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HomeMy WebLinkAboutMin - City Council - 1981 - 06/04 - RegulardM Present: Mickey Pierson, Mayor Council Members: 0 ALLEN CITY COUNCIL Regular Session Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton Richard L. Chumbley City Staff: June 4, 1981 Jon McCarty, City Manager Marty Hendrix, City Secretary In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(g), the Allen City Council met in Executive Session at 6:30 p.m. on Thursday, June 4, 1981, at Rountree Elementary School to discuss matters pertaining to personnel. The regular session of the Allen City Council was called to order by Mayor Pierson at 7:35 p.m. on Thursday, June 4, 1981 at the Rountree Elementary School, 800 East Main Street. CONSENT AGENDA (Agenda Item II) Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Chumbley, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Minutes of May 21, 1981 - Regular Session B. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: Ronald E. Fix & Associates: 1. Plans & Specs - Bethany Road $ 12,495.00 Contract No. 800705R Engineering Fee 2. Plans & Specs - Pebblebrook Drive 8,330.00 Contract No. 800705R Engineering Fee 3. Plans & Specs - Butler Drive 19,992.00 Contract No. 800705R Engineering Fee W 11 I ALLEN CITY COUNCIL June 4, 1981 CONSENT AGENDA (cont'd) Ronald E. Fix & Associates: 4. Plans & Specs - Reed Park Contract No. 810206 Engineering Fee 5 E Plans & Specs - Walden Park Contract No. 810206A Engineering Fee Page 2 (Agenda Item II) $ 12,281.25 1,109.25 Plans & Specs - Rolling Hills Park Contract No. 810206A Engineering Fee Fisher & Spillman Architects, Inc. 1. Fire Station No. 2 Contract FS 8024 Architect Fee - Bidding Phase 1,674.65 2,776.78 2. Library/Police Station Remodeling 1,386.82 Contract FS 8014/8015 Architect Fee - Completion of Construction 3. Master Plan 1,554.90 Contract FS 7926 Architect Services from 5/16/80 to 9/30/80 4. Service Center 6,728.61 Contract FS 8023 Architect Services - Design Development Phase Extension of Special Exception Use (Agenda Item III) 10' x 20' Subdivision Sign Goodman Homes - High Meadows II Mayor Pierson read the request into the record as follows: "Zoning special exception request to maintain a subdivision sign in the High Meadows II Addition." Mayor Pierson advised that this item was tabled at the last regular meeting of the City Council. Faye Sandy, Construction Superintendent of Goodman Homes, spoke before the Council on behalf of the request to extend the special exception use to maintain the 10' x 20' subdivision adver- tising sign at its present location, being Lot 29, Block 2, of High Meadows II Subdivision. Ms. Sandy advised that she has changed her original request. Since all of the houses in that area have been 69 ALLEN CITY COUNCIL June 4, 1981 Page 3 Extension of Special Exception Use (Agenda Item III) Goodman Homes - High Meadows II (cont'd) sold and there is no longer a need for the advertising sign at that location, she is simply requesting an extension of the special exception use for a short period of time, perhaps 30 days, until the sign can be moved. A crane had to move the sign, due to its size, and that it could only be moved when the weather permitted. After a brief discussion, a motion was made by Mayor Pro Tem Farmer and seconded by Councilman Andrew to approve an extension of the special exception use until July 31, 1981. The Council voted 7 - 0 in favor of the motion. Public Hearing: Annexation of 30 Acres (Agenda Item IV -A) G. W. Ford Survey Abstract No. 328 W. E. "Pete" Ford Middle School Mayor Pierson read the request into the record as follows: "Annexation of 30 acres located east of Jupiter Road and south of Park Place Drive." Mayor Pierson advised that the City of Allen had received a letter from Dr. Horn, Superintendent of the Allen Independent School District, advising them that the School Board of Trustees approved a resolution requesting annexation of the 30 acres of land presently being the site of the new W. E. "Pete" Ford Middle School into the city limits of the City of Allen. Mayor Pierson advised the Council of the annexation proceedings schedule. Mayor Pierson opened the Public Hearing. No one appeared to speak either for or against the request. The Public Hearing was closed. There was no action taken on this item. Public Hearing: Lone Star Gas Rate (Agenda Item IV -B) Increase Request - Submitted on March 19, 1981 Ordinance No. 347: Fixing and Determining the General Service Rate to be Charged for Sales of Natural Gas to Residential and Commercial Consumers in the City of Allen, Collin County, Texas; Providing for the Manner in Which Such Rate May be Changed, Adjusted, and Amended; and Providing for a Schedule of Service Charges. Mike Schweikhard, Manager of Lone Star Gas Company, spoke before the City Council on the proposed rate increase request; presented exhibits showing the annual operating expense per customer and the adjustment to operating expenses for inflation; and responded to the D� ALLEN CITY COUNCIL June 4, 1981 Page 4 Public Hearinq: Lone Star Gas Rate (Agenda Item IV-B) (cont'd) Increase Request written