Min - City Council - 1981 - 07/16 - RegularALLEN CITY COUNCIL
Regular Session
July 16, 1981
Present:
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
H. R. Daugherty
Glenn Andrew
Ward Paxton
Richard L. Chumbley
City Staff•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
In accordance with Article 6252-17 (Open Meeting Law),
V.A.T.C.S., Section 2(g), the Allen City Council met in Executive
Session at 6:30 p.m. on Thursday, July 16, 1981, at Rountree
Elementary School to discuss matters pertaining to personnel.
The regular session of the Allen City Council was called to
order by Mayor Pierson at 7:30 p.m. on Thursday, July 16, 1981,
at Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA (Agenda Item II)
Upon a motion made by Councilman Chumbley and seconded by
Councilman McClure, the Council voted 7 - 0 to approve and adopt
all items on the Consent Agenda as recommended and as follows:
A. Minutes of July 2, 1981 - Regular Session
B. Ordinance No. 352: Annexing to the City of Allen,
Texas, a Total of 30.85 Acres of Land Out of the
G. W. Ford Survey, Abstract No. 328, in Collin,
County, Texas, and Extending the Boundary Limits
of the City so as to Include Said Hereinafter -
Described Property Within the City Limits and
Granting to All Inhabitants and Owners of Said
Property All of the Rights and Privileges of
Other Citizens and Binding All Inhabitants by
All the Ordinances, Acts, Resolutions and
Regulations of Said City; Providing a Sever-
ability Clause; and Providing for the Effective
Date of Said Ordinance.
ALLEN CITY COUNCIL
July 16, 1981 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
C. Set date for Public Hearing for August 6, 1981
for consideration of rate increase request from
Texas Power & Light Company filed with the City
on March 6, 1981.
D. Authorization to City Staff to pay a bill associated
with the 1979 - 82 Capital Improvements Program as
follows:
Ron E. Fix & Associates $2,340.00
Engineering Services -
ROW for Butler Road and
ROW for 24" Water Line
Request to Appear from
Ralph Thornton, Controller
of Intecom, Inc. (Agenda Item III)
Mr. Ralph Thornton, Controller with Intecom, Inc., spoke before
the City Council on the Wilson Creek Site for the proposed Wastewater
Treatment Plant. (Presentation in written form as Attachment No. 1)
There was no action taken on this item.
Consideration of a Resolution
Concerning the Site of the
Proposed North Texas Municipal
Water District Wastewater Treat-
ment Facility (Agenda Item IV)
Councilman Paxton spoke before the City Council on the proposed
site by the North Texas Municipal Water District for the location
of the Wastewater Treatment Plant, being the Wilson Creek Site.
Councilman Paxton made a motion for the Allen City Council to
adopt a resolution opposing the proposed site by the North Texas
Municipal Water District and to recommend to the North Texas Municipal
Water District and other agencies that are considering the proposal
for the wastewater treatment facility that a new site location be
established. The motion was seconded by Councilman Daugherty.
Discussion on the motion included if action had been taken by
the Citizens Advisory Committee, the availability of cost data that
could substantiate that there are alternate sites or site that would
be economically feasible for the City of Allen, and the Council's
previous position on the matter as stated in Resolution No. 348,
adopted on June 18, 1981.
The Council voted two (2) in favor of the motion and five (5)
opposed, with Councilmen Farmer, Andrew, McClure, Chumbley and Mayor
Pierson casting the negative votes. The motion failed.
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ALLEN CITY COUNCIL
July 16, 1981
Ordinance No. 353: An Ordinance of the City
of Allen, Collin County, Texas, Repealing
Ordinance Nos. 80 and 132 of the City of Allen,
Texas; Providing Authority to Take Possession of
Abandoned Vehicles; Providing for Notice to
Owners and Lienholders; Providing for Auction
of Abandoned Vehicles; Providing for Perfection
of Liens by Garagekeepers on Abandoned Vehicles;
Providing for Disposal of Abandoned Vehicles;
Declaring Junked Vehicles a Public Nuisance;
Providing a Severability Clause; Providing a
Penalty and Declaring an Emergency.
