Min - City Council - 1981 - 08/06 - RegularALLEN CITY COUNCIL
Regular Session
August 6, 1981
PRESENT•
Mickey Pierson, Mayor
Council Members•
H. R. Daugherty (Arrived at 7:36 p.m.)
Glenn Andrew
Ward Paxton
Richard L. Chumbley
Absent:
Joe Farmer, Mayor Pro Tem
Jim McClure
City Staff•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called to
order by Mayor Pierson at 7:30 p.m. on Thursday, August 6, 1981,
at Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA (Agenda Item II)
Upon a motion made by Councilman Chumbley and seconded by
Councilman Andrew, the Council voted 4 - 0 to approve and adopt all
items on the Consent Agenda as recommended and as follows:
A. Minutes of July 16, 1981 - Regular Session
B. Set date for Public Hearing for September 1, 1981
(Called Special Meeting) on the Fiscal Year 1981-82
Budget and Revenue Sharing Expenditures
C. Authorization to City Staff to hire an appraiser to
appraise the properties for the proposed Central Park.
D. Resolution No. 355: A Resolution of the City Council
of the City of Allen, Texas, Authorizing the City
Manager to Execute Certain Easement Contracts with
Southern Pacific Transportation Company.
(Bethany Road Water Line and Sewer Line to serve the
proposed Service Center/City Hall Annex.)
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CONSENT AGENDA (cont'd)
Page 2
(Agenda Item II)
E. Set date for Public Hearing for August 20, 1981
for annexation of 560.757 acres of land,
located
east of Jupiter Road, west of Allen Heights
Drive,
north of southern city limits boundary and
south
of proposed extension of Bethany Road.
F. Authorization to City Staff to pay bills
associated
with the 1979 - 82 Capital Improvements
Program as
follows:
Cullum Construction Company
$ 141,164.95
Contract No. 810207B
Bethany Rd. 24" Water Line
Ronald E. Fix & Associates
$ 3,732.23
Contract No. 810207B
Engineering & Inspection Fees
Bethany Rd. 24" Water Line
Ronald E. Fix & Associates
$ 6,757.50
Contract No. 810708
Plans & Specs
Raising Existing Hillside Tank
Neumann Company Contracts, Inc.
$ 26,940.00
Contract No. 800703
Painting of Hillside Water Tanks -
Elevated and Ground Storage
Division Products, Inc.
$ 37,228.00
Contract No. 8024
Construction of Fire Station
No. 2
Hooper & Associates, Inc.
$ 1,559.10
Job No. 81.195
Subsurface Investigation - Service
Center/City Hall Annex
A. E. Group, Inc. $ 955.00
Topo Survey - Service Center/
City Hall Annex
Fisher & Spillman Architects $ 11,984.93
Contracts 8014 & 8015
Renovation of Library/Police Bldgs.
Ronald E. Fix & Associates $ 7,179.27
Contract No. 800705R
Plans & Specs - Bethany Road,
Pebblebrook & Butler Drive
END OF CONSENT AGENDA
ALLEN CITY COUNCIL
August 6, 1981 Page 3
Public Hearing: Texas Power & Light (Agenda Item III -A)
Company Rate Increase Request
Jerry Lockhart, District Manager of Texas Power & Light Company,
spoke before the Council on the rate increase request submitted by
Texas Power & Light Company to the City of Allen on March 6, 1981
requesting a 32.948 increase in base rate revenues.
Mr. Lockhart advised the Council that the Public Utilities
Commission had issued a final order recently, however, he had
not been able to review it in detail prior to the meeting. He
indicated the order provided for a 9.28 increase in the base
rate revenues or a 5.68 increase in total, including fuel for the
test year.
Mr. Lockhart presented various graphics to the Council, those
being a chart of fuel costs showing cents per million BTU's from
1971 through 1981 for the cost of lignite, natural gas and fuel
oil; a chart of the load curve of fuels used by customers within
a 24 hour period; a sample of a customer's bill for fuel costs
for July 1980 versus July 1981; and a chart showing the formual
for the fuel cost factor.
Council discussed with Mr. Lockhart various aspects of the
graphics presented, the energy efficiency program to be initiated
by Texas Power & Light, the fuel adjustment factor on customers'
bills, the final order issued by the Public Utilities Commission
in comparison with the rate increase request of 32.948.