report submitted by Bill McMorries & Associates, the consultant for the City of Allen on the rate increase request. Quentin Hix, Director of Community Services for Lone Star Gas Company, also spoke before the Council in regard to the increase request and answered questions posed by Council. Bill McMorries, of Bill McMorries & Associates, the consultant hired by the City of Allen to study the rate increase request, spoke before the Council on his study and his recommendations. The Council discussed the adjusted value rate base, the vicinity covered by the rate increase, the inflation factor used by Lone Star Gas, and the gas loss factor indicated in the report and what Lone Star Gas is doing to lower that factor. Mayor Pierson opened the Public Hearing. Mr. Jerry George, 705 Hefner, spoke before the Council against the rate increase request and discussed with Lone Star Gas representatives the gas cost adjustment factor and the high increase in his bill. No one else appeared to speak either for or against the request. The Public Hearing was closed. Upon a motion made by Councilman Paxton and seconded by Council- man Chumbley, the Council voted 7 - 0 to adopt Ordinance No. 347, which would allow a rate increase for Lone Star Gas as recommended by the consultant, Mr. McMorries. The regular session of the City Council was adjourned at 8:56 p.m. The meeting reconvened at 9:05 p.m. Consideration of Awarding a Contract on Construction of Fire Station No. 2 (Agenda Item V) Tommy Johns, with Fisher & Spillman Architects, presented the Council with bid tabulations on the three lowest bidders on the Fire Station No. 2 project and spoke before the Council on the award of the contract to the lowest bidder, being Division Products at a cost of $339,700.00 with 170 days for completion of the project. City Manager Jon McCarty advised the Council that City Staff recommended that the Council award the contract for the entire base bid and eliminate all of the alternates. There was discussion on the penalty clause in the contract for noncompletion of the project within the 170 days and also on the references furnished by Fisher & Spillman on the three lowest bidders. 7l ALLEN CITY COUNCIL June 4, 1981 Page 5 Awarding Contract on Fire Station No. 2 (Agenda Item V) (cont'd) Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to award the bid to the lowest bidder, being Division Products, Inc., in the amount of $339,700.00, with 170 days for completion of the project. Discussion on the Proposed Wilson Creek Sewage Treatment Plant (Agenda Item VI) Mayor Pierson advised that the Council had preliminary dis- cussions on the proposed wastewater treatment plant, to be located in the extraterritorial jurisdiction of Lucas, at their last Council meeting. The North Texas Municipal Water District would be holding a Public Hearing on the plant on Friday, June 26, 1981. Mayor Pierson recommended a special meeting be called to receive input from the citizens of Allen as to their feelings on the location of the wastewater plant; and the resolution stating the City of Allen's position on the matter be placed on the agenda of the next regular meeting on Thursday, July 18, 1981. In further discussion on the special -called meeting, it was requested that Carl Riehn, Executive Director of the North Texas Municipal Water District, be present at this meeting to give a presentation and that one representative of the City of Lucas be there to give a presentation. The Council would then receive input from the citizens of Allen on the proposed location of the plant. Upon a motion made by Councilman Paxton and seconded by Council- man Daugherty, the Council voted 7 - 0 to call the special -called meeting for Monday, June 15, 1981 at 7:30 p.m. at Rountree Elementary School. Establish a Procedure for Appointments to the Planning & Zoning Commission (Agenda Item VII) City Manager Jon McCarty spoke before the Council on this item. He advised that the terms of three of the members of the Planning & Zoning Commission would be expiring the last of June, those being Place No. 2 - Tom Inkman, Place No. 4 - Carol Henry and Place No. 6 - Joe Moseley. Mr. McCarty advised that nominees for the Commission could be obtained by soliciting individuals from the community, names submitted by the City Council, or names submitted by the Planning and Zoning Commission. 71 C l ALLEN CITY COUNCIL June 4, 1981 Procedure for Appointments to the Planning & Zoning Commission (cont'd) Page 6 (Agenda Item VII) In discussion on this item, it was pointed out that the Council and the Planning and Zoning Commission were still in the process of adopting a new Zoning Ordinance,and that it might be in the best interest to extend the terms of these members rather than bring new members in on the process. Upon a motion made by Councilman Daugherty and seconded by Council- man McClure, the Council voted 7 - 0 to extend the terms of the members of the Planning & Zoning Commission until August 30, 1981. Review of the Fiscal Year 1981 - 82 Budget Calendar (Agenda Item VIII) City Manager Jon McCarty presented the Council with the pro- posed budget calendar for the