Page 3
(Agenda Item V)
Police Chief Richard Carroll reviewed with the City Council
the proposed ordinance on "Abandoned and Junk Vehicles".
The Council discussed enforcement of the ordinance when adopted
and the auctioning of junk vehicles.
Police Chief Carroll read the proposed ordinance into the
record as captioned above.
Upon a motion made by Councilman Andrew and seconded by Council-
man Chumbley, the Council voted 7 - 0 to adopt Ordinance No. 353.
Appointment to the Executive
Board of the Allen Industrial
Development Corporation
(Agenda Item VI)
Mayor Pierson advised the Council that Mrs. Betty Jones was
agreeable to serving as an appointee to the Allen Industrial
Development Corporation, therefore, he placed her name in nomination.
With no other nominations, a motion was made by Mayor Pro Tem
Farmer and seconded by Councilman Paxton to appoint Mrs. Betty Jones
to the Allen Industrial Development Corporation to serve out the
balance of the unexpired term of office previously held by Ward Paxton.
The Council voted 7 - 0 in favor of the motion.
Review of Bids Received and Award
of Contracts on Reed Park and
Walden and Rolling Hills Parks (Agenda Item VII)
City Manager Jon McCarty reviewed with the Council the bids
received on July 14, 1981 for construction of Reed Park, Walden
Park and Rolling Hills Park as follows:
Reed Park: (Contract No. 810206)
The Forward Corporation
$299,400.00
180
days
Landscape Design & Construction
492,120.00
300
days
Joseph Chie Contractor, Inc.
540,000.00
300
days
ALLEN CITY COUNCIL
July 16, 1981
Review of Bids Received and
Award of Contracts on Reed
Park and Walden and Rolling
Hills Parks (cont'd)
Page 4
(Agenda Item VII)
Walden & Rolling Hills Parks: (Contract No. 810206A)
Landscape Design & Construction $94,828.00
Council discussed with Ron Rana, with Ronald E. Fix & Associates,
the reason the bids came in so high, the difference in the number of
calendar working days, the low number of bids received, notification
to the bidders of the bid date, the number of addendums sent out to
bidders, the grant funds for Reed Park, and the timetable for con-
struction of Reed Park in connection with the grant.
Mayor Pierson advised that it was the City Engineer's recom-
mendation to reject all bids and readvertise for bids.
Upon a motion made by Councilman Andrew and seconded by Council-
man Chumbley, the Council voted 7 - 0 to reject all bids for the two
contracts, being Contracts No. 810206 (Reed Park) and 810206A (Walden
& Rolling Hills Parks) and to readvertise for bids to be received
prior to the second City Council meeting in August.
Approval of By -Laws for the
Parks and Recreation Board
(Agenda Item VIII)
John Uland, Director of Parks & Recreation, spoke before the
Council on the proposed By -Laws for the Parks & Recreation Board.
Upon a motion made by Councilman Paxton and seconded by Council-
man McClure, the Council voted 6 - 0 to approve the By -Laws of the
Parks & Recreation Board as presented. (Mayor Pro Tem Farmer had
stepped away from the bench.)
Ordinance No. 354: Correcting and Amending (Agenda Item IX)
Ordinance No. 350 Passed and Approved Under
Date of July 2, 1981, and Providing for the
Abandonment of a Portion of Old Bethany Road,
Comprising Approximately 2.770 Acres +, from
U. S. Highway 75 (on the west) to a Specific
Point East Thereof, in the City of Allen and
County of Collin, Texas, Within the Limits
Hereinafter More Fully Described; Providing
for the Sale and Conveyance Thereof to Charles A.
Forbes, Trustee; Providing for the Terms and
Conditions of the Abandonment and Conveyance
Made Herein; and Providing an Effective Date.
City Manager Jon McCarty reviewed with the Council the proposed
ordinance amending Ordinance No. 350 and what the changes consisted
of in the proposed ordinance.
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ALLEN CITY COUNCIL
July 16, 1981 Page 5
Ordinance No. 354: (cont'd) (Agenda Item IX)
Upon a motion made by Councilman McClure and seconded by Mayor
Pro Tem Farmer, the Council voted 7 - 0 to adopt Ordinance No. 354,
amending Ordinance No. 350, as presented.
