O-2209-9-03ORDINANCE NO. 2209-9-03
' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABH.ITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2003-2004; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
' SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the
expenditures of conducting the affaus of the City, providing a complete financial plan for the ensuing fiscal year
beginning October 1, 2003, and ending September 30, 2004, as submitted to the City Council by the City
Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues
and expenditures of the City for the fiscal year beginning October 1, 2003, and ending September 30, 2004.
SECTION 2. The sum of $77,960,989 is hereby appropriated for the payment of the expenditures established
in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes.
SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or
activity to another within any individual activity of the City and to transfer appropriations from designated
appropriations to any individual department or activity. That all transfers of appropriations budgeted from one
account or activity to another within any individual activity for the fiscal year 2002-03 are hereby ratified.
General Fund transfers of unexpended appropriations in the amount not to exceed $450,000 for the fiscal year
2002-03 are hereby ratified.
SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary
is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after
final passage hereof.
SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
' SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter
' in such cases provide
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER, 2003.
H
APPROVED:
Stephen Te ell, MAYOR
APPROVED AS TO FORM: ATTEST:
L�k off-
Peter G. Smith, CITY ATTORNEY Shelley B. Cieoigle, TRMC, CITWECRETARY
Ordinance No. 2209.9-03, Page 2
CITY OF ALLEN,
TEXAS
4
F"
Police Headquarters
ANNUAL BUDGET
2003-2004
CITY OF ALLEN
June 30, 2003
Mayor Stephen Terrell
City of Allen
One Allen Civic Playa
Allen, Texas 75013
Dear Mayor Terrell,
KENNETH L. MAUN
TAX ASSESSOR COLLECTOR
COLLIN COUNTY
In accordance with Texas Property Tax Code, Section 26.04,1 hereby certify that:
The anticipated collection rare for 2003 will be 100%.
There were no excess debt collections for 2002, as the anticipated collection rate for 2002
was 100%, and collections exceeded that amount.
1, Kenneth L. Mean, Tax Assessor Collector of Collin County, hereby certify that the above statements ere
true and correct to the best of my knowledge -
4n1 AA4-"-,
nowledge.
Kenn" 'AA4-"/
Tax Assessor Collector
Subscribed to and sworn before me this thirtieth day of lone, 2003.
Cc: Kevin Themmeke, Finance Director
Peter Vargas, City Manager
Trish Featherston, Budget Analyst
Notary Public
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July 7, 2003
Stephen Terrell, Mayor
City of Allen
One Allen Civic Plaza
Allen, Texas 75013
RE: 2003 EXEMPTION CONFIRMATION
Dear Mayor Terrell,
In the spring of 2003, you provided us with confomation of your exemptions offered to taxpayers in your
jurisdiction.
This information was abated with the Collin Cenral Appraisal District so that the annual appraisal notices
mailed to the taxpayers would be accurate. Any changes in these numbers would have been approved since
that time. Otherwise, the figures should be the same for 2003. We are doing this for the purpose of tax
statements, which will be mailed in October.
If the information below is correct, please sign, date and return this form as soon aspossible. If any of
this information is not correct, please note the change and provide us with a copy of the ordinance or
resolution adopting this change and retum both to our office by August 1, 2003.
Over Age 65 $35,000
Disabled Person $15,000
General Homestead N/A
Freeport Exemption? Yes
Sincere 404
Kenneth L. Maun
Tax Assessor Collector
KLM:djh
The above information is true and correct.
714
Date
o
Authorized Signature
KENNETH L. MAUN
TAX ASSESSOR COLLECTOR
COUNTY
1000 N. GRAVES ST., S7E 170
N. GRAVES
cmuxMcKinney,
co
TX 75070-0006
(972)547-5020
METRO (972) 424-1480 a#. 5020
FAX(972)547-5040
Emall: taxassessor@co.collinAx.us
July 7, 2003
Stephen Terrell, Mayor
City of Allen
One Allen Civic Plaza
Allen, Texas 75013
RE: 2003 EXEMPTION CONFIRMATION
Dear Mayor Terrell,
In the spring of 2003, you provided us with confomation of your exemptions offered to taxpayers in your
jurisdiction.
This information was abated with the Collin Cenral Appraisal District so that the annual appraisal notices
mailed to the taxpayers would be accurate. Any changes in these numbers would have been approved since
that time. Otherwise, the figures should be the same for 2003. We are doing this for the purpose of tax
statements, which will be mailed in October.
If the information below is correct, please sign, date and return this form as soon aspossible. If any of
this information is not correct, please note the change and provide us with a copy of the ordinance or
resolution adopting this change and retum both to our office by August 1, 2003.
Over Age 65 $35,000
Disabled Person $15,000
General Homestead N/A
Freeport Exemption? Yes
Sincere 404
Kenneth L. Maun
Tax Assessor Collector
KLM:djh
The above information is true and correct.
714
Date
o
Authorized Signature
Budget
Fiscal Year 2003 — 2004
Ordinance No. 2209-9-03
CITY OF ALLEN, TEXAS
ANNUAL BUDGET
FISCAL YEAR 2003 - 2004
CITY OF ALLEN
Approved by the City Council
September 9, 2003
Council Members
Mayor Stephen Terrell
Mayor Pro Tem, Place 5 Kenneth Fulk
Place 1 Council Member Debbie Stout
Place 2 Council Member Ross Obermeyer
Place 3 Council Member Mark Pacheco
Place 4 Council Member Susan Bartlemay
Place 6 Council Member Jeff McGregor
Management Staff
City Manager Peter H. Vargas
Finance Director Kevin Hammeke
Assistant Finance Director Joanne Stoehr
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Allen
Texas
For the Fiscal Year Beginning
October 1, 2002
President Executive Director
The. Government Finance Officers Association of the United States and Canada (GFOA)
presented an award for Distinguished Budget Presentation to the City of Allen, Texas for
its annual budget for the fiscal year beginning October 1, 2002.
In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan,
and as a communications device. The City of Allen has received the award for four
consecutive years.
The award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to GFOA to
determine its eligibility for another award.
C I T Y O F A L L E N
Our Mission
To achieve excellence in managing development of the
community and in providing city services so that conditions of living and
public confidence are continually enhanced.
Our --Pledge
to fulfill our mission in a way that:
RESPECTS AND VALUES CITIZENS AND EMPLOYEES r9 NURTURES
COMMUNITY INVOLVEMENT i9 DEMONSTRATES THE HIGHEST
ETHICAL STANDARDS 19 IMPROVES EFFECTIVE COMMUNICATIONS 49
MODELS SAFETY C9 EXEMPLIFIES PROFESSIONALISM 49 PROMOTES
TEAMWORK § DEMONSTRATES STEWARDSHIP 4 REWARDS
MERITORIOUS PERFORMANCE $ MAXIMIZES THE USE OF TECHNOLOGY
1) ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY 4
UTILIZES EFFECTIVE PLANNING 49 PROVIDES OPPORTUNITIES FOR
PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL 49 AND
ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY.
CITY OF ALLEN
TABLE OF CONTENTS
BUDGET OVERVIEW
Letter from City Manager...............................................................................................1
37
FundStructure.............................................................................................................
10
Budget Process — Basis, Process, and Amendments .................................................
13
BudgetCalendar..........................................................................................................
15
Budget Process — Strategic Plan and Capital Budget ..................................................
16
StrategicPlan...............................................................................................................
17
Investment Policies and Other Financial Practices......................................................29
RevenueSummary ......................................................................................................31
OrganizationalChart ....................................................................................................33
Combined Budget Summary ................:.......................................................................34
StaffingSummary .........................................................................................................36
GENERALFUND
OVERVIEW
Revenue and Expenditure Summary ...............................:.........................................
37
Revenue and Expenditures by Function Charts..........................................................
39
Revenues....................................................................................................................40
TaxStructure..............................................................................................................42
RevenueAssumptions................................................................................................43
Expenditureby Function............................................................................................44
ExpenditureClassification...........................................................................................45
GENERAL FUND DEPARTMENTS
Municipal Court......
City Administration.
Information Techno
Human Resources
Internal Services ...,
Police .....................
Parks & Recreation
Building and Code Compile
Planning and Development
Community Services..........
TABLE OF CONTENTS continued...
Finance.....................................................................................................................109
Engineering...............................................................................................................113
Grant Administration.................................................................................................117
DEBT SERVICE FUND
Debt Policy and Fund Balance Summary ..................................................................123
Debt Service Requirement.......................................................................................124
WATER AND SEWER FUND
Revenue and Expenditure Summary ........................................................................125
Revenue and Expenditures by Function Charts ........................................................126
RevenueDetail..........................................................................................................127
Expenditure Classification .........................................................................................129
Waterand Sewer.....................................................................................................131
Utility Collections.......................................................................................................136
MI
SolidWaste Fund......................................................................................................139
DrainageFund..........................................................................................................147
Economic Development Corporation Fund...............................................................153
Community Development Corporation......................................................................159
Parks & Recreation Special Revenue Fund..............................................................165
AntennaRental Fund................................................................................................173
HotelOccupancy Tax Fund......................................................................................179
Vehicle Replacement Fund.......................................................................................185
Self Insurance Fund..................................................................................................191
CAPITAL PROJECTS
LocatorMap..............................................................................................................197
Major Projects - Highlights........................................................................................198
Relationship Between Operating and Capital Budgets.............................................200
Capital Projects Funding Summary ..........................................................................202
DebtProject ms........................................................................................................206
APPENDIX
Budget and Tax
Departmental Performance
Budget
Overview
CITY OF ALLEN
October 1, 2003
Honorable Mayor and Members of the City Council
City of Allen
AIIen,Texas 75013
Dear Mayor and City Councilmembers:
I am pleased to present to you the 2003-2004 City of Allen Annual Budget for Municipal
Services. This budget represents the expected revenues and planned expenditures for
the City's fiscal year from October 1, 2003 to September 30, 2004. It has been
prepared in conformance to the requirements of the City Charter, Article IV, City
financial policies, and state law. After the public hearings, the proposed 2003-2004
budget and tax rate were approved by the City Council on September 9, 2003.
This budget reflects a very conservative approach to City operations considering the
country's economic conditions while carefully balancing the expansion of services and
continuing the City Council's goal, for the eleventh straight year, to reduce the tax rate.
During the middle of the 2002-2003 fiscal year, I asked each Department Director to
look closely at each budget line item to reduce their operating budgets in response to
lower than expected revenues. At that time, we implemented the budget contingency
plan by reducing each of the department budgets by approximately 5%, initiating a
hiring freeze for all vacant non-public safety positions, and restricting travel and
conferences for staff. The departments responded well to this call to action and
resulted in continued quality services with an overall reduction in operating expenses by
approximately $910,000 from the original 2002-2003 budget. This year's 2003-2004
fiscal year budget continues to hold the line with little or no growth including only a 3.4%
growth in General Fund expenses from the original 2002-2003 budget.
The 2003-2004 total combined budget revenue equals $80,319,666 and total budgetary
expenditures are estimated at $77,960,989. It is important to point out a few changes to
the Combined Budget Summary pages from previous years. The COAST Fund is now
reflected within the Parks & Recreation Special Revenue Fund rather than designated
separately. Also, because the Development Fees are contributed capital and not
actually operating revenue and expenses, they are not reflected in the combined budget
summary. They will continue to be reflected in the Comprehensive Annual Financial
Report.
Similar to last fiscal year, few additional programs are provided for in the 2003-2004
budget due to the tighter fiscal restraints the City must act under in order to manage its
funds prudently in the current economy. The prevailing levels of service will be
ALLEN CIVIC PLAZA • 305 CENTURY PARKWAY • ALLEN, TEXAS 75013-9042
972/727-0100
EMAIL: wa&i.dkn.tz.m
maintained, with some targeted areas seeing increases in order to better address
citizen priorities and keep up with the growth of the City.
Property Values
According to information received from the Central Appraisal District, total assessed
property value for 2003-2004 equals $4.43 billion, which equates to an overall increase
of $356 million (8.7%) from the preceding year. Assessed property values have
increased 94.3% over the past five years, as illustrated in the following graph.
Assessed Property Valuation (in Billions)
4.43
1999 2000 2001 2002 2003
This increase in property values will allow the City Council the opportunity to reduce the
property tax rate while at the same time continuing to offer improved services to the
citizens of Allen.
Proposed Tax Rate
The total combined budget for the 2003-2004 fiscal year was accomplished with a
$0.001 cent property tax rate decrease from $0.562 to $0.561. This is the eleventh
straight year the City Council has reduced the tax rate. Of the total tax rate, $0.35924 is
dedicated to operations and maintenance (O&M) in the General Fund, and $0.20176 is
dedicated to general obligation debt service. The portion of the tax rate contributed to
debt service is 36% of the overall tax rate and is consistent with the City's policy to
maintain the debt service portion below 40%.
City of Allen 2 FY 2004 Budget
History of Tax Rate
Fiscal Year
O&M Rate
Debt Service
Rate
Total Tax
Rate
2003-2004
$ 0.359
$ 0.202
$ 0.561
2002-2003
$ 0.354
_-TO-.208
$ 0.562
2001-2002
$ 0.357
$ 0.206
$ 0.563
2000-2001
$ 0.349
$ 0.215
$ 0.564
1999-2000
$ 0.346
$ 0.228
$ 0.574
The average single family home value is currently $180,000, an increase of $10,300
(6%) from the previous year. With the reduced property tax rate of $0.561, the municipal
tax paid on the average single family home would be $1,010.
Home Value
2002 Property Tax
2003 Property Tax
$0.562
$0.561
$100,000
$ 562
$ 561
$157,600
$ 886
$ 884
2001 avg.)
$169,700
$ 954
$ 952
2002 avg.)
$180,000
$1,012
$1,010
2003 avg.)
Debt Service
It is important to note that we have now issued $54 million worth of bonds from the
authorized $62.5 million, while still reducing the tax rate. With the issuance of the $13
million sold in spring 2002 and $7.2 million sold in spring 2003, our debt service
payments now total $8.94 million per year.
Budget Highlights
This year's budget planning process involved incorporating the goals and strategies
identified by the City Council's three-year Strategic Plan to provide for the community's
City of Allen 3 FY 2004 Budget
highest priority needs. The goal statements developed by the City Council are as
follows:
1. Enhance neighborhood livability and safety.
2. Cultivate alliances and partnerships with agencies and governmental units
that affect Allen.
3. Continue to provide progressive and efficient emergency services.
4. Manage growth and development to preserve Allen's character.
5. Improve regional mobility through transportation initiatives.
6. Promote the continued development of recreational opportunities.
7. Systematically invest in community infrastructure.
8. Achieve operational excellence in City government services.
9. Signify City of Allen identity through beautification efforts.
10. Ensure good fiscal management.
Staffina Levels
Personnel increases are always held to a minimum, and that is especially the case this
year as increases in expenditures have been limned overall. Even so, the City
continues to grow placing more demands on operations and maintenance, and the
departments have been searching for ways to streamline the costs of operations
through changes in position utilization. The fiscal year 2003-2004 staffing level reflects
only 0.5 additional full-time equivalent positions in the total budget. As you recall, at
mid -year we realigned the fiscal year 2002-2003 budget in response to the economic
effects of lower sales tax revenue by leaving certain positions vacant over the
remainder of the fiscal year. Therefore, this year's budget includes filling those
previously authorized positions with some variations due to reorganizations within some
of the departments. This is necessary in order to manage the operational increases that
are necessary to maintain the quality of services the citizens currently enjoy.
Since the 1999-2000 fiscal year, the number of employees per thousand citizens has
remained fairly steady while the population has increased 47% during this time period.
More significantly, this proposed budget indicates the lowest employee to citizens' ratio
over this five year period.
City of Allen 4 FY 2004 Budget
12.00
10.00
8.00
6.00
4.00
2.00
0.00
Employees per Thousand Citizens
7.49 7.85 8.09 8.35 7.74
99-00 00-01 01-02 02-03 03-04
The following highlights some of the personnel changes reflected in the 2003-2004
fiscal year budget:
The Parks and Recreation Department capitalized on the opportunity to expand
the current contract for mowing services for three years and will realize over
$100,000 in annual savings through the attrition of five positions. The General
Fund budget reflects two new full-time equivalent positions in Parks and
Recreation, including two part-time Recreation Specialists for the Senior Center
to expand the programs offered to senior citizens. Also, with the opening of
Celebration Park and additional median landscaping, there is one full-time
Irrigation Technician position to maintain the additional parks irrigation systems.
These positions are programmed for a January 1, 2004 hire date.
The Police Department revisited their staffing priorities from the 2002-2003
budget, and actually reduced their total FTE's by two in the 2003-2004 General
Fund budget. The department gave up three civilian positions in exchange for
the creation of another Communications Technician position to respond to
increased emergency call volumes. This also included the reclassification of a
Police Officer position to Lieutenant allowing for the continued implementation of
the career development program and provides for a Senior Command Officer to
oversee the Patrol Division during the night shift.
The addition of a Police Officer will be assigned specifically for the Municipal
Court and will be funded out of the Court's designated building security funds.
The Police Department will be responsible for the hiring, supervising, training and
public safety related oversight to ensure consistency with their standard
operating policies, and the Municipal Court will manage the actual day-to-day
operations and assignments for the Officer to include serving warrants, acting as
court bailiff, and researching insurance claims for tickets and other duties related
to court.
City of Allen 5 FY 2004 Budget
• With the growth in the community and in the organization, it is important to
continue the expansion of the Fire Department's career development program
with the addition of two Battalion Chiefs to allow for a senior command structure
during each shift. These positions will be funded starting April 1, 2004.
Additional changes to the General Fund staffing levels in the 2003-2004 fiscal
year budget include the elimination of two positions including the Deputy City
Secretary position and the Administrative Intern position in the City Manager's
Office. The Human Resources department will increase a currently vacant part-
time position to a full-time Human Resources Technician position. The Library
will add one additional part-time Clerk to work in the circulation division in
response to increased library services provided to citizens. Finally, the Water
and Sewer Fund will include an additional part-time Customer Service Clerk to
address increased numbers of customers in the Utility Collections division.
• With the Library project underway, another project to begin in fiscal year 2003-
2004 is planning and analysis for the adaptive reuse of the existing facility for the
Municipal Court operations. Funding for this study will include the allocation of
$50,000 in interest earnings from the public safety bonds previously sold.
General Fund
The General Fund accounts for expenditures of traditional government services, such
as public safety, parks and recreation, library, planning, community services,
engineering and building and code inspections. General Fund revenue is generated
from ad valorem property taxes, one -cent sales tax, and a variety of fees and services.
General Fund revenues and budget transfers total $34,580,902 for the 2003-2004 fiscal
year budget, an increase of 3.5% from the original 2002-2003 budget. The sales tax
remains at the state maximum rate of 8.25%, with 1% contributed to the City of Allen's
General Fund and is projected to generate revenue of $7.18 million. As a result of the
current economic conditions, during the 2002-2003 fiscal year we adjusted the sales tax
projections to reflect less than expected revenue. Therefore, the projection for sales tax
revenues is estimated based on a more conservative approach with a 7.5% increase
from the 2002-2003 revised budget.
Total General Fund expenditures are anticipated to be $34,418,848 reflecting a 3.4%
increase from the original 2002-2003 budget. The increase in expenditures is for the
most part due to monetary inflation in service delivery costs, and population growth that
ties directly to the increase in operations to maintain service at the same relative level.
In addition, expenditures this year also show the full cost of a year with the newly
implemented classification and compensation plan. After taking into account those
factors, the emphasis again this year is on budgeting conservatively in consideration of
current slow national economic conditions. This focus has resulted in fewer new
programs and expenditures than in previous years.
City of Allen 6 FY 2004 Budget
We will continue to closely monitor the budget and plan to waft until the 2n° quarter of
the 2003-2004 fiscal year to purchase any capital items, which will be phased in over
the course of the year. Although Allen has been affected less than other cities, this
conservative approach is important to ensure financial stability and to maintain current
service levels. The total ending fund balance for the General Fund is projected to be
$6,674,628, which will leave 71 days of operational expenditures in reserve, well above
the required 60 days.
Water and Sewer Fund
The 2003-2004 fiscal year represents the second year of the implementation of the
water and sewer rate study, resulting in an overall rate increase of 6%. An increase in
the City's rates to purchase water and wastewater treatment from North Texas
Municipal Water District (NTMWD) results in the increase in rates to the customer. The
rate structure continues to reflect the shift to conservation water rates, which is a year-
round inclined block rate system based on increasing charges for increasing water
usage levels.
A new program funded in the Water and Sewer Fund is the initiation of a water
conservation program that will be in consonance with an emerging NTMWD Regional
Conservation Program. This program will likely include community education, a rebate
program for water conserving devices, daytime watering restrictions in the summer
months, and an intensified City preventative maintenance program to detect and
remedy water system leaks. In addition, Community Services and Engineering will be
implementing capital projects needed to reduce water and sewer system vulnerabilities
identified through federally mandated vulnerability assessments. As indicated in the
Staffing section of this letter, the Water and Sewer Fund will also realize the addition of
one part-time staff member to the Utility Collections division.
The fund is expected to begin fiscal year 2004 with $5.86 million as its fund balance,
allowing for budgeted expenses of $1,350,000 for water and sewer capital projects.
Specifically, the transfer to capital projects will contribute $350,000 to the Prestige
Water Tower project, and $1,000,000 designated for a water/sewer line capital
replacement project fund. The fiscal year 2003-2004 budget includes a $3.4 million
revenue bond issuance to continue the implementation of the water/sewer master plan
to ensure capacity will continue to meet the needs of the community and will include
such projects as the construction of Prestige Water Tower and cross-town waterline
installation. The fund will finish 2004 at $5.77 million, which holds with bond covenant
requirements of keeping the reserve at 1.2 times the size of current debt service
obligations.
City of Allen 7 FY 2004 Budget
Drainaae Fund
Stone drainage facilities and services are funded by a specific fee charged to all utility
customers. Service and staffing levels will remain constant in the fiscal year 2003-2004
budget ensuring the same level of quality services. Such programs funded by the
Drainage Fund include street sweeping services, storm drain marking program to deter
illegal dumping, and starting this year, the Drainage Fund will be covering the purchase
costs associated with the annual mosquito larvicide treatment program which is
implemented by the environmental health staff. Additionally, we will be using $120,000
from the fund reserves to fund the engineering portion of the Twin Creeks drainage
diversion project.
Solid Waste Fund
The Solid Waste Fund represents the financial activity related to solid waste collection
and disposal, including, recycling services and management of household hazardous
waste (HHW). The Household Hazardous Waste pilot program initiated through grant
funding in February 2001, and a successful partnership with the City of Plano will
continue through the 2003-2004 fiscal year with a $0.33 monthly fee charged to
residents. The existing programs will continue to include litter control along U.S. 75 and
throughout the City.
Parks and Recreation Special Revenue Fund
The Parks and Recreation Special Revenue Fund represents the services and
operations of the recreation programs provided by the City of Allen. This includes the
operations of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer
Recreation Center, the athletics programs and special events. This fund combines all
the recreation programs and operations whose revenue comes mostly from user fees,
but also includes special events and programs that do not typically generate revenue.
Although most activities pay for themselves, the other special event related programs
require a General Fund contribution to offset the cost/recovery mechanism. The Parks
and Recreation Special Revenue Fund reflects one additional position assigned to
athletics to respond to the expanded programming levels offered to Allen residents.
Consistent with previous years, the General Fund will transfer $1,125,000 into the Parks
and Recreation Special Revenue Fund.
Employee Compensation and Self Insurance Fund
The new Employee Classification and Compensation Plan was implemented on April 1,
2003, to ensure the City of Allen's salaries remain competitive. The fiscal year 2003-
2004 budget reflects a full year of employee compensation at the new level. This year's
budget provides up to a maximum 4% merit increase based on performance evaluations
City of Allen 8 FY 2004 Budget
for general government employees and an average of 4% merit increase for public
safety employees based on their new performance based "step -in -grade" pay plan. I
believe that these increases will keep the Compensation Plan competitive in our labor
market.
Total funds budgeted in the 2003-2004 fiscal year budget for salary merit adjustments
are $431,865, and health and dental insurance costs total $2.7 million including some
adjustments to the Self Insurance plan. The total health insurance cost increase to the
City is estimated at 20% for the next fiscal year.
Conclusion
This completes the highlights of the proposed 2003-2004 fiscal year budget. I would
like to give thanks to the Department Directors and their staffs for contributing to the
budget process and for prioritizing the community's needs effectively and to the Finance
Department for contributing to the development of the budget document. In addition, I
would like to give a special thanks to all City employees who have worked so hand to
provide quality services to our citizens and who are committed to the success of the City
of Allen.
Respectfully submitted,
Peter H. Vargas / /
City Manager `///
City of Allen a FY 2004 Budget
CITY OF ALLEN
FUND STRUCTURE
2003-2004 FISCAL YEAR
The funds that make up the budget are divided into three categories: Governmental Funds,
Proprietary Funds, and Component Units.
Governmental Fund Types
Governmental funds are used to account for the City's general government activities.
Governmental funds types use the flow of current financial resources measurement focus
using the modified accrual basis of accounting.
General Fund
The General Fund is the general operating fund for the City. It is used to account for all
financial resources except those required to be accounted for in other funds. All general tax
revenues and other receipts that are not allocated by law or contractual agreement to other
funds are accounted for in this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for, and the payment of,
general long-term debt principal, interest and related costs.
SDecial Revenue Funds
The Special Revenue Funds account for the proceeds of specific revenue sources that are
legally restricted to expenditures for specified purposes.
Parks and Recreation Fund
The Parks and Recreation Fund is used to account for funds received and expended for
classes and other leisure activities offered by the City.
Antenna Rental Fund
The Antenna Rental Fund is used to account for funds received and expended for capital items
for the City.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy
tax and expended as allowed by state law.
Proprietary Fund Types
Proprietary funds are accounted for on the flow of economic resources measurement focus
and use the accrual basis of accounting. Under this method, revenues are recorded when
City of Allen 70 FY 2004 Budget
CITY OF ALLEN
FUND STRUCTURE
2003-2004 FISCAL YEAR
earned and expenses are recorded at the time the liability is incurred. There are two types of
proprietary funds included in the budget: Enterprise Funds and Internal Service Funds.
Enterorise Funds
The Enterprise Funds are used to account for operations that are financed and operated in a
similar manner to a private business enterprise. The intent of the governing body is that the
cost (expenses, including depreciation) of providing goods or services to the general public on
a continuing basis be financed or recovered primarily through charges, or where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or
net income is appropriate for capital maintenance, public policy, management control,
accountability or other purposes.
Water and Sewer Fund
The Water and Sewer Fund is used to account for the provision of water and sewer services to
the residents of the City. Activities include administration, operation and maintenance of the
water and sewer system and billing and collection activities. Acquisition and construction of
major water and sewer capital facilities and repayment of indebtedness from related bond
issues and lease purchases are accounted for by this proprietary fund. All costs are financed
through charges made to utility customers with rates reviewed and adjusted if necessary to
ensure integrity of the fund.
Solid Waste Fund
The Solid Waste fund is used to account for revenue and expenses associated with the
privately contracted trash collection service and the solid waste disposal contract with the
North Texas Municipal Water District.
Drainage Fund
The Drainage Fund is used to account for the provision of developing and maintaining proper
drainage services to the residents of the City.
Internal Service Funds
The Internal Service Funds are used to account for financing of goods or services provided by
one department or agency to other departments or agencies of the City, or to other
governmental units, on a cost -reimbursement basis.
Vehicle Replacement Fund
The Vehicle Replacement Fund accounts for the cost associated with the acquisition through
the rental of such vehicles to other departments.
City of Allen 11 FY 2004 Budget
CITY OF ALLEN
FUND STRUCTURE
2003-2004 FISCAL YEAR
Self Insurance Fund
The Self Insurance Fund accounts for the collection of employee insurance premiums and
remits payment as necessary to health care vendors.
Component Units
Allen Economic Develooment Corporation (AEDC)
The AEDC is a legally separate entity from the City and is responsible for aiding, promoting
and furthering economic development within the City.
Community Development Corporation (CDC)
The CDC is a legally separate entity from the City and is responsible for supporting the
improvements in community parks and recreation, streets and sidewalks, public safety and the
community library.
City of Allen 12 FY 2004 Budget
CITY OF ALLEN
BUDGETPROCESS
2003-2004 FISCAL YEAR
Budgeting Basis
The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City
Council adopts an annual budget prepared by the City Management. The City of Allen uses a
budget format based on modified accrual accounting for governmental funds. This means that
budgeted expenditures are recorded when the services or goods are received and the
liabilities are incurred, but revenues are recognized only when they are measurable and
available. Proprietary Funds are budgeted based on an accrual accounting basis.
Expenditures are still recognized as they are encumbered, but revenues are recognized as
they are obligated to the City. The Comprehensive Annual Report (CAFR) shows the status of
the City's finances on the basis of "generally accepted accounting principles" (GAAP). In most
cases this conforms to the way the City prepares the budget with the exception of
compensated absences (accrued but unused vacation and sick leave), which is treated
differently in the budget and in the CAFR.
Budget Process
The budget process is a yearly activity. It is part of the strategic planning process the City of
Allen uses to proactively forecast programs needed in a fast growing community. The budget
process starts each year in January with the City Staff analyzing new projects and goals that
the City Council has identified as areas of interest and would like to see developed into the
strategic plan. The Finance department prepares analyses of current revenues and
expenditures for the City Manager and Department heads in order to begin preparing for
midyear budget adjustments. In February, Human Resources meets with each department to
prepare personnel requests for the coming year. At the budget kickoff meeting in April, the
City Manager gives departments the guidelines to be used in preparing budget requests. The
budget is broken down into three parts: a year-end estimate, a base budget for the upcoming
year and new programs for the new fiscal year.
The year-end estimate is a projection of revenues and expenditures for the remainder of the
current fiscal year. All accounts are evaluated to determine if they are in line with current
budgets. Accounts that are under or over budget are revised to meet year-end estimates.
New projects are not added to the year-end estimate. Only the cost for maintaining the current
base operation is revised as needed.
The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the
current base operation, and assumes no additional personnel or additional equipment will be
added. Activities that require additional resources to maintain the current service level, due to
factors such as growth or new facilities, are considered additions to the base budget, and are
included in the new programs part of the budget. Increases to the operating portion of the
base estimate are limited by a set percentage that is tied to an economic indicator to reflect
inflation. All capital and one time purchases from the previous fiscal year are not included in
the base budget.
The third part of the budget is new programs. This is defined as any change in program
emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a
City of Allen 13 FY 2004 Budget
CITY OF ALLEN
BUDGET PROCESS
2003.2004 FISCAL YEAR
change in the level of service currently being delivered. All requests for new personnel, fleet,
or equipment that represent a net addition to the operation are included in new costs. For
each new program, the department provides a description, itemization, and justification for all
costs included in the new program. These are submitted by the departments in a list prioritized
according to need.
When all three parts of the budget have been prepared by the departments, Finance reviews
them to ensure they are within the budget guidelines. Once all departmental budgets are
completed, each director meets with the City Manager to review them. The City Manager
makes any necessary changes, and submits the proposed budget to Council at the second
Council meeting in July. At the budget workshop meeting in August, Council has the
opportunity to review the budget with the City Manager and Directors, and voice any opinions
and concerns they have.
After the Council budget workshop there is a public hearing on the budget and a public hearing
on the tax rate if it is necessary. This gives the public a chance to voice their opinions.
At the first regular Council meeting in September, the City Council adopts the final budget.
Budget adjustments/amendments
Budget changes that do not affect the "bottom line" total for a department, but transfer dollars
from one line item to another within a departments' operating budget, or changes between
divisions within a department, are allowed at each Director's discretion. Any budget
adjustment that brings about a change in the total appropriation for a department may be
allowed by the City Manager at the written request of the department, based on the City's
ability to fund these requests. Any budget adjustment that brings about a change in the total
appropriations requires Council's approval in the form of an ordinance.
City of Allen 14 FY 2004 Budget
CITY OF ALLEN
BUDGET CALENDAR
FISCAL YEAR 2003-2004
March 1
Strategic Planning with Council
April 11
Capital Projects information due to Planning department
April 16
Budget kickoff workshop
May 2
Budget input deadline for.
Public Information Finance
Purchasing
City Secretary and Council Planning
Library
Community Svcs. Admin. Utility Collections
IT
May 9
Budget input deadline for:
Police Fire
City Administration
Parks and Recreation Building and Code
Human Resources
Community Services (all other) Municipal Court
Engineering
May 9
Budget input deadline for Capital Projects
May 2-16
Finance reviews departmental submittals to ensure budgets are within
defined targets
May 19 -June 10
City Manager/Department Head budget review
Jane 20
Department Summary Pages due to Finance
lune 10 -July 15
Final budget preparations
July 18
Briefing to Department Heads on proposed budget
July 22
Deliver Proposed Budget to City Council
Aug. 15-17
Council budget workshop
Aug. 18
Briefing to Department Heads on results of budget workshop
Aug. 26
Public hearing on budget
Aug. 26
Public hearing on tax rate (if needed)
Sept. 9
Adopt budget at regular Council meeting; Adopt tax rate at regular Council meeting
City of Allen 15 FY 2004 Budget
CITY OF ALLEN
BUDGETPROCESS
2003-2004 FISCAL YEAR
Strategic Plan
The City of Allen takes the "team approach" to strategic planning. All departments participate
in the development of the City's Strategic Plan, which is a detailed expansion of the ten goal
statements developed by the City Council. The City Council, along with the City Manager and
Directors, has identified one or more strategies related to each goal. Each of those strategies
has one or more objectives which are incorporated into the budget as resources are needed to
achieve them. Although the department summaries found throughout this document primarily
have information regarding their normal, "daily' operations, you will also see some tasks which
relate to the attainment of these objectives, as applicable.