fiscal year 1981-82, noting that there was a scheduled workshop for Saturday, June 27, 1981 and the budget retreat scheduled for the weekend of August 21 - 23, 1981. It was the consensus of the Council that the budget calendar was acceptable as submitted. First Reading of an Annexation Ordinance Annexing 7 Acres of Land Out of the David Wetsel, Abstract No. 977, to the City of Allen, located at 800 E. Main Street (Agenda Item IX) City Secretary, Marty Hendrix, read the proposed annexation ordinance caption into the record as follows: "An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, a Total of 8.00 Acres of Land, More or Less, and Out of the David Wetsel Survey,Abstract No. 977, Tract No. 1K, in Collin County, Texas, and Extending the Boundary Limits of the City so As to Include Said Here- inafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding all Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance." There was no action taken on this item. Tax Report - May 31, 1981 (Agenda Item X -A) Bob Curtis, Tax Assessor, presented to the Council the Schedule of Taxes Receivable as of May 31, 1981. There was no action taken on this item. -73 ALLEN CITY COUNCIL June 4, 1981 Page 7 Change Order on the Police/ Library Building Renovation (Agenda Item X -B) City Manager Jon McCarty advised the Council that Change Order No. 3 on the Police/Library renovation project had been received in the amount of $786.50. The total change orders to date amounted to $3,373.43. The original contract price for this project was $67,850.00, however, that figure had been amended to $72,009.93. There was no action taken on this item. Report on the Ford Middle School and Park (Agenda Item X-C) City Manager Jon McCarty advised the Council on the amount of the bids that were recently received on the Ford Middle School construction project. The low bidder being K.A.S. Construction Company with a base bid of $4,439,800.00. Mr. McCarty further advised that the add on item of street construction for this project would have an impact on the City. According to the cost sharing agreement with the School District, the City would be responsible for half of the $86,281.00 figure projected for street construction. There was no action taken on this item. Update on Policing at the Farmers Market Site (Agenda Item X -D) Police Chief Richard Carroll advised the Council that he had checked on the legalities of the Allen Police Department's involve- ment in the Farmers Market. He had talked with the District Attorney's Office and Sheriff Steenbergen. Sheriff Steenbergen had agreed to send a letter to Police Chief Carroll authorizing the Allen Police Department to respond to any calls for assistance at the Farmers Market. Chief Carroll added that the Police Department would not be patrolling this area, but would respond to calls for assistance when asked. There was no action taken on this item. Discussion on Bidding Procedure on Acquisition of Computer Hard- ware and Software (Agenda Item X -E) City Manager Jon McCarty advised the Council that City Staff will present their recommendations on acquisition of computer hard- ware and software at the next regular Council meeting of June 18, 1981. A packet of information on the study conducted by City Staff on computers, along with the request for proposal and bid specifications, will be sent to the Council under separate cover prior to the meeting for review. There was no action taken on this item. iq ALLEN CITY COUNCIL June 4, 1981 Page 8 General Discussion: Mayor Pierson reminded the Council that they should be con- sidering names of individuals to serve on the Farmers Market Board and to advise the City Manager's Office of those individuals. City Manager Jon McCarty passed around a letter from the D.L.M. Company regarding the tour of their facility by the Council on Thursday, June 18, 1981, at 8:30 a.m. City Manager McCarty also reminded the Council of the North Central Texas Council of Governments Workshop to be held on Thursday, June 18, 1981, and asked for those interested in attending to advise his office. City Manager McCarty spoke before the Council on the proposed street assessment policy which would include streets, roads, high- way, curbs, gutters, and sidewalks. He outlined for the Council the State Laws governing assessments and what is allowed, the require- ments and sequences which are involved in establishing a procedure, and the policy itself. He pointed out street assessments which are used in other cities in this area, being Richardson and Addison. In discussion on the proposed street assessment policy, the Council requested that the advantages and disadvantages be presented on a street assessment policy, as well as a proposed policy, and that this presentation be on the agenda of the next regular meeting held on June 18, 1981. With no further discussion, a motion was made by Councilman Andrew and seconded by Councilman Chumbley to adjourn the regular session of the City Council at 10:22 p.m. The Council voted 7 - 0 in favor of the motion. These minutes approved on the 1 day of 1981. h��D' Mickey Pierson, MAYOR \X.y� Marty Hendri CITY SECRETARY 7S