Police Report - June, 1981 and
Quarterly Report - January - June, 1981 (Agenda Item X -A)
Police Chief Richard Carroll reviewed with the Council the
Summary of Activities of the Allen Police Department as of June,
1981 and the Quarterly Report of January - June, 1981.
There was no action taken on this item.
Update on Vick's Trucking (Agenda Item X -B)
City Manager Jon McCarty updated the Council on the status of
the pending litigation in the Vick's Trucking matter and reviewed
the history of the violations to City Ordinances with the Council.
It was the consensus of the City Council to pursue the lit-
igation against Vick's Trucking.
Update on Status of Service Center/
City Hall Annex (Agenda Item X-C)
City Manager Jon McCarty updated the Council on the status of
the Service Center/City Hall Annex by presenting a revised floor
plan containing 11,200 sq, ft. and a site plan showing the entry
driveway, visitor and employee parking, the Service Center/City
Hall Annex Building and landscaping. He advised that the floor
plan had been reduced from the original 12,800 sq, ft. to the
11,200 sq. ft. due to a recent cost analysis which indicated that
construction would be over the projected figure of $480,000. The
cost analysis of the 12,800 sq, ft. building was estimated at
$757,986. In a review of the cost by the architects and cost
consultant, the figure was revised to $538,569, which resulted in
a $42.00 per square foot cost. Thus a reduction to an 11,200 sq.
ft. structure at a cost of $42.00 a square foot would result in a
total figure of $470,400.
Mr. McCarty further advised that at this time the School
District is considering renovation of the old middle school for
their Administrative Offices and anticipate having additional
space available for leasing. This lease space might be an option
for a location of City functions.
There was considerable discussion among Council on the concept
plan of the 11,200 sq. ft. building as opposed to the 12,800 sq.
ft. building, the renovation of the old middle school for lease
space, the cost factor involved, elimination of air conditioning
in other spaces, the architects providing their services for the
interior design of the new facility, and bidding some aspects of
the Service Center/City Hall Annex building as options in order to
keep the costs of the project in line.
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ALLEN CITY COUNCIL
July 16, 1981 Page 6
Update on Status of Service
Center/City Hall Annex (cont'd) (Agenda Item X-C)
A motion was made by Mayor Pro Tem Farmer and seconded by
Councilman Andrew to authorize the architects to develop con-
struction drawings on the 11,200 sq, ft. display as presented by
the City Manager. The Council voted four (4) in favor of the
motion and three (3) opposed, with Councilmen Daugherty, Paxton
and Chumbley casting the negative votes. The motion carried.
Mayor Pierson recessed the regular session of the Allen City
Council at 10:06 p.m. The meeting reconvened at 10:15 p.m.
General Discussion:
City Manager Jon McCarty advised the Council that a tax
proof roll of property appraisals had been received by the City's
Tax Department from the Central Appraisal District. Notices of the
property appraisals will be mailed out to residents of Allen
presently, including an explanatory question/answer brochure on
the appraisal values.
City Manager Jon McCarty advised the Council of the resched-
uling of a meeting between the Allen City Council and the Plano
City Council to discuss the Cablevision Franchise. Council dis-
cussed the reason the meeting had been scheduled. Mayor Pierson
advised he would call the Mayor of Plano to get more information.
City Secretary Marty Hendrix advised the Council of the up-
coming Texas Municipal League Conference to be held in San Antonio
on October 24 - 27, 1981 and handed out information on room reser-
vations.
Mayor Pro Tem Farmer asked City Staff questions regarding the
contract with Southern Sanitation for garbage collection in the
City of Allen. There was considerable discussion on the services
that Southern Sanitation provides, the cost of their service and
the handling of complaints from the citizens of Allen on the garbage
collection. It was the consensus of the City Council that City
Staff begin a logging -in process of the complaints received regarding
the garbage collection service.
With no further discussion, a motion was made by Councilman
Chumbley and seconded by Councilman McClure to adjourn the regular
session of the Allen City Council at 11:13 p.m. The Council voted
7 - 0 in favor of the motion.
IThese minutes approved on the
6th day of August 1981.
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MTccey Terson, YOR