location for the Farmers Market, to be initiated by the Collin County Commissioners in the form of a resolution to the Allen City Council. 2. Upon annexation of the property into the City of Allen, the Collin County Commissioners will request a Special Exception Zoning District Use to permit operation of the Farmers Market within the appropriate Code require- ments for a period of one year. (Council Andrew advised that City Staff and the architect for the project could work together on the details of the special exception use to operate the facility with some exceptions to the Subdivision Ordinance, however, they must meet the requirements of the Electrical Code. Details decided 39 Allen City Council April 16, 1981 Page 4 Resolution No. 339 - Collin (Agenda Item V) County Farmers Market (cont'd) upon would have to be approved by the Collin County Commissioners as well as by the City Council.) 3. Continued operation of the Farmers Market facility will be on an annual basis, renewable by the Allen City Council in November of each year. 4. Upon sale of the property, discontinuance of the Farmers Market by the Collin County Commissioners, and/or non renewal of the Special Exception Zoning Use, all structures on the site must be removed from the property within a three (3) month period. 5. Requirements for an appropriate sewer system would be a septic tank system with permanent restroom facilities or a package treatment plant. After further discussion on the proposed stipulations, Council- man Andrew made a motion to rewrite the resolution to state support of the concept of the Farmers Market and at the proposed location within the City of Allen's extraterritorial jurisdiction, providing the Collin County Commissioners meet the specific requirements, which are referenced above. The motion was seconded by Councilman Daugherty and the Council voted four (4) for and three (3) opposed to adopt Resolution No. 339, with Mayor Pierson, Councilman McClure, and Councilman Chumbley casting the negative votes. The motion carried. Mayor Pierson recessed the regular session at 10:21 p.m. The meeting reconvened at 10:30 p.m. Consideration of a Resolution Authorizing (Agenda Item VI) Participation in the Library Computerized Circulation System Grant City Manager Jon McCarty advised that this item was to be removed from the agenda. Roland Commons, Librarian, spoke before the Council on the Library Computerized Circulation System Grant which the City of Plano was seeking and had asked the City of Allen's participation. However, the City of Plano had discovered the high costs involved and had asked the City of Allen not to participate at this time. There was no action taken on this item. Allen City Council April 16, 1981 Page 5 Approval of the Concept Drawings and (Agenda Item VII) Authorization of Construction Drawings on the Service Center/City Hall Annex City Manager Jon McCarty presented the original floor plan and a revised floor plan of the Service Center/City Hall Annex and advised that there had been some modifications to the floor plan for the area for the storage and superintendents' offices in the Parks and Water & Sewer Departments. There was discussion on the proposed use of the existing City Hall and the adjacent garage building; Butler Drive to the new facility; suggestion of a proposed drive to curve around the new facility to the front of the building and construction of a parking lot in the front; zoning of adjoining property to the new facility; and discussion on the site of the future Municipal Building and the 33 acres of land involved. Upon a motion made by Councilman McClure and seconded by Councilman Chumbley, the Council voted six (6) for and one (1) opposed, with Councilman Paxton casting the negative vote, to approve the concept drawings of the Service Center/City Hall Annex and to authorize the architect to proceed with the construction drawings on this project. The motion carried. Review the Minutes of the Library Board (Agenda Item VIII -A) Roland Commons, Librarian, spoke before the Council in regards to the Minutes of the Library Board Meeting held on April 7, 1981. There was considerable discussion in regards to the Library Facilities Planning Study prepared by Maribelle Davis and still the ongoing need for a Library Master Plan for a central library system. The Council also discussed Ordinance No. 73, which established the Library Board, and was adopted on December 7, 1967. The Library Board and the City Council had been furnished copies for review and consideration of changes. The Library Board was to review the ordinance and make a recommendation to the City Council. There was no action taken on this item. Update on the Inflow/Infiltration Study (Agenda Item VIII -B) City Manager Jon McCarty updated the Council on the status of the study into the City's sewer system of the inflow/infiltration being done by Gutierrez, Smouse, Wilmut and Associates, Inc., Environmental Engineers. Mr. McCarty advised that an initial study had been conducted and some modifications made to the plan. Presently, there would be three flow metering stations located in the main branch of the Cottonwood Creek lines the purpose of which would be to determine where the peak I 1 Allen City Council April 16, 1981 Page 6 Update on the Inflow/Infiltration Study (Agenda Item VIII -B) /--- �,a1 flows are coming from. The City of Plano and the North Texas Municipal Water District had also joined in on the ownership of the results. There was no action taken on this item. Review of Change Work Orders for (Agenda Item VIII -C) Police and Library Buildings City Manager Jon McCarty advised the Council of Change Order No. 5 for the Police Station, being the change from tile to carpet in the dispatch area for a total of $980.00. The total amount of change orders to the present is $3,373.43. He also advised that approximately 988 of the work has been completed. There was no action taken on this item. Update on Water Storage (Agenda Item VIII -D) Tank Painting and Piping Jimmy Eaton, Director of Public Works, updated the Council on the progress of the painting of the 500,000 gallon Hillside elevated storage tank and the ground storage tank, and the piping at the Hillside Park Pump Station. There was discussion on the Allen Eagle being repainted on the Hillside elevated water tank. Mr. Eaton and Ron Fix, City Engineer, were asked by Council to check with contractor on the cost of painting the eagle on the tank and report back with their findings. There was no action taken on this item. First Quarter 1981 and March 1981 Police Reports on Activities (Agenda Item VIII -E) Richard Carroll, Chief of Police, spoke before the Council on the first quarter 1981 and March 1981 Police Activities Report. Chief Carroll also answered questions from the Council regarding animal calls, miscellaneous calls, and the format of the activities report. There was no action taken on this item. Authorization for City Staff to Auction Excess Police Vehicle (Agenda Item VIII -F) Police Chief Richard Carroll advised the Council that Police Vehicle No. 13 had approximately 65,000 miles on it,and he recommended that the vehicle be put up for auction. 4a Allen City Council April 16, 1981 Page 7 Authorization for City Staff to (Agenda Item VIII -F) Auction Excess Police Vehicle (cont'd) Chief Carroll further advised that Police Vehicle No. 12 registered 46,000 miles, but was in good condition. He recommended it be retained and used as an unmarked car and as a backup when other Police vehicles were being serviced and/or repaired. It was the consensus of the City Council to approve Chief Carroll's recommendations. With no further discussion, a motion was made by Mayor Pro Tem Farmer and seconded by Councilman Andrew to adjourn the regular session of the Allen City Council at 12:00 midnight and convene into Executive Session. The Council voted 7 - 0 in favor of the motion. The Council convened into Executive Session at 12:05 a.m. in accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section I. The Executive Session adjourned at 1:30 a.m. These minutes approved this the 7th day of May $RIyM Marty Hendri CITY SE CRETAR i U3 z�2 Mikey Pi rson, MAYOR U3