Mayor Pierson opened the Public Hearing. No one appeared
to speak either for or against the request. The Public Hearing
was closed.
There was no action taken on the public hearing.
Approval of the Bond Posted by
Texas Power & Light Company (Agenda Item III -B)
City Manager Jon McCarty spoke before the Council on the
purpose of the bond posted by Texas Power & Light Company.
Upon a motion made by Councilman Andrew and seconded by
Councilman Chumbley, the Council voted 5 - 0 to approve the form
of the bond posted by Texas Power & Light Company.
Resolution No. 356: Suspending the Rate (Agenda Item III -C)
Schedules to be Charged by Texas Power &
Light Company in the City of Allen for an
Additional Thirty (30) Days to September 7,
>� 1981, and Providing Notice Hereof to Said
Public Utility.
City Manager Jon McCarty spoke before the Council on the pro-
posed resolution to suspend the rate schedules for an additional
thirty days.
ALLEN CITY COUNCIL
August 6, 1981 Page A
Resolution No. 356 (cont'd)
Upon a motion made by Councilman Daugherty and seconded by
Councilman Chumbley, the Council voted 5 - 0 to adopt Resolution
No. 356.
Update on the Inflow/
Infiltration Studv
(Agenda Item IV)
Ron Fix, City Engineer, spoke before the Council on the update
of the inflow/infiltration study being conducted by Gutierrez,
Smouse, Wilmut & Associates, Inc.
Mr. Fix advised that the consultants would be conducting
smoke testing of the High Meadows, Fountain Park and Rolling Hills
area to determine if there are any large leaks which could have
been activated during the heavy rains experienced during the late
spring and early summer months.
Council discussed with Mr. Fix the metering locations and the
monitoring periods, the method of smoke testing the sewer lines,
definition of inflow and infiltration, the cost of the smoke
testing and an additional expense of $1,080.00 for an additional
set of mylars.
There was no action taken on this item.
Appearance by Del Morton Concerning (Agenda Item V)
Zoning of a 720 Acre Tract, Located
North of Chaparral Road, West of
Allen Heights Drive, East of Jupiter
Road, and South of Park Place Drive
Del Morton, developer, spoke before the Council on the proposed
zoning of 720 acres of land, located north of Chaparral Road,
west of Allen Heights Drive, east of Jupiter Road, and south of
Park Place Drive. He presented an area map of the property and
a color -coded location map of the 720 acres of land, advising that
the proposed zoning of it would consist of all Planned Development
zonings consisting of office, patio homes, cluster homes with zero
lot lines and condominiums.
Since there presently exists a moratorium on zoning requests,
Mr. Morton requested Council's authorization to proceed with this
proposed zoning request and direct the Planning and Zoning Com-
mission to set a date for a public hearing on the proposed zoning.
There was considerable discussion with Mr. Morton by the
Council on the reason for the existing moratorium, the interpretation
of the moratorium by the Council and the Planning and Zoning Com-
mission, timetable for adoption of the Zoning Ordinance and map,
extending the moratorium until the Zoning Ordinance can be adopted,
and the suggestion that the Planning and Zoning Commission perhaps
just hold a workshop for review of the proposed zoning for this
area but not to take any action.
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Appearance by Del Morton on
Zoning of 720 Acres of Land (cont'd) (Agenda Item V)
Bill Petty, Building Official, spoke before the Council on
the interpretation of the moratorium by the Planning and Zoning
Commission and his recommendation on Mr. Morton's request.
After further discussion, a motion was made by Councilman
Andrew and seconded by Councilman Paxton to deny Mr. Morton's
request for proceeding with the zoning request and directing
the Planning and Zoning Commission to set a public hearing date
and to leave the zoning moratorium intact. The Council voted
four (4) for and one (1) opposed, with Councilman Chumbley casting
the negative vote. The motion carried and the request was denied.
Mayor Pierson recessed the regular session of the Allen
City Council at 9:00 p.m. The meeting reconvened at 9:16 p.m.
Consideration of Items Related (Agenda Item VI)
to the Awarding of a Contract
for the Construction/Reconstruction
of Bethany Road, Butler and Pebblebrook Drive
Ron Fix, City Engineer, spoke before the Council on the bid
results received for construction of Bethany Road, Butler Road
;' and Pebblebrook Drive. He presented Council with a bid tabulation
sheet of all bids received, a summary of the total estimated cost
by contractor and low bidders by alternates. He also presented
a location map of each street with letter identifications for
certain sections to be constructed or reconstructed.
The Council reviewed the bid tabulation sheets and other
materials and discussed with Mr. Fix the minimum contract to be
awarded, being Bethany Road from U. S. 75 to the Southern Pacific
Railroad Tracks, Butler Road from Belmont to the Service Center/
City Hall Annex site, and all of Pebblebrook.
City Manager Jon McCarty spoke before the Council on the
negotiations of contracts with adjacent property owners along
Bethany Road and the amount of funds they will provide to pay
for the cost of construction of the road. He further advised
that it was City Staff's recommendation that any action on the
award of the bids be delayed until the August 20th meeting so
that negotiations with property owners along Bethany Road can
be undertaken and the bids on the alternates can be thoroughly
reviewed.
In further discussion, the Council, by consensus, indicated
they preferred to have the entire portion of Bethany Road, from
U. S. 75 to Jupiter Road paved at this time, and that City Staff
proceed with the negotiation of contracts with adjacent property
owners along Bethany Road for construction costs.
Upon a motion made by Councilman Andrew and seconded by Council-
man Daugherty, the Council voted 5 - 0 to table the award of the
contract for construction of Bethany Road, Butler Road and Pebble -
brook until the regular meeting of the Allen City Council on
August 20, 1981.
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August 6, 1981
Page 6
Consideration of Awarding Contract (Agenda Item VI)
for Construction/Reconstruction of
Bethany Road, Butler and Pebblebrook
Drive (cont'd)
In connection with the construction of Bethany Road, the
City Engineer advised the Council that the excess dirt from the
Bethany Road excavation would be used as fill dirt on the 33
acre site owned by the City for seven (7) proposed soccer fields.
Irrigation for the soccer fields had been included in the
bid proposal for Bethany Road, but would be deleted. City Staff
recommended that the City pay for the irrigation of these fields
with the remainder of the Park Dedication Funds.
Approval of Recommendation from Parks (Agenda Item VII)
& Recreation Board Concerning Soccer
Fields for the Fall 1981 and Spring 1982
Seasons
City Manager Jon McCarty advised that City Staff had been
working with the Allen Sports Association and the Parks and
Recreation Board on the soccer fields needed for the upcoming
soccer season. Mr. McCarty reviewed with the Council the layout
' of the seven (7) proposed temporary soccer fields to be located
on leased land belonging to Charles A. Forbes, located north of
Bethany Road, west of State Highway 5 and east of the Southern
Pacific Railroad Tracks. He also advised of the cost and work
needed to be done on the land for the fields.
The Parks & Recreation Board recommended that the City
Council enter into an agreement with Charles A. Forbes for the
lease of the land to be used for the temporary soccer fields.
Council discussed the parking situation for the fields,
especially pointing out that there is to be no parking on State
Highway 5.
Upon a motion made by Councilman Paxton and seconded by
Councilman Daugherty, the Council voted 5 - 0 to accept the
recommendation of the Parks & Recreation Board and proceed with
the development of the soccer fields.
City Manager McCarty advised the Council of the successful
work day conducted by the ASA and the Parks & Recreation Board
and City Staff held on Saturday, July 25, 1981.
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Approval of Specifications and
Authorization to Solicit Bids for
Computer Hardware and Software System
Page 7
(Agenda Item VIII)
City Manager Jon McCarty advised the Council that the
specifications for the Computer Hardware and Software System
had been redone by City Staff and provided to the Council -appointed
committee, consisting of Mayor Pro Tem Farmer, Councilman Andrew,
Councilman Paxton and Councilman McClure. Their recommendations
had been compiled and presented to the City Manager by Mayor Pro
Tem Farmer. The City Manager reviewed those recommended changes
with the Council. He further advised that the bidding process
would consist of RFP announcements and a vendors' conference, at
which demonstrations will be requested. The bids will then be let.
Upon a motion made by Councilman Paxton and seconded by
Councilman Daugherty, the Council voted 5 - 0 to approve the
specifications as revised and authorized the City Staff to proceed
with the bidding process.