Each year, beginning in October, departments provide the City Manager's office with an
updated status for each objective, as well as any suggestions for additional objectives which
will help achieve the City's overall goals. These are compiled into the updated Strategic Plan
document, which is presented to Council at the January strategic planning session. This
session is attended by the Council, the City Manager, Assistant City Manager, and Directors.
At this meeting, Council reviews the status of existing goals, and identifies additional goals.
Based on this input, any newly identified goals and objectives are then incorporated into the
revised, updated document.
On the following pages the Strategic Plan Summary is presented, followed by a list of the
objectives for each goal strategy. A complete list of tasks related to each objective may be
found in the complete Strategic Plan document, published by the City Manager's office. The
information presented here is from the 2003 Strategic Plan document, which was the basis and
justification for some of the budget items requested for FY 2003-2004.
Capital Budget
The capital planning and budgeting process is a major, ongoing part of the strategic planning
process. Each year, the Engineering and Planning departments, working with other
departments, reevaluate project priorities, review funding sources, and identify new projects as
applicable. This information is incorporated into the five-year CIP document. The updated
document is given to the City Council in late July, at the same time the proposed budget is
presented. Although not formally adopted as part of the annual budget, this document is used
as a guide for project, debt, and other related budget planning. As such, future years are
subject to change; in addition, debt issuance for many future projects is subject to voter
approval.
Throughout the year projects are monitored and reprioritized as needed. The City utilizes the
project accounting and budgeting components of the financial software to assist with the
monitoring aspect of the process. Monthly reports are provided to Council to keep them
informed of the status of projects.
Information from the CIP document, along with further discussion of capital projects, may be
found in the "Capital Projects" section of this book.
City of Allen 16 FY 2004 Budget
CITY OF ALLEN Implementation Plan
Strategic Plan Summary 2003 Strategic Plan (Three Year Program)
p oal 1
Enhance neighborhood livability and safety
Year
STRATEGY
Rea cibili
Identified
Tern Date
Strategy 1
Sustain new and existing buslia ssrnighbothood integrity
Admin/Plan
2001
Oct -03
Strategy
Establish inspection program for mufti -family re -occupancies
Bldg/Bode
2000
May -03
Strategy
Develop affordable housing strategy and pursue CDBG funds
Plan
2002
Dec -03
Goal
Cultivate alliances and partnerships with agencies and governmental units that affect AiQW
veer
STRATEGY
Res naibilit
Identified
Tai Dab
Strategy 1
Pursue opportunities to share with surrounding entities the development m a joint Arts facility
AdminVED
2000
Sap -03
Strategy 2
Attract institutions of higher education
Admltu D
2000
Ongoing
Strategy
Expand Partnerships with AISD
Admin
2003
Jan -04
Strategy
Work w/ USPS to build new Post Office or expand existing facility in Allen
Admin/Plan
2001/2003
May 05
Goal
Continue to provide progressive and efficient emergency services
Year
STRATEGY
Responsibility
Identified
Target Date
Strategy 1
Develop & enhance standards for quality, fire protection
Fire
2001
May -03
Strategy 2
Analyze Fire Service Delivery
Fire
2001
Feta 3
Strategy 3
Improve/enhance radio communication coverage
PoIke/Fine
2002
2004
Strategy
Improve/enhance communications center
Police/Fire
2002
01
Strategy 5
Realignment of 'districts' to enhance data capture and analysis
Police
2002
Oct -03
Strategy
Enhance public safety response capabilities
Police/Fire
2002
Apr -03
Strategy]
Enhance and improve public education
Police/Fire
2002
Cct-04
Goai
Manage growth and development to preserve Allen's character
Year
STRATEGY
Responsibility
Identified
Target Oat.
Strategy/
Create an 'identity' for Allen through joint economic development chords
Admin
2003
Dec -03
Strategy 2
Maintain dumbly constructed residential neighborhoods
Plan
2003
Dec -03
Goal
Improve regional mobility through transportation initiatives
Year
STRATEGY
Responsibility
Identified
Target Date
Strategy 1
Develop a locapreglonaf throait plan including mass transofight rail
Plan
2000/2003
Nov -03
Goal 6
Promote the continued development of recreational opportunities
"
Year
STRATEGY
Responsibility
Identilied
Target Dida
Strategy
Incorporate anther Citywide celebration to 'ideally Allen
P&R
2001
Jun43
Strategy 2
Identdy passive activities for adults through Parks and Recreation
P&R
2001
Jun -03
Strategy 3
Construct Allen Station Park Phase II
P&R
2000
2005
Strategy 4
Sustain and enhance youth development programs
P&R
2001
2(105
Strategy 5
Construct Celebration Park, Phase I
P&A
2002
Apr -03
Strategy 6
Advance Trails Plan to ensure continuation & connectedly of the trails system
P&R
2002
Ongoing
Strategy?
Construct Senior Center
P&R
2003
TBD
Strategy a
Update Palls & Recreation Open Space Master Plan
P&R
2002
Aug -03
'Abbreviations used:
Atlmin = Cit Adminisfrefion (City Managers OFCO)
Plan = Planning Department
ED = Economic Devebpmem (AEDC)
P&R= Parks and Recmafion
Eng = Engineering
Cs=Community Se.
City of Allan
Gird Sae= City Secretary
IT= chlorination Tachnokgy
HR= Human Resources
P/0= Pubik Information Office
bb ulmry
Fm = Finance
511/03
17 PY 2004 Budget
CITY OF ALLEN Implementation Plan
Strategic Plan Summary 2003 Strategic Plan (Three Year Program)
Goal 7 Systematically invest in public infrastructure
Year
STRATEGY
nMMI
Idenailed
Tar Date
Ifrategy 1 Identity the Citys plan for synchronizing traffic signals on a demand system
Eng
2000
Ongoing
Strategy 2 Develop Drainage & Erosion Control Master Plan
Eng
2000
2004
Strategy Inlrestmcture Maintenance Plan/schedules for Community Service operations.
CS
2000
2004
Strategy 4 East Stacy Road Improvement
Eng
2000
TBD
Strategy 5 East Main Street Reconstruction
Eng
2000
Dec -05
Strategy 6 East Exchange Parkway
Eng
2000
Aug -03
Strategy 7 Wast Exchange Padway
Eng
2000
TBD
Strategy 8 West Bethany Drive
Erg
2000
May -03
Strategy 9 Alma Drive expansion
Eng
2000
Jan414
Strategy 10 East Bethany - Allen Heights to FM 2551
Erg
2000
TBD
Strategy 11 East Bethany - 75 to Allen Heights
Erg
2000
Mai
Strategy 12 Hedgcoxe Road - Suncreek Phase III to Beverly Elementary
Erg
2002
TBD
Strategy 13 Identify a solution for the intersection of Main/Jupiter
Eng
2003
Aug -05
Strateriv 14 Develop plan to meet federal/state mandates winen census Population reaches 50,000
E
2000
2004
Goal 8 Achieve operational excellence in City government services `
vear
STRATEGY
Responsibility
Identified
Target Date
Strategy 1 Mumcipal Volunteer Program
City Sac
2001
2003
Strategy 2 Strengthen City CourldVaoard reletionshlp
City SecJAdmin
2001
2003
Strategy 3 Oa1¢e teohnwlogy for optimum performance and customer serves
IT
2001
2003/2004
Strategy 4 Develop Human Resources programs to effectively recruit &retain quality employees
HR
2000
2003
Strategy5 Develop Intranet for internal communication
PI0dT
2001
Mini
Strategy Construction of new library
Eng/lib
2000
Deo04
Strategy 7 Develop a plan for the adaptive reuse of City facilities
Eng/Admin
2001
2003
Strategy 8 Obtain All -America City Status
P10
0m,
2005
Strelegy9 Identify outreach opportunities for the community
IJINP&R
2002
Cct-03
Strategy 10 Maintain resources needed to promote cultural and intellectual development
P&R/Lb
2002
2003
Strategy 11 Franchise negotiations for utilities
Admin
2002
2003
Strategy 12 Enhance the recoNs management program
City Sac
2002
Mari
Strategy 13 Strategic Communication Plan
PIO
20IXt
Aug -03
Strategy 14 Analyse the consumption of a Service Cerner Facility
CS
2000
Ongoing
Strategy 15 Continue to maintain & enhance web -site to improve customer service
IT/PIO
2001
Oct -I3
oal 9 Signify City of Allen identity through beautification efforts
Year
STRATEGY
Responsibility
Identri
Tiamet Deb
Strategy Express TONdey llaome' throughout the City
P&R
2001
2003
Strategy 2 Develop and Implement Citywide median beeutdleation plan Including Iantlscape, lights, entry way Pff / dg
2000
Ongoing
Strategy 3 Completion of Civic Center Plaza
P&R
2001
2003
Strategy 4 Molson Farm Dedication
P&R
2502
2003
Strategy 5 Renovate Story and Stacy Ridge Peds
P8R
2002
2003/2004
Strategy 6 Redevelop Hillside Pad
P&R
2502
Oct -03
Strategy? Improve City signage for facilities, parks&events
P&R
2003
Jun -05
Goal 10 Ensure good fiscal management
Year
STRATEGY
Responsibility,
Itlentitled
Target Date
Strategy 1 Analyze and understand Impact of SB5. remon-attainment It energy conservation
Admin/CS
2002
Ongoing
Strategy 2 Formal assessment of e-wmmerco on the Ideal economy Isaias tax)
Fin
2000
May -03
Strategy 3 Improve revenue collections by monitoring accounts receivables
Fin
2502
5/1/2003
Stmtegy 4 Change to electronk payroll relatnd procasse r
Fin
2002
Jun -03
Strategy 5 Implement GASB 34
Fin
2002
Mar -04
Strategy Lower tax rate
Fin
2003
Jun -03
Strategy 7 Maintain/sustain financially sound oganivation
Fin
2003
Jun -03
Strategy 8 Smah/DisartvanMge Business Pdicy
Fin
2002
Jun -03
IStrategy 9 Develop contract adminlatmion tinction of purchasing division
Fin
2002
Jul -03
5/1/03
City of Allen 18 FY 2004 Budget
CITY OF ALLEN
2003 Strategic Plan
Goal 1 Enhance Neighborhood Livability and Safety
Implementation Plan
(Three Year Program)
Strategy
Objective
Admin
Responsibility
Target Date
Strafeay1
Sustain new and existing business/neighborhood intearily
Objective 1
City Manager establishng a task force to further address
neighborhood integrity 8 CDBG goals
Admin
May -03
Objective 2
Develop a revitalization plan for older neighborhoods and
commercial developments
Plan
Aug -03
Objective 3
Stimulate the formation of neighborhood organizations
Plan
2003
Objective 4
Improve the appearance of the community
Plan
2003
Objective 5
Implement a neighborhood integrity program w/
public/private partnership
Plan
Oct 2003
Strateov2
Establish inspection program for tti-fam'I re -occupancies
Objective 1
Research other cities inspection programs
I Bld Code
Completed
Objective 2
Developprogram and identifythe scope
Bld Code
May -03
Objective 3
Research the need for additional staffing
Bldg/Code
Ma 03
Objective 4
Begin maintenance inspections with multi -family structures
Bldg/Code
May -03
Strategy
Develop affordable housing strete and pursue CDBG funds
Objective 1
Actively pursue CDBG entitlement status and related
fundin
PlanmMay-03
Objective 2
Im lament guidelines for distributingfunds
Plan
Objective 3
Research other rant opportunities
Plan
Goal Cultivate alliances and partnerships with agencies and governmental
Attract institutions of higher education
to pursue
Exoand Partnerships with AISD
Objective 1
Evaluate feasibility of a joint project to construct a multi-
Admin
Jan -04
use stadium
Work w/ USPS to build new Post Office or exoand existing facility in Allen
511/03
City of Allen 19 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 3 Continue to provide progressive and efficient emergency services
Strategy Objective Responsibility Target Dat9;y
Strategy 1 Develop & enhance standards for P ality fire Protection
Objective 1
Identify Fire & EMS standards to review in order to
benchmark performance
Fire
May -03
Objective 2
DevelopSOP's to rovide standards of rotection
Fire
On Pin
Objective 3
Develop implementation plan to meevexceed standards
Fire
2004
Stratecv 2 Analyze Fire Service Del' ery
Objective 1 Review need to locate a facility in the southwest portion of Fire
he Citv
Feb -03
Objective 2 Develop Automatic Assistance Agreements with Fire
inelohlooring cities
Ongoing
Objective 3 lResearch possibility W including a police satellite Fire
Objective 4 1 Include in comprehensive plan Fire
Oct -02
Strateov3 Improvelienhance radio 2QMmunication coverage
Objective 1
lResearch alternatives to obtain improved coverage
I Police/Fire
1 2004
Objective 2
Conduct a cosVbenefit study of placing antennae on water
tower or construct a dedicated tower to lease to additional
com anies
Police/Fire
Apr -03
Objective 3
Involve IT staff in the review of technology options
Police/Fire
I Apr -03
Stratelarl, Improve/enhance, communications center
Objective 1Review
staffing levels to designate communications staff to
Plica Hire dispatch dudes
Police/Fire
Oct -03
Stretspv 5 Real'onme t of'distnct "to enhance data capture and analysis
Objective 1 Review police districts Police I Oct -03
Strateav 6 Enhance public safety response capabilities
Objective 1
Ensure City is prepared to respond in areas of specialized Polica/Firs Apr -03
rescue
Objective 2
Tactical/Medics I Police/Fire r-03
Stratem,7 Enhance and'mcrove p bl' education
Objective 1
Work in conjunction with Police/Fire to assess feasibility of
combining community education academies
Police/Fire
Oct -04
Objective 2
Conduct CPR training and first aid training for citizens
Fire
Dec02
5/1/03
City of Allen 20 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 4 Continue to provide progressive and efficient emergency services
Strategy
Objective
Responsibility
Target Date
strateov /
Create an "identity"
for Allen throuah joint economic development efforts
Objective 1
City Manager to develop task force to identify a work plan
to augment AEDC program to aggressively recruit
restaurants retail and other types of developmant
Admin
May -03
Objective 2
Implement SH 121 corridor development plan
Plan/ED
Dec -03
Objective 3
Research external issues related to attracting restaurants
to Allen
Plan/Admin
2003
Objective 4
Increase development of CBD
Plan/ED
2003
Objective 5
Fill vacant retail & offices ace
Plan/ED
2003
Strateov 2
Maintain durably
constructed residential neighborhoods
Objective 1
jAmend Land Development Code
Sep -03
I Dec -03
Goal s Improve regional mobility through transportation initiatives
Systematically invest in public infrastructure
on
re:
,arch funding issues related to public transportation to
for DART' or other public transportation and analyze
5/1/03
City of Allen 21 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 6 Promote the continued development of recreational opportunities
Strategy
Objective
Responsibility
Target Date-
Stnateny 1
Incomorate another Citywide celebration to "identify"Allen
Objective 1
Work with stag to identify & develop project
P&R
Completed
Objective 2
Present ideas to Park Board & City Council
P&R I
Completed
Objective 3 lImplement
new celebratiowevent
P&R I
Jun -03
Stratem,2
Identify Passive activities
for adults through Parks and Recreation
Ob'edive 1
Develop assive parks
P&R
Jun -03
Streteov3
C nsinxtAlien Statin Par-kPar—k Phase 11
Objective 1
Fund Project
P&R
Apr -03
Objective 2
Update Perk Master Plen
P&R
Completed
Objective 3 IPrograrn
and Design Phase II
P&R
Jun -03
Objective 4 lConstruct
Phase II
P&R 1
2005
Stratem,
Sustain and enhance vo th development programs
Objective 1 IDevelop
a Youth Master Plan
P&P
2005
Strategy
Construct Celebration Park. Phase 1
Objective 1
Construct Phase I
P&R
r-03
ONectiva 2
Develo a Maintenance Plan
P&R
Completed!
Objective 3 IDevelop
a Recreational Program Plan I
P&R I
Au 03
Strategy
Advance Tnquis Plan to eMUM continuation & connectivity of the trails system
Objective 1
Prepare project listing for 2002 and 2003 trail
improvements
P&R
Completed
Objective 2
jimplement trail improvements
P&R
On oin
Objective 3
lPromote the City's trail system as an amenity
P&R
Ongoina
Stratem,7
Construct Senior
Center
Objective 1
Evaluate feasibility of selling bonds sooner without
increasina to rate
Fin
Apr -03
Objective 2
Identify a location for the facility
P&R
TBD
Objective 3
Phase in the Senior Center project - prepare arohitedural
work and desian before construct on bonds am sold
Identity other funding sources (grant funding for design
work
Eng
TBD
Objective 4
P&R
Ongoing
Stralsov g
Update P rk$ & Recreation Ooen Space Mester Plan
Oj1
MaPlan process for P&R open space
P&R
Me -03
Obeve
bjvBre
fisndings to other departments &City Manager
P&R
Jul -03
Objective 3
Review plan recommendations with appropriate
Boards/Council for consideration
P&R
Aug -03
511103
City of Allen 22 FY 2004 Budget
CITY OF ALLEN
2003 Strategic Plan
Goal 7 Systematically invest in public infrastructure
Implementation Plan
(Three Year Program)
Strategy Objective Responsibility Target Date
Strategy I Identify the City's plan fors nchroninng traffic is s'ona/s on a demand system
Objective 1
Construct an integrated traffic signal system to provide for
im roved monitoring and coordination
Eng
Ongoing
Strateav 2 Develop Drainatre & Erosion Control Master Plan
Objective 1 Hire consultant to work with staff to develop a Eng Completed
comprehensive Stonn Water Drainage program to conform
Ito NPDES Phase II mandates
Objective 2 Submit NPDES permit request Eng Ongoing
Objective 3 JUpdate, Allen Land Development Code I Eng 2004
Sf2tam, 3 /nfrast=t re Maintenance PlaMschedu/es for Community Service operations.
Objective 1
Update current tlapartment standard operating proc;edures
CS
Completed
Objective 2
Increase budget for sidewalk & curb maintenance and
begin re ular program
CS
Ongoing
Objective 3
Begin alley/alley approach replacement program from bond
funds
CS
Jul -03
Objective 4
Develop formal infrastructure O&M guides for water, sewer,
storm water & building maintenance
CS
2004
Strategy 4 East Stacy Road Improvement
Objective 1 lConstruct East Stacy Road as a 64ane divided arterial Eng TBD
strategy 5 Easf Main Street Reconstruction
Objective 1
Reconstruction of East Main Street from Allen Heights Dr.
to FM 2551 as a 6lane urban arterial
Eng
Dec -05
strateov6 East Exchange Parkway
Objective 1
Construct two additional lanes between SH 5 and Malone;
Malone to FM 1378; Exchange Pkwy intersection with
An el P 1000 It roadway)
Eng
Aug -03
Strategy 7 West Exchange Parkway
Objective 1
Construction of a 6lane urban arterial from US 75 to SH
121
Eng
TBD
5/1/03
City of Allen 23 FY 2004 Budget
CITY OF ALLEN
2003 Strategic Plan
Goal ? Systematically invest inpublic infrastructure
Implementation Plan
(Three Year Program)
Strategy Objective Responsibility Target Date
Strafetry West Bethany onve
Objective 1
Construction of a 6 lane urban arterial from Warrant Rd to
Alma Dr.
Eng
May -03
Strategy Alma Drive exoanswn
Obiective 1 Construction of roadwa from Tatum Rd to Bel Air Dr Eng_Jan-04
sfrafew 10 East Bethany- Allen Heights to FM 2551
Objective 1
Construction of Roadway from Allen Heights Rd to FM
2551 as a 4 -lane divided arterial
Eng
TBD
Stratew 11 East Bethany -75 to Allen Heiahts
Objective 1
Construction of Roadway from 75 to Allen Heights Rd -
1widening from 4lanes to 6lanes
Eng
May -04
sfreteov 12 Hedoecm Road
Objective 1Constnlct
2 lanes westbound from Suncreek Phase III to
Beved Elements
Eng
TBD
Strategy 13 Identify a solution for Me giltersectior, of Me'nOuDd r
Objective 1
Reconstruct the intersection of Main/Jupiter to allow for
segregated, northbound tum movements
Eng
Aug -05
snatew 14 De eloo plan to meet fed Usfate mandates when census o0o / ton reaches 50,000
Objective 1 ITraffic signals -determine level of service I Eng/CS 2004
5/1/03
City of Allen 24 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 8 Achieve operational excellence in City government services
Strategy
Objective
Responsibility
Target Date
Strategy
Municipal Volunteer Proaram
Ob'ectwe l
ISurev volunteer needs
I city Sec
Com leted
Objective 2
Provide guidelines for administering city-wide volunteer
o ram
City Sec
Completed
Objective 3
lProgram implementation
I City Sec
2003
Stratepv2
Sfrenathen City CounciVSoard relationship
Objective 1
Conduct a joint workshop meeting with various Board
Chai ersons once a quarter
City Sec
2003
Objective 2
lHold joint meetings with boards as needed
I City Sac
2003
Objective 3
Wevelop procedures for board appointments
I Admin/CiSec
Jun -03
Sfrateov 3
Ufflias technologyfor
optimum Performance and customersaakif
Objective 1
lResearch the use of mobile data units in the field
IT
2003
Objective 2
E and use of GIS use tools
Plan
Be -03
Objective 3
JCCCC/City of Allen facility connectivity
IT
2004
Objective 4
IUpqrade phone switch
I IT/Admin
Com feted
Streteav 4
Develop Human Rearources, proararns to effectively recruit 6 retain duality employes
Objective 1
Recruit staff by offering non-traditional and creative work
environment
HR
2003
Objective 2
Design and establish diversity Program
HR
Mar -04
Objective 3
Develop a mentoring program for city employees
HR
2004
Objective 4
Recognition and rewards program
HR
2003
Objective 5
Comprehensive Customer Service Program
HR
Au -03
Objective6
Enhance organization -wide traininq protirams
HR
2003
Strategy 5
Develoo Intranet for internal communication
Objective 1
Developrimplement an intranet whichis user friendly to
increase communication throughout the org.nintion
PIO/IT
May -03
Strategy 6
Construction ofnew library
Ob'eclive 1
Acquire propert for library
Admin
Completed
Objective 2
Establish Council ad-hoc committee
Admin
Completed
Objective 3
Select architectural firms & begin design
En /Lib
Completed
Objective 4
Begin construction
En ib
May -03
Objective 5
Construction completed
En ib
Dec -04
Objective 6
Reconstruct Allen Drive and construct a portion of St. Mary
Drive and Coats Drive to serve the Library
Eng
Nov -03
Streteav 7
Develop a plan for the adaptive re -use of City facilities
Obiective 1
!DeveloD Plan for use of existing Library facility
En/Admin
1 2003
Objective 2
IDevelop plan for Central Fire Station
I P&R/En
May -03
Strategy 8
Obtain All -Arena
City Status
Objective 1
Obtain All -America City Status
PIO
2005
5/1/03
City of Allen 25 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 8 Achieve operational excellence in City government services
Strategy Obiective Responsibility Target Date
Strafeav9 Identify outreach 0000rtunitiea for the community
Objective 1
Offer services to local nursing homes through visits to Lib Jan -03
deliver materials
Ob'ective 2
R alar visits to Heatl Stad Pre -K 2 times er month Lib Completed
Ob'ective 3
Visits to AISD's Kid's Club imerschool ram P&R Fall 2003
Objective 4
Identify available public facilities such as AISD facilities for P&R Oct -03
increased programming o ortunib"
Strategy 10 Maintain resources needed to promote cultural and int Ilectual de elooment
Objective 1 Advance Allen Ahs Alliance Board through Strategic P&R
tannin
Completed
Ob'ective 2 Develop Interpretive Exhibits at "The Woods" P&R
2003
Ob'ective 3 Concentrate on Adult Programming P&R
2003
Ob'ective 4 Develop bilin uaI collection for ESL population Lib
Ongoing
Objective 5 Continue to develop library collections to meet 2 Nems per Lib
ca ita standard
Completed
Objective 6 Work with Arts Alliance to build music, drama and visual Lib
arts collection
Spring'03
Strateov 11 Franchise negotiations for mil@ies
Ohiective 1 lNegotiate Gas Franchise A regiments Admin Feb -03
Ob'ective 2 Negotiate, Electric Frenchise A reemums Admin Au -03
Strategy 12 Enhance the records manaCement program
Objective 1
Research feasibility of implementing a city-wide document
imaging and retrieval system including a cost analysis
City Sec
May -03
Strategy 13 Strategic Communication Plan
Objective 1
Revisit and evaluate current existing communication
resources and tools
PIO
Aug -03
Objective 2
Identify new methods/systems to communicate to the
ubh2
PIO
Aug -03
Objective 3
Determine best approach for communicating to people who
dont have cable intemet or receive the paper
PIO
Aug -03
Objective 4
Separate tax issues from school district in current
communications to public
Flo
Ongoing
Ob'ective 5
Work with rte artments to expand cable programming
PIO
Aug -03
Strategy 14 Analyze ft construction of a Service Center Facility
Objective 1
Research/evaluete opportunities with AISD to develop a
joint Service Center Facility versus building a new Service
Center for theCi 's use alone
CS
Completed
Objective 2
Develop user -defined space assessment for build out
Service Center size and characteristics
Establish working committee to work with consultant on
desi n
CS
Completed
Objective 3
CS
Apr -03
Objective 4
Continue to work w/ AISD to determine feasibility of joint
projects by evaluating CIP bond schedules to determine
each o anization's schedules
CS/Admin
Ongoing
City of Allen 26 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal Achieve operational excellence in City government services
Continue to maintain & enhance web -site to imorove customer service
Objective 1 I Continue to investigate & research feasibility of e,
Goal 9 Signify City of Allen identity through beautification efforts
Strategy
Objective
Responsibility
Target Date
$tratecy 1
Express "holiday
theme" throughout the Cit
Objective 1
Identify Ian
P&R
2003
Objective 2 1
Research feasibility of installing lights along the streets
I P&R I
Com leted
Objective 3
Involve outside organizations - Chamber, schools,
nee hborhood organizations
P&R
2003
Strategy 2
Develop and 1 p/
t C'tvwide median beautification plan including landscave.
lights entry ways
Objective 1
Work with consultant to develo a Street Image Stu
P&R/Plan
Com leted
Objeclive2
eveop implementation pan an tun no Torm ian
landscaping
P&R/Eng
Ongoing
Strategy 3
Completion of Civic Center Plaza
Objective 1
IlDesian Civic Plaza
I P&R
May -03
Objective 2
Bid ro'ect
I P&R
May -03
Objective 3
nstmct wm aza
I P&R
May -U3
Strategy 4
Molson Fam Dadwadon
Objective 1oson
arm identified as a possible Agricultural Heritage
Center
p&R
2003
Strategy
Renovate Story and Stacy Ridge Parks
Objective 1
lComplete Community-based planning
I P&R
Feb -03
Objective 2
lGonstruct5torypaw
I P&R
2003
Objective 3
luonsirum wacy Ridge rarK
I P&R
May -04
Strategy6
Redevelop Hillside Park
Obedive 1
Hire consultant
P&R
Completed
Objective 2
Determine r ram for ark develo ment
P&R
Jul -03
Objective 3
e lne vegtlon or 1 sl e a
P&R
I Oct -03
Strategy 7
Improve CTv s once for facilities Darks 8 vents
Objective 1
!Replace signs at Police Bld & enjsbn Libra
P&R
Jun -05
Objective 2
mprove appearance o even) nob lcebons
P&R
I Jun -03
5/1/03
City of Alen 27 FY 2004 Budget
CITY OF ALLEN Implementation Plan
2003 Strategic Plan (Three Year Program)
Goal 10 Ensure good fiscal management
Strategy Obiective Responsibility Target Date
Strateav 1 Analyze and understand impact of SB5- renon-attainment & energy conservation
Objective 1
Improve City's Electric Usage efficiency in consonance with
Senate Bill 5 -reduce 5% r year for 5 ears
CS
Ongoing
Objective 2
Conduct studies to find opportunities to reduce electric
consumption
CS
2003
Objective 3
Strategically plan for improvement in electric efficiency or
reduction of elect use e
CS
Ongoing
Objective 4
incorporate aci 4 a ectnc efficiency design review fora
future facility designs
CS/Eng
Ongoing
Strategy 2 Formal assessment o/ -commerce on the local economy !sales tail
Objective 1 lResearch various approac es to project Fin May -03
straleaty improve even collections by motaftonnat accounts receivabl s
Objective 1
Develop and implement procedures to improve tracking of
franchise and antennae lease Daments
Fin
Completed
Objective 2
Develop and implement procedures to audit solid waste
revenue NTMWD vs. CAD tonna differences
Fin
Completed
Objective 3
eve op an imp proceurea to monitor aci ity
Pr
agreements
Fin
Ongoing
Strategy 4 Chance to electronic payroll relatedProcesses
Objective 1
Work with HR to assess cost/benefit of H.T.E.nd
determine need to submit for FY 03-04 budget=
Fin
Jun -D3
St 5 Implement GASB 34
Objective 1Ensure
compliance with legal requirements for the City to
im lament changes to governmental accountin
Fin
Mar -04
Stratecy 6 Lower tear rate
Objective 1
Developlong-range financial pans to evaluate the
feasibility, of this strategy
Fin
Jun -03
Strafe7 Maintains stain financially sound omanization
Objective 1 IDevelop a Ion -ran a strategic financial plan
FinJun-03
Objective 2 Maintain strop reserves
Fin
Jun -03
Objective 3 Continue to be conservative in financial planning (revenues
vs. expenses)
Fin
Jun -03
Strateav a SmaLlDisad antam Business Policy
Objective 1 IDevelop a policy regarding small/disadvantaged business I Fin I Jun -03
Strategy 9 Develop contract administration function of pumhasino division
Objective 1 Cleady define goals and objectives related to contract
administration
Fin
May -03
Objective 2 lAnaiyze starting needs
I Fin
Oct -04
5/1103
City of Allen 28 FY 2004 Budget
CITY OF ALLEN
FISCAL YEAR 2003-2004
Investment Policies
Investments are categorized into three categories as defined by GASB Statement No. 3 to give
an indication of the level of risk assumed by the entity at year end: Category 1 includes
investments that are insured or registered or for which the securities are held by the City or its
agents in the City's name. Category 2 includes uninsured and unregistered investments for
which the securities are held by the counterparty's trust department or agent in the City's
name. Category 3 includes uninsured and unregistered investments for which the securities
are held by the counterparty, or by its trust department or agent but not in the City's name. At
September 30, 2002, the City had no Category 2 or 3 investments.
The City, AEDC and CDC invest in the Texpool which is an investment fund authorized by the
Texas Legislature and administered by the Texas State Treasury. The Texas Treasury
Safekeeping Trust Company is trustee of Texpool and is a limited purpose trust company
authorized pursuant to Texas Government Code. The purpose of the Texpool is to allow for
the pooling of public funds to provide a higher yield on the pooled investment than would be
possible with the investment of the individual public entity's funds. Texpool investments are
subject to the same investment policies maintained by the State Treasury for all state funds.
The Legislature has authorized only certain investment instruments for public funds, including
repurchase agreements, U.S. Treasury bills and bonds, securities of other U.S. government
agencies, commercial paper and other safe instruments. The investment in Texpool and any
accrued interest may be redeemed at the City's discretion. The City's position in the pool is
not materially different from the value of the pool shares.
Other Financial Practices
Although not formally adopted policies, the City of Allen follows a set of guidelines that address
the need for a long-term view, seek stability, and ensure that finances will be managed
conservatively. The following are the key practices adhered to by the City's management.
Balanced Budget The City is committed to a balanced budget, and provides full disclosure
when a deviation from a balanced budget is planned, or when one occurs.
Lona -Range Planning The City supports a financial planning process that assesses the long-
term financial implications of current and proposed operating and capital budgets, cash
management and investment policies. This is evidenced by the City's Capital Improvements
Program and the related long-term debt projections.
Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is
important in order to improve it's ability to handle fluctuations in individual sources. This was
helpful in FY 2003, when a budget contingency plan was put in place as sales tax revenues
declined for the first time after many years of sustained growth.
City of Allen 29 FY 2004 Budget
Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing
expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund
balance in any fund.
Debt Capacity Issuanceand Management The City of Allen only uses debt for long-term
financing of capital projects, with the length of the debt not to exceed the useful life of the
associated asset. The City has identified the maximum amount of debt and debt service that
should be outstanding at any time.
Reserves The City maintains a prudent level of financial resources to protect against the need
to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or
unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating
expenses. In the Water and Sewer fund, various bond ordinances require that operating
revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2
times. In the Self-Insurance fund, the City keeps at least $500,000 to cover unexpected costs.
Other fund balances are monitored and managed according to the needs of the individual
funds.
Operating / Capital Expenditure Accountability The City compares actual expenditures to
budget periodically. Individual departments are encouraged to review reports monthly. The
Finance department reviews operating revenues and expenditures monthly, recommending
adjustments as needed. Reports are provided to Council quarterly. Financial reports for
capital projects are provided to Council monthly.
City of Allen 30 FY 2004 Budget
CITY OF ALLEN
REVENUE SUMMARY
2003-2004 FISCAL YEAR
The revenue summary section of the budget provides a description and underlying assumptions
for the major revenue sources included in the budget. It also includes any significant trends that
are affecting the revenue assumption in the current and future fiscal years.