Approval of Specifications and
Authorization to Solicit Bids for
a Suburban Vehicle for the Fire
Department (Agenda Item IX)
Ron Gentry, Fire Chief, spoke before the Council on the
bid specifications and letting bids for a new Suburban for the
Fire Department.
The Council discussed with Mr. Gentry the bid specifications,
particularly the removable third seat, the color of the vehicle,
the Scottsdale package, and including GMC brand along with Chevrolet.
The removable third seat is to be bid as an optional item.
Upon a motion made by Councilman Paxton and seconded by
Councilman Chumbley, the Council voted 5 - 0 to approve the bid
specifications as discussed and to authorize the City Staff to
proceed with the bidding process.
Tax Report - July 31, 1981
(Agenda Item X -A)
Walter Curtis, Tax Assessor -Collector, presented to the
Council the Schedule of Taxes Receivable as of July 31, 1981.
The Council briefly reviewed the schedule.
There was no action taken on this item.
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Insurance Specifications (Agenda Item X -B)
City Manager McCarty advised the Council that research is
presently being done on insurance costs for the City of Allen.
Specifications would be forthcoming in order that the City may go
out for bids on insurance to obtain more competitive pricing.
There was no action taken on this item.
Budget Meetings and Public (Agenda Item X-C)
Hearings Schedule
City Manager McCarty spoke before the Council on the upcoming
budget adoption process. He reviewed the calendar for public hearings
and meetings to be held on the FY 1981 - 82 Budget with the Council.
The City Secretary advised the Council of items relating to
the budget retreat to be held at Lake Texoma Lodge on August 21 -
23, 1981.
There was no action taken on this item.
Update on Service Center/City
Hall Annex (Agenda Item X -D)
City Manager Jon McCarty presented a construction drawing of
the proposed 11,200 sq. ft. Service Center/City Hall Annex showing
the proposed outlay of the facility. He also presented two tissue
overlays of two different proposed finish -outs for the Service
Center building when the City Hall facilities are moved out, which
would be accomplished in approximately five years.
Council discussed the proposed finish -outs and the location
of the two vaults proposed for the City Hall Annex.
There was no action taken on this item.
Accept Receipt of the Fiscal
Year 1981 - 82 Budaet
(Agenda Item X -E)
The City Council acknowledged receipt of the Draft Proposal
of the FY 1981 - 82 Budget for the City of Allen, as prepared by
the City Manager.
There was no action taken on this item.
Update on Reed Park
Specifications (Agenda Item X -P)
Ron Fix, City Engineer, spoke before the Council on the
changes made to the bid specifications for Reed Park. These changes
were made in an effort to reduce the bids received for the cost of
constructing this park site. Bids to be received on August 16, 1981.
There was no action taken on this item.
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August 6, 1981
Page 9
General Discussion:
Fire Chief Ron Gentry advised the Council of the status of
construction on Fire Station No. 2,at the request of Mayor Pierson.
City Manager McCarty advised Council of the continuing effort
by City Staff to develop a logging -in process for complaints
received regarding trash collection by Southern Sanitation, at the
request of Councilman Andrew.
City Manager McCarty updated the Council on the fact that
Cablevision can provide the City of Allen with a public access
channel and passed around a brochure showing the types of programs
which can be provided to the community.
Mayor Pierson advised the Council of his discussion with
Mayor Edward, City of Plano, regarding the proposed meeting on
Cablevision. The City Council of Plano is trying to meet with
all cities that have franchises with bidders on their cable
television franchise. Mayor Pierson suggested that the meeting
be rescheduled.
Council discussed briefly the status of some street con-
struction at the Bethany Apartments by Wimpy Reed, at the request
of Councilman Daugherty.
With no further discussion, a motion was made by Councilman
Daugherty and seconded by Councilman Andrew to adjourn the regular
session of the Allen City Council into Executive Session at 11:00 p.m.
The Council voted 4 - 0 in favor of the motion. (Councilman Chumbley
was out of the room.)
In accordance with Article 6252-17 (Open Meetings Law)
V.A.T.C.S., Section 2(g), the Allen City Council convened into
Executive Session at 11:05 p.m. to discuss matters pertaining to
real estate negotiations.
The Executive Session was adjourned at 11:45 p.m.
These minutes approved on the 20th day of August 1981.
Mickey Pierson, MAYOR
Marty Hendri , CITY SECRETARY