General Fund
Tax Revenue
Ad Valorem Taxes
Ad Valorem Taxes are the City's largest revenue source; they make up 46.8% of the general
fund budgeted revenue and are estimated at $16.20 million for fiscal year 2003-2004. The
City's property tax is levied each October 1 on the assessed value listed as of the prior January
1 for all real and certain personal property located in the City. Appraised values are established
by the Central Appraisal District of Collin County at 100% of estimated value and certified by the
Appraisal Review Board. The assessed value upon which the 2003 levy was based is
$4,432,999,647. The collection rate is set at 100% and is based on the City's historically high
collection rate. The total tax rate was cut to $.561 per $100 of valuation of which $.359237 per
$100 of valuation is for the General Fund operations. The remainder of the tax rate, $.201763
per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on
property taxes has cut the tax rate the last 11 years.
Sales Tax
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City collects 2 cents of the total sales tax collected. One cent is used in the General
Fund, and the other 1 cent is split between the Allen Economic Development Corporation and
the Allen Community Development Corporation. The City's sales tax collections continue to
grow, although at a slower rate than in the last few years, as the economy continues to be
sluggish. With the growth in previous years, the City Council has made an effort to use sales
tax revenue to reduce the property tax rate for the citizens of Allen.
General Fund Sales Tax
rrr rrr
$6,000,000 ■ ■ ■
$5,000 ,000 ■ ■ ■
rrr rrr ■ ■ ■ ■
rrr r�� ■ ■ ■ ■ ■
811#161Tt ■ MEN ■ ■ ■ ■
Mee, ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Franchise Taxes
Franchise Taxes are charged to specific businesses that conduct business in the City of Allen.
Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of
the City's right of way to run their utility lines. Telephone franchise taxes are based on number
of access lines. Other franchise taxes are based on a percentage of gross receipts. Projections
City of Allen 31 f -Y 2004 Budget
CITY OF ALLEN
REVENUE SUMMARY
2003-2004 FISCAL YEAR
are based on population increase and projected utility use. Franchise fees for fiscal year 2003-
2004 are projected at $3.34 million. This represents an 8.6% increase from the previous year's
revised estimate, reflecting slightly slowed growth compared to previous years.
Licenses and Permits
Licenses and Permits revenues represent 3.6% of the total projected revenues for the new fiscal
year. They are made up of commercial permits, city licensing revenues and inspection fees,
and are collected by the. Building Inspections department. They include project permits that
cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of
occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -
inspections, special inspections and special services). Permit activity in FY 2004 is projected to
decrease slightly from the 2003 revised estimate. Existing projects have moved forward after a
significant slowdown in the prior year. Residential permits remain steady, but new commercial
activity continues to occur much more slowly than in prior years due to the current economy.
Water and Sewer Fund
Water & Sewer collection revenues are the revenues collected for the sale of water and disposal
of sewage for residential, commercial and apartment usage. Collections for fiscal year 2003-
2004 are budgeted at $11.8 million for water sales and $4.6 million for sewer charges. Water
and sewer revenues are budgeted according to the rate study that was completed in 2003, with
rates increasing by an average of 6%, and including a growth factor of approximately 6%, which
is in line with City growth projections. A comparison of recent trends in water and sewer sales
with that of building permits is presented below.
Solid Waste
These fees are charged for residential, commercial, and apartment garbage collection and solid
waste disposal. These fees cover the cost of collection and disposal of this waste by
Community Waste Disposal and the North Texas Municipal Water District. Collections for
garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year
2003-2004 at $3.4 million.
City of Allen 32 FY 2004 Budget
Building Permits and W/S Sales
_
2.000
20,000
$
a
,sem
1,500 �� mow--r•—� -
15,000
to
3 E
1,000
10,000
d
500
5,000
a
N
FY2000 FY2001 FY2002 FY2003 FY2004
f Single
Famlly Pann0s Commercial Permits
Total W&S
Solid Waste
These fees are charged for residential, commercial, and apartment garbage collection and solid
waste disposal. These fees cover the cost of collection and disposal of this waste by
Community Waste Disposal and the North Texas Municipal Water District. Collections for
garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year
2003-2004 at $3.4 million.
City of Allen 32 FY 2004 Budget
City of Allen
Organizational Chart
City of Allen 33 FY 2004 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2003-2004
Distribution of Revenues - All Funds
Ad Valorem Taxes
Operating Transfers In 31.60%
4.25%
Reimbursements _
0.54%
Interest Earned
0.64%
Miscellaneous
.93% Fines_Sales Tax
2.01% 17.93%
_ Franchise Taxes
4.16%
_ Licenses and Permits
Charges for Services 1.58%
34.84% Grants & Contributions
1.52%
City of Allen 34 FY 2006 Budget
Enterprise Funds
Gemeral
Debt
Water&
Solid
Drainage
Fund
Service
Sewer
Wests
UBlity
BEGINNING BALANCE $
6,512,574
$
1.325,010
5863,940
$
924,OO6 $
535,020
REVENUES
Ad Valorem Taxes
16,201.630
9,182,619
-
-
Sales TU
7,225,000
-
Franchise Taxes
3,341,006
Licenses and Permits
1,266,350
-
-
-
Grants & Contributions
1,220,805
Charges for Services
1,129,200
-
16,638,751
3,447,539
888,900
Fines
1,378.300
-
232,200
Miscellaneous
45,935
-
178,968
-
-
Interest Earned
182,000
-
158,600
10,500
7,500
Reimbursements
318,110
-
-
OperebngTameless ln
2,272566
13,844
-
-
TOTAL REVENUES
34,0902
58
9,182,619
1],222,163
3,458,039
896,400
TOTAL AVAILABLE $
41,093.476
$
10.507,629 $
23088103
$
4382045 $
1431 20
EXPENDITURES
General Government
7,140,541
-
471,980
-
'
Public Safety
14,343,630
-
-
-
Public Works
2,974,148
-
11,444,485
3,398,562
711,485
Culture & Recreation
5.611,594
-
-
-
Community Development
1,564,841
-
-
-
GrantMininstration
1,659,094
Transfers Out
1,125,000
-
2,039,769
47,1]2
133,269
Debt Service
-
8,951,100
2,009,970
-
-
Capital Projects
1350000
-
120.000
TOTAL EXPENDITURES
34,418.848
8.951,100
17,316,204
3,445,734
964.754
ENDING BALANCE $
6,674,628
$
1.556.529 $
5,769.899
$
936,311 $
468.666
Distribution of Revenues - All Funds
Ad Valorem Taxes
Operating Transfers In 31.60%
4.25%
Reimbursements _
0.54%
Interest Earned
0.64%
Miscellaneous
.93% Fines_Sales Tax
2.01% 17.93%
_ Franchise Taxes
4.16%
_ Licenses and Permits
Charges for Services 1.58%
34.84% Grants & Contributions
1.52%
City of Allen 34 FY 2006 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES A
FOR FISCAL YEAR 2003-2004
25,384,249
3,590,000
3,590,000
-
-
-
-
-
14,405,000
-
-
-
-
-
279,894
-
3,341,006
-
-
-
-
53,500
-
1,266,350
-
408,975
2,965,539
332,000
195,655
-
-
1,220,805
-
-
1,688,618
-
-
847,192
3,346,870
27,987,070
.
-
-
-
-
1,610,500
-
-
64,620
261,488
195,655
-
-
746,666
00
62,500
450
4,700
850
54,500
14,600
511,700
-
-
-
85,000
-
-
32,000
435,110
2,647,781
3,125,845
1.1a,000
332,000
195,655
349,394
3,248,135
3,411,210
3,605,500
3,652,500
2,878,688
3511188
196,505
901,692
3,393,470
80,319,666
$ 3.0D4.040 $
879,661 $
158,532 $
281,873 $
59,141 $
4,566,861
$ 616,994 $
241971,135
$ 5,651,821 $
4,005,506
$ 3124 071 $
613,873 $
254,796 $
4.916,255
$ 3,865,129 $
102,932,124
2,617,781
-
-
-
-
16,000
3,248,135
13,494,437
-
-
-
-
-
279,894
-
14,623,524
-
-
-
-
53,500
-
18,582,180
-
408,975
2,965,539
332,000
195,655
-
-
9,513,763
-
1,564,841
.
-
1,659,094
30,000
35,000
-
-
-
-
-
3,411,210
-
1,645,870
-
-
-
-
-
12,606,940
1,035,000
2,505,000
2,647,781
3,125,845
2,965,539
332,000
195,655
349,394
3,248,135
T,M,989
$ 3.0D4.040 $
879,661 $
158,532 $
281,873 $
59,141 $
4,566,861
$ 616,994 $
241971,135
Distribution of Expenditures - All Funds
Capital Projects
Debt Service 321%
16.17% _General Government
17.31%
Transfers Out
4.38%
2.13% - - 18.76%
Community
Development_
2.00% vm*�7
Culture & Recreation
12.20% Public Works
23.84%
City of Allen 35 FY 2004 Budget
CITY OF ALLEN
STAFFING
FISCAL YEAR 2003.2004
Solid Waste Fund
REVISED
ORIGINAL
PROPOSED
Increase (Decrease)
General Fund
2001-2002
2002-2003
2003.2004
FY2003 to FY2004
City Secretary
3.00
3.00
2.00
(1.00)
Municipal Court
8.00
8.00
9.00
1.00
City Administration
9.00
9.50
8.50
(1.00)
I.T.
5.00
5.00
5.00
-
Human Resources
4.00
4.50
5.00
0.50
Internal Services
-
-
-
-
Police
109.00
115.00
116.00
1.00
Parks 8 Recreation
55.00
53.25
48.25
(5.00)
Library
18.75
20.75
21.25
0.50
Fire
82.00
84.00
86.00
2.00
Building 8 Code Compliance
18.00
18.00
18.00
-
Planning & Development
7.50
7.00
7.00
-
Community Services
23.00
23.00
23.00
-
Finance
11.25
12.75
12.75
-
Solid Waste Fund
3.00
5.00
5.00
-
Drainage Fund
5.00
6.00
6.00
-
Parks 8 Ree. Special Revenue Fund
52.35
58.60
60.60
2.00
Economic Development Fund
3.00
3.00
3.00
-
SeB Insurance Fund
1.00
1.00
1.00
-
COAST'
1.00
1.00
(1.00)
Total City of Allen Employees all Funds
475.85
502.35
502.85
0.50
All positions are shovm as full-time equivalents (FTE).
Combined With Parks Special Revenue Fund.
City of Allen 36 FY 2004 Budget
General Fund
CITY OF ALLEN
GENERALFUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2003-2004
Grant Administration
2001-2002
2002-2003
2002-2003
2003-2004
1,220,805
ACTUAL
BUDGET
AMENDED
BUDGET
BEGINNING FUND BALANCE
$ 6,628,917
$ 6,800,881
$ 6,956,066
$ 6,512,574
REVENUES
$ 39,094,557
$ 41,093,476
EXPENDITURES
Ad Valorem Taxes
12,594,565
14,646,631
14,603,165
16,201,630
Sales Tax
6,621,496
7,290,250
6,722,230
7,225,000
Franchise Taxes
3,224,646
3,516,700
3,075,583
3,341,006
Licenses and Permits
1,484,887
1,888,100
1,356,700
1,266,350
Contributions
29,869
6,500
7,008
-
Charges for Services
1,147,410
1,287,777
1,108,776
1,129,200
Fines
1,179,270
1,208,171
1,318,800
1,378,300
Miscellaneous
138,265
26,240
124,797
45,935
Interest Earned
181,544
183,312
180,000
182,000
Reimbursements
337,844
292,349
353,562
318,110
Operating Transfers In
2,113,294
2,238,668
2,257,158
2,272,566
Capital Leases
396,945
$ 1,659,094
TOTAL GENERAL FUND EXPENDITURES
$ 30,019,207
TOTAL OPERATING REVENUES
$ 29,450,035
$ 32,584,698
$ 31,107,779
$ 33,360,097
Grant Administration
896,321
802,768
1,030,712
1,220,805
TOTAL GENERAL FUND REVENUES
$ 30,346,356
$
33,387,466
$ 32,138,491
$ 34,580,902
TOTALAVAILABLE
$ 36,975,273
$
40,188,347
$ 39,094,557
$ 41,093,476
EXPENDITURES
General Government
5,766,249
6,659,021
6,306,874
7,140,541
Public Safety
12,433,489
13,795,166
13,607,756
14,343,630
Public Works
2,360,228
2,828,819
2,644,115
2,974,148
Culture 8 Recreation
4,937,469
5,454,006
5,213,592
5,611,594
Community Development
1,522,634
1,560,058
1,527,244
1,564,841
TOTAL OPERATING EXPENDITURES
$ 27,020,069
$
30,297,070
$ 29,299,581
$ 31,634,754
FUND BALANCE BEFORE TRANSFERS 8 GRANTS
$ 9,955,204
$
9,691,277
$ 9,794,976
$ 9,458,722
Transfers Out
$ 2,101,562
$
1,825,000
$ 1,911,753
$ 1,125,000
Grant Administration
$ 897,576
$
1,156,159
$ 1,370,649
$ 1,659,094
TOTAL GENERAL FUND EXPENDITURES
$ 30,019,207
$
33,278,229
$ 32,581,983
$ 34,418,848
ENDING FUND BALANCE
$ 6,956,066
$
6,910,118
$ 6,512,574
$ 6,674,628
DAYS OPERATIONAL EXPENSES IN RESERVE
Fund Balance Required: 60 days operational expenses
70.8
$ 5,657,893
City of Allen 37 FY 2004 Budget
CITY OF ALLEN
GENERAL FUND REVENUE FY 2003-2004
Franchise Taxes Licenses and Permits
9.66% 3.66%
Charges for Services
3.27%
Sales Tax Fines
Culture & Recreation
16.30%
Public Works
8.64%
BY FUNCTION FY 2003-2004
Community Transfers Out
Development 3.27% Grant Administration
4.55% 4.82%
Public Safety
41.67%
General Government
20.75%
City of Allen 39 FY 2004 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUE -DETAIL ACTUAL BUDGET AMENDED BUDGET
Current
$
12,251,513
$
14,446,631
$
14,302,165
$
15,924,931
Delinquent
125,000
167,731
144,580
90,000
135,000
241,000
1,200
216,699
Penalty & Interest
1,500
68,548
20,000
60,000
16,000
60,000
30,000
60,000
Miscellaneous
26,495
106,773
32,000
50,000
1,400
-
1,050
1,000
SUBTOTAL
$
12,594,565
$
46,
14,6631
$
14,603,1630
65
S
16,201,
SALES TAX
27,000
25,650
SUBTOTAL $ 1,484,887 $
1,888,100 $
1,356,700 $
1,266,350
29,869
6,500
Municipal Sales Tax
-
6,575,564
61500 $
7,225,450
-
6,679,530
24,276
7,180,000
Mixed Drink Tax
-
45,932
11,999
64,800
1,860
42,700
940
45,000
SUBTOTAL
$
6,621,496
$
7,290,250
$
6,722,230
$
7,225,000
FRANCHISE TAXES
Electric
1,948,584
2,223,515
1,941,015
2,139,676
Gas
411,134
445,103
307,958
339,430
Communication
277,588
252,840
290,000
309,000
Cable
373,000
342,000
320,000
333,000
Solid Waste
214,340
211,242
180,000
180,000
Public Education Govt Access Fee
42,000
36,610
39,900
SUBTOTAL
$
3,224,646
$
3,516,700
S
3,075,583
$
3,341,006
PERMITS & LICENSES
Single Family Permits
Multi -Family Permits
Commercial Permits
Building Permits -Other
Tree Permits
Uniform Fire Code Permits
Health Permits
Sign Permits
Clearing & Grading Permit
Development Permits
Animal Licenses
Licenses & Registrations
CONTRIBUTIONS
Donations/Sponsorships
CHARGES FOR SERVICE
Court Fees
Local Forfeitures (Bonds)
Teen Court
Arrest Fees
Alarm Registration Fees
908,830
862,200
862,200
858,000
138,800
240,000
97,600
-
138,347
500,000
125,000
150,000
144,580
135,000
135,000
120,000
1,200
-
-
1,500
29,338
20,000
15,000
16,000
34,020
30,000
30,000
30,000
26,495
38,000
32,000
30,400
1,400
1,050
1,050
1,000
2,900
1, 850
1,850
1,800
31,359
30,000
30,000
32,000
27,618
30,000
27,000
25,650
SUBTOTAL $ 1,484,887 $
1,888,100 $
1,356,700 $
1,266,350
29,869
6,500
7,008
-
SUBTOTAL $ 29,869 $
61500 $
7,008 $
-
23,148
24,276
27,900
28,700
-
-
11,999
-
1,860
2,133
940
800
51,367
53,748
65,400
67,400
94,500
95,000
95,000
100,000
City of Allen 40 FY 2004 Budget
REVENUE - DETAIL -continued
CHARGES FOR SERVICE - cont.
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
ACTUAL BUDGET AMENDED BUDGET
Police Reports
6,906
6,000
6,000
7,000
Finger Print Revenue
5,050
4,000
4,000
5,500
Reproduction Revenues
3,083
2,500
2,500
3,000
Ambulance Services
405,971
475,620
410,000
400,000
Fire Reinspections
3,507
1,500
2,364
1,000
Reinspection Fees
237,510
275,000
275,000
265,000
Zoning/Platting/Admin Fees
93,384
96,000
47,673
45,000
Sale Of Materials
3,759
2,000
-
-
Inspection Fees
217,385
250,000
160,000
205,800
SUBTOTAL $
1,147,410 $
1,287,777 $
1,108,778 $
1,129,200
FINES 8 FORFEITURES
Court Fines 1,125,743
1,152,171
1,261,600
1,299,300
False Alarm Fines 9,725
14,000
14,000
14,000
Library Fines 43,802
42,000
43,200
65,000
SUBTOTAL $ 1,179,270 $
1,208,171 $
1,318,800 $
1,378,300
MISCELLANEOUS
Sale of Land/Buildings
30,203
-
5,800
-
Auction Revenue
-
-
24,159
20,000
Interest
181,544
183,312
180,000
182,000
Street Light Surcharge
44,132
24,100
24,100
24,945
Miscellaneous
63,9302,140
29,450,035
70,738
990
SUBTOTAL $
319,809 $
209,552 S
304,797 $
227,935
REIMBURSEMENTS
School Resource Officer 168,533 263,749 263,749 302,710
Street Sign Reimbursement 46,062 28,600 23,000 15,000
Other Reimbursements 123,249 66,813 400
SUBTOTAL $ 337,844 S 292,349 $ 353,562 $ 318,110
OTHER FINANCING SOURCES
Operating Transfer In
2,113,294
2,238,668
2,257,158
2,272,566
Capital Leases
398,945
-
-
-
SUBTOTAL $
2,510,239
$
2,238,668
$
2,257,158 $
2,272,566
TOTAL OPERATING REVENUE -$
29,450,035
$
32 584,698
$
31,107,779 $
33,360,097
GRANT ADMINISTRATION
Library Grant Funds
30,902
15,580
37,541
37,263
Misc Grants
5,220
5,097
7,118
72,109
Police Grants
403,054
561,018
247,877
553,433
Parks Grant
457,145
221,073
738,176
558,000
SUBTOTAL
896,321
802,768
1,030,712
1,220,805
TOTAL GENERAL FUND REVENUE $
30,346,356
$
33,387,466
$
32,138,491 $
34,580,902
City of Allen 41 FY 2004 Budget
CITY OF ALLEN
TAX STRUCTURE
FISCAL YEAR 2003-2004
ASSESSED VALUE - 2003 Tax Year
$
4,432,999,647
15,924,931
REVENUE AT $.561 PER $100 VALUATION
$
24,869,128
8,944,197
CONTRIBUTION TO DEBT SERVICE
$
8,944,197
CONTRIBUTION TO GENERAL FUND
100.0% COLLECTION RATE
$
15,924,931
TAX RATE DISTRIBUTION
RATE PERCENT AMOUNT
GENERAL FUND 0.35924
64.04%
$
15,924,931
DEBT SERVICE FUND 0.20176
35.96%
8,944,197
0.56100
100.00%
$
24,869,128
City of Allen 42 FY 2004 Budget
CITY OF ALLEN
REVENUE ASSUMPTIONS
FISCAL YEAR 2003-2004
Assumptions Used for Projecting 2003.2004 Revenues
1. Tax rate used = $ .561
Based upon final FY04 appraised value of $4,432,999,647 (8.74% increase)
FY03 Final assessed value = $4,076,548,994
2. Growth in sales tax revenue of 7.5%
FY2003 sales taxes through May are 2.44% greater than the same period FY02
3. Overall City growth
FY04 Residential growth projected at 1,372 permits
FY04 Commercial growth projected at 540,000 s.f. plus various tenant finishes
FY04 Multi -family growth projected at "zero" based upon discussions with developers
4. Population- FY04 approximately 70,100
5. Franchise fees
TU electric franchise projected at a 10% increase over the revised FY03 budget
CoSery and GCEC electric franchises projected at a combined 10% increase over the
revised FY03 budget. GCEC projected a 20% increase based upon growth in their
area.
TXU gas franchise projected at 10% increase over the revised FY03 budget
CoSery gas franchise projected at a 10% increase over the revised FY03 budget
SW B Communications - Access line fees projected at same amount as FY03
Access line fees for other providers projected at 15% above revised FY03 and 97%
above original FY03
Cable franchise fees projected at 4% due to competition with sateli0e systems
City of Allan 43 FY 2004 Budget
CITY OF ALLEN
GENERALFUND
EXPENDITURE BY FUNCTION
FISCAL YEAR 2003.2004
2001-2002 2002-2003 2002-2003 2003-2004
ACTUAL BUDGET AMENDED BUDGET
GENERALFUND
General Government
City Secretary
311,840
333,372
317,202
201,370
Municipal Court
403,360
514,240
459,522
662,625
City Administration
663,004
747,596
730,868
741,107
Information Technology
704,544
917,998
892,429
841,403
Human Resources
420,138
464,404
461,773
517,158
Internal Services
2,017,713
2,115,609
1,964,213
2,544,490
Building Maintenance
523,008
684,270
658,656
718,314
Finance
722,642
881,532
822,211
914,074
Total General Government $
5,766,249 $
6,659,021 $
6,306,874 $
7,140,541
Public Safety:
Police 6,703,821 7,651,188 7,584,134 7,867,717
Fire 5,729,668 6,143,978 6,023,622 6,475,913
Total Public Safety $ 12,433,489 $ 13,795,166 $ 13,607,756 $ 14,343,630
:AAI TVz- :d?
Community Services Administration
245,669
260,472
265,463
271,265
Streets
1,393,990
943,689
825,916
909,779
Engineering
720,569
1,624,658
1,552,736
1,793,104
Total Public Works
$ 2,360,228
$
2,828,819
$
2,644,115
$
2,974,148
Culture & Recreation:
Parks & Recreation
3,847,987
4,183,467
3,959,951
4,285,254
Library
1,089,482
1,270,539
1,253,641
1,326,340
Total Culture & Recreation
$ 4,937,469
$
5,454,OO6
$
5,213,592
$
5,611,594
Community Development:
Building & Code Compliance
983,549
1,050,146
1,009,734
1,040,618
Planning & Development
539,085
509,912
517,510
524,223
Total Community Development
$ 1,522,634
$
1,560,058
$
1,527,244
$
1,564,841
TOTAL OPERATING EXPENDITURES $ 27,020,069 $ 30,297,070 $ 29,299,581 $ 31,634,754
Total Grant Administration $ 897,576 $ 1,156,159 $ 1,370,649 $ 1,659,094
Total Transfers Out $ 2,101,562 $ 1,825,000 $ 1,911,753 $ 1,125,000
TOTAL GENERAL FUND EXPENDITURES $ 30,019,207 $ 33,278,229 $ 32,581,983 $ 34,418,848
City of Allen 44 FY 2004 Budget
TOTAL $ 30,019,207
$ 32,581,983
General Fund
Expenditures By Classification
Operations
21.83%
2003-2004 %OF
BUDGET BUDGET
22,737,762 66.06%
7,512,929 21.83%
789,700 2.29%
1,119,078 3.25%
600,285 1.74%
1,659,094 4.82%
$ 34,418,848
City of Allen 45 FY 2004 Budget
CITY OF ALLEN
EXPENDITURE CLASSIFICATION
AS A PERCENT OF TOTAL GENERAL FUND BUDGET
FISCAL YEAR 2003-2004
2002-2003
2001-2002
%OF REVISED
%OF
CLASSIFICATION
ACTUAL
ACTUAL BUDGET BUDGET
Personnel Services
19,025,190
63.38% 20,776,771
63.77%
Operations
7,392,883
24.63% 7,817,636
23.99%
Debt Payments
680,805
2.27% 776,200
2.38%
Professional Services
974,296
3.25% 1,101,106
3.38%
Capital
1,048,457
3.49% 739,621
2.27%
Grant Administration
897,576
2.99% 1,370,649
4.21%
TOTAL $ 30,019,207
$ 32,581,983
General Fund
Expenditures By Classification
Operations
21.83%
2003-2004 %OF
BUDGET BUDGET
22,737,762 66.06%
7,512,929 21.83%
789,700 2.29%
1,119,078 3.25%
600,285 1.74%
1,659,094 4.82%
$ 34,418,848
City of Allen 45 FY 2004 Budget
CITY OF ALLEN
CITY SECRETARY
DIVISIONS
CITY SECRETARY 001-1000-411
MAYOR & COUNCIL 001-1010-411
City Secretary
1
Senior Administrative Assistant
1
CITY OF ALLEN
FY 2003-2004
City of Allen 47 FY 2004 Budget
FUND CITY
DEPARTMENT DESCRIPTION
To strive for excellence by providing efficient
and effective quality service, responding to
the needs of all customers and anticipating
future growth so that public confidence in
city government is enhanced.
PROGRAM NARRATIVE
Accomplishments for FY 2003: Objectives for FY 2004:
S• Administered General and Runoff ❖ Respond promptly to requests for
election in accordance with State Law. documents so that customers receive
information in a timely manner.
❖ Continued the new outreach program for
Board and Commission applicants. E• Publish legal notices to satisfy State
law and to inform the public through
❖ Provided advanced information to print media.
citizens via the Web site.
S• Disposed of city records in accordance
with the Texas State Library
requirements.
❖ Continued research on the feasibility
study of implementing a citywide imaging
program as directed by the strategic
plan.
S• Continued a program to encourage and
increase voter participation in city
elections.
City of Allen
r Maintain official City Records to ensure
the efficient retrieval of those records.
S• Administer City Elections in accordance
with State Law being unbiased and
ethical in the process.
S• Provide increased support for the
records management program ensuring
compliance with the Texas State
Library guidelines for records
management.
¢• Complete the feasibility study of
implementing a citywide imaging
program per the strategic plan.
❖ Continue the program to encourage
and increase voter participation in city
elections.
❖ Conduct annual Open Records and
Open Meetings training program for city
personnel.
48 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY SECRETARY
001-1000-411
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
182,420
193,811
191,641
114,864
Operations
129,420
139,561
125,561
86,506
Professional Services
-
-
-
-
Capital
-
-
-
DEPARTMENT TOTAL
$ 311,840
333,372 $
317 202
201,370
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Secretary
1
1
1
1
Deputy City Secretary
1
1
1
0
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
3
3
3
2
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
139,797
150,703
152,445
89,405
Longevity
1,228
1,372
1,372
480
FICA Expenses
10,555
11,385
11,736
6,855
TMRS Expenses
14,690
15,245
15,372
8,827
Workman's Comp Expenses
379
471
452
306
Health Insurance
13,863
12,594
8,781
7,582
Dental Insurance
1,170
1,088
854
796
Long -Term Disability
367
452
288
278
Life Insurance
371
501
341
335
SUBTOTAL
E 182,420
$ 193,811 E
191,641
$ 114,864
OPERATIONS
Conferences & Training
27,805
44,160
34,000
28,200
Dues & Subscriptions
23,608
29,617
31,007
3,502
Mileage
775
500
400
500
Printing & Reproduction
2,609
3,800
2,800
2,750
Advertising
4,776
5,000
5,716
5,000
Meeting & Receptions
-
16,700
16,700
12,000
Ordinance Codification
3,350
4,500
2,934
4,500
Miscellaneous Oper, Exp.
2,993
800
800
400
City of Allen 49 FY 2004 Budget
FUND
GENERALFUND
DEPARTMENT
CITY SECRETARY
ACCOUNT
001-1000-411
EXPENDITURE DETAIL - cont.
2001-2002 2002-2003
2002-2003
2003-2004
ACTUAL BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Office Supplies
7,724
5,000
3,000
3,700
Computer Supplies
4,445
1,994
1,994
1,994
Boards & Commissions
12,254
9,500
5,500
6,500
Miscellaneous Supplies
6,607
-
-
-
Small Tools & Minor Equip
471
-
-
-
Equipment Maintenance
66
2,500
2,500
2,500
Professional Services
795
1,200
1,200
1,200
Mayor/Council Salaries
1,943
2,190
1,910
2,160
Election Expenses
26,836
9,000
14,000
11,000
Records Management Exp.
2,363
3,100
1,100
600
SUBTOTAL
$ 129,420 $
139,561
$ 125,561
S 86,608
DEPARTMENT TOTALS
$ 311,840 $
333,372
$ 317,202
$ 201,370
CAPITAL EXPENDITURES LIST
No capital outlay for this department
City of Allen 50 FY 2004 Budget
MUNICIPAL COURT
DIVISIONS
MUNICIPAL COURT 001-1200-412
Finance Director
Municipal Court
Coordinator
1
Senior Deputy Deputy Court yyarrant Officer
Court Clerk �
1 5
CITY OF ALLEN
FY 2003-2004
City of Men 51 FY 2004 Budget
FUND DEPARTMENT ACCOUNTI
GENERAL FUND MUNICIPAL COURT 001-1200-412
DEPARTMENT DESCRIPTION
The Municipal Court is responsible for the
maintenance of court records on the disposition
of cases, the issuance of warrants for those
individuals who do not meet their obligations to
the court, and the collection of fines.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
Included Traffic Violations in Teen Court
Program.
Received Juvenile Accountability Incentive
• Block Grant in the amount of $5,995 with
$5
the City to provide an additional 99 to aid
in the administration of our Teen Court
program and other aspects of our Juvenile
Crime Diversion Program.
:• Implemented standard operating
• procedures for the Municipal Court
❖ Automated all Court forms from Court
software system to improve customer
service. Included Customer Service
training for all Municipal Court staff.
Revised and implemented municipal courts
cash handling policies and procedures.
Objectives for FY 2004:
Investigate possibility of paying court fines
over the telephone andfor interni
❖ Implement process to improve warrant
collections.
:• Explore potential of expanding community
service program.
:• Identify opportunities and implement
procedures to improve court operations
such as automating the jury selection
program.
Continue to identify and implement methods
to improve customer service in municipal
court.
Complete and implement standard
operating procedures manual for the
municipal court
Upgrade existing court computer systems
and be trained on the new system to
increase court efficiency and accuracy.
Major Expenses for 2004
S Upgrade court computer systems
• ($120,000) from Court Technology
Revenue.
F�m
City of Allen 52 IY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
MUNICIPAL COURT
001-1200412
EXPENDITURE SUMMARY
2001.2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
335,325
396,444
390,685
462,837
Operations
53,441
107,796
53,017
38,868
Professional Services
14,594
10,000
15,820
10,420
Capital
-
-
150,500
DEPARTMENT TOTAL
$ 403,360
$ 514,240
$ 459,522
$ 662,625
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Municipal Court Administrator
1
1
1
1
Senior Deputy Court Clerk
1
1
1
1
Deputy Court Clerk
5
5
5
5
Judge
1
1
1
1
Police (Warrant) Officer
0
0
0
1
TOTAL FULL TIME
8
8
8
9
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
251,730
300,609
291,902
338,994
Longevity
1,364
1,572
1,676
1,372
Overtime
2,334
1,000
1,000
1,000
FICA Expenses
19,275
22,645
21,659
25,095
TMRS Expenses
26,630
30,294
29,391
33,323
Workman's Comp Expenses
686
937
881
2,940
Health Insurance
29,388
34,674
39,387
54,058
Dental Insurance
2,712
2,938
3,183
4,251
Long -Term Disability
658
901
805
934
Life Insurance
548
874
801
870
SUBTOTAL
$ 335,325
$ 396,444
$ 390,685
S 462,837
OPERATIONS
Conferences & Training
1,901
4,676
3,200
3,500
Dues & Subscriptions
324
813
813
825
Mileage
470
11000
500
500
Clothing and Uniforms
-
-
-
1,845
Printing & Reproduction
8,303
12,043
10,000
10,000
Jury Fees
3,486
5,000
4,000
4,000
City of Allen 53 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
5,000
ACCOUNT
001-1200-412
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
5,000
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
AL
_
0
-
Miscellaneous Oper. Exp.
218
276
276
-
Court Security -Bailiff 21,621
iter Equipment
40,015
25,000
-
Gasoline
-
-
-
500
Depreciation -Vehicle Replacement
-
-
-
3,050
Office Supplies
3,547
4,728
4,728
5,648
Miscellaneous Supplies
-
420
-
-
Court Technology Expenses-
12,339
35,425
-
-
Small Tools 8 Minor Equip
1,103
900
3,000
7,000
Vehicle Maintenance
-
-
-
500
Equipment Maintenance
129
2,500
1,500
1,500
SUBTOTALS
53,441
$ 107,796
$ 53,017
$ 38,868
sional Services
10,858
5,000
10,820
5,420
Card Costs
3,736
5,000
5,000
5,000
SUBTOTALS
14,594 $
10,000 $
15,820 $
10,420
AL
_
0
-
25,500
sa
iery & Equipment
-
0
-
51000
iter Equipment
-
0
120,000
SUBTOTALS
$
- It
- $
150,500
DEPARTMENT TOTALS $ 403,360 $ 514,240 $ 459,5
A corresponding revenue dedicated for this use is budgeted in General Fund revenues.
CAPITAL EXPENDITURES LIST
QUANTITY
VEHICLES
Patrol Car for Warrant Officer 1
SUBTOTAL 1
Computer System
SUBTOTAL
TOTAL CAPITAL
2003-2004
BUDGET
City of Allen 54 FY 2004 Budget
CITY ADMINISTRATION
DIVISIONS
CITY ADMINISTRATION 001-1501-413
PIO 001-1530-0413
City Manager
1
Executive Assistant to CM
2
Part -Time Assistant City
Manager
.5
Assistant City Manager
1
Senior Administrative Assistant I I Public Information Officer
1 r 1
Specialist
Video Production
Assistant
1
CITY OF ALLEN
FY 2003-2004
City of Allen 55 FY 2004 Budget
FUND CITY
DEPARTMENT DESCRIPTION
The City Manager serves under the policy
direction of the City Council and is
responsible for making recommendations to
the Council concerning policies and
programs and developing methods to
insure the efficient operation of city
services. The office of the City Manager
coordinates and administers the
implementation of ordinances, policies and
procedures that will provide for the orderly,
positive and planned growth and
development of the City of Allen.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
❖ Continued implementation of the City
Council's Strategic Plan through facilitating
the annual workshop meeting and ensuring
goals are accomplished.
❖ Developed the City of Allen's organizational
values to ensure they are consistent with
the City's Mission statement. P.R.I.D.E.
stands for People First, Respect, Integrity,
Deliver, and Excel. The City has developed
a program to recognize employees for
displaying these values in their service
delivery to citizens and co-workers.
4- Ensured the City of Allen is prepared to
respond to emergency situations by making
certain the vadous department operations
have the necessary procedures in place and
tools and equipment available.
Held a bond election in November 2002,
• which resulted in voters approving a new
Senior Center facility and a performing arts
facility as a regional facility with Plano,
Frisco, and McKinney
S• Assisted in the oversight of vadous
construction projects including Celebration
Park, Stacy Road pump station, and
Bethany Drive.
Prepared the annual budget with a
reduction of the tax rate for the eleventh
straight year
❖ The Public Information Office received two
2003 Telly Awards for its PEG Access Fee
informational video and the City's annual
budget video.
Objectives for FY 2004:
Continue to identify and participate in
mutually favorable partnerships with other
public and private organizations in order to
better provide services and benefits to the
City of Allen
Continue to execute the policies and
directives of the City Council in the areas of
communications and City operations.
❖ Continue to offer employees professional
growth and development opportunities while
identifying outlets to celebrate
organizational successes.
:• Encourage creativity, flexibility and
accessibility in responding to customers'
requests.
:• Maintain fiscally responsible policies and
procedures to continue to operate the City
of Allen in a cost efficient manner
❖ Oversee the ordedy development and
growth of the City so as to continue to
provide optimum levels of community
services and maintain the City's high quality
of life
Enhance citizen communications through
• the website, newsletters, and town hall
meetings in order to provide timely
information
City of Allen 56 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY ADMINISTRATION
001-1500-413
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
591,580
651,601
629,442
629,362
Operations
63,544
74,995
86,059
63,245
Professional Services
840
1,000
300
4,500
Capital
7 040
20,000
15,067
44,000
DEPARTMENT TOTAL $
663,&04
747,596
730,858
$ 741,107
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Manager
1
1
1
1
Assistant City Manager
1
1
1
1
Executive Assistant to City Manager
2
2
2
2
Senior Administrative Assistant
1
1
1
1
Video Production Specialist
1
1
1
1
Video Production Assistant
1
1
1
1
Public Information Officer
1
1
1
1
TOTAL FULL TIME
8
8
8
8
PART-TIME
Intern City Manager's Office
0.5
1.0
1.0
0.0
Temporary Assistant City Manager
0.5
0.5
0.5
0.5
TOTAL PART TIME
1.0
1.5
1.5
0.5
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
446,381
497,613
475,630
481,463
Longevity
992
1,404
1,452
1,740
Overtime
5,729
5,900
6,500
3,000
Deferred Compensation
7,059
7,125
7,512
7,619
FICA Expenses
30,286
37,671
34,595
32,404
TMRS Expenses
48,024
48,629
49,041
47,040
Workman's Comp Expenses
1,324
1,572
1,468
1,687
Health Insurance
40,869
40,015
41,329
42,292
Dental Insurance
3,238
3,266
3,510
3,585
Long -Term Disability
1,107
1,402
1,334
1,442
Life Insurance
1,171
1,604
1,671
1,690
Car Allowance5,400
5,400
5,400
5,400
SUBTOTAL -$
597,580
S 651,607
$ 629,142
$ 629,382
City of Allen 57 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY ADMINISTRATION
ACCOUNT
001-1500413
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
12,510
16,200
9,500
11,900
Dues & Subscriptions
5,387
5,476
6,526
6,535
Mileage
1,067
960
510
660
Clothing and Uniforms
-
300
100
200
Printing & Reproduction
19,166
21,900
19,750
20,600
Advertising
424
500
590
600
Rentals
-
3,650
-
-
AudioNisual Expenses
-
10,700
30,604
2,500
Board/Commission Training
2,411
3,900
3,450
3,450
Miscellaneous Oper. Exp.
894
- 600
600
900
Lease Expenses
-
-
3,570
8,000
Office Supplies
3,318
7,800
5,500
6,500
Computer Supplies
1,049
409
409
400
Small Tools & Minor Equip
17,318
2,600
4,950
1,000
SUBTOTAL
$
63,544
E 74,995
E
86,059
f
63,245
PROFESSIONAL SERVICES
Professional Services
840
1,000
300
4,500
SUBTOTAL
E
840
$ 11000
E
300
$
4,500
CAPITAL OUTLAY
Machinery and Equipment
7,040
20,000
15,067
44,000
SUBTOTAL
$
7,040
$ 20,000
E
15,067
$
44,000
DEPARTMENT TOTALS
$
663,004
$ 747,596
E
730,868
$
741,107
CAPITAL EXPENDITURES LIST
2003-2004
BUDGET
MACHINERY AND EQUIPMENT
Council Chamber Cameras
16,000
Upgrade Editing System
8,000
Field Camera
10,000
Videctoaster
10,000
TOTAL CAPITAL
f
44,000
City of Allen 58 FY 2004 Budget
INFORMATION TECHNOLOGY (IT)
DIVISIONS
IT ADMINISTRATION 001-1610-413
IT INTERNAL ITEMS 001-1620-413
City Manager
MIS Director
1
AS400 Analyst IT Specialist
1 1
IT Systems IT Technician
Administrator
1
CITY OF ALLEN
FY 2003-2004
City of Nbn 59 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND IT 001-1600-413
DEPARTMENT DESCRIPTION
The I.T. (Information Technology) Department
provides support to internal computer users so
they can perform their daily job duties. I.T. also
provides support to Emergency Services
dispatching systems for continued support to the
community.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
Completed the replacement of our oldest
Windows NT server. Brought the new server
up with Windows 2000 and SOL for
database support
Installed a new Compaq server running
Windows Exchange Server for email
services to all employees.
Converted all users to the new email system.
❖ Through an agreement with CCCC we have
fiber to most our facilities on the East side of
town. Currently installing the conduit and
building entrances to use this fiber.
Installed a new Firewall to allow for more
remote support and usage of the current
network.
Replaced a desktop technician to help
maintain current levels of service and to
support weekend activities in the Library.
Replaced the Voice Response system for
Building Permits
City of Allen 60
Objectives for FY 2004:
Purchase and install routers to activate the
• fiber from the CCCC agreement.
S• Upgrade the disk space in the AS/400 to get
another year of use out of that machine.
•:• Replace the Talley printer and the Line
printer on the 2"" floor of City Hall.
Purchase more licenses for Server 2000
• CAL, Exchange CALS, and Office XP Pro
CALS, to continue to support our growing
user base.
Major Budget Items:
-. Routers for Fiber Connectivity.
fi CALS for additional licenses for all major
software groups.
Replacing the line printer on the 2" floor
Avg. Number of Days to Resolve
IT Requests
2000 2001 2002 2003
FY 2004 Budget
5
i
I
s
2000 2001 2002 2003
FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
IT
001-1600-413
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
231,325
282,928
282,414
318,420
Operations
391,879
403,570
394,873
438,298
Professional Services
43,815
18,000
40,000
18,000
Capital
37,525
213,500
175,142
66,685
DEPARTMENT TOTAL
1 704,544
917,998
892,429
941,403
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
MIS Director
1
1
1
1
IT Systems Administrator*
0
0
0
1
IT Specialist
2
2
2
1
IT Technician
1
1
1
1
AS/400 Analyst
1
1
1
- 1
TOTAL FULL TIME
5
5
5
5
* Upgraded from IT Specialist.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
169,804
208,324
209,419
232,805
Longevity
500
692
752
884
Overtime
6,600
8,236
6,280
8,895
FICA Expenses
13,170
15,518
15,870
17,355
TMRS Expenses
18,465
20,954
21,395
22,948
Workman's Comp Expenses
564
648
638
795
Health Insurance
19,788
25,349
24,901
30,918
Dental Insurance
1,605
1,960
1,956
2,391
Long -Term Disability
433
624
583
723
Life Insurance
396
623
620
706
SUBTOTAL
E 231,325 $
282,928 $
282,414
$ 318,420
OPERATING EXPENSES
Conferences & Training
10,772
18,950
4,600
14,000
Dues & Subscriptions
1,133
810
810
810
Mileage
402
500
-
-
Telephone
37,090
62,900
62,900
62,900
Printing & Reproduction
-
300
300
300
Rentals/Leasing
42
100
100
100
Database Services
2,638
4,225
4,225
7,425
Computer Costs and Supplies
257,698
238,935
287,701
City of Allen 61 FY 2004 Budget
GENERAL FUND
IT
001-1600-413
EXPENDITURE DETAIL. cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
.BUDGET
AMENDED
.BUDGET
OPERATING EXPENSES - cont.
Miscellaneous Oper. Exp.
62
-
-
-
Gasoline
43
1,500
500
500
Office Supplies
1,048
600
600
600
Computer Supplies
50,226
286,735
55,953
53,500
Vehicle Maintenance
495
1,500
500
800
Computer Maintenance
30,230
25,450
25,450
29,662
SUBTOTAL $
391,879 $
403,570
$
394,873
$
438,298
PROFESSIONAL SERVICES
Professional Services
43,815
18,000
40,000
18,000
SUBTOTAL $
43,815 $
18,000
$
40,000
$
18,000
CAPITAL OUTLAY
,
Office Equip & Furniture
37,525
28,000
28,000
-
Computer Equipment
-
185,500
147,142
66,685
SUBTOTAL $
37,525 $
213,500
$
175,142
$
66,685
DEPARTMENT TOTALS
704,544
917,998
892,429
841,403
CAPITAL EXPENDITURES LIST
2003-2004
BUDGET
COMPUTER EQUIPMENT
Routers for connectivity of City facilities
36,000
AS/400 Upgrade Disk Space
2,600
Tally Printer
3,000
Line Printer - 2nd floor City Hall
9,500
Exchange Licenses
5,175
Additional Server Seats
840
Microsoft Offce XP Pro Licenses
9,570
TOTAL CAPITAL
66,685
City of Allen 62 FY 2004 Budget
HUMAN RESOURCES
DIVISIONS
HUMAN RESOURCES 001-1700-414
H R Director
1
Senior
Risk Manager Administrative HR Generalist HR Tech
1 Assistant 1 1
1
CITY OF ALLEN
FY 2003-2004
City of Allen 63 FY 2004 Budget
FUND HUMAN
DEPARTMENT DESCRIPTION
Human Resources works in partnership
with departments to maximize their
workforce to ensure they deliver the highest
level of services to both our external and
internal customers. The Department
provides management expertise in
manpower planning, compensation and
benefits planning, diversity and employee
relations issues, training, and long-range
human resources planning.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
:• Worked with an employee committee to
develop and implement the P.R.I.D.E.
program, which included developing
values and instituting a recognition
program for employees who go above
and beyond in providing effective
customer service to both external and
internal customers
Finalized new compensation and
classification program which enhanced
the City's relative market standing with
respect to our total compensation
strategies
S• Facilitated the 3rd Annual Employee
Day at the Park and the fid' Annual
Employee Awards Banquet
S• Worked with various departments in
resolving employee relations issues
❖ Sponsored the 2nd Annual Employee
Health Fair, in which area health care
providers offered screenings and
valuable health related information
001-1700-41
S• Sponsored the first Dynamic Leadership
series for supervisors as part of our
formal training program to help them
develop necessary skills to be effective
leaders
f• Conducted organization -wide
Harassment Prevention training for all
employees; partnered with the Finance
Department to provide training to
supervisors on HR/Payroll related
procedures; continued to conduct safety
training to help reduce lost -time
accidents
❖ Enhanced safety program by getting
supervisors more involved in reporting
and prevention processes
A Earned the Risk Management
Achievement Award from the Texas
Public Risk Management Association,
and honorable mention recognition from
the National Public Risk Management
Association for our Eye on Safety return
to work program.
Enhanced the Wellness program by
offering Hepatitis B and TB vaccinations
for targeted employees
objectives for FY 2004:
Continue to develop and implement an
organization -wide diversity initiative, that
includes recruiting, training, and
employee relations
6• Continue to improve and promote a safe
working environment
L• Develop a mentoring program for city
employees to help with succession
planning and development of our
workforce
City of Allen 64
FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
HUMAN RESOURCES
2002-2003
ACCOUNT
001-1700-414
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
212,687
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
828
602
300
300
Personnel Services
260,835
283,199
275,769
333,203
Operations
124,343
136,805
147,604
136,955
Professional Services
34,960
44,400
38,400
42,000
Capital
-
-
-
51000
DEPARTMENT TOTAL
$ 420,138
$ 464,404
$ 461,773
$ 517,158
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
HR Generalist
1
1
1
1
HR Technician
0
0
0
1
Risk Manager
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
4
4
4
5
TOTAL PART -
DETAIL
Longevity
Overtime
,FICA Expenses
TMRS Expenses
Workman's Comp Expenses
Health Insurance
Dental Insurance
Long -Term Disability
Life Insurance
Tuition Reserve
SUBTOTAL
OPERATING EXPENSES
Conferences & Training
Dues & Subscriptions
Mileage
Printing & Reproduction
Advertising _
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
195,440
212,687
206,199
246,728
404
636
636
828
602
300
300
300
14,945
16,245
15,774
18,881
20,495
20,604
20,662
24,223
528
2,743
620
844
13,683
12,434
13,898
22,943
1,426
1,305
1,457
2,124
504
614
587
662
457
631
636
670
7,746
9,950
2,400
5,000
3,471
4,315
4,315
4,015
270
450
450
450
615
1,250
1,250
1,250
6,876
45,000
55,731
50,000
City of Allen 65 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
HUMAN RESOURCES
ACCOUNT
001-1700-414
EXPENDITURE DETAIL cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Special Activities
-
24,500
23,639
12,000
Meetings & Receptions
-
1,500
500
700
Computer Costs
-
-
-
1,600
Miscellaneous Oper. Exp.
813
-
-
-
Office Supplies
1,621
3,000
1,854
2,065
Miscellaneous Supplies
20,642
-
-
-
Small Tools & Minor Equip
2,589
3,790
740
1,200
PRIDE Program
-
-
14,725
14,725
Unemployment Claims
15,636
12,000
12,000
12,000
Employee Recognition
24,064
31,050
30,000
31,950
SUBTOTAL
$
124,343
E 136,805
$
147,604
E
136,955
PROFESSIONAL SERVICES
_
Professional Services
34,960
44,400
38,400
42,000
SUBTOTAL
$7
34,960
$ 44,400
$
38,400
E
42,000
CAPITAL
Office Equipment and Furniture
-T
-
5,000
SUBTOTAL
-
E -
$
-
E
5,000
DEPARTMENT TOTALS
E
420,138
$ 464,404
E
461,773
S
517,158
CAPITAL EXPENDITURES LIST
2003-2004
BUDGET
OFFICE EQUIPMENT AND FURNITURE
Workstation for Generalist
5,000
TOTAL CAPITAL
$
5,000
City of Allen 66 FY 2004 Budget
INTERNAL SERVICES
DIVISIONS
INTERNAL SERVICES 001-1800-415
No Personnel in this Department
CITY OF ALLEN
FY 2003-2004
City of Allen 67 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND INTERNAL SERVICES 001-1800415
DEPARTMENT DESCRIPTION
The Internal Services budget,
administered by the City Manager's
Office, captures expenses that are shared
between many departments. Highlights of
some of the items included in this fund are
as follows:
v Professional Services fees for City
Attorney, annual audit, tax appraisal
and tax collection services.
❖ Copier services including monthly
lease fees and maintenance.
Salary increases for general fund
employees.
4 Costs associated with City of Allen
Strategic Planning.
S• Transfer out for Parks Special
Revenue subsidy.
C Transfers out for Capital Projects.
City of Allen 68 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
INTERNAL SERVICES
ACCOUNT
001-1800-415
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
-
181,437
-
340,000
Operations
2,628,125
2,622,537
2,661,124
2,115,390
Debt Payments
680,805
595,676
776,200
789,700
Professional Services
396,056
540,959
438,642
424,400
Capital
414,289
-
-
-
DEPARTMENTTOTAL
$
4119,275
$ 3,940,609
$
3,875,966
$
3,669,490
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salary Reserve'
181,437
340,000
SUBTOTAL
$
-
$ 181,437
$
$
340,000
OPERATING EXPENSES
Dues & Subscriptions
17,776
10,909
15,720
45,603
Telephone
116,580
125,000
174,135
175,000
Insurance
185,236
202,723
248,847
323,544
Postage & Freight
41,669
41,979
41,979
45,000
Printing & Reproduction
3,436
6,000
6,000
7,000
Miscellaneous Oper. Exp.
4,090
3,000
2,500
2,000
Lease Expenses'
-
-
75,689
66,243
Depreciation - Vehicle Replacement
-
-
-
3,200
Office Supplies
15,487
17,000
19,500
19,300
Release of Claims
-
-
7,894
-
Strategic Planning Exp.
142,289
390,926
157,107
303,500
Capital Projects Transfer Out
2,101,562
700,000
786,753
-
Operating Transfer Out
1,125,000
1,125,000
1,125,000
SUBTOTAL
$
2,628,125
$ 2,622,537
$
2,661,124
$
2,115,390
PROFESSIONAL SERVICES
Audit Fees
30,250
35,700
35,700
25,000
Tax Service -Collin County
15,504
17,500
16,798
17,200
Tax Service -CAD
84,797
97,823
99,928
105,000
Retainer Fee -City Attorney
203,116
180,000
180,000
200,000
Other Legal Fees
2,212
40,000
15,000
40,000
Consulting Services
7,771
69,936
66,938
-
Copier Service'
52,406
100,000
24,278
37,200
SUBTOTAL
$
396,056
$ 540,959
$
438,642
$
424,400
' Lease payments moved to Lease Expenses; Copier Service is for "click counts'.
City of Allen 69 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
INTERNAL SERVICES
ACCOUNT
001-1800-415
EXPENDITURE DETAIL - cont.
2001-2002 2002-2003
2002-2003
2003-2004
ACTUAL BUDGET.
AMENDED
BUDGET
DEBT PAYMENTS
Chelsea Loan Payments
680,805 -
776,200
789,700
Chelsea Grant Payments
595,676
-
-
SUBTOTAL $
680,805 $ 595,676
$
776,200
$
789,700
CAPITAL OUTLAY
Capital Leases
396,945 -
-
-
Land
13,646
Office Equip 8 Furniture
3,698 -
-
-
SUBTOTAL S
414,289 $ -
$
-
$
-
DEPARTMENT TOTALS $
4,119,275 $ 3,940,609
E
3,875,966
$
3,669,490
• Salary Reserve is transferred to each department as part of the pay plan adjustment.
CAPITAL EXPENDITURES LIST
2002.2003
2003-2004
Capital Proiects Transfers Out
AMENDED
BUDGET
Allen Drive
700,000
TOTAL
700,000
Operatinc Transfer Out:
Park 8 Rec. Special Revenue Fund (Natatorium)
1,125,000
1,125,000
TOTAL
1,125,000
1,125,000
City of Allen 70 FY 2004 Budget
City of Allen 71 FY 2004 Budget
POLICE
DIVISIONS
ADMINISTRATION 001-2010
SUPPORT SERVICES 001-2040
CRIMINAL INVESTIGATIONS 001-2020
PATROL 001-2030
ChiefofPolice
SCHOOL RESOURCE OFFICER 001-2021
Assistant Chief of Police S w Admmistretive Auismnt
1
1
Ac..tlllg Assistant II Internal Affairs
l
1 Sa ,;1 Corymal
Chaplams
Qoanevrester
1 officer
Snppon Services Gptmn Q mina) Invesngenons Wpmin Petrol Services Captain
1
1 ]
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] CkM1
%A11vNi1trdtiw Auutml
1
1
Coco-
S
1 yya,,.
LieNa�ml
3 nnooal Cano-ol OR
Gimiiml loveuigeuon
1
I SheM1u Avrntlavt
1 yugeyn
1(apaal
B loveuigums
q WUT
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2S e
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1Capon4
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B
S.
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2lnvmgemn
B Wa
Pobk SafnY S]stem
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I Sageen�
CITY OF ALLEN
FY 2003-2004
City of Allen 71 FY 2004 Budget
FUND
Department Description
The City Charter provides for the Allen Police
Department to preserve order within the city limits
and secure the residents from violence and property
loss.
Program Narrative
ACCOMPLISHMENTS FOR FY2003:
i• Conducted a cost analysis and feasibility study to
determine the need of enhanced radio coverage
capabilities. The study concluded that was
sufficient radio coverage.
:• Researched the possibility of enhancement of
the communications center through improved
call -taking and emergency medical dispatch
training. Research concluded that the plan was
not economically feasible at this time.
9 Continued training of personnel in the response
to bio -terrorism, HAZMAT and specialized
rescue and tactical. Designated city -officials
meet periodically to discuss current events,
updates and future trends. Meetings with the
Director of Homeland Security are ongoing.
Realignment of "Districts" was accomplished to
enhance data capture and analysis. Upgrades to
the CAD system and RMS also enhanced the
performance of the system.
O The Student Police Academy was approved for
academic credit by A.I.S.D. The SRO Program
won the National Award for "Model SRO
Program". The Explorer Post won "Post of the
Year'. The Citizen's Police Academy training is
ongoing with volunteers and Alumni assisting
the department in many aspects.
Total Cellsfor Service
1999 2000 2001 2002 2003`
Objectives for FY 2004:
4 Enhance crime analysis capabilities through
the use of upgraded CAD and RMS systems.
4 Enhance field reporting, whereby reports are
generated in the field electronically by officers.
O Enhance K-9 capabilities by certifying
personnel as trainers, and increased utilization
of K-9 teams on patrol.
t• Continue efforts to investigate and report
suspicions of terrorist activity, and provide
training and education to police personnel and
citizens.
:• Continue to improve and enhance our
education, prevention and enforcement efforts
relating to illegal narcotics.
O Enhance data collection of racial profiling
information in response to racial profiling
statutes.
G Create a police department website to provide
up-to-date information regarding topics of
interest to citizens with interactive
communication, complaint process and online
surveys.
Continue to enhance the Community Policing
efforts through the established programs such
as Citizen's Police Academy & Alumni,
Explorer Post and the Student Police
Academy.
Budget Items FY 2004:
7 Seven replacement patrol vehicles and one
replacement animal control truck
G Two Laser Radars
5 22 Wireless GPRS Radio Modems
4 Two Mobile Data Computers
Index Crimes
1200
1000
800
600
400
200
0
1999 2000 2001 2002 2003
■Rope ■Robbery
■Burglary ■Theft
City of Allen 72 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
POLICE
001-2000-421
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
5,643,382
6,472,261
6,486,309
6,958,809
Operations
839,606
928,612
819,332
793,020
Professional Services
97,023
41,348
31,348
35,788
Capital
123,810
208,967
247,145
80,100
DEPARTMENT TOTAL
$ 6,703,821 $
7,651,188
$ 7,584 134
$ 7,867,717
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Police Chief
1
1
1
1
Assistant Police Chief
I
1
1
1
Police Captain
3
3
3
3
Police Lieutenant
0
0
0
1
Police Sergeant
12
13
13
13
Police Corporal
12
12
12
12
Police Officer *
50
52
55
54
Police Services Technician
1
1
1
1
Communications Lead Technician
1
1
1
1
Communications Technician
10
9
9
10
Public Safety Systems Administrator
1
1
1
1
Accounting Assistant II
1
1
1
1
Police Records Technician
3
4
4
3
Criminalist
1
1
1
1
Criminal Analyst
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
2
3
3
2
Detention Officer
2
2
2
2
Animal Control Supervisor
1
1
1
1
Animal Control Officer
2
3
3
2
Shelter Attendant
1
1
1
1
TOTAL FULL TIME
107
112
115
113
PARTTIME
Temp Communications Tech
2
3
3
3
TOTAL PART TIME
2
3
3
3
* FY2003 amended budget includes 3 officers added with UHP grant match.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
3,984,842
4,705,798
4,711,596
5,031,155
Field Training Officer Pay
11,445
12,000
9,580
8,400
Dispatch Trainer Pay
1,593
1,800
1,624
1,800
Longevity
21,640
24,084
25,188
29,688
City of Allen 73 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE DETAIL -cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES - cont.
Overtime
217,419
150,000
150,000
150,000
FICA Expenses
320,563
355,255
363,683
375,755
TMRS Expenses
446,018
467,074
480,653
489,185
Workman's Comp Expenses
138,444
176,979
166,588
199,692
Health Insurance
430,409
495,968
491,303
577,505
Dental Insurance
36,317
41,478
42,499
49,007
Long -Term Disability
10,024
13,503
12,835
14,665
Life Insurance
6,858
11,522
10,506
11,557
Clothing/Comp Allowance -T-
17,810
16,800
20,254
20,400
SUBTOTAL
5,643,382 $
6,472,261
$ 6,486,309
$ 6,958,809
OPERATING EXPENSES
Conferences & Training
40,675
39,149
29,149
29,149
Dues & Subscriptions
8,029
6,989
6,989
9,000
Mileage
-
536
100
100
Clothing & Uniforms
59,859
54,809
54,809
46,117
Electricity
52,586
95,000
70,000
98,677
Natural Gas
6,414
15,000
7,500
10,000
Water
3,803
5,465
5,465
5,465
Postage & Freight
7,845
9,406
7,036
6,094
Printing & Reproduction
23,630
25,932
22,056
22,056
Rentals
21,252
22,721
257
257
Canine Maintenance
3,322
7,044
7,044
7,044
Crime Prevention
3,966
10,930
6,930
6,930
Prisoners Keep
4,067
6,000
6,000
6,000
Narcotics Operations
2,999
10,309
8,309
8,309
Computer Costs
879
-
-
1,570
Miscellaneous Oper. Exp.
6,574
6,430
6,430
6,430
Gasoline
75,818
100,000
86,000
86,000
Lease Expenses
-
-
27,910
35,552
Vehicle Replacement
234,168
166,814
186,814
140,480
Office Supplies
14,174
16,000
16,000
16,000
Computer Supplies
-
6,000
6,000
6,000
Animal Supplies
9,724
13,662
8,662
8,662
Small Tools & Minor Equip
72,811
110,432
71,632
69,822
Donation Expenses
4,183
-
10,256
-
Building Maintenance*
23,357
-
-
-
Vehicle Maintenance
84,647
78,000
78,000
78,000
Equipment Maintenance
13,688
23,104
21,104
19,306
Radio Maintenance
60,936
78,880
68,880
70,000
SUBTOTAL $
839,606 $
928,612
$ 819,332
S 793,020
• Building Maintenance Expense moved to Building Maintenance Division in FY2003.
City of Allen 74 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE DETAIL - cont. 2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
95,564
39,288
29,288
34,288
Plaques & Awards
1,459
2,060
2,060
1,500
SUBTOTAL $
97,023 $
41,348
$
31,348
$
35,788
CAPITAL OUTLAY
Vehicles
78,335
109,369
108,747
-
Animals - Police Service Dogs
-
-
11,000
-
Offce Equip & Furniture
-
12,390
12,390
-
Machinery & Equipment
45,475
87,208
115,008
-
Computer Equipment
-
80,100
SUBTOTAL $
123,810 $
208,967
$
247,145
$
80,100
DEPARTMENT TOTALS $
6,703,821 $
7,651,188
$
7,584,134
$
7,867,717
CAPITAL EXPENDITURES LIST
2003-2004
QUANTITY
BUDGET
COMPUTER EQUIPMENT
Wireless Radio Modems for MDC program
22
31,900
Laptop Modems
2
1,200
MDC's
2
20,000
MDC software
2
27,000
TOTAL CAPITAL
80,100
See Vehicle Replacement Fund for replacement vehicle expenditures.
City of Allen 75 FY 2004 Budget
CITY OF ALLEN
rNrcn,a ANIJ nel,rc
DIVISIONS
ADMINISTRATION 001-2510
PARK PLANNING & DEVELOPMENT 001-2515
PARKS MAINTENANCE 001-2520
HORTICULTURE & FORESTRY 001-2522
SPECIAL SERVICES 001-2524
Director - 1
Senior Administrative Assistant - 1
GROUNDS MANAGEMENT 001-25261
FACILITY MANAGEMENT 001.2528
RECREATION 001-2540
SENIOR CITIZENS 001-2560
Assistant Director - 1
Administrative Assistant - 1 Cultural Arts Coordinator`
Marketing Coordinator - 1
--------------- JLandscape Architect - 1
Athletic Fields
Chemical Tech - 2
Grant Coodin
rator - 1
Rec Services Manager - 1 Parks Services Manager - 1
Maintenance Worker -1
Maintenance Worker -2
Horticulture/Forestry
Senior Services
Urban Forester - 1
Park Dev Inspector - 1
Seniors Program Coordinator - 1
Crew Leader - 2
Recreation Specialist II -1
Maintenance Worker - 4
Recreation Specialist I - 1.0
Facility Maintenance
Park Planner - 1
Parks Special Revenue Fund'
Facility Foreman - 1
Recreation Center
Park Technician - 1
Intern -
Athletics
Maintenance Worker - 2
.25
Natatorium
Custodian`
Special Events
Grounds Maintenance
Operations Supervisor - 1
Crew Leader - 2
Maintenance Worker- 2
1
Chemical Specialist - 1
Irrigation Specialist - 1
Athletic Fields
Chemical Tech - 2
Irrigation Tech - 2
Crew Leader - 2
Maintenance Worker -1
Maintenance Worker -2
Equipment Operator -2
Maintenance Worker - 5
' Funded in Parks Special Revenue Fund
CITY OF ALLEN
FY 2003-2004
City of Allen 77 FY 2004 Budget
FUND
DEPARTMENT DESCRIPTION
The Park & Recreation Department strives to
provide park facilities and recreation programs
that enhance the aesthetic value of the City and
help our citizens more fully enjoy living in Allen.
Mission statement: "To establish a Parks and
Recreation system for our citizens that provides
them with a source of pleasure, promotes
economic development, minimizes demands on
valuable City resources, and instills pride in
those who make it happen.-
DEPARTMENT
appen-
DEPARTMENT NARRATIVE
Awards
Recreation Facility Design Award for the
Don Rodenbaugh Natatorium, TRAPS
6 G.D.P.C. Urban Design Award for The Six
Cities Trails Plan
4 Merit Award American Society of
Landscape Architects for The Six Cities
Trail Plan
Accomplishments for FY 2003:
+.• Obtained NRPAnet grant for senior citizen
computer training
Developed and opened the Allen Heritage
Center, Watters Branch Trail, Construction
of Celebration Community Park
Began Development of Allen Station Park
Phase II
> Installed a new playground at Reed Park
• and Replaced existing playgrounds at
Cottonwood Bend and Ford West Park
❖ Completed design and started construction
of Story Park, Stacy Ridge Park and the
Allen Civic Plaza
RECREATION 001-2500.4
•r Receive a grant for the third and final year
from the Texas Forest Service for the
establishment of an Urban Forestry Program
❖ Held P Annual Arbor Day Celebration at
Watters Crossing Park
❖ Completed Phase III of Centralized Irrigation
Obtained over $165,000 in grants for park
development and operations
❖ Completed renovations of Old Central Fire
Station for temporary Senior Citizen Center
Objectives for FY 2004:
Receive $500,000 Texas Parks and Wildlife
• Grant for Development of Allen Station Park
Phase II
h Complete Development of the Allen Civic
Plaza, Story Park, Stacy Ridge Park and
Ford East renovations
Complete the design of the New Senior
Center Facility
❖ Complete revision of the Parks, Recreation,
and Open Space Master Plan
v Complete planning, prioritizing and identify
funding sources for land acquisition of future
park properties induding Molson Farm,
Watters Branch Neighborhood Park, Bush
Elkins, Twin Creeks Phase VII, Twin Creeks
Community Park and Twin Creeks PD 88
Major Budget Items:
Irrigation personnel and equipment
❖ Contract Maintenance
Senior Services Recreation Specialists
Personnel Upgrades to match current
responsibilities
City of Allen 78 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
2,170,390
2,343,003
2,210,195
2,398,800
Operations
1,212,982
1,345,464
1,258,032
1,376,464
Professional Services
255,847
405,500
378,673
444,990
Capital
208,768
89,500
113,051
65,000
DEPARTMENT TOTAL
$ 3,847,987
$ 4,183,467
$ 3,959,951 _1___1,285
254
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
-1
1
1
1
Project Construction Manager*
1
1
1
0
Landscape Architect**
1
1
1
1
Park Planner***
0
1
1
1
Parks Development Inspector
1
1
1
0
Grant Coordinator
1
1
1
1
Marketing Coordinator
1
1
1
1
Senior Administrative Assistant
1
- 1
1
1
Administrative Assistant
1
1
1
1
Park Services Manager
1
1
1
1
Urban Forester
1
1
1
1
Park Operation Supervisor
2
2
2
2
Crew Leader
5
6
6
6
Equipment Operator
2
3
2
2
Facility Foreman
1
1
1
1
Parks Maintenance Technician
1
1
1
1
Maintenance Worker
19
20
16
16
Chemical Specialist
1
1
1
1
Chemical Technician
2
2
2
2
Irrigation Specialist
1
1
1
1
Irrigation Technician
1
1
1
2
Recreation Services Manager
1
1
1
1
Seniors Program Coordinator
1
1
1
1
Recreation Specialist U
1
1
1
1
Athletic Coordinator****
1
0
0
0
Special Event Coordinator****
1
0
0
0
Recreation Center Supervisor****
1
0
0
0
Custodian****
1
0
0
0
TOTAL FULL TIME
53
53
48
47
Moved to Engineering Division.
FY2003: 25% of expenses funded in
the General Fund; FY2004: 100% of expenses
funded in the General Fund.
FY2003: funded 100% by transfer in
from CDC; FY2004: funded 100% by bond
funds.
Moved to Parks Special Revenue Fund in FY2003.
City of Allen 79 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
PERSONNEL SUMMARY -cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PART TIME
Recreation Specialist I
0.00
0.00
0.00
1.00
Intern
0.25
0.25
0.25
0.25
Cultural Arts Coordinator***
0.50
0.00
0.00
0.00 -
Youth After School Coordinator***
0.50
0.00
0.00
0.00
Youth After School Activity Leader***
0.75
0.00
0.00
0.00
TOTAL PART-TIME
2.00
0.25
0.25
1.25
"'• Moved to Parks Special Revenue Fund in FY2003.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,493,567
1,663,411
1;522,861
1,663,277
Longevity
7,145
7,723
7,931
8,415
Overtime
103,211
64,105
88,147
65,580
FICA Expenses
120,698
124,655
114,355
121,086
TMRS Expenses
_ 168,710
168,472
158,496
163,817
Workman's Comp Expenses
39,245
44,716
41,179
51,449
Heath Insurance
214,433
242,007
250,260
293,824
Dental Insurance
17,089
19,157
19,162
22,315
Long -Term Disability
3,681
4,676
4,236
4,997
Lite Insurance
2,611
4,081
3,568
4,040
SUBTOTALS
2,170,390
$ 2,343,003
$ 2,210,195
$ 2,398,800
OPERATING EXPENSES
Conferences & Training
35,409
26,265
23,014
27,069
Dues & Subscriptions
6,300
6,761
5,379
5,455
Mileage
3,768
7,250
4,470
3,500
Clothing & Uniforms
15,062
22,031
17,813
24,780.
Electricity
166,906
130,551
174,632
204,652
Natural Gas
-
6,000
1,585
2,000
Water
229,881
336,791
306,890
332,391
Printing & Reproduction
17,398
17,700
17,450
19,500
Advertising
8,077
9,000
6,820
7,000
Rentals
21,879
8,457
4,776
8,207
Special Activities
42,004
6,000
3,735
6,000
Senior Citizens Support
19,161
16,500
11,763
25,500
Meetings & Receptions
1,649
2,200
1,900
2,200
Board/Commission Training
50
5,600
1,918
2,000
Cemetery Expenditures
20,141
32,000
7,375
14,000
Miscellaneous Oper. Exp.
5,822
1,000
-
-
Gasoline
21,128
18,255
27,941
22,000
City of Allen 80 FY 2004 Budget
2_1:73.43
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
Oil & Lubricants
531
3,252
2,417
2,500
Lease Expenses
-
-
1,358
1,800
Depreciation -Vehicle Replacement
146,579
85,026
95,060
143,111
Office Supplies
16,920
8,400
7,128
9,320
Computer Supplies
-
9,000
4,843
13,900
Boards & Commissions
--- _ 22
575
575
450
Miscellaneous Supplies
3,326
750
100
200
Janitorial Supplies
10,113
15,000
8,612
9,200
Medical & Chemical Supply
1,481
6,360
4,290
6,995
Agriculture Supplies
95,934
208,000
_155,430
161,393
Small Tools & Minor Equip
59,610
51,949
49,472
36,808
Minor Equipmt-Recreation
13,827
1,000
1,000
1,000
Building Maintenance
48,818
47,429
67,804
50,140
Vehicle Maintenance
11,055
9,152
19,341
15,000
Equipment Maintenance
33,181
29,041
38,537
31,500
Ground Sprinkler System
41,396
44,781
36,657
34,571
Ballfield Maintenance
32,098
51,134
47,208
57,000
Landscape/Forestry
47,761
51,892
51,367
47,622
Park & Open Space Maint.
35,695
70,362
49,352
47,700
SUBTOTAL
$ 1,212,982
$
1,345,464
$
1,258,032
$
1,376,464
PROFESSIONAL SERVICES
Professional Services
255,847
405,500
378,673
444,990
SUBTOTAL
$ 255,847
E
405,500
$
378,673
$
444,990
CAPITAL OUTLAY
Vehicles
73,275
36,000
69,797
24,000
Machinery & Equipment
99,614
45,000
34,754
41,000
Computer Equipment
35,879
8,500
8,500
SUBTOTAL
$ 208,768
E
89,500
E
113,051
$
65,000
DEPARTMENT TOTALS
f 3.847.987
E
4.183.467
S
3.959.951
S
4.285.254
2003-2004
EXPENDITURES LIST QUANTITY BUDGET
Heavy Duty Truck for Irrigation Technician
SUBTOTAL
Equipment Storage Facility 1 32,000
Toro Sand Pro 1 9,000
SUBTOTAL 2 41,000
TOTAL CAPITAL $ 65,000
City of Allen 81 FY 2004 Budget
CITY OF ALLEN
LIBRARY
DIVISIONS
LIBRARY 001-3000-455
Director
1
Senior Administrative Heritage Coordinator
Assistant 1
1
I
2Ri
Adult Librarian Children's
Supervisor Librarian Supervisor
LibrarLibrarian
2 PT Librarian
5 Children's Clerk
1
PT Library Clerks PT Library Clerk
3.75 5
LibraryAssociate PT Library Page
1 1.0
Catalog Librarian
1 Temporary Library Page
.5
CITY OF ALLEN
FY 2003-2004
City of Allen 83 FY 2004 Budget
FUND DEPARTMENT ACCOUN
GENERAL FUND LIBRARY 001-3000-455
DEPARTMENT DESCRIPTION •'r Began development of a Spanish language
collection.
The Allen Public Library is dedicated to
improving the quality of fife of its users by
supporting their lifelong learning and
information needs. (Mission Statement adopted
by Library Board, 1993).
PROGRAM NARRATIVE
Accomplishments for FY 2003:
Use of the library and its services continued
to grow:
19% increase in people visiting the library.
10% increase in items checked out
72% increase in public use of
Intemet/Microsoft office package. Added an
additional preschool Slorytime session to
accommodate growing numbers of
preschool children.
M Partnered with other agencies to provide
mutually beneficial programs:
Dinosaur exhibit with the Friends
"Dirt Doctor" with Park Department.
"Summer Jobs: Tips for Teens" with Human
Resource Department.
"Jazzy Night" with Allen High School Jazz
Band.
Special project for new library/auditorium
with Friends, Library Board, Arts Alliance.
:• Expanded outreach programs to Victoria
Garden's nursing home and senior daycare
center and continued outreach to local
schools, Headstart and Senior Center.
:• Started Teen Advisory Board and
implemented some of their ideas to improve
services to teens.
Started a new DVD collection.
Implemented Pharos Computer
Management System of public access
workstations.
Hosted a HomeSchool Workshop.
4 Hosted a Legislative breakfast to promote
library issues to area legislators.
Objectives for FY 2004:
Continue to offer citizens library services.
} Continue to foster alliances with other
community groups to provide mutually
beneficial programs.
t Continue pursuit of grant funds to benefit
library services.
:• Develop plans for library move, staffing,
and programs and services for future
building.
:• Implement cost-effective Materials
Recovery System.
:• Explore opportunities for future exhibits.
Major Budget Items:
❖ Ongoing costs to purchase library
materials ($177,216) and electronic
resources ($14,000) for use by library
customers.
A- Planned replacementtupgrade of one-third
of library's workstations ($8,450) and
replacement of worn, outdated equipment
($4,700).
❖ Use of specialized collection agency to
recover library materials cost effectively
($10,000).
City of Allen 84 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
LIBRARY
001-3000-455
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
824,121
981,739
984,841
1,032,807
Operations
150,934
169,600
152,390
167,091
Professional Services
1,779
9,200
6,410
16,442
Capital
112,648
110,000
110,000
110,000
DEPARTMENT TOTAL
$ 1,089 482
; 1,270,539
$ 1,253 641
$ 1,326,340
PERSONNEL SUMMARY
_
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
I
1
1
I
Support Services Manager
1
1
1
1
Library Services Manager
2
2
2
2
Ubrarian
2
4
4
4
Circulation Supervisor
1
1
1
1
Heritage Coordinator
0
1
1
1
Ubrary Associate
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Catalog Librarian
1
1
1
1
Circulation Clerk
1
1
1
1
Chiklrens Clerk
1
1
1
1
TOTAL FULL TIME
12
15
15
15
PARTTIME
Librarian
1.50
0.50
0.50
0.50
Library Clerk
3.25
3.25
3.25
4.25
Library Page
1.50
1.50
1.50
1.00
TOTAL PART-TIME
6.25
5.25
5.25
5.75
TEMPORARY
Library Page
0.50
0.50
0.50
0.50
TOTALTEMPORARY
0.50
0.50
0.50
0.50
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
653,801
780,997
775,855
811,414
Longevity
5,363
6,144
5,313
6,249
Overtime
148
-
- 400
-
FICA Expenses
50,093
59,853
59,194
61,903
TMRS Expenses
65,464
75,546
74,762
75,541
Workman's Comp Expenses
2,022
2,770
2,488
2,934
Health Insurance
41,236
48,341
57,914
64,840
City of Allen 85 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
LIBRARY
ACCOUNT
001-3000-455
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES - cont.
3,971
4,840
5,574
6,236
Dental Insurance
Long -Term Disability
1,150
1,693
1,766
1,994
Life Insurance
873
1,555
1,575
1,696
SUBTOTALS
824,121
$ 981,739
$
984,841
S
1,032,807
OPERATING EXPENSES
3,540
6,700
4,200
5,200
Conferences & Training
2,188
3,500
3,148
3,200
Dues & Subscriptions
949
800
1,500
1,000
Mileage
Electricity
44,365
44,500
36,780
41,841
Water
721
1,000
900
1,000
Postage & Freight
2,570
.2,700
2,000
2,500
Printing & Reproduction
572
1,800
1,400
1,500
Rentals
408
1,200
Database Services
13,206
13,550
13,550
14,000
Special Activities
9,487
10,000
10,000
10,000
Libr.Book-Continuation Fd
11,300
12,000
14,300
Audio Visual Expense
19,536
20,500
20,500
20,500
Computer Costs
5,098
-
5,200
Miscellaneous Oper. Exp.
769
500
-
-
1,200
-
1,200
Lease Expenses
Office Supplies
-
3,392
4,000
4,500
4,500
Periodicals
11,450
13,900
13,900
13,900
Boards & Commissions
310
500
500
500
Small Tools & Minor Equip
1,133
7,500
3,662
3,500
Library Supplies
8,149
8,250
8,250
8,250
Building Maintenance-
11,863
-
-
-
Equipment Maintenance
2,085
2,500
2,500
2,500
Book Collection Maintenance
141
500
500
500
Computer Maintenance
9,002
14,400
11,400
12,000
SUBTOTAL $
150,934
S 169,600
$
152,390
$
167,091
PROFESSIONAL SERVICES
9,200
6,410
16,442
Professional Services1,779
SUBTOTAL $
1,719
$9,200
$
6,410
$
16,442
CAPITAL OUTLAY
Library Books
112,648
110,000
110,000
110,000
SUBTOTAL
112,648
110,000
110,000
110,000
DEPARTMENT TOTALS S
1,089,482
S 1,270,539
$
1,253,641
$
1,326,340
• Building Maintenance Expense moved to Building Maintenance Division.
City of Allen 86 FY 2004 Budget
FIRE
DIVISIONS
FIRE 001-3500-422
CITY OF ALLEN
FY 2003-2004
City of Allen 87 FY 2004 Budget
FUND FIRE 001
DEPARTMENT DESCRIPTION
The Allen Fire Department Serves and Protects
its citizens and visitors by providing the best in
Emergency Medical Services, Fire Suppression,
Fire Prevention/Education and Emergency
Management.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
S• Enhanced training through the
creation of a new Training Captain
position and implementation of an in-
house career development program.
Expanded the public education
program by hiring a Public Education
Coordinator and implementing
programs such as the Citizen Fire
Academy.
❖ Reorganized Fire Administration into
function based divisions.
❖ Shift Personnel and Administration
jointly developed and implemented a
new promotional process.
❖ Developed a five-year plan for
annually increasing promotional
requirements.
{• Created career development
opportunities by promoting one
Battalion Chief, two Captains, and
two Driver Operator Engineers. Two
Firefighter Paramedics were assigned
as Field Training Officers.
••r Updated Procedures to be compliant
with state law.
Updated the Emergency
Management Plan and added a
section on terrorism response.
f• Updated the Emergency Operations
Center.
S• Certified the Gentry Training Center
as an approved training site through
the Texas Commission on Fire
Protection.
E• Personnel completed training and
received certifications in Hazardous
Material Operations, Weapons of
Mass Destruction, Safety Officer,
Methods of Teaching, Driver/
Operator and many more.
❖ Increased interoperability with
neighboring fire departments through
joint training, policy developmenU
sharing, and response sharing.
❖ Expanded the Fire Explorer Post
membership and scope of
operations.
❖ Remounted the 1997 Frazer
ambulance ($55,000).
v Replaced the 1987 Fire Engine
($354,900).
❖ Installed the remainder of Exhaust
Removal system at Stations 3 and 4.
objectives for FY 2004:
❖ Install new Outdoor Warning System
through the use of existing bond
money and CDC funds.
❖ Expand employee development
program to prepare to become future
Driver/Operators and Officers.
❖ Expand Special Rescue Training
B• Develop a strategic plan for the FD
with shift personnel involvement.
Develop and implement new medical
treatment protocols.
Major Budget Items:
4 Replace Outdoor Warning Sirens
($300,000 total, less $150,000 from
bonds and $150,00 from the CDC)
City of Allen 88 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FIRE
001-3500422
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
-BUDGET
CLASSIFICATION
Personnel Services
$
5,067,743 $
5,429,961
$
5,351,437
$
5,786,089
Operations
546,474
650,017
601,357
614,796
Professional Servioes
56,649
64,000
70,828
75,028
Capital
58 802
-
-
-
-- - -.-DEPARTMENT TOTAL
$
5729;668 $
3,978
$
6,023 622
$
_547S-2h
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Fire Chief
1
1
1
1
Assistant Fire Chief
1
1
1
1
Fire Division Chief
2
2
2
2
Battalion Chief
1
1
1
3
Fire Captain -
13
13
13
13
Training Captain
0
1
1
1
Apparatus Operator
12
12
12
12
Firefighter
49
49
49
49
Fire Prevention Specialist
1
1
1
1
Public Education Coordinator
0
1
1 -
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
82
84
84
86
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
3,512,649
3,928,714
3,749,908
4,050,449
Longevity
27,868
28,916
29,720
33,292
Overtime
282,014
195,000
245,000
235,000
FICA Expenses
279,843
290,881
288,813
301,986
TMRS Expenses
398,822
397,150
397,925
409,912
Workman's Comp Expenses
80,541
97,283
92,813
113,379
Health Insurance
438,430
437,708
491,063
577,458
Dental Insurance
32,593
33,142
36,320
42,119
Long-Term Disability
8,996
11,503
10,911
12,577
Life Insurance
5,987
9,664
8,964
9,917
SUBTOTAL
$
5,067,743 $
5,429,961
$
5,351,437
$
5,786,089
OPERATING EXPENSES
Conferences & Training
20,061
50,000
35,000
35,000
Dues & Subscriptions
5,156
4,800
4,358
9,000
Mileage
144
1,500
500
500
Worker's Comp Claims
300
300
300
City of Allen 89 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
FIRE
ACCOUNT
001-3500-422
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
53,337
62,460
54,821
64,500
Electricity
25,974
50,000
27,810
30,694
Gas
5,795
13,800
8,800
8,800
Water
9,240
10,000
10,000
10,000
Printing & Reproduction
962
2,000
2,500
6,200
Advertising
-
-
81
500
Rentals
521
500
500
500
Meetings and Receptions
-
-
-
2,000
Code Enforcement
41
2,0000
3,
2,000
2,000
Computer Costs
425
1,000
1,000
5,000
Employee Tenure Pins
-
300
300
300
Miscellaneous Oper. Exp.
2,314
-
-
-
Gasoline
17,983
21,000
21,000
21,000
Oil & Lubricants
1,348
4,000
4,000
4,000
Depreciation - Vehicle Replacement
284,761
275,954
275,954
222,140
Office Supplies
2,767
3,600
5,100
6,600
Janitorial Supplies
4,099
5,000
6,000
7,800
Medical & Chemical Supply
37,300
45,000
41,286
41,886
Chemical Spill Supplies
1,181
5,250
3,000
5,000
Small Tools & Minor Equip
11,200
25,025
22,558
29,501
Building Maintenance
27,423
12,828
14,828
34,050
Vehicle Maintenance
18,758
40,000
46,000
50,000
Equipment Maintenance
10,779
10,000
10,000
15,425
Radio Maintenance
1,939
2,700
2,100
2,100
Donation Expenses
966
-
1,561
-
SUBTOTAL
E
546,474 $
650,017
$
601,357
$
614,796
PROFESSIONAL SERVICES
Professional Services
56,649
64,000
70,828
75,028
SUBTOTAL
$
56,649 $
64,000
S
70,628
$
75,028
CAPITAL OUTLAY
Vehicles
45,809
-
-
-
Machinery &Equipment
12,993
-
-
SUBTOTAL
$
58,802 $
$
$
-
DEPARTMENT TOTALS
$
5,729,668 E
6,143,978
E
6,023,622
$
6,475,913
CAPITAL EXPENDITURES LIST
No Capital Outlay for this department; see Vehicle Replacement Fund for replacement vehicle expenditures.
City of Allen 90 FY 2004 Budget
BUILDING AND CODE COMPLIANCE
DIVISIONS
HEALTH INSPECTION 0014520-460
BUILDING INSPECTION 001-4530460
CODE ENFORCEMENT 0014540-460
Chief Building Official
Code Compliance
Coordinator
Permit Technician
1
Code Inspectors
7
Residential Plans
Examiner
1
Customer Service
Representative
2
Receptionist
1
Environmental Services
Coordinator
Code Enforcement Officer
3
CITY OF ALLEN
FY 2003-2004
City of Allen 91 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460
DEPARTMENT DESCRIPTION
The Department of Building and Code
Compliance is a multi -functional department
charged with the responsibility of managing
compliance of building codes, zoning, health,
and property maintenance ordinances.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
:• Processed permits, completed plan review,
and inspected 1,457 single-family homes,
282 apartments, and over 140 businesses.
Over 5,700 total permits were issued
including swimming pools, fences,
irrigation systems, and accessory buildings
among others.
:• Implemented 2000 International Energy
• Conservation Code provisions for
commercial buildings as mandated by the
Texas Legislature.
Implemented pilot program for mosquito
control by treating selected areas with
environmentally safe larvicide.
B• Purchased custom restaurant inspection
and reporting software.
Objectives for FY 2004:
Process, review and issue single family
• permits within five working days.
❖ Adopt 2002 National Electrical Code with
regional NCTCOG amendments.
Implement multi -family re -occupancy
inspection program.
:• Expand mosquito larvicide program to
monthly treatment of selected areas
through the entire mosquito season and
explore other control methods.
Single Family Permits Issued
99-00 00-01 01-02 02-03
Permits Issued for
Commercial Buildings
99-00 00-01 01-02 02-03
City of Allen 92 FY 2004 Budget
0
0
0
0
0
0
0
0
0
0
99-00 00-01 01-02 02-03
City of Allen 92 FY 2004 Budget
rURE SUMMARY
2001-2002
2002-2003
2002-2003
2003.2004
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
CATION
38
2,400
1,200
1,200
Services
895,193
935,417
932,989
977,053
>
63,257
100,884
64,300
63,565
iONNELSUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
TIME
38
2,400
1,200
1,200
Building Official
1
1
1
1
Compliance Coordinator
1
1
1
1
Inspector
7
7
7
7
mmental Services Coordinator
1
1
1
1
Examiner
1
1
1
1
t Technician
1
1
1
1
Amer Service Representative
2
2
2
2
Enforcement Officer
3
3
3
3
rtlonlst
1
1
1
1
TOTAL FULL TIME
18
18
18
18
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
38
2,400
1,200
1,200
Salaries
653,423
709,513
698,380
729,878
Longevity
2,642
3,168
3,196
3,828
Overtime
26,820
5,000
7,857
5,000
.FICA Expenses
50,931
53,216
52,795
54,759
TMRS Expenses
71,002
71,446
70,829
72,051
Workman's Comp Expenses
5,548
6,833
6,012
6,962
Health Insurance
75,558
75,565
82,737
92,165
Dental Insurance
6,422
6,638
7,391
8,233
Long -Tenn Disability
1,630
2,128
2,014
2,268
Life Insurance
1,217
1,910
1,778
1,909
SUBTOTAL $
895,193
$ 935,417
$ 932,989
$ 977,053
!renes&Training
4,875
7,434
6,054
6,054
& Subscriptions
3,020
2,703
1,803
1,803
ge
38
2,400
1,200
1,200
City of Allen 93 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
BUILDING AND CODE COMPLIANCE
ACCOUNT
001-4500-460
EXPENDITURE DETAIL - cont
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
2,112
3,500
3,500
3,428
Printing & Reproduction
6,289
27,050
750
750
Computer Costs
-
-
-
800
Gasoline
5,686
8,227
8,227
8,227
Depreciation - Vehicle Replacement
26,040
25,382
23,403
24,630
Office Supplies
6,785
6,962
6,962
6,962
Computer Supplies
-
5,990
2,690
1,000
Miscellaneous Supplies
2,956
-
-
-
Small Tools & Minor Equip
1,614
5,173
3,648
2,648
Vehicle Maintenance
3,453
4,750
4,750
4,750
Equipment Maintenance
389
1,313
1,313
1,313
SUBTOTAL
E 63,257
E 100,884
E 64,300
E 63,565
CAPITAL OUTLAY
Vehicles
25,099
13,845
12,445
-
SUBTOTAL
E 25,099
E 13,845
E 12,445
E -
DEPARTMENT TOTALS
983,549
1,050,146
1,009,734
1,040,618
CAPITAL EXPENDITURES LIST
No capital expenditures in this department.
City of Allen 94 FY 2004 Budget
PLANNING AND DEVELOPMENT
DIVISIONS
PLANNING 001-4800-460
Senior Administrative
Assistant
1
Senior Planner
Planner
1
Director
1
GIS Administrator
1 I --
Planning Technician
1
GIS Analyst
1
CITY OF ALLEN
FY 2003-2004
City of Allen 95 FY 2004 Budget
DEPARTMENT ACCOUNTI
FUND PLANNING & DEVELOPMENT 001-4800.461
DESCRIPTION
Department of Planning & Development is
risible for land use and transportation planning,
g administration, development coordination,
rl improvement planning and for providing staff
)rt for the Planning & Zoning Commission, the
I of Adjustment, the Sign Control Board and the
City Council.
NARRATIVE
for FY 2003:
.• Initiated implementation of the Central
Business District Redevelopment Plan.
4 Revised CBD sidewalk plan as part of the
revised 2002-2022 Comprehensive Plan.
❖ Completed the 2002-2022 Comprehensive
Plan.
E• Updated the Impact Fee Study and Capital
Improvement Plan.
J Updated the Allen Land Development Code.
+.• Published 2003 Facts & Figures.
E• Completed the 2003-2007 Capital Improvement
Program.
Completed design of the Historic Village.
♦+ Completed web -based Interactive Map.
++ Initiated community training workshops for
interactive maps.
:• Sponsored regional planning symposium.
Objectives for FY 2004:
J Implement development plans for Hillside,
Windridge, Greengate and Timberbend
subdivisions.
Initiate a plan to partner with businesses to
improve aging commercial areas.
:• Complete utilities mapping.
•:• Publish 2004 Facts & Figures.
J Complete 2004-2008 CIP.
J Develop Comprehensive Housing Assistance
Plan.
Hssidentlal Acreage Ratted
Non-Reelderdiel Agee Ratted
2DD3 due is piojecld
City of Allen 96 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
PLANNING & DEVELOPMENT
001-4800-461
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
,ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
493,005
456,393-
451,271
482,523
Operations
35,794
43,169
40,794
38,700
Professional Services
10,286
10,350
12,950
3,000
Capital
-
12,495
-
DEPARTMENTTOTAL
E 539,085
9
E 50912
517,510
E 524 223
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
_
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Planning Director*
1
1
1
0
Senior Planner*
0
0
0
1
Planner
2
1
1
1
GIS Administrator
1
1
1
1
GIS Analyst**
0
0
1
1
Senior Administrative Assistant
1
1
1
1
Planning Technician
1
1
1
1
TOTAL FULL TIME
7
6
7
7
PARTTIME
Intem**
0.50
1.00
0.00
0.00
TOTAL PART-TIME
0.50
1.00
0.00
0.00
* Assistant Planning Director changed to Senior Planner.
** Intern upgraded to GIS Analyst at
midyear FY2003.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
384,181
360,200
347,649
369,131
Longevity
2,372
1,796
1,656
1,896
Overtime
1,035
1,308
1,308
1,308
FICA Expenses
28,858
27,015
26,035
27,823
TMRS Expenses
40,412
35,146
34,984
36,435
Workman's Comp Expenses
1,392
1,532
1,600
2,017
Health Insurance
30,395
25,188
33,279
38,500
Dental insurance
2,604
2,176
2,725
3,187
Long -Term Disability
969
1,023
1,017
1,146
Life Insurance
787
1,009
1,018
11080
SUBTOTAL
E 493,005
E 456,393
E 451,271
E 482,523
OPERATING EXPENSES
Conferences & Training
6,968
10,133
10,133
8,200
Dues & Subscriptions
2,897
2,586
2,586
3,700
Mileage
786
750
500
-
,Printing & Reproduction
4,738
10,000
10,000
6,900
City of Allen 97 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
PLANNING & DEVELOPMENT
ACCOUNT
001-4800-461
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Advertising
-
500
200
300
Board/Commission Training
970
2,000
1,800
1,800
Plat Administration Exp
8,796
8,000
8,000
8,000
Miscellaneous Oper. Exp.
43
-
-
-
Office Supplies
2,368
3,300
3,300
2,500
Computer Supplies
-
3,400
1,900
1,000
Miscellaneous Supplies
1,810
-
-
-
Small Tools & Minor Equip
6,418
2,500
2,375
6,300
- SUBTOTAL
$
35,794
$ 43,169
$
40,794
$
38,700
PROFESSIONAL SERVICES
Professional Services
-
10,350
10,350
3,000
Computer Services
10,286
-
2,600
-
SUBTOTAL
$
10,286
$ 10,350
$
12,950
$
3,000
CAPITAL OUTLAY
Office Equipment and Furniture
-
-
12,495
-
SUBTOTAL
$
-
$
$
12,495
$
DEPARTMENT TOTALS
$
539,085
$ 509,912
$
517,510
$
524,223
CAPITAL EXPENDITURES LIST
No capital outlay for this department
city of PJlen 98 FY 2004 Budget
COMMUNITY SERVICES
DIVISIONS
ADMINISTRATION 001-5110-432
BUILDING MAINTENANCE 001-5120-418
STREETS 001-5130-431
Director
1
Senior Administrative
Assistant
1
Assistant Community
Services Director
1
Streets Foreman Building Maint Foreman
1 �
Crew Leader Lead Custodian
2 t
Building Maint Tech
=Equipment Maintenance Worker 2 7
Custodian
4
CITY OF ALLEN
FY 2003-2004
City of Allen 99 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/ADMINISTRATION 001-5110-432
DEPARTMENT DESCRIPTION
Community Services Administration is
responsible for the efficient and effective
administration and direction of the following
Divisions: Streets, Drainage, Building
Maintenance, Solid Waste, Water & Sewer,
and Utility Collections. The Department
manages its budget from the following funds:
General Fund, Solid Waste, Drainage, and
Water and Sewer.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
E• Represented the City at the Cities
Aggregation Power Project (CAPP)
meetings to stay aware of electric
deregulation issues and electricity cost
factors.
s Completed energy audits required under
Senate Bill 5 initiatives to decrease
electric usage under professional
services contract of City Hall, Police
Station, Natatorium, Joe Fanner
Recreation Center, and the Water
Pumping stations.
S• Supported transition of three employees
from CS to Engineering to form a Traffic
Division.
:• Assisted in preparation of a City Service
Center needs assessment.
4 Met responsiveness reaction times for
customer requests for assistance and
information.
S• Director reappointed to NCTCOG
Resource Conservation Council Solid
Waste Committee and appointed as
Chair of the Loral Projects
Subcommittee that oversees the solid
waste grant program.
❖ Director appointed to the NCTCOG
Hazard Mitigation Team that is
overseeing a consultant's efforts to
develop a COG -wide disaster
mitigation plan to fulfill a FEMA
requirement.
Objectives for FY 2004:
❖ Provide responsible strategic planning
to address long range water, sewer,
and solid waste needs; both City
Capital Improvement Investments and
investments made by NTMWD.
f• Continue to stay involved in electric
deregulation through the Cities
Aggregation Power Project (CAPP) and
in management of the City's power
procurement and usage monitoring.
❖ Repair major water main breaks within
three hours during normal duty hours;
and within six hours after normal duty
days/hours.
Respond back on customer calls, e-
mails, comment fors, or letters within
one work day of the day of receipt.
4• Continue fleet conversion to alternative
fuels or vehicles meeting low emission
standards (LEV).
City of Allen 100 FY 2004 Budget
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
BUDGET
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
1
1
1
1
Personnel Services
232,985
242,228
251,351
253,923
Operations
12,684
15,744
11,612
14,842
ial Services
DEPARTMENTTOTAL
NEL SUMMARY
nt Director
Administrative Assistant
TOTAL FULL
DETAIL
FICA Expenses
TMRS Expenses
'Workman's Comp Expenses
Health Insurance
Dental Insurance
Long -Term Disability
Life Insurance
SUBTOTAL
OPERATING EXPENSES
Conferences & Training
Dues & Subscriptions
Mileage
Printing & Reproduction
Gasoline
Depreciation -Vehicle Replacement
Office Supplies
Computer Supplies
Miscellaneous Supplies
Vehicle Maintenance
Radio Maintenance
SUBTOTAL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
1
1
1
1
1
1
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
185,804
194,201
195,374
195,715
652
808
808
952
14,108
14,763
14,925
14,764
19,453
19,550
19,596
19,313
969
•1,172
7,692
9,077
9,826
9,325
10,423
11,373
1,247
1,198
1,339
1,461
469
582
552
608
1,839
3,300
1,191
3,300
1,987
1,990
1,592
2,240
599
1,000
125
-
25
750
200
500
978
1,350
1,350
1,000
3,675
3,179
3,179
3,427
2,053
2,900
2,900
3,100
85
300
100
300
1,426
-
-
-
17
725
725
725
City of Allen 101 FY 2004 Budget
FUND
GENERAL FUND
EXPENDITURE DETAIL - cont.
OPERATING EXPENSES - cont.
PROFESSIONAL SERVICES
Professional Services
SUBTOTAL
DEPARTMENT TOTALS
DEPARTMENT/DIVISION
COMMUNITY SERVICESIADMINISTRATION
2001-2002 2002-2003 2002-2003
ACTUAL BUDGET AMENDED
- 2,500 2,500
$ - $ 2,500 $ 2,500
S 245,669 $ 260,472 $ 265,463
ACCOUNT
001-5110432
2003-2004
BUDGET
2,500
$ 2,500
$ 271,265
CAPITAL EXPENDITURES LIST
No Capital Outlay for this Department
city of Amon 102 FY 20134 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/ 001-5120-418
BUILDING MAINTENANCE DIVISION
DIVISION DESCRIPTION
The Building Maintenance Division is
responsible for maintaining a high quality
interior building appearance and
administering maintenance and repair
contracts for the City Hall, the City Hall
Annex/Municipal Court, the City Library,
Police Station, Police Animal Shelter; and
the second floor fire department
administrative offices and the training
classrooms in the new Central Fire Station.
Building Maintenance performs a variety of
tasks including: janitorial services, building
mechanical system preventive maintenance
and repair, furniture assembly, bulk mail
transport to/from the post office, completion
of minor remodeling projects, and other
minor tasks/requirements to ensure efficient
building operations and staff support.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
❖ Undertook funding responsibility for the
Library and Police Department building
maintenance programs into the
Community Services building
maintenance account.
S• Incorporated two new custodial staff
members into operations.
Objectives for FY 2004:
❖ Finalize building maintenance division's
preventive maintenance schedule and
checklists (Strategic Plan item).
❖ Participate in Library and Senior Center
Design processes to assure building
maintenance aspects are addressed.
S• Begin training program for two building
maintenance preventive maintenance
workers.
Major Budget Items:
❖ Electric and Gas Utilities - $173,787
❖ Building Maintenance- $115,897
30,000
25,000
❖ Completed annual preventive
20,000
maintenance contracts for City Hall,
w
Annex, Library, Police Station, & Animal
Shelter. Helped Fire Department and
1s o00
Parks and Recreation coordinate
y
contracts with some of the same
10,000
contractors.
Heating, Ventilation, and
5,000
Air Conditioning (HVAC)
➢ Elevators
➢ Stand -By Emergency Generators
0
Annual Fire Sprinkler Inspections
Total Square Feet
Cleaned per Employee
24,960
21,36021,360
19,285
9,28
s,1oo
1999 2000 2001 2002 2003 2004
City of Allen 103 FY 2004 Budget
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
279,031
314,441
318,707
342,750
Operations
236,441
347,229
292,349
339,454
Professional Services
7,536
22,600
47 600
36 110
DEPARTMENT TOTAL
§ 523 008
684,270 §
658,656
§ 718 314
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
MExpenses
ACTUAL
BUDGET
AMENDED
BUDGET
FULL -nIVIE
8,331
10,273
1
1
Foreman
1
1
1
1
Lead Custodian
1
1
3,164
3,852
Building Technician
2
2
2
2
Custodian
2
44
8
4
8
TOTAL FULL TIME
6
8
$ 318,7117
$ 342,750
ENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET'
AMENDED
BUDGET
SONNEL SERVICES
2,725
4,234
4,115
4,592
ries
170,097
206,528
202,735
216,393
levity
1,004
1,292
1,388
1,344
lime
29,391
18,000
25,000
25,000
Expenses
14,658
15,118
16,514
15,854
MExpenses
20,908
21,021
22,582
21,381
kman's Comp Expenses
8,331
10,273
10,017
11,452
Ith Insurance
31,326
38,023
36,294
46,279
tal Insurance
2,585
3,199
3,164
3,852
7 -Term Disability
436
536
562
672
Insurance -_--
295
-- 451
-- 451
523
SUBTOTALS
279,031
$ 314,441
$ 318,7117
$ 342,750
ice and Training
-
-
-
1,100
-
50
-
-
& Uniforms
2,725
4,234
4,115
4,592
y
115,577
160,000
120,964
159,312
6,756
21,675
11,000
14,475
4,540
8,000
5,000
7,000
364
500
500
500
ition-Vehicle Replacement
3,675
3,273
3,273
3,475
1 Supplies
20,012
20,000
23,000
23,000
City of Allen 104 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/BLDG MAINT
ACCOUNT
001-5120-418
EXPENDITURE DETAIL -cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Small Tools & Minor Equip
5,521
10,600
8,600
7,500
Building Maintenance
75,576
115,897
107,397
110,000
Vehicle Maintenance
35
500
500
500
Equipment Maintenance
1,660
2,500
8,000
8,000
SUBTOTAL
$
236,441
E 347,229 $
292,349
$
339,454
PROFESSIONAL SERVICES
Professional Services
- 7,536
22,600
47,600
36,110
--- SUBTOTAL
$
- - 7,536
E 22,600 $
- 47,600
$
36,110
DEPARTMENT TOTALS
$
523,008
E 684,270 $
658,656
$
718,314
CAPITAL EXPENDITURES LIST
No capital outlay for this department
City of Allen 105 FY 2004 Budget
FUND
DIVISION DESCRIPTION
Major Budget Items:
Streets Division is responsible for
promoting quality of life and the public's •:• Concrete Street Maintenance
safe driving experience through maintaining $125,000
public streets, sidewalks, and alleys.
¢• Sidewalk Replacement - $35,000
PROGRAM NARRATIVE potentially available for Neighborhood
Revitalization strategic planning
Accomplishments for FY2003. community integrity efforts.
❖ Performed routine concrete and asphalt i• Asphalt Street Maintenance- $30,000
street maintenance needed to extend
the life of the City's infrastructure
:• Support transition of three streets Centerline Miles Maintained
division employees to engineering
division to form the Traffic Division. sao
Objectives for FY 2004:
4 Complete annual street and alley
condition assessments and use the
assessment to formulate the division's
pavement maintenance program.
❖ Perform crack sealing and other routine
maintenance activities to extend
pavement life.
❖ Replace curbs that have been damaged
or failed.
Manage the City -resident cost -shared
sidewalk replacement program.
250
200
Miles 150
100
50
240
216
198
170 176
1998 1999 2000 2001 2002
Ficsal Year
City of Allen 106 FY 2004 Budget
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003.2004
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
205
300
100
100
Personnel Services
526,302
523,983
493,811
552,211
Operations
802,169
418,206
330,605
321,068
Professional Services
11,653
1,500
1,500
1,500
Capital
53,866
-
24,093
35,000
DEPARTMENTTOTAL
$ 1,393,990
; 943,689
$ 825,916
$ 909,779
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
Health Insurance
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
4,778
4,812
4,744
5,712
Foreman
1
1
1
1
Crew Leader
2
2
2
2
Equipment Operator
2
2
2
2
Maintenance Worker
6
7
7
7
Senior Signal Technician*
1
0
0
0
Signal/Signs/Markings Technician*
1
0
0
0
Traffic Signal Technician*
1
0
0
0
TOTAL FULL TIME
14
12
12
12
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
205
300
100
100
Salaries
344,579
341,304
323,528
354,935
Longevity
2,260
1,408
1,700
2,272
Overtime
16,274
15,000
15,000
15,000
FICA Expenses
26,686
25,237
24,093
26,014
TMRS Expenses
37,885
34,460
33,099
35,078
Workman's Comp Expenses
34,710
38,104
33,521
41,829
Health Insurance
57,728
81,858
56,475
69,419
Dental Insurance
4,778
4,812
4,744
5,712
Long -Term Disability
840
978
917
1,102
Life Insurance
562
822
734
850
SUBTOTALS
526,302
$ 523,983
$ 493,811
$ 552,211
rences & Training
1,717
3,350
1,350
3,250
& Subscriptions
199
150
150
300
1e
205
300
100
100
ng & Uniforms
7,633
7,366
7,187
7,724
icity-Street Lights*
376,035
-
-
-
icity-Trattc Signal'
16,856
-
-
nA ,n T -W- 1n =-i-A-
City of Allen 107 FY 2004 Budget
1DITURE DETAIL -cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
ATING EXPENSES - cont.
900
900
200
g & Reproduction
23
889
3,250
2,750
2,750
s
12,605
18,439
18,439
18,439
ne
e Propane Gas
170
1,200
200
500
ciation-Vehicle Replacement
74,797
70,901
57,879
57,155
Supplies
349
700
500
500
Ilaneous Supplies
645
500
-
500
500
al & Chemical Supply
124
Tools Minor Equip --
---_- - 17,765-
-6,100
6,100
8,100
eMaintenance
8,150
9,000
9,000
9,000
ment Maintenance
21,737
14,750
14,750
17,050
Maintenance
-
800
800
500
tlt Maintenance
23,964
100,000
75,000
30,000
,alk Replacement
-
20,000
10,000
35,000
:Signal Maintenance
34,793
-
-
-
Maintenance
181,008
150,000
120,000
125,000
t Sign Replacement'
20,233
-
-
-
tl Street Maintenance
2,272
8,500
5,000
5,000
talk Bond Interest
-
2,000
SUBTOTAL
f 802,169 f
418,205 f
330,605
f 321,068
Services
SUBTOTAL
M 21,764 - - 26,500
Signs' 31,523 - - -
iery & Equipment 579 - - 8,500
SUBTOTAL f 53,866 f - S f 35,000
DEPARTMENT TOTALS f 1,393,990 f 943,689 f 825,918 S 909,779
QUANTITY BUDGET
Duty Truck
SUBTOTAL
Saw
SUBTOTAL
City of Allen 108 FY 2004 Budget
FINANCE
DIVISIONS
FINANCE 001-5500-416
PURCHASING 001-5510-416
Finance Director
1
Senior Administrative Assistant
1
Assistant Finance Director Purchasing Manager Budget Analyst
1 1 1
Senior Accountant Senior Buyer
2 1
Accountant Buyer
1 �
Accounting Asst II
2
Payroll Specialist
75
CITY OF ALLEN
FY 2003-2004
City of Allen 109 FY 2004 Budget
FUND
DEPARTMENT DESCRIPTION
DEPARTMENT
FINANCE
The Finance Department's purpose is to
provide responsive and accurate technical
staff support to the City Manager and all
operating departments, and to plan,
manage, and maintain the financial affairs
of the city.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
❖ Received the 4th Certificate of
Achievement for Excellence in Financial
Reporting Award.
Notified that the city will receive the 4th
Distinguished Budget Presentation
Award.
❖ Received the 2nd Achievement of
Excellence in Procurement Award from
the National Purchasing Institute.
❖ Continued reviewing and training for the
implementation of a new financial
reporting model (GASB 34) at the end of
FY 2003.
❖ Developed policies and standards for
Grant Administration.
❖ Began implementation of an on-line
cash receipting system.
f• Reconciled all capital project accounts
to reflect funded totals.
❖ Established a fuel card system for use
by city staff and as a back up to the
normal fuel system.
❖ Maintained the city's bond ratings of
Aa3 and AA- from Moody's and
Standard and Poor's, respectively, on its
general obligation debt.
Developed quarterly in-house training
programs for financial software users.
S• Reviewed cash handling procedures at
various locations and implemented
controls.
Began long range financial planning for
debt management and operating funds.
S• Began initial implementation of
procurement cards with Directors.
f• Began a Diversity Procurement Program
❖ Modified the Investment Policy
Objectives for FY 2004:
❖ Receive 5th Certificate of Achievement
for Excellence in Financial Reporting
Award.
4 Receive 5th Distinguished Budget
Presentation Award.
❖ Receive 3rd Achievement of Excellence
in Procurement Award from the National
Purchasing Institute.
❖ Continue implementation of the new
financial reporting model (GASB 34).
❖ Update policies relating to business
expenses.
:• Continue long range financial planning to
address debt and operations in various
funds.
❖ Establish a centralized accounts
receivable program.
S• Finalize a procurement card program.
❖ Establish a centralized contract
administration function in the Purchasing
Division.
❖ Initiate electronic payroll related
processes
City of Allen 110 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FINANCE
001-5500416
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
620,358
795,956
741,260
846,179
Operations
52,416
70,665
66,040
63,995
Professional Services
43,258
6,635
6,635
3,900
Capital
6,610
8 276
8 276
DEPARTMENT TOTAL
$ 722,642
881 532 $
822 211
; 914,074
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Accountant*
1
1
2
2
Accountant
2
2
1
1
Budget Analyst
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Purchasing Manager
1
1
1
1
Senior Buyer
0
1
1
1
Buyer
1
1
1
1
Accounting Assistant II
1
2
2
2
TOTAL FULL TIME
10
12
12
12
PART TIME
Accounting Assistant II ***
0.50
0.00
0.00
0.00
Payroll Specialist
0.75
0.75
0.75
0.75
TOTAL PART-TIME
1.25
0.75
0.75
0.75
' One Accountant position upgraded
to Senior Accountant at midyear FY2003.
•` Position upgraded from part time to
full time in FY 2003.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
481,465
624,434
576,847
651,577
Longevity
1,824
1,556
1,556
2,172
Overtime
7,423
2,500
5,500
7,500
FICA Expenses
37,078
47,492
43,862
47,976
TMRS Expenses
51,370
63,014
58,611
64,193
Workman's Comp Expenses
1,319
1,923
1,752
2,223
Health Insurance
32,945
47,188
42,046
61,443
Dental Insurance
3,247
4,394
4,043
5,444
Long -Term Disability
1,022
1,644
1,560
1,934
Life Insurance
665
1,811
1,483
1,717
Relocation Expenses
2,000
4,000
SUBTOTAL
E 620,358 $
795,956 $
741,260
$ 846,179
City of Allen 111 FY 2004 Budget
City of Ailen 112 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
FINANCE
ACCOUNT
001-5500416
EXPENDITURE DETAIL - cont.
2001-2002 2002-2003
2002-2003
20032004
ACTUAL BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
9,669
21,900
19,500
14,000
Dues & Subscriptions
3,673
5,875
5,575
5,495
Mileage
1,343
975
1,500
1,500
Banking Services
14,780
15,000
15,000
17,000
Printing & Reproduction
8,043
10,000
10,000
8,750
Advertising
-
550
200
1,200
Meetings & Receptions
1,414
1,000
200
800
Miscellaneous Oper. Exp.
408
-
-
-
Of ice Supplies
12,592
14,275
13,275
14,100
Small Tools & Minor Equipment
494
490
490
550
Equipment Maintenance
600
300
600
SUBTOTAL
$
52,416 $
70,665
$
66,040
$
63,995
PROFESSIONAL SERVICES
Professional Services
37,448
1,000
1,000
1,000
Courier Services
5,610
5,635
5,635
2,900
SUBTOTAL
$
43,258 S
6,635
$
6,635
$
3,900
CAPITAL OUTLAY
Office Equip & Furniture
6,610
8,276
8,276
-
SUBTOTAL
$
6,610 $
8,276
$
8,276
$
-
DEPARTMENT TOTALS
$
722,642 E
881,532
$
822,211
$
914,074
CAPITAL EXPENDITURES LIST
No capital outlay for this departrnent.
City of Ailen 112 FY 2004 Budget
City of Allen 113 FY 2004 Budget
ENGINEERING
DIVISION
ENGINEERING 001-6000-437
TRAFFIC 001-6020-438
Director
1
Senior Administrative
Assistant
1
Civil Engineer/
Traffic Engineer Construction
Civil Engineer
Floodplain
1 Manager"
2'
1
Construction
Sr. Signal
Project
Inspector
Technician
Technician
4
1
1
Project
Traffic Sign 8 Markings
ROW/Utility
Technician
Signal Tech Tech
Coordinator'
1
1 1
1
Utility Locator
Tech
1
` 1 Position funded in Water
8 Sewer
" Position funded in CIP
CITY OF ALLEN
FY 2003-2004
City of Allen 113 FY 2004 Budget
1
City of Allen 113 FY 2004 Budget
FUND
DEPARTMENT DESCRIPTION
The Engineering Department provides
architectural, planning and engineering services
for the City's infrastructure and facilities
including buildings, streets, traffic signals,
drainage, water and wastewater. In addition to
the implementation of the capital improvement
program the department insures that all traffic
signalizalion is operating safely and efficiently
to move vehicular traffic through the community
and provide inspection services for public and
development construction projects.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
Completed construction on the following
projects:
• Streets: West Bethany from Bel Air to Alma;
Exchange Parkway from Greenville Ave, to
Angel Pkwy; Ash Drive from McDermott Drive to
Main Street; Ridgeview Dr. from Stacy Rd. to
1700 ft. east; Misc. Thoroughfare Light
installations (waters Rd., Exchange Pkwy., Alma
Dr. and Stacy Rd); Phase 2 of the alley
replacement program and Phase 2 of Asphalt
Street Rehabilitation.
• Water/Sewer: Cottonwood Creek 24' Sanitary
Sewer Line; Hillside Relief Storm Sewer.
• Traffic Signal Installation at Bethany/Cheyenne;
Bethany/Aylesbury; Exchange/Allen Heights;
and Exchange/Angel Parkway intersections.
• Sidewalks and Trails: Aylesbury Trail
replacement.
Transferred traffic division from Community
Services Department including maintenance
of signals, signs, markings, and street
lights.
9 Assumed maintenance for Greenville Ave.
from Chaparral to Exchange including 4
new traffic signals.
Continued Engineering on the following
streets projects listed below:
• Greenville from Exchange to Stacy; East Main
from Allen Heights to FM 2551; Bel Air Dr. from
West Bethany to 1400 feet south; engineering
and right-of-way acquisition for Allen Dr. from
Main to Whisenant Dr., and engineering and
land acquisition for St. Mary Dr. from Cedar Dr.
to Ash Dr.
National Pollutant Discharge Elimination
System (NPDES) Impiementation Plan was
submitted to TCEQ for permitting.
Objectives for FY 2004:
❖ Complete the construction projects below:
• Streets: Alma Rd Widening from Tatum to Bel
Air (includes 18" and 30' waterline); Bethany Dr.
widening from US 75 to Allen Heights; Allen Dr
from McDermott to the new Library site; Coats
Drive from Allen Dr to Butler Dr; St. Mary Dr
from Cedar Dr to Ash Dr; Bel Air Drive from
West Bethany to 1400' South*; Exchange Pkwy
(2 -lanes from Twin Creeks Dr west to Twin
creeks Phase 7; and,
• Water/Sewer: Ola/Cottonwood Creek Sewer
Improvements*; Water Tower Security Lighting.
• SH5 Street Lights and Landscaping installation
from Chaparral Rd to Exchange Parkway.
The New Central Library
Begin Engineering and implementation of
Solution for Twin Creeks Drainage
Situation.
c Complete right-0f—way acquisition for
Chaparral Road Bridge and Bethany Drive
from Malone Rd to FM 2551.
❖ Continue Implementation of the NPDES
permitting requirements.
4. Begin/continue/complete engineering and
architectural efforts on the following
Projects:
• Greenville from Exchange to Stacy"; East Main
from Malone Road to FM 2551•'; Bel Air Dr from
West Bethany to 1400 feet south'; Prestige
Circle Water Tower, Custer Road Pump Station -
Phase 2, Westside 36 -inch Water Line, Bethany
Drive Malone Road to FM 2551.
• New Senior Citizens Recreational Facility.
• Adaptive reuse of the existing library as a new
Municipal Court and possible related uses.
-Project schedule subject to right-of-way acquisition.
—Project schedule subject to Tx -DOT processes.
City of Allen 114 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
GENERALFUND
ENGINEERING
001-6000-437
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
671,195
884,246
784,649
907,932
Operations
49,374
695,912
712,587
840,672
Professional Services
-
500
9,500
500
Capel
-
44 0046,000
44,000
DEPARTMENT TOTAL
; 720,569 $
1624,658
$ 1,552736
$ 1,793,104
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Traffic Engineer
1
1
1
1
Project Construction Manager*
0
0
0
1
Construction Inspector
4
4
4
4
Senior Administrative Assistant
1
1
1
1
Project Technician
2
2
2
2
Civil Engineer
1
1
2
2
Graduate Civil Engineer
1
1
0
0
Senior Signal Technician**
0
1
1
1
Signal/Signs/Markings Technician**
0
1
1
1
Traffic Signal Technician**
0
1
1
1
TOTAL FULL TIME
11
14
14
15
* Moved from Parks Division; funded 100% by bond funds.
"Positions tranferred from Streets Division of Community Services,
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
515,684
668,853
590,199
680,290
Longevity
3,224
4,232
4,232
2,972
Overtime
5,900
8,000
12,100
10,300
FICA Expenses
38,857
50,894
45,409
50,946
TMRS Expenses
54,668
67,477
61,066
67,097
Workman's Comp Expenses
3,767
16,070
12,059
12,974
Health Insurance
42,951
59,863
51,449
73,013
Dental Insurance
3,743
5,005
4,798
6,373
Long -Term Disability
1,353
2,006
1,742
2,113
Life Insurance
-$- 1,048
1,846
1,595
1,854
SUBTOTAL
671,195 $
884,246
$ 784,649
$ 907,932
OPERATING EXPENSES
Conferences & Training
5,549
5,650
4,650
5,150
Dues & Subscriptions
1,355
4,400
4,400
4,400
,Mileage
2,511
2,500
2,500
3,000
City of Allen 115 FY 20134 Budget
City of Allen 116 FY 2004 Budget
DEPARTMENT
ACCOUNT
D
RAL FUND
ENGINEERING
001-6000-437
NDITURE DETAIL - cont.
2001-2002 2002-2003
2002-2003
2003-2004
rOPERATING
ACTUAL BUDGET
AMENDED
BUDGET
EXPENSES - cont.
4,551
4,151
4,551
ng & Uniforms
421
-
410,000
466,500
553,000
icity-Street Lights'
60,000
20,000
25,000
Electricity -Traffic Signals'
-
750
750
Printing & Reproduction
5,711
750
750
750
Rentals
-
4,099
750
5,880
4,780
5,000
Gasoline
800
500
500
Vehicle Propane Gas
Depreciation -Vehicle Replacement
-
18,689
27,858
27,858
26,423
Office Supplies
6,699
8,500
7,100
7,100
Computer Supplies
1,339
2,200
2,075
2,075
Miscellaneous Supplies
635
271
--
3,750
3,250
1,400
Small Tools & Minor Equip
2,095
4,323
4,323
4,323
Vehicle Maintenance
-
750
750
750
Equipment Maintenance
250
250
-
Radio Maintenance
Street Marking Maintenance-
-
-
30,000
20,000
20,000
Traffic Signal Maintenance-
-
50,000
35,000
35,000
Street Light Maintenance-
-
30,000
60,000
98,500
Street Sign Replacement•
-
21,000
21,000
21,000
School Crossing Guards-
-
22,000
22,000
22,000
SUBTOTAL
$
49,374 $
695,912
$
712,587
$
840,672
PROFESSIONAL SERVICES
500
Professional Services
$
500
500
$
9,500
9,500
$
500
SUBTOTAL
$
-
CAPITAL OUTLAY
-
44,000
36,000
44,000
Traffic Signs
10,000
-
Machinery and Equipment
SUBTOTAL
$
-
$
44,000
$
46,000
$
44,000
DEPARTMENT TOTALS
$
720,569 $
1,624,658
E1,552,738
$
1,793,104
• Expense moved from Streets Division
of Community Services.
CAPITAL EXPENDITURES LIST
2002-2003
BUDGET
TRAFFIC SIGNS
44,000
Ongoing program
44,000
TOTAL CAPITAL
City of Allen 116 FY 2004 Budget
GRANT ADMINISTRATION
DIVISIONS
GRANTS - COURT 001-9412-412
GRANTS - POLICE 001-9420-421
GRANTS - PARKS 001-9425-451
GRANTS - LIBRARY 001-9430-455
GRANTS - FIRE 001-9435-422
No Personnel in this Department
CITY OF ALLEN
FY 2003-2004
City of Allen 117 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND GRANT ADMINISTRATION 001-9400-400
DEPARTMENT DESCRIPTION
The Grant Administration division was
created in FY2002 to track grants received
and matching funds committed. Grants are
tracked by department within the Grant
Administration division. Budgets for
personnel are split, showing only the
matching portion of funds in this division.
However, for purposes of staffing count, all
personnel are reported under their
respective operating divisions.
City of Allen 118 FY 2004 Budget
FUND
GENERALFUND
DEPARTMENT
GRANT ADMINISTRATION
ACCOUNT
001-9400-4XX
REVENUE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
Municipal Court
4,459
4,335
6,335
5,396
Police Department
403,054
561,018
247,877
553,433
Parks & Recreation
457,145
221,073
738,176
558,000
Library
30,902
15,580
37,541
37,263
Fire Department
761
762
783
66,713
DEPARTMENTTOTAL
896,321
802,768
1,030,712
1,220,805
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
MUNICIPAL COURT
Juvenile Accountability Grant4,954
_$__
4 539
7 039
'195
SUBTOTAL
4,954 $
4,539 $
7,039 $
5,995
POLICE DEPARTMENT
TCLEOSE Training Grant
7,574
6,080
9,359
6,711
LLEBG Grant
2,638
-
12,279
-
Cops In School Grant'
167,775
234,683
244,114
253,081
Tobacco Compliance Grant
3,013
3,000
3,000
3,000
STEP Overtime Grant
15,007
86,282
86,282
102,000
Bulletproof Vest Partnership Grant
4,098
2,600
2,600
3,290
COPS More Grant
206,910
-
181,441
-
CJD 421-Mobile Crime Unit-Grant
-
46,000
46,000
-
UHPGrant
-
535,560
-
535,560
Child Abuse Investigator Grant _$__
-
66,662
SUBTOTAL
407,015 $
914,205 $
585,075 $
970,304
PARKS & RECREATION
Urban Forestry Grant
30,218
10,000
10,000
12,000
Rowlett Creek Acquisition Grant
426,927
73,073
73,073
-
Celebration Park Grant
-
-
500,000
-
National Recreation Trails Grant
-
100,000
100,000
-
North Texas Soccer Grant
-
28,000
33,500
-
Library Sculpture Garden Grant
-
10,000
10,000
-
NRPA Tennis Grant
-
-
5,000
-
Kodak American Greenways Grant
-
-
1,200
-
Mid-American Arts Alliance Grant
-
-
1,000
-
Liberty Gardens Grant
-
-
4,403
-
Allen Station Park Ph II Grant
-
-
-
500,000
Civic Plaza Grant (TX Comm Arts)
-
-
-
35,000
Verizon/SBC Library Tech Grant
-
-
-
17,000
SUBTOTAL $
457,145 $
221,073 $
738,176 $
564,000
**This grant ended dudng FY 2003. The salaries for FY 2004 are budgeted in the grant account for hacking purposes.
City of Allen 119 FY 2004 Budget
FUND
GENERAL FUND
DEPARTMENT
Grant Administration
ACCOUNT
001-9400-4XX
EXPENDITURE DETAIL - cont.
LIBRARY
TCH Listening to the Prairie Grant
3,327 -
15,280 15,580
-
27,113
-
27,113
Collin County Library Grant
9 855
10428
10 150
Loan Star Libraries Grant
SUBTOTAL $
28,462 E 15,580 E
37,541
E
37,263
FIRE DEPARTMENT
- 762
2,818
762
LEOSE - Training Grant
-
-
37,023
Emergeny Operations Grant
-
43,747
Risk Watch Grant
SUBTOTAL $
-
- $ 762 $
2,618
$
81,532
DEPARTMENTTOTAL $
897,576 $ 1,156,159 $
1,370,649
$
1,659,094
NOTES
Grants included in 2003-2004 budget (application
submitted but not vet awarded):
Revenue
Expense
POLICE DEPARTMENT
$
6,711
$
6,711
TCLEOSE Training Grant
3,000
3,000
Tobacco Compliance Grant
Bulletproof Vest Partnership Grant
3,290
3,290
STEP Overtime Grant
102,000
102,000
UHP Grant
401,670
535,560
Child Abuse Investigator Grant
66,662
66,662
SUBTOTAL
$
583,333
$
717,223
PARKS & RECREATION
Urban Forestry Grant
$
6,000
$
12,000
Allen Station Park Ph II Grant
500,000
500,000
Civic Plaza Grant (TX Comm Arts)
35,000
35,000
Verizon/SBC Library Technology Grant
17 000
17,000
SUBTOTAL
$
558,000
$
564,000
LIBRARY
Collin County Library Grant
$
27,113
$
27,113
Loan Star Libraries Grant
10,150
10,150
SUBTOTAL
37,263
37,263
City of Allen 120 FY 2004 Budget
FUND DEPARTMENT
GENERAL FUND Grant Administration
ACCOUNT
001-9400-4XX
NOTES - cont.
FIRE DEPARTMENT
LEOSE - Training Grant
$ 762 $
762
Emergency Operations Grant
33,321
37,023
Risk Watch Grant
32,630
43,747
SUBTOTAL
$ 66,713 $
81,532
GRAND TOTAL
$ 1,245,309 $
1,400,018
Note: The City of Allen was awarded a total of $234,000 from the Governor's
Office for the purpose of enhancing
homeland security. This will not have a budgetary impact as R will be treated as donated equipment/supplies.
City of Allen 121 FY 2004 Budget
CITY OF ALLEN
Debt Service
Fund
CITY OF ALLEN
DEBT SERVICE FUND
FISCAL YEAR 2003-2004
Debt Policy
The City of Allen issues general obligation bonds for a term of generally twenty years, for the
purpose of constructing major capital improvements which include municipal facilities, parks and
streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than 5,000
population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation
of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the
constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to
borrow money against the credit of the city for any public purpose that is not now nor hereafter
prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep
the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The
proposed tax rate at October 1, 2003 is $0.561 per $100.00 of assessed valuation of which
$0.20176, or 35.96%, is designated to the debt service fund. This is within the limits of the state law
and is below the City's policy limit.
Bond Ratings
Bond ratings on the City's General Obligation debt are Aa3 from Moody's and AA- from Standard. &
Poor's. The ratings on the City's Revenue debt are A3 and A-, from Moody's and S&P, respectively.
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
" FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE
$ 1,325,010
9,182,619
(8,951,100)
$ 1,556,529
$ 894,419
City of Allen 123 FY 2004 Budget
CITY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2003.2004
GENERAL OBLIGATION BONDS:
10,000
1,150
1966
11/01/99 $
Balance
Required
Required
Total
Bond
Date of
Amount
Interest
Maturity
as of
Principal
Interest
Required
Sense
Issue
Issued
Rate
Date
10/12003
2003-2004
2003-2004
2003-2004
GENERAL OBLIGATION BONDS:
10,000
1,150
1966
11/01/99 $
100,000
5.75%
05/01/05
"1992
10/01/92
16,053,921
3.0095
6.35%
09/01/06
1994
10/06/94
7,015,000
5.50%-
8.00%
09/01/04
1996
07/01/96
7,100,000
5.00%-
7.00%
09/01/16
1998
04/01/98
10,000,000
4.50%-
6.50%
09/01/18
1999
08/01/99
13,340,000
4.875%-
6.375%
09/01/19
2000
05/01/00
11,100,000
5.00%-
6.50%
09/01/20
2001
05/01/01
20,715,000
4.00%-
5.25%
0910121
2002
05/01/02
13,000.000
4.2%-5.5%
09/0122
2003
01/01/03
2,705,000
2.00%
3.00%
09/01/07
2003
06/01/03
7,210,000
2'75%-
4.25%
09/01/23
TOTAL
$
108,338,921
WATER & SEWER REVENUE BONDS:
10,000
1,150
1992
07/16/92
8,545.000
3.25%-
6.40%
06/01/12
1995
09/01/95
4,100,000
5.125%-
06/01/15
295,000
302,930
597,930
7.125%
390,000
1999
02/01/99
12,545,000
3.95-%-
5.0%
06/01/19
TOTAL
$
25,190,000
569,324
944,324
"1992 G.O. Refunding issue next paynrent due 9/1/05.
25,000
10,000
1,150
11,150
1,978,921
180,000
-
-
300,000
300,000
24,000
324,000
51515,000
295,000
302,930
597,930
8,535,000
390,000
426,430
816,430
11,745,000
475,000
614,040
1,089,040
10,295,000
375,000
569,324
944,324
18,890,000
1,725,000
887,016
2,612,016
12,825,000
410,000
634,922
1,044,922
1,925,000
955,000
47,875
1,002,875
7,210,000
175,000
326,500
501,500
111 79,243,921 $
5,110,000 $
3,834,187 $
8,944,167
830,000
135,000
52,150
187,150
2,985,000
180,000
160,334
340,334
10,710.000
835,000
495,323
1,330,323
$ 14,525,000 If
1,150,000 $
707,806 $
1,857,806
City of Allen 124 FY 2004 Budget
Water & Sewer Fund
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR FY 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operating Revenues
2001-2002
2002-2003
2002-2003
2003-2004
Water Sales
9,703,921
10,900,000
10,900,000
11,800,000
Sewer Charges
3,320,060
3,400,000
3,594,571
4,613,751
Connections
288,882
250,000
250,000
225,000
Service Charges
225,901
223,700
223,000
232,200
Miscellaneous
4,357,137
245,608
289,975
178,968
SUBTOTAL T
17,895,901 $
15,019,308 $
15,257,546 $
17,049,919
Non -Operating Revenues
Interest`
235,159
299,967
158,600
158,600
Operating Transfer In
230,662
12,536
12,536
13,644
Residual Equity Transfer In
3,268,561
-
-
-
SUBTOTAL $
3,734,382 $
312,503 $
171,136 $
172,244
TOTAL REVENUES $ 21,630,283 $ 15,331,811 $ 15,428,682 $ 17,222,163
Public Works:
Water 8 Sewer Operating Expenditures 9,939,845 11,690,036 12,131,304 13,484,254
Capital Improvement Projects` 2,749,839 2,844,167 2,632,670 1,350,000
TOTAL PUBLIC WORKS $ 12,689,684 $ 14,534,203 $ 14,763,974 $ 14,834,254
Debt Service $ 1,861,484 $ 1,861,101 $ 1,861,101 $ 2,009,970
TOTAL EXPENDITURES S 14,897,100 $ 16,877,589 $ 17,089,282 $ 17,316,204
PROJECTED FUND BALANCE 10/1/03'
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
5,863,940
17,222,163
(17,316,204)
$ 5,769,899
City of Allen 125 FY 2004 Budget
2001-2002
2002-2003
2002-2003
2003-2004
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government:
Utility Collections345,932
482,285
464,207
471,980
TOTAL GENERAL GOV. $
345,932
$ 482,285
S 464,207
$ 471,980
Public Works:
Water 8 Sewer Operating Expenditures 9,939,845 11,690,036 12,131,304 13,484,254
Capital Improvement Projects` 2,749,839 2,844,167 2,632,670 1,350,000
TOTAL PUBLIC WORKS $ 12,689,684 $ 14,534,203 $ 14,763,974 $ 14,834,254
Debt Service $ 1,861,484 $ 1,861,101 $ 1,861,101 $ 2,009,970
TOTAL EXPENDITURES S 14,897,100 $ 16,877,589 $ 17,089,282 $ 17,316,204
PROJECTED FUND BALANCE 10/1/03'
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
5,863,940
17,222,163
(17,316,204)
$ 5,769,899
City of Allen 125 FY 2004 Budget
WATER & SEWER FUND REVENUES FY 2004
Sewer Charges
26.79%
Water & Sewer
85,67i
Service Charges
1.35%
Connections _Miscellaneous
1.31% 1.02% _Interest
0.93%
Transfers In
0.08
_ Water Sales
68.52%
WATER & SEWER FUND '.
EXPENDITURES BY FUNCTION FY 2004
Debt Service
11.60%
Utility Collections
2.73%
City of Allen 126 FY 2004 Budget
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE DETAIL
FISCAL YEAR 2003.2004
Non-ODeraOna Revenues
Interest on Investments
2001-2002
2002-2003
2002-2003
2003-2004
REVENUE -DETAIL
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
118
100
100
100
Water Sales
9,703,921
10,900,000
10,900,000
11,800,000
Sewer Charges
3,320,060
3,400,000
3,594,571
4,613,751
Connections
288,882
250,000
250,000
225,000
Re -Connect Fees
44,428
45,000
45,000
50,000
Penalties
178,373
176,500
176,500
180,000
Sewer Clean Outs
3,100
2,200
1,500
2,200
Miscellaneous
37,534
45,608
164,975
50,000
Other Reimbursements
4,190,054
-
-
-
Inspection Fees
129,549
200,000
125,000
128,968
SUBTOTAL $ 17,895,901
$ 15,019,308
$ 15,257,546
S 17,049,919
Non-ODeraOna Revenues
Interest on Investments
206,841
274,867
133,500
133,500
Interest-I&S Reserve Fund
28,200
25,000
25,000
25,000
Interest-Buckinham W&S
118
100
100
100
Operating Transfer In
230,662
12,536
12,536
13,644
Residual Equity Transfer In
3,268,561
-
-
-
SUBTOTAL f
3,734,382 f
312,503 f
171,136 $
172,244
TOTAL REVENUE $
21,630,283 $
15,331,811 f
15,428,682 $
17,222,163
City of Allen 127 FY 2004 Budget
CITY OF ALLEN
CITY OF ALLEN
WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS
AS A PERCENT OF TOTAL BUDGET
FISCAL YEAR 2003-2004
2002-2003
2001-2002 %OF REVISED %OF 2003-2004 %OF
CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Services
$ 1,791,921
12.03%
$
2,078,186
12.16%
$
2,343,784
13.530/.
Operations
$ 11,168,283
74.97%
$
12,358,669
72.32%
$
12,223,813
70.59%
Professional Services
$ 75,412
0.51%
$
177,262
1.04%
$
204,330
1.18%
Debt Service Payments
$ 1,861,484
12.50%
$
1,861,101
10.899/6
$
2,009,970
11.61%
Capital
$ -
0.00%
$
614,064
3.59%
$
534,307
3.09%
TOTAL
$ 14,897,100
$
17,089,282
$
17,316,204
Water & Sewer Fund
Expenditures By Classification
Professional
Services Debt Service
1.18% - Payments
11.61%
Operations____
70.59%
--- Capital
------ -- 3.09%
Personnel
- Services
13.53%
City of Allen 129 FY 2004 Budget
CITY OF ALLEN
WATER AND SEWER
DIVISIONS
WATER AND SEWER 200-6500-433
UTILITY BILLING 200.7000-419
Communlly Services
M o
Aaeist mCgmmun0y
Services Di m
Adminish lvs AssW M-1
CommuMly Services
SuperlMer -1
Sewer Faemen Water Foremen llWity Blllirg
1 1 Supenoa
1
Meta ServMxs Sewn Cmw Weld Crew Chief Weld Oualhy Pump Station Cwtarer
Crew Chief Chbf 4 Tech 0pa Service Rep
1 3 4 5
Equipment
Mels Services Equipment Operaar PT Cwmma
Tech Operebry Service Rep
q 3 4 .5
Malnlename MeiMenence
WOMa Worker
Meld SM M»s 5 S
MOM
2
CITY OF ALLEN
FY 2003-2004
city of A lett 131 FY 2004 Budget
AND SEWER
DIVISION DESCRIPTION
DEPARTMENT/DIVISION
COMMUNITY SERVICES/
WATER AND SEWER DIVISION
The Water and Sewer Division is
responsible for delivering potable water
purchased from the North Texas Municipal
Water District to Allen customers; and
collecting wastewater from customers and
delivering it to the North Texas Municipal
Water District's sewer trunk lines.
FUND NARRATIVE
Accomplishments for FY 2003:
6• Provided the City of Allen residents with
high quality potable water as evidenced
by the receipt of a TCEQ certificate for
outstanding performance for having no
violations to the total coliform rule from
1997 to 2001.
❖ Achieved a 7.61% water loss for the
year.
❖ Only one minor instance of a sewer
discharge in violation of TCEQ
guidelines.
❖ Completed TCEQ inspection with no
operational deficiencies noted.
6• Constructed a new sewer lift station
under emergency conditions at
Summerside Drive and Malone Roads to
remedy odor control problems.
❖ Undertook contractual O&M of the AISD
lift station at Bolin Elementary to help -
assure sewer system integrity.
Objectives for FY 2004:
❖ Anticipate future growth and plan
water/sewer system infrastructure,
construction, modernization, and
maintenance to prevent City -controllable
service shortfalls or interruptions.
4 Maintain sanitary sewer system to
minimize stoppages and back-ups; have
no sewer discharges in violation of
NPDES rules, and control and lessen
sewer inflows and infiltration (I&I).
4 Begin a water leak detection program.
4 Develop a Water Conservation program
in concert with a NTMWD model
conservation ordinance.
❖ Identify and eliminate cross connections
within the water system.
❖ Continue regular 10% meter
replacement program and phase-in of
touch -read meter reading capability.
❖ Maintain an acceptable water loss of
< 10%. Water loss is the difference
between the amount of water NTMWD
sells the City and what we bill our
customers.
Major Budget Items:
❖ Water payments NTMWD- $4,260,418.
4 Sewage interceptor, sewer pretreatment
program, and sewage treatment
payments to NTMWD - $3,374,000.
4 Capital projects transfer out- $1,350,000
4 Electricity -$481,250.
❖ Meter Replacement Program and
Touch -Read pads- $296,207.
Miles of Water & Sewer Linea
1998 1999 2000 2001 2002
Year
City of Allen 132 FY 2004 Budget
A wMimi
In
M M
M MIM
1998 1999 2000 2001 2002
Year
City of Allen 132 FY 2004 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&SNJATER AND
SEWER
200-6500-433
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,559,177
1,820,111
1,842,110
2,044,830
Operations
11,065,411
12,010,116
12,221,388
12,086,117
Professional Services
65,096
198,740
141,740
170,000
Capital
-
505,236
558,736
533,307
DEPARTMENT TOTAL
12,689 684 ;
14 534 203
$ 14,763,9
; 14,834 254
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Superintendent
0
1
1
1
Foreman
2
2
2
2
Administrative Assistant
1
1
1
1
Pump Station Operator
4
4
4
4
Crew Leader
7
8
8
8
Civil Engineer*
1
1
1
1
Utility Coordinator*
1
1
1
1
Utility Locator*
1
1
1
1
Equipment Operator
6
7.
7
7
Water Quality Technician
1
1
1
1
Meter Service Technician
4
4
7
7
Meter Service Maintenance Worker
2
2
0
0
Maintenance Worker
10
11
10
10
TOTAL FULL TIME
40
44
44
44
• These Dositions are under supervision of Engineering Dept.
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,055,677
1,267,336
1,255,730
1,385,504
Longevity
6,420
6,028
6,136
9,016
Overtime
69,490
56,276
70,000
70,000
FICA Expenses
83,273
94,113
96,359
101,309
TMRS Expenses
118,170
128,220
131,799
136,942
Workman's Comp Expenses
34,323
46,267
50,568
63,763
Health Insurance
173,569
199,041
208,339
250,745
Dental Insurance
13,913
16,299
16,899
20,054
Long-Term Disability
2,572
3,549
3,491
4,233
Life Insurance
1,770
2,982
2,789
3,264
SUBTOTALS
1,559,177 S
1,820,111
$ 1,842,110.
$ 2,044,830
OPERATING EXPENSES
Conferences & Training
3,908
5,000
5,000
5,780
Dues & Subscriptions
10,610
11,160
11,160
12,600
City of Allen 133 FY 2004 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/WATER AND SEWER
ACCOUNT
200-6500-433
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003.2004
OPERATING EXPENSES - cont.
ACTUAL
BUDGET
AMENDED
BUDGET
Mileage
96
400
400
400
Clothing & Uniforms
25,286
27,538
27,538
27,538
Electricity
295,924
382,392
425,000
481,250
Natural Gas
Telephone
-
5,510
-
17,860
-
7,860
350
7,800
Water
13,094
12,000
12,000
12,000
Insurance
39,918
39,918
39,918
48,521
Postage & Freight
6,712
5,800
3,000
3,800
Printing & Reproduction
2,035
5,800
3,000
5,800
Advertising
-
369
1,500
-
1,500
1,500
1,500
Rentals
Gasoline
26,543
29,400
29,400
31,400
Propane Gas
534
500
500
500
Vehicle Propane Gas
1,672
1,800
800
1,250
NTMWD-Upper E. Fork
889,228
909,500
1,005,000
1,367,000
NTMWD-Regional Treatment
1,511,283
1,614,239
1,912,000
1,975,000
Water District -Water
3,162,182
3,691,436
3,691,436
4,260,418
NTMWD Pretreatment
25,038
32,000
32,000
32,000
Depreciation - Vehicle Replacement
164,558
140,278
140,278
148,666
Office Supplies
1,838
2,700
- 2,700
2,700
Computer Supplies
4,094
4,295
4,295
8,600
Miscellaneous Supplies
Mechanical Supplies
308
45,566
-
46,000
-
46,000
50,000
Medical & Chemical Supply
216
1,250
1,250
1,250
Chlorine Gas
288
1,500
1,500
1,500
Small Tools & Minor Equip
39,242
25,000
28,500
30,900
Building Maintenance
28,541
40,000
40,000
40,000
Vehicle Maintenance
17,068
15,200
15,200
15,200
Equipment Maintenance
17,501
14,000
14,000
14,DDO
Radio Maintenance
135
2,600
2,600
2,600
Meter Maintenance
10,395
18,525
18,525
18,525
Water System Maintenance
28,448
35,000
35,000
35,000
Sewer System Maintenance
29,348
35,000
35,000
35,000
Bad Debt Expense
19,656
12,000
12,000
12,000
Interest -Water Deposits
4,242
4,000
4,000
4,000
Operating Transfer Out
1,884,186
1,980,358
1,980,358
2,039,769
Capital Projects Transfer Out
2,749,839
2,844,167
2,632,670
1,350,000
SUBTOTAL
$ 11,065,411
$ 12,010,116
S 12,221,388
$ 12,086,117
PROFESSIONAL SERVICES
Professional Services
38,321
132,000
75,000
100,000
Contract Mowing
26,775
66,740
66,740
70,000
SUBTOTAL
E 65,096
$ 198,740
$ 141,740
$ 170,000
City of Allen 134 FY 2004 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&S/WATER AND SEWER
200-6500433
CAPITAL OUTLAY
Vehicles
- 20,837
20,837
-
Mains & Connections
- 120,000
120,000
120,000
Meters
- 279,441
279,441
296,207
Office Equipment & Furniture
- -
-
15,000
Machinery & Equipment
- 84,958
138,458
102,100
SUBTOTAL $
- $ 505,236
$ 558,736
$ 533,307
DEPARTMENT TOTALS $
12,689,664 $ 14,534,203
$ 14,763,974
6 14,834,254
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&SfWATER AND SEWER
200-6500-433
CAPITAL EXPENDITURES LIST
2002-2003
QUANTITY
BUDGET
MAINS & CONNECTIONS
Mains & Connections
120,000
SUBTOTAL
$ 120,000
METERS
Meters
296,207
SUBTOTAL
$ 296,207
OFFICE EQUIPMENT & FURNITURE
Telephone System for Stacy Rd. Pump Station
15,000
SUBTOTAL
$ 15,000
MACHINERY AND EQUIPMENT
Digital Leak Correlator Detection System
1
40,000
Permalog Leak Noise Logger
1
27,000
Upgrade to Digital Recording for Camera
Truck
1
35,100
SUBTOTAL
3
$ 102,100
TOTAL CAPITAL
$ 533,307
City of Allen 135 FY 2004 Budget
FUND DEPARTMENT/DIVISION ACCOUNT
WATER AND SEWER COMMUNITY SERVICES/ 200-7000-419
UTILITY COLLECTIONS DIVISION
DIVISION DESCRIPTION
The Utility Collections Division is
responsible for billing and processing
payments from City utilities that includes
water, sewer, drainage, solid waste, and
recycling services. Process all City and
Municipal Court bank deposits. Operate
the division with a strong customer service
emphasis and philosophy.
PROGRAM NARRATIVE
Accomplishments for FY 2003:
Entire staff underwent customer service
training.
f• Procured a new utility billing envelope -
stuffing machine (bursting machine) to
provide more reliable and faster
operations.
❖ Implemented the 'round trip" envelope
system to allow a second page of
additional materials to be inserted with
the monthly water bill.
A Developed a water bill envelope insert
schedule for all departments to use to
check availability of the system to
handle inserted materials.
❖ Updated utility service application to
reflect criminal liability for using false
personal information.
Objectives for FY2004:
Hire one part-time customer service
representative to assist during peak
customer service hours.
❖ In coordination with the Information
Technology and Finance Departments,
monitor studies to implement a capability
to accept customer payments through
the Internet.
Major Budget Items:
f• Postage - $80,000
Printing/Reproduction- $30,000
:• Annual Audit Expense- $15,000
Utility Accounts Managed
25,000
20,000
15,000
0
10,000
5,000
19,525 20,363
15,866
1999 1999 2000 2001 2002 2003'
Fiscal Year
'2003 includes accounts managed through
May 31, 2003 (4.30% growth to this date).
Accounts Annual Percentage Growth
FY99
FY00
FY01
FY02
12.7%
20.5%
12%
9.7%
City of Allen 136 FY 2004 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&S/UTILITY COLLECTIONS
200-7000-419
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
-
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
232,744
269,476
236,076
298,954
Operations
102,872
138,309
137,281
137,696
Professional Services
10,316
24,000
35,522
34,330
Capital Outlay
-
50,500
55 328
1,000
DEPARTMENT TOTAL
$ 345,932
$ 482,285
$ 464,207
4 471 980
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Utility Billing Supervisor
1
1
1
1
Customer Service Representative
5
5
5
5
TOTAL FULL TIME
6
6
6
6
PART-TIME
Customer Service Representative
-
-
-
0.50
TOTAL PART-TIME
-
0.50
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
166,072
179,313
170,136
192,426
Salary Reserve
-
24,243
-
32,000
Longevity
660
1,004
872
860
Overtime
1,255
1,575
1,575
1,575
FICA Expenses
12,339
12,973
12,438
13,998
TMRS Expenses
17,713
18,077
17,203
18,948
Workman's Comp Expenses
456
559
515
659
HeaBh Insurance
29,221
28,457
30,092
34,709
Dental Insurance
2,315
2,286
2,395
2,789
Long -Term Disability
427
537
473
561
Life Insurance
286
452
377
429
SUBTOTALS
232,744
$ 269,476
$ 236,076
$ 298,954
OPERATING EXPENSES
Conferences & Training
1,245
3,500
3,500
3,000
Dues & Subscriptions
33
100
100
100
Mileage
53
204
204
204
Telephone
2,475
2,972
2,972
3,032
Insurance
1,844
2,188
2,660
2,660
Banking Services
5,726
3,800
3,800
3,800
Postage & Freight
60,145
80,000
80,000
80,000
Printing & Reproduction
14,496
35,000
35,000
30,000
Advertising
100
100
100
City of Allen 137 FY 2004 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/UTILITY COLLECTIONS
ACCOUNT
200-7000,419
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Computer Costs
7,548
3,000
2,000
3,000
Miscellaneous Oper. Exp.
358
-
-
-
Office Supplies
4,867
3,500
6,000
6,400
Equipment Maintenance
4,082
3,945
945
5,400
SUBTOTAL
$ 102,872
$ 138,309
$
137,281
$
137,696
PROFESSIONAL SERVICES
Audit Fees
-
-
15,000
15,000
Professional Services
3,801
16,500
12,672
13,430
Courier Services
4,916
5,450
5,450
2,900
Credit Card Costs1,599
2,050
2,400
3,000
SUBTOTAL
$ 10,316
$ 24,000
$
35,522
$
34,330
CAPITAL OUTLAY
Office Equip & Furniture
-
50,500
55,328
1,000
SUBTOTAL
50,500
55,328
1,000
DEPARTMENT TOTALS
$ 345,932
$ 482,285
$
464,207
$
471,980
CAPITAL EXPENDITURES LIST
OFFICE EQUIPMENT & FURNITURE
Cubicle Sections for Update
1,000
TOTAL CAPITAL
$
1,000
Cay of Mien 138 FY 2004 Budget
Solid Waste Fund
REVENUES
Ooeratinq Revenues
CITY OF ALLEN
SOLID WASTE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
ACTUAL BUDGET AMENDED BUDGET
Garbage Fees
1,709,924
1,758,331
1,937,115
2,117,765
Recycling Revenues
593,942
620,352
662,582
725,512
Commercial Garbage Fees
518,613
420,000
424,727
488,269
Recycling Materials
19,166
30,000
47,000
30,000
Recycle Bin Revenue
1,586
1,000
1,365
1,000
Franchise Fees
46,053
14,000
14,000
-
Household Hazardous Waste
-
-
-
84,993
Miscellaneous
21,661
-
4,924
-
SUBTOTAL $
2,889,284 $
2,843,683 $
3,091,713 $
3,447,539
Non -Operating Revenues
Interest On Investments
16,926
17,295
10,500
10,500
SUBTOTAL $
16,926 $
17,295 $
10,500 3
10,500
Grant Administration Revenues
Grant Administration
26,205
-
65,240
-
SUBTOTAL
26,205
-
65,240
-
TOTAL REVENUES $ 2,932,415 $ 2,860,978 $ 3,167,453 $ 3,458,039
TOTAL EXPENDITURES $ 2,724,015 $ 2,889,500 $ 3,259,950 $ 3,445,734
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
$ 924,006
3,458,039
(3,445,734)
$ 936,311
City of Allen 139 FY 2004 Budget
2001-2002
2002-2003
2002-2003
2003-2004
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Public Works
Solid Waste
2,702,354
2,846,797
3,163,385
3,445,734
TOTAL PUBLIC WORKS
$ 2,702,354
$ 2,846,797
$ 3,163,385
$ 3,445,734
Grant Administration
Grant Administration
21,661
42,703
96,565
-
SUBTOTAL
21,661
42,703
96,565
-
TOTAL EXPENDITURES $ 2,724,015 $ 2,889,500 $ 3,259,950 $ 3,445,734
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
$ 924,006
3,458,039
(3,445,734)
$ 936,311
City of Allen 139 FY 2004 Budget
CITY OF ALLEN
SOLID WASTE
DIVISIONS
SOLID WASTE 205-0000-435
Services Director
Recycling
Coordinator
1
HHW Maintenance Maintenance Worker
Worker Litter
1 1 2 -
Works under direction of Parks Operations Supervisor
CITY OF ALLEN
FY 2003-2004
City of Allen 141 FY 2004 Budget
SOLID
FUND DESCRIPTION
The Solid Waste Fund represents the
financial activity related to solid waste
collection and disposal, including
recycling services and management of
household hazardous waste (HHW).
Revenues fund contracts with North
Texas Municipal Water District (NTMWD)
and the City's franchised waste provider.
The City's Solid Waste/Recycling/HHW
Coordinator manages the City's solid
waste contracts and responds to citizen
issues and concerns. The coordinator
also develops educational programs and
provides staff support to the City's Keep
Allen Beautiful Board.
FUND NARRATIVE
Accomplishments for FY 2003:
¢• Intensively managed CWD contract
administration to assure the contractor
was responsive to citizen needs.
f• Funded two new maintenance workers
to dedicate to litter collection that work
in Parks and Recreation Department.
4• Assisted the Keep Allen Beautiful
(KAB) Board in execution of their key
seasonal events- Fall Texas Recycles
Day, Arbor, Day, Spring Great
American Trash -Off, and the summer
Corporate Challenge litter collection
event.
¢• Continued a contract to accomplish
weekly litter collection on US75.
❖ Revitalized the KAB/City school
educational efforts to include provision
of book covers and conduct of fall and
spring "theme" educational
competitions; support the spring
National Arbor Day activities, and ran
a reuse -a -shoe campaign in
coordination with Nike tennis shoe
company.
E• Increased the City's school -focused
educational programs for recycling,
hazardous waste, illegal dumping, and
support other environmental programs.
Objectives for FY 2004:
Successfully convert from grant
funded to customer funded. Household
Hazardous Waste program with fee of
$0.33 per residence per month.
❖ Work with the Keep Allen Beautiful
(KAB) Board to make all their events
successful.
4• Begin contract extension negotiations
with CWD.
❖ Prepare competitive solid waste and
recycling award nominations.
V Apply for COG solid waste grants for a
HHW mascot (Billy Bullfrog) costume
and dedicated illegal dumping grapple
arm vehicle for bulk item pick-up.
Major Budget Items:
❖ CWD solid waste & recycling services -
$1,767,807.
❖ North Texas Municipal Water District
solid waste transfer station and landfill
services- $1,225,975.
6•
Weekly US75litter collection contract -
$61,000.
S• KAB Board - $23,500
City of Allen 142 FY 2004 Budget
City of Allen 143 FY 2004 Budget
DEPARTMENT
ACCOUNT
E
SOLID WASTE
205-0000-435
SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
rEXPENDITURE
ACTUAL
BUDGET
AMENDED
BUDGET
TION
rvices
$ 87,340
$ 149,626
$ 122,000
$
248,281
115,416
95,591
92,159
147,871
roessnaServices
2,499,598
2,579,480
2,927,126
3,039,782
Capital
-
22,100
22100
9,800
DEPARTMENT TOTAL
2,702,354
4i 2,846 797
3 163 385
¢
_3,445 734
SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
1
FRercydingrdinator
1
1
1
Worker
2
4
4
4
TOTAL FULL TIME
-----y3-5
5
5
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
- BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
62,528
103,401
83,894
159,191
Salaries
-
-
3,400
Salary Reserve
-
124
172
172
416
Longevity
694
500
1,200
1,200
Overtime
FICA Expenses
4,609
7,699
6,044
11,446
TMRS Expenses
6,640
10,605
8,438
15,673
Workman's Comp Expenses
1,988
6,339
4,486
14,522
Health Insurance
9,765
19,052
16,198
38,894
Dental Insurance
733
1,456
1,140
2,659
Long -Term Disability
155
219
237
494
Life Insurance
104
183
191
386
SUBTOTAL
$ 87,340
$ 149,626
S 122,000
$
248,281
OPERATING EXPENSES
-
2,450
1,500
2,450
Conferences & Training
200
250
300
Dues & Subscriptions
-
194
2,151
- 2,151
2,868
Clothing & Uniforms
365
800
200
800
Postage & Freight
-
1,000
500
5,000
Printing & Reproduction
Miscellaneous Oper. Exp.
194
395
-
1,500
-
1,000
1,500
Gasoline
Vehicle Replacement
-
4,916
4,604
25,531
Office Supplies
-
500
300
500
Medical & Chemical Supply
-
1,300
500
1,300
Small Tools/Minor Equipment
1,630
2,620
3,000
1,750
City of Allen 143 FY 2004 Budget
FUND
SOLID WASTE
DEPARTMENT
SOLID WASTE
ACCOUNT
205-0000-435
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
Vehicle Maintenance
-
500
500
500
Bad Debt Expense
5,821
4,000
4,000
4,000
Compensating Absences
1,543
-
-
-
Illegal Dumping
-
1,500
1,500
1,500
Household Hazardous Waste
18,405
11,500
11,500
29,200
Beautification
22,058
23,500
23,500
23,500
Operating Transfer Out
64,811
37,154
37,154
47,172
SUBTOTAL
$ 115,416
$ 95,591
$
92,159
$
147,871
PROFESSIONAL SERVICES
Sanitation Services
935,571
877,000
1,101,057
1,193,795
Professional Services
36,838
65,000
65,000
76,000
Recycling
548,400
535,000
525,922
574,012
Solid Waste-NTMWD
978,789
1,102,480
1,235,147
1,195,975
SUBTOTAL
$ 2,499,598
$ 2,579,480
$
2,927,126
$
3,039,782
CAPITAL OUTLAY
Vehicles
-
22,100
22,100
Machinery & Equipment
-
-
-
9,800
SUBTOTAL
$ -
$ 22,100
$
22,100
$
9,800
TOTAL EXPENSES
$ 2,702,354
$ 2,646,797
$
3,163,385
$
3,445,734
CAPITAL EXPENDITURES LIST
2003-2004
Quanti
BUDGET
Dual -wheel Dump Trailer
1
$
9,800
SUBTOTAL
1
$
9,800
TOTAL CAPITAL
E
91800
City of Allen 144 FY 2004 Budget
FUND
SOLID WASTE
DEPARTMENT
Grant Administration
ACCOUNT
205-9475
REVENUE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
Community Clean Up Grant
-
-
53,794
-
Household Hazardous Waste Grant
26,205-
DEPARTMENTTOTAL
26,205
$ -
65 240
$
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
9,984
27,914
28,162
-
Longevity
-
-
52
Overtime
273
-
3,747
-
FICA Expenses
708
1,900
1,961
-
TMRS Expenses
1,091
2,798
2,877
-
Workman's Comp Expenses
989
3,124
3,059
-
Health Insurance
2,443
6,377
7,126
-
Dental Insurance
167
436
487
-
Long -Term Disability
24
84
80
-
Life Insurance
19
70
64
-
SUBTOTAL
15,698
42,703
47,615
OPERATING EXPENSES
Conferences & Training
-
-
1,650
Printing and Reproduction
-
-
3,624
Advertising
2,828
-
3,572
-
Office Supplies
-
-
460
-
Small tools/Minor equipment
31135
-
1,734
-
Professional Services
-
-
6,893
-
Recycling
-
-
16,800
-
SUBTOTAL
51963
-
34,733
-
CAPITAL EXPENDITURES
Vehicles
-
14,217
SUBTOTAL
-
-
14,217
-
TOTAL EXPENSES
21,661
42,703
96,565
City of Allen 145 FY 2004 Budget
CITY OF ALLEN
Drainage Fund
CITY OF ALLEN
DRAINAGE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operating Revenues
Inspection Fees 106,132 110,000 75,000 102,900
Drainage Fees 667,268 700,000 741,000 786,000
SUBTOTAL $ 773,400 $ 810,000 $ 816,000 $ 888,900
Non Operating Revenues
Auction Revenue - - 2,331 -
Interest On Investments 15,428 15,216 7,500 7,500
SUBTOTAL $ 15,428 $ 15,216 $ 9,831 $ 7,500
TOTAL REVENUES $ 788,828 $ 825,216 $ 825,831 $ 896,400
2001-2002 2002-2003 2002-2003 2003-2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Public Works:
Drainage Operating Expenditures 648,445 904,962 891,329 844,754
Capital Improvement Projects 126,610 130,694 120,000
TOTAL PUBLIC WORKS $ 648,445 $ 1,031,572 $ 1,022,023 $ 964,754
TOTAL EXPENDITURES $ 648,445 $ 1,031,572 $ 1,022,023 $ 964,754
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
535,020
896,400
(964,754)
$ 466,666
City of Allen 147 FY 2004 Budget
CITY OF ALLEN
DRAINAGE
DIVISIONS
DRAINAGE 210-0000-434
Streets Foreman
Crew Leader
Equipment Operator
2
Maintenance Workers
4
CITY OF ALLEN
FY 2003-2004
City of Allen 149 FY 2004 Budget
DRAINAGE
DIVISION DESCRIPTION
The Drainage crew maintains the City's
drainage inlets & storm sewers, and open
drainage channels & ditches to assure
they remain free of vegetation and
hazardous wastes, sedimentation is
controlled, and channels can carry their
design flows.
FUND NARRATIVE
Accomplishments for FY 2003:
d• No homes or businesses flooded
during the year.
❖ Maintained street sweeping frequency
as twice monthly on
arterial and
thoroughfares; while
keeping
frequency to once
monthly on
collectors. Added new
roads to the
sweeping plan based on
funds made
available by a lower
cost street
sweeping contract.
f• Purchased new Gradall and put it to
work for drainage and streets
purposes.
Objectives for FY 2004:
❖ Inspect and clear all storm sewer
inlets after major storm events.
d• Continue installation of markers in
support of the storm drain marking
program.
❖ Have no homes or businesses flooded
due to maintenance issues with City
drainage structures or channels.
City of Allen
Major Budget Items:
Capital projects transfer out- $120,000
❖ Drainage Maintenance- $110,000.
d• Contract Street Sweeping- $85,000
:• Contract mowing of greenbelts -
$80,000.
❖ Continue contract funding for Phase II
NPDES professional services
contract- $21,000.
❖ Pro Rata of NPDES Best Practices
Manual from COG - $9,000
Curb Miles of Street Sweeping
Monthly
400
350
300
250
n
u
a 200
U
150
100
50
0
150
1998 1999 2000 2001 2002 2003 2004
FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
DRAINAGE
DRAINAGE
210-0000-034
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
203,793
235,626
221,993
268,184
Operations
312,470
409,336
394,905
442,370
Professional Services
132,182
80,000
80,000
134,200
Capital
306610
325125
120,000
DEPARTMENT TOTAL
$ 648,445
1,03 572
110 023
964 754
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Crew Leader
1
1
1
1
Equipment Operator
1
2
2
2
Maintenance Worker
3
3
3
3
TOTAL FULL TIME
5
6
6
6
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
137,763
155,868
148,760
171,547
Salary Reserve
-
3,092
-
1,700
Longevity
1,440
1,132
1,172
1,236
Overtime
2,316
3,832
5,100
5,100
FICA Expenses
10,616
12,000
11,464
12,828
TMRS Expenses
14,733
15,657
15,352
16,967
Workman's Comp Expenses
13,660
17,290
15,541
20,233
Health Insurance
20,689
23,594
21,748
34,709
Dental Insurance
1,966
2,197
2,136
2,923
Long -Term Disability
362
415
401
533
Life Insurance
248
349
319
408
SUBTOTAL
$ 203,793 $
235,626 S
221,993 $
266,184
OPERATING EXPENSES
Conferences & Training
-
1,000
1,000
1,000
Mileage
7
150
150
150
Clothing & Uniforms
3,118
5,134
5,134
5,134
Telephone
86
70
70
70
Insurance
5,082
5,082
5,082
6,177
Postage & Freight
23
150
150
150
Printing & Reproduction
13
250
250
250
Advertising
100
100
100
City of Allen 151 FY 2004 Budget
E
DEPARTMENT
DRAINAGE
ACCOUNT
210-0000-434
DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
rEXPENDITURE
ACTUAL
BUDGET
AMENDED
BUDGET
NG EXPENSES - cont.
-
6,100
6,100
6,100
4,822
7,000
7,000
7,000
cants
486
500
500
500
Vehicle Propane Gas
42
1,000
1,000
500
Vehicle Replacement
52,000
42,941
42,941
42,270
Office Supplies
217
400
400
400
Miscellaneous Supplies
7,541
-
- -
Medical & Chemical Supply
-
500
500
18,500
Agriculture Supplies
-
4,000
4,000
4,000
Small Tools & Minor Equip
8,407
9,550
9,550
7,650
Vehicle Maintenance
2,232
4,250
4,250
4,250
Equipment Maintenance
8,010
7,950
7,950
6,500
Radio Maintenance
-
400
400
400
Street Sweeping Maint.
62,3100
49
79,
79,100
85,000
Drainage System Maint.
32,328
110,000
95,569
110,000
Bad Debt Expense
1,604
1,000
1,000
1,000
Compensating Absences
Operating Transfer Out
295-
123,808
122,709
122,709
133,269
SUBTOTALS
312,470
$ 409,336
$
394,905
S
442,370
PROFESSIONAL SERVICES
Professional Services
29,940
40,000
40,000
54,200
Depreciation Expense
55,148-
47,094
40,000
-
40,000
-
80,000
Contract Mowing
SUBTOTAL
$
132,182
$ 80,000
$
80,000
$
134,200
CAPITAL OUTLAY
Machinery&Equipment
-
180,000
194,431
-
Capital Projects Transfer Out
126,610
130,694
120,000
SUBTOTAL
-S--
-
$ 306,610
$
325,125
$
120,000
TOTAL EXPENSES
1
648,445
S 1,031,572
$
1,022,023
S
964.754
CAPITAL EXPENDITURES LIST
2003-2004
BUDGET
CAPITAL PROJECTS TRANSFER OUT
Twin Creeks Drainage
120,000
SUBTOTAL
120,000
TOTAL CAPITAL
$
120,000
City of Allen 152 FY 2004 Budget
Economic
Development
Corporation Fund
CITY OF ALLEN
ECONOMIC DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003.2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operating Revenue
Sales Tax 3,287,782 3,612,725 3,339,7fi5 3,590,000
SUBTOTAL 1 3,287,782 $ 3,612,725 $ 3,339,765 $ 3,590,000
Non Operating Revenues
Interest on Investments 32,233 35,870 15,500 15,500
Other Reimbursements 60,734 - - -
Intergovernmental Revenue 531,294 - - -
SUBTOTAL $ 624,261 $ 35,870 $ 15,500 $ 15,500
TOTAL REVENUES $ 3,912,043 $ 3,648,595 $ 3,355,265 $ 3,605,500
2001-2002 2002-2003 2002-2003 2003-2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
General Government
Economic Development 4,346,318 3,387,834 2,526,134 2,647,781
TOTAL GENERAL GOV. $ 4,346,318 $ 3,387,834 $ 2,526,134 $ 2,647,781
TOTAL EXPENDITURES $ 4,346,318 $ 3,387,834 $ 2,526,134 $ 2,647,781
FUND BALANCE PROJECTIONS
FUND BALANCE 10/1103
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130104
$ 2,046,321
3,605,500
(2,647,781)
$ 3,004,040
City of Allen 153 FY 2004 Budget
CITY OF ALLEN
ECONOMIC DEVELOPMENT
DIVISIONS
ECONOMIC DEVELOPMENT 500-0000-417
Allen City Council
AE DC Board
of Directors
Director
1
Marketing Coordinator
1
D. Assistant
1
F
CITY OF ALLEN
FY 2003-2004
My of Allen 155 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000.417
FUND DESCRIPTION
The Allen Economic Development Corporation's
primary purpose is to aggressively market and
promote Allen to attract high quality, aesthetically
attractive, environmentally sound businesses to
increase the local employment and tax base.
Formed in 1992 by the voters of Allen, the AEDC
receives funds from a half -cent sales tax for
economic development. The five -member board is
appointed by the Allen City Council. Projects of the
AEDC assisted in relieving the property tax burden
by covering the equivalent of $.053 per $100 of
the City's 2002 tax rate and $.258 per $100 of the
Allen School District's 2002 tax rate.
FUND NARRATIVE
Accomplishments for FY 2003:
•'a The recruitment of Sanmina-SCI proved to be
the largest relocation to Allen this fiscal year.
The company retained approximately 90
former Alcatel employees and added over 300
new jobs to the community. Sanmina's highest
technology unit will be housed in Allen and will
provide at least $23 million in personal
property value on the local tax rolls.
•Y Concentrated retention/expansion activities
resulted in the commitment by Sage Telecom
to remain in Allen through 2010. The effort
retained 320 employees and added 104 new
employees. Sage will ultimately expand to a
total of 115,000 square feet of office space.
S• Through the AEDC's combined efforts with
building owners in the marketing of existing
space, Allen realized new companies including
Velocity Sports, Mustang Technology, Our
Children's House -Baylor, Home at Last and
the leasing of the Atrium at 1333 McDermott.
With growing interest in the Central Business
• District, the AEDC facilitated in the sale of city -
owned property, resulting in the construction of
a 3,200 square foot office building at 305 E.
McDermott Drive and the sale of property at
101 Butler Drive, which will start renovation
by the end of the year.
} Retail recruitment efforts were enhanced
as the AEDC joined forces with City staff to
identify and solicit specific retail providers.
The effort resulted in the development of a
retail properties database.
❖ This year's activity by the AEDC resulted in
an increase of approximately $27 million
on the local tax rolls, 447 new jobs, 410
retained jobs, and the leasing of
approximately 380,000 square feel of
existing space.
Objectives for FY 2004:
Utilize retention program in maintaining
• Allen's current tax base and ensuring the
continued success and growth of Allen's
existing local industries.
❖ Recruitment of quality companies to Allen,
thereby increasing the local employment
and ad valorem tax base.
❖ Promote and develop quality business
parks designed with the amenities desired
by tech, medical and corporate entities.
Identify and promote new areas for multi-
use development, specifically along the US
75 and SH 121 corridors.
❖ Recruit industries to fill vacant office,
office//tech and major retail space in Allen.
Continue to enhance the community's
position to attract major retail, restaurant,
and entertainment products, providing
increased sales tax revenue and recreation
opportunities to the community.
•r Enhance the quality of commercial
developments by influencing the
landscaping, construction materials, and
appearance of buildings through the use of
incentives.
City of Allen 156 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
ECONOMIC DEVELOPMENT CORP.
ECONOMIC DEVELOPMENT
500-0000-417
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
227,935
271,270
268,074
289,271
Operations
1,180,949
1,827,260
1,148,260
1,853,960
Professional Services
25,674
56,700
56,700
69,700
Debt Payments
1,948,195
862,604
388,100
394,850
Capital
963,565
370,000
665,000
40,000
DEPARTMENT TOTAL
4,346,318
$ 3,387,834
$ 2,526,134
$ 2,647,781
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
I
1
Marketing Coordinator
1
1
I
1
Economic Development Assistant
1
1
1
1
TOTAL FULL TIME
3
3
3
3
EXPENDITURE DETAIL
2001.2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
173,605
207,000
207,000
228,215
Longevity
324
504
504
648
FICA Expenses
13,165
15,138
16,128
15,501
TMRS Expenses
18,464
21,054
21,283
20,231
Workman's Comp Expenses
484
1,563
640
701
Health Insurance
13,863
17,371
14,074
15,361
Dental Insurance
1,170
1,500
1,216
1,328
Long -Term Disability
439
566
582
618
Life Insurance
421
574
647
668
Car Allowance
6,000
6,000
6,000
6,000
SUBTOTALS
227,935
$ 271,270
$ 268,074
$ 289,271
OPERATING EXPENSES
Conferences & Training
4,566
8,000
7,500
8,000
Dues & Subscriptions
3,152
4,000
22,000
29,500
Mileage
855
1,500
1,500
1,500
Telephone
2,625
7,000
7,000
7,000
Insurance
3,257
3,600
4,400
51000
Postage & Freight
6,248
81000
8,000
8,000
Printing & Reproduction
25
100
-
-
Advertising
-1,500
-
1,500
Rentals/Leasing
36,060
36,060
36,060
36,060
Travel
5,854
8,500
8,500
8,500
Meetings
4,276
5,500
5,500
5,500
City of Allen 157 FY 2004 Budget
City of Allen 158 FY 2004 Budget
DEPARTMENT
ACCOUNT
DEVELOPMENT CORP.
ECONOMIC DEVELOPMENT
500-0000-417
RE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
BUDGET
rOPERATING
ACTUAL
BUDGET _
AMENDED
EXPENSES - cont.
8,871
10,000
10,000
10,000
ies
193
700
700
700
aintenance
2,200
3,000
4,000
restry
384,136
1,353,806
800,000
1,500,000
Direct Grants
93,649
100,000
100,000
100,000
Marketing Expenses
100
200
Donation Expenses
555,294
176,194
30,000
30,000
Operating Transfer Out
(3,408)
3,500
1,500
2,000
Electricity
21,122
30,000
24,000
28,000
Water Expenses
10,638
9,500
16,000
6,000
Miscellaneous Maintenance
1,330
4,800
5,000
5,000
Ground Sprinkler System
40,006
55,000
57,500
57,500
Landcape/Forestry
SUBTOTAL $
1,180,949
$ 1,827,260
E
1,148,260
E
1,853,960
PROFESSIONAL SERVICES
5,000
5,000
5,000
6,000
Audit Fees
9,758
25,000
35,000
35,000
Consulting Services
4,598
18,000
8,000
20,000
Professional Services
3,856
5,500
5,500
5,500
Copier Service
2,462
3,200
3,200
3,200
Janitorial Services
SUBTOTAL E
25,674
$ 56,700
E
56,700
$
69,700
DEBTPAYMENTS
Debt Retimment-Principal
1,534,589
527,500
-
-
Debt Retirement -Interest
73,203
272,049
37,266
238,270
-
310,480
-
315,880
Chelsea - Stacy Rd. -Principal
68,354
59,568
77,620
78,970
Chelsea - Stacy Rd. - Interest
SUBTOTAL $
1,948,195
E 862,604
$
388,100
S
394,850
CAPITAL OUTLAY
(23)
300,000
210,000
-
Construction
963,588
50,000
445,000
10,000
Land
-
20,000
10,000
30,000
Professional Services
SUBTOTAL E
963,565
$ 370,000
S
665,000
$
40,000
TOTAL EXPENSES S
4,346,318
E 3,387,834
E
2,526,134
$
2,647,761
2003-2004
CAPITAL EXPENDITURES LIST
BUDGET
Construction
10,000
Land
30,000
Architectural Fees
S
40,000
TOTAL CAPITAL
City of Allen 158 FY 2004 Budget
Community
Development
Corporation Fund
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORP. FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003.2004
2001-2002 2002-2003 2002-2003 2003-2004
ACTUAL BUDGET AMENDED BUDGET
BEGINNING FUND BALANCE $ 4,121,034 $ 2,388,017 $ 358,004 $ 353,006
REVENUES
Operating Revenues
Sales Tax 3,287,782 3,612,725 3,339,765 3,590,000
Subtotal S 3,287,782 $ 3,612,725 $ 3,339,765 $ 3,590,000
Non ODeratino Revenues
Interest On Investments
66,062
60,351
55,000
55,000
Interest l&S Reserve
13,433
7,500
7,500
7,500
Intergovernmental Revenue
531,294
BUDGET
AMENDED
BUDGET
Subtotal $
610,789 $
67,851 $
62,500 $
62,500
TOTAL REVENUES $
3,898,571 $
3,680,576 $
3,402,265 $-
3,652,500
TOTAL AVAILABLE
$ 8,019,605
$ 6,068,593
$ 3,760,269
$ 4,005,506
2001-2002
2002-2003
2002-2003
2003-2004
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Operations & Professional Services
926,619
555,631
586,574
444,975
Debt Payment
860,776
857,689
857,689
848,340
Capital Projects
1,069,898
1,956,504
1,963,000
1,035,000
TOTAL EXPENDITURES
$ 2,877,493
$ 3,369,824
$ 3,407,263
$ 2,328,315
ENDING FUND BALANCE $ 5,142,112 $ 2,698,769 $ 353,006 $ 1,677,191
Designated Fund Balance for Projects 4,784,108 2,030,013 - -
Designated Fund Balance for Debt - - - 797,5:
Undesignated Fund Balance 358,004 668,756 353,006 879,661
City of Allen 159 FY 2004 Budget
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORP.
DIVISIONS
COMMUNITY DEVELOPMENT CORP. 504-0000-490
No Personnel In This Department
CITY OF ALLEN
FY 2003-2004
City of Allen 161 FY 2004 Budget
DEVELOPMENT CORP
FUND DESCRIPTION
Formed in 1996 by the voters of Allen, the
CDC receives funds from a half -cent sales
tax for community development projects.
The Allen City Council appoints the seven -
member board. The Allen Community
Development Corporation (CDC) identifies
and authorizes projects to be funded by the
4B half -cent sales tax. Expenditures are
subject to the provisions of the Development
Corporation Act of 1979.
FUND NARRATIVE
Accomplishments for FY 2003:
❖ Conducted a 'Town Hall" meeting to
receive citizen input on funding projects
for the proceeds from the 4B half -cent
sales tax. The input is then used to
develop projects for a five-year work
program.
S• Updated the five-year work program
listing 12 current projects at a total cost
of $2,207,500
objectives for FY 2004:
❖ Publicize and conduct the annual "Town
Hall" meeting to obtain public input
regarding projects funded by the 4B half -
cent sales tax.
f• Oversee the expenditure of $1,035,000
of 4B half -cent sales tax revenue on the
following projects:
- 28 -Passenger, Handicap -accessible
Bus
Trails Development & Connectivity
Collins Square Greenbelt Park
- Celebration Park Sports Lighting
- St. Mary Drive Construction
- Allen Heritage Guild Historic Village
•a Continue to improve the process for
informing citizens regarding projects
funded by the 4B half -cent sales tax.
City of Allen 162 FY 2004 Budget
EXPENDITURE SUMMARY
2001-2002
2002.2003
2002-2003
2003-2004
472,689
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
848,340
Personnel Services
-
-
-
'
Operations
921,819
550,131
581,574
438,475
Professional Services
5,000
5,500
5,000
6,500
'.Debt Payment
860,776
857,689
857,689
848,340
(Capital Projects
1089,898
1,956 504
1 963,000
1,035 000
DEPARTMENT TOTAL
2, 77,4
3,369,8 4
,407,263
2,328,315
NO PERSONNEL IN THIS FUND
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
472,689
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
848,340
Conferences and Training
635
-
-
-
Postage & Freight
13
125
-
125
Printing & Reproduction
53
500
-
500
Advertising
451
1,000
-
1,000.
Miscellaneous Oper. Exp.
12,970
5,000
5,000
6,000
Direct Grants
-
-
-
-
Board Discretionary Proj
-
-
89,000
-
Chelsea (Stacy Road) Principal
49
272,0270
238,
310,480
315,880
Chelsea (Stacy Road) Interest
68,354
59,568
77,620
78,970
Operating Transfer Out
567,294
245,668
99,474
36,000
SUBTOTAL $
921,819
$ 550,131
$ 581,574
$ 438,475
Fees 5,000 5,000 5,000 6,000
Attorney Fees - 500 500
SUBTOTAL $ 51000 $ 5,500 $ 5,000 $ 6,500
Retirement -Principal 365,000
385,000
385,000
400,000
Retirement -Interest 495,776
472,689
472,689
448,340
SUBTOTAL $ 860,776 $
857,689 $
857,689 $
848,340
City of Allen 163 FY 2004 Budget
FUND
COMMUNITY DEVELOPMENT CORF
DEPARTMENT
COMMUNITY DEVELOPMENT
ACCOUNT
504-0000-490
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CAPITAL OUTLAY
Construction
800,861
1,630,504
1,963,000
-
Design & Engineering
276,268
326,000
-
-
Miscellaneous/Advertising/Legal/Furni
2,457
-
-
-
Drainage Improvements
-
-
-
2130,01)(11
Street Improvements
-
-
-
220,000
Park Improvements
-
-
-
520,000
Office Equipment & Furniture
10,312
-
-
-
Vehicles
95,000
SUBTOTAL
$7- 1,089,898
$ 1,956,504
$ 1,983,000
$ 1,035,000
TOTAL EXPENSES
2,877,493
3,369,824
3,407,2
2,32 5
CAPITAL EXPENDITURES LIST
2003-2004
BUDGE
28 Passenger Bus
95,000
Trails Development
270,000
Collins Square Greenbelt Park
200,000
Celebration Park Sports Lighting
250,000
St. Mary Drive Construction
220,000
TOTAL CAPITAL
1,035,000
City o1 Allen 164 FY 2004 Budget
Parks & Recreation
Special Revenue
Fund
REVENUES
Operating Revenues
Athletics
Sallfield Rentals
Pool Admission Fees
Pool Concessions
Learn To Swim Fees
Pool Rental
Membership Revenue
Class Fees
Parlymania
Saturday Night Revenue
Concession Sales
Facility Rental Fees
Special Activities Rev
Swim Team Revenue'
Non -Operating Revenues
Interest On Investments
Donations/Sponsorships
Retail Store
Operating Transfers In
CITY OF ALLEN
PARKS & RECREATION SPECIAL REVENUE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
2001-2002
2002-2003
2002-2003
2003-20004
ACTUAL
BUDGET
AMENDED
BUDGET
128,081
109,502
205,438
272,120
2,856
6,390
6,390
6,390
11,900
26,250
25,500
27,037
5,018
13,400
4,467
13,030
93,623
111,700
223,234
115,051
60,003
27,254
83,515
8,354
700,914
795,334
695,791
796,939
300,492
370,817
333,873
364,264
-
88,110
30,878
72,308
19,800
-
-
-
19,982
-
-
-
9,922
-
-
-
28,524
-
-
-
13,125
SUBTOTAL $ 1,381,115
$ 1,548,757
$ 1,609,086
$ 1,688,618
8,466
8,860
450
450
6,990
75,000
35,000
50,000
3,311
18,000
11,500
14,620
1,125,000
1,125,000
1,125,000
SUBTOTAL $ 18,767
$ 1,226,860
S 1,171,950
$ 1,190,070
TOTAL REVENUES $ 1,399,882 $ 2,775,617 $ 2,781,036 $ 2,878,688
PROJECTED FUND BALANCE 10/1/03'
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004.
$ 245,383
2,878,688
(2,965,539)
$ 158,532
165
City of Allen FY 2004 Budget
2001-2002
2002-2003
2002-2003
2003-20004
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Culture & Recreation
Parks and Recreation
1,698,318
2,773,164
2,659,746
2,965,539
TOTAL EXPENDITURES
$ 1,698,318
E 2,773,164
$ 2,659,745
$ 2,965,539
PROJECTED FUND BALANCE 10/1/03'
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004.
$ 245,383
2,878,688
(2,965,539)
$ 158,532
165
City of Allen FY 2004 Budget
CITY OF ALLEN
City of Allen 167 FY 2004 Budget
PARKS AND RECREATION
SPECIAL REVENUE FUND 520-8500-451
SPECIAL ACTIVITIES 520-8530-451
ATHLETICS 520-8540-451
JOE FARMER REC CENTER 520-8550-451
FORD POOL 520-8560-451
DON RODENBAUGH NAT 520-8570-451
Assistant Director
Rec Services Manager
Custodian - 2 Cultural Arts Coordinator -.50
Center Supervisor Athletic
1 Coordinator1
Rec Spec II
Rec Spec I I
TA,.a
4
1
Rec Spec I
Park Attendant
4.3
5 Supervisor
1
After School Program
COAST
.50 Coordinator
Leader
.25 Head Coach ___ _ _pec
II.75
.25
Assistant Coach
Spec I
EFitnograms
nstructor
Day Camp Program
1.3 Counselor
Aquatics Programs
o rams
94.5
Leatler
Head Lifeguard ____ _
ec 11.25
18 Lifeguard
Spec 1
7 Learn to Swim
Saturday Night Program
.65 Supervisor
2 Chaperone
CITY OF ALLEN
FY 2003-2004
City of Allen 167 FY 2004 Budget
FUND DEPARTMENT ACCOUNT
PARKS RECREATION PARKS RECREATION SPECIAL REVENUE 520-8500-453
SPECIAL REVENUE
FUND DESCRIPTION
The Recreation Special Revenue Fund is
established to support the classes and
other leisure activities offered at Ford Pool,
Joe Farmer Recreation Center, Don
Rodenbaugh Natatorium, Athletics, Special
Events and Recreation Programs. It funds
all recreation activities except Recreation
Administration and Senior Programming.
FUND NARRATIVE
Accomplishments for FY 2003:
E• Held the Allen USA Spectacular at
Celebration Park, marketed as a
regional event
❖ Held 2nd Annual Wild Water Rodeo at
the Don Rodenbaugh Natatorium
❖ Implemented the 2nd Annual Kid -Fish
program
S• Increased revenue in the Athletics
E• Increased cost recovery in special
events through establishment of
Sponsorships monetary donations and
in-kind services
S• Increase Learn To Swim programming
at the Don Rodenbaugh and at Ford
Pool
Established a tennis program at a low
cost by receiving a grant through the
N.R.P.A. and the U.S.T.A.
S• Established several new leagues,
paintball, golf and tennis play
City of Allen 168
Objectives for FY 2004:
:• Begin planning for another citywide
celebration or continue to build upon
single event
E• Enhance Customer Service training
program and establish performance
measures for evaluating service skills
and customer satisfaction
❖ Offer increased programming for family
events
❖ Develop wellness program to extend to
the corporate community
:• Study fee structure of the Joe Fanner
Recreation Center
S• Develop sponsorship program to
enhance special events and to lesson
dependence on general fund
❖ Further Outdoor Education
Opportunities
Improve relations with other
governmental organizations by
establishing partnerships for programs,
activities and camps
•:• Increase Fund Balance
Major Budget Items:
❖ Recreation Specialist II — Athletic
Programs
f• Personnel upgrades to match current
responsibilities
FY 2004 Budget
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
Capital
DEPARTMENT TOTAL $
2001-2002
ACTUAL
1,011,183
685,077
2,058
-
1,698,318
2002-2003
BUDGET
1,617,930
1,097,969
57,265
-
$ 2,773,164
2002-2003
AMENDED
1,500,343
1,102,963
56,440
-
; 2,659,746
2003-2004
BUDGET
1,780,775
1,178,636
6,128
-
; 249659 39
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Recreation Specialist II
5
7
7
8
Athletic Coordinator
0
1
1
1
Recreation Center Supervisor
0
1
1
1
Aquatic & Fitness Supervisor
1
1
1
1
Asst Aquatics & Fitness Supervisor
1
1
1
1
Custodian
1
2
2
2
Head Life Guard (FT)
1
1
1
1
TOTAL FULL TIME
9
14
14
15
PART TIME
Recreation Specialist I
8.15
8.15
8.15
8.15
Park Attendant
0.50
0.50
0.50
0.50
Cultural Arts Coordinator
0.00
0.50
0.50
0.50
Youth After School Coordinator
0.00
0.50
0.50
0.50
Youth After School Activity Leader
0.00
0.25
0.25
0.25
Fitness Instructors
2.00
2.00
2.00
2.00
TOTAL PART-TIME
10.65
11.90
11.90
11.90
TEMPORARY
Head Life Guard (Temp)
3.50
3.50
3.50
3.50
Lifeguard
18.00
18.00
18.00
18.00
Learn to Swim Instructor
5.00
5.D0
5.00
5.00
Learn to Swim Aides
2.00
2.00
2.00
2.00
Camp Counselor
1.30
1.30
1.30
1.30
Camp Leader
0.25
0.25
0.25
0.25
Saturday Night Event Supervisor
0.65
0.65
0.65
0.65
Saturday Night Event Chaperone
2.00
2.00
2.00
2.00
COAST Coach*
0.00
0.00
0.00
0.25
COAST Assistant Coaches*
0.00
0.00
0.00
0.75
TOTAL TEMPORARY
.70
32.70
32.70
33."
COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004
City of Allen 169 FY 2004 Budget
FUND
P&R ENTERPRISE
DEPARTMENT
P&R SPECIAL REVENUE
ACCOUNT
520-8500-453
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
808,840
1,331,741
1,203,808
1,434,444
Salary Reserve
-
-
-
24,000
Longevity
252
1,688
2,326
2,990
Overtime
32,030
-
29,310
-
FICA Expenses
63,794
101,454
93,699
109,245
TMRS Expenses
50,432
81,586
76,313
80,986
Workman's Comp Expenses
23,655
44,079
38,616
51,957
Health Insurance
28,710
50,055
49,837
69,222
Dental Insurance
2,532
4,785
4,510
5709
Long -Term Disability
541
1,382
1,069
1254
Life Insurance
397
1,160
855
968
SUBTOTAL
$ 1,011,183 $
1,617,930
$ 1,500,343 $
1,780,775
OPERATING EXPENSES
Conferences & Training
2,407
6,500
5,550
5,960
Dues & Subscriptions
490
2,186
2,186
1,857
Mileage
803
1,890
1,820
2,354
Clothing & Uniforms
7,157
14,069
14,069
9,894
Electricity
98,008
186,800
186,800
201,798
Natural Gas
45,000
45,000
80,000
Telephone
-
11,700
11,700
11,700
Water
13,729
6,900
6,900
16,900
Insurance
14,300
14,300
14,300
Postage & Freight
1,561
10,270
11,170
7,900
Printing & Reproduction
1,368
6,920
7,045
7,740
Advertising
9,637
14,060
15,260
19,320
Rentals/Leases
68,764
65,090
3,896
2,900
Saturday Night Expenses
34,763
-
Athletics Expenses
96,978
57,600
116,456
153,874
Class/Day Camp Expenses
191,000
237,067
237,337
235,170
Partymania
12,547
69,800
69,080
97,775
Special Activities
2,292
-
-
-
Retail Store Cost of Sales
989
3,675
3,675
2,825
Meetings & Receptions
4,332
2,608
2,308
2,558
Concession Expenses
2,119
19,220
19,220
20,220
Lease Expenses
-
-
59,344
57,100
Vehicle Depreciation
-
-
3,634
3,634
Office Supplies
9,629
7,900
7,718
8,200
Computer Supplies
3,315
3,500
3,500
5,000
Janitorial Supplies
4,944
8,500
8,500
8,100
Medical & Chemical Supplies
2,762
3,935
3,885
3,635
Chlorine Gas
10,522
-
-
0
Pool Supplies
18,136
28,335
28,335
27,835
Miscellaneous Oper. Exp.
-
-
3,080
City of Allen 170 FY 2004 Budget
FUND
P&R SPECIAL REVENUE
DEPARTMENT
P&R SPECIAL REVENUE
ACCOUNT
520-8500-453
EXPENDITURE DETAIL - cont.
2001-2002
2002-2003
2002-2003
2003.2004
ACTUAL
BUDGET
AMENDED
BUDGET
Class Supplies
5,396
4,859
4,859
4,350
Small Tools & Minor Equip
33,518
6,700
6,700
5,257
Minor Equipment -Recreation
11,207
18,147
18,147
15,100
Building Maintenance
3,926
153,238
139,238
116,600
Equipment Maintenance
936
4,000
4,000
4,000
Pool Maintenance
15,479
71,800
2,800
10,300
Credit Card Costs
11,213
11,400
11,400
11,400
Donation Expenses
-
-
27,131
-
Operating Transfer Out
5,150
SUBTOTAL
$
685,077 $
1,097,969
$
1,102,963
$
1,178,636
PROFESSIONAL SERVICES
Professional Services
-$-
2,058
57,265
56,440
6,128
SUBTOTAL
2,058 $
57,265
$
56,440
S
6,128
CAPITAL OUTLAY
Vehicles
-
_
Machinery & Equipment
Computer Equipment
-$-
SUBTOTAL
- $
-
$
-
$
-
TOTAL EXPENSES
$
1,696,318 $
2,773,164
$
2,659,746
$
2,965,539
City of Allen 171 FY 2004 Budget
CITY OF ALLEN
Antenna Rental
Fund
CITY OF ALLEN
ANTENNA RENTAL FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operating Revenue
Water Tower Rental Fees 318,711 241,195 230,983 261,488
SUBTOTALS 318,711 $ 241,195 $ 230,983 S 261,488
Non Operating Revenues
Interest On Investments 8,719 7,426 4,700 4,700
Other Reimbursements 85,000
SUBTOTAL $ 8,719 S 7,426 $ 4,700 $ 89,700
TOTAL REVENUES $ 327,430 $ 248,62L $ 235,683 $ 351,188
EXPENDITURES
2001-2002 2002-2003 2002-2003 2003-2004
ACTUAL BUDGET AMENDED BUDGET
Culture and Improvements 368,531 411,000 353,669 332,000
TOTAL EXPENDITURES $ 368,531 $ 411,000 $ 353,669 S 332,000
TOTAL EXPENDITURES $ 368,531 $ 411,000 $ 353,669 $ 332,000
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
262,685
351,188
(332,000)
$ 281,873
City of Allen 173 FY 2004 Budget
CITY OF ALLEN
ANTENNA RENTAL FUND
DIVISIONS
ANTENNA RENTAL FUND 505-0000-480
No Personnel In This Department
CITY OF ALLEN
FY 2003-2004
City of Allen 175 FY 2004 Budget
FUND uteri
ANTENNA RENTAL FUND ANTENNA
FUND DESCRIPTION
The Antenna Rental Fund is administered
by the City Administration Department.
Revenues are collected from the rental of
space on water towers to companies for
placement of various types of antennas. It
is the City Council's directive that these
funds should be used for advancement of
the arts in the City.
FUND NARRATIVE
Objectives for FY 2004:
Ensure fund collection is adequate to
allow for continued cultural arts
programs sponsored by the City.
City of Allen 176 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
ANTENNA RENTAL FUND
ANTENNA RENTAL FUND
505-0000-480
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
-
-
-
-
Operations
146,824
145,000
145,000
155,000
Professional Services
-
-
-
-
Capital
221,707
266,000
208,669
177,000
DEPARTMENTTOTAL
$
368,531
$
411,000
$
353,669
$
332,000
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Allen Art Alliance
113,717
115,000
115,000
120,000
Allen USA Celebration
31,009
30,000
30,000
35,000
Senior Citizens Support
2,098
SUBTOTAL
$
146,824
$
145,000
$
145,000
S
155,000
Capital Project Transfer Out'
$
221,707
$
266,000
$
208,669
$
177,000
TOTAL EXPENSES
$
368,531
$
411,000
$
353,669
$
332,000
CAPITAL EXPENDITURES LIST
2003-2004
BUDGET
*Capital Project Transfer Out:
Heritage Village
$
100,000
Performing Arts
$
77,000
TOTAL
S
177,000
City of Allen 177 FY 2004 Budget
CITY OF ALLEN
Hotel Occupancy
Tax Fund
CITY OF ALLEN
HOTEL OCCUPANCY TAX FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003.2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operating Revenue
Hotel Occupancy Tax 62,706 69,560 199,767 195,655
SUBTOTAL $ 62,706 $ 69,580 $
199,767 $ 195,655
Non Operating Revenues
Interest On Investments 1,034 1,184 850 850
SUBTOTAL $ 1,034 $ 11184 $ 850 $ 850
TOTAL REVENUES $ 63,740 $ 70,764 $ 200,617 $ 196,505
2001-2002 2002-2003 2002-2003 2003.2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Culture & Recreation
Culture 44,349 154,580 225,302 195,655
TOTAL EXPENDITURES $ 44,349 $ 154,580 $ 225,302 $ 195,655
TOTAL EXPENDITURES $ 44,349 $ 154,580 $ 225,302 $ 195,655
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30104
$ 58,291
196,505
(195,655)
-T-59 141
City of Allen 179 FY 2004 Budget
CITY OF ALLEN
HOTEL OCCUPANCY TAX FUND
DIVISIONS
HOTEL OCCUPANCY TAX 506-0000-417
No Personnel In This Department
CITY OF ALLEN
FY 2003-2004
City of Allen 181 FY 2004 Budget
OCCUPANCY TAX HOTEL
FUND DESCRIPTION
The Hotel Occupancy Tax Fund collects funds
from a 7% tax on hotel rooms rented in the City
of Allen. These funds are used to support
various projects that enhance and promote
tourism, the arts and the conventionthotel
industry in the City of Allen.
FUND NARRATIVE
Accomplishments for FY 2003:
The annual presentation of the Allen USA
Celebration was attended by over 30,000
people. The event featured live
entertainment including J.T. Taylor (former
lead singer from Kool & the Gang),
Loverboy, and the Allen Philharmonic
Symphony.
❖ The Allen Civic Ballet presented two
performances of the "Nutcracker' ballet and
hosted the Allen Dance Festival.
r"• The Allen Chamber of Commerce dedicated
funds for the promotion and distribution of
visitor materials that were provided to over
4,000 individuals.
❖ The Allen Heritage Guild completed the first
phase of the photo -history of Allen.
S Connemara Conservancy hosted the annual
"Spring Season in the Meadow%' complete
with musical performances. The free
program brought visitors from outside the
Allen area.
The Allen Philharmonic Symphony
performed four subscription concerts, a
youth concert, a concert at "Harvest at the
Farts", and provided music for the fireworks
at the Allen USA Celebration.
TAX
Objectives for FY 2004:
:• Annual presentation of the Allen USA
Celebration — a major event celebrating the
0 of July, drawing residents across the
DFW Metroplex.
❖ The promotion and development of a
regional sports -related tournament that will
utilize Allen's hotels/motels.
The development of promotional materials
and tourism -related advertising to direct
visitors to various community attractions
and encourage use of the local hotels.
Assistance with performances presented by
the Allen Civic Ballet including the
"Nutcracker" and participation in the "Allen
Dance Festival".
❖ Assistance for the preservation of Allen's
history through the placement of historical
markers.
❖ Assistance in providing the orchestra and
vocalist for the "Big Band" Concert event
hosted by the Allen Philharmonic Symphony
at the Hilton Hotel. The unique event will
include a night of dinner and dancing with
an overnight stay at the hotel.
City of Allen 82 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
HOTEL OCCUPANCY TAX
HOTEL OCCUPANCY
TAX
506-0000-417
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
-
-
-
_
Operations
Professional Services
44,349
-
154,580
-
225,302
_
195,655
_
Capital
DEPARTMENT TOTAL
; ",349
154,580
$ 225,302
; 195,655
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
TOTAL FULL TIME
0
0
0
0
PART TIME
TOTAL PART-TIME
0
0
0
0
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Administrative Expenses
43,953
68,000
-
1,427
Advertising
132
-
-
-
Miscellaneous Oper Exp
264
-
-
_
Legal Expenses
-
1,580
1,580
-
Rentals/Leasing
-
17,000
153,477
150,797
Allen USA Celebration
-
20,000
20,000
7,431
Community Events
-
8,000
10,245
8,000
Regional Sporting Event
-
7,000
7,000
7,000
Allen Civic Ballet
-
4,000
4,000
1,000
Allen Chamber of Commerce
-
81000
8,000
15,000
Allen Heritage Guild
-
6,000
6,000
1,000
Connemara Conservancy
-
3,000
3,000
-
Philharmonic Symphony
-
10,000
10,000
4,000
Friend of the Allen Public Library
-
2,000
2,000
-
SUBTOTAL
$ 44,349
$ 154,580
$ 225,302
$ 195,655
TOTAL EXPENSES
$ 44,349
$ 154,580
$ 225,302
$ 195,655
CAPITAL EXPENDITURES LIST
No capital outlay for this department
City of Allen 183 FY 2004 Budget
CITY OF ALLEN
Vehicle
Replacement Fund
CITY OF ALLEN
VEHICLE REPLACEMENT FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
2001-2002 2002-2003 2002-2003 2003-2004
REVENUES ACTUAL BUDGET AMENDED BUDGET
INTEREST EARNED
Interest On Investments 74,978 76,034 54,500 54,500
SUBTOTAL $ 74,978 $ 76,034 $ 54,500 S 54,500
CHARGES FOR SERVICES
General Fund
792,384
678,387
673,420
627,091
Water & Sewer
164,558
140,278
140,278
148,666
Solid Waste
4,916
4,604
25,531
Drainage
52,000
42,941
42,941
42,270
Aquatics
-
-
3,634
3,634
SUBTOTAL $ 1,008,942
$
866,522
$
864,877 $
847,192
OTHER REVENUES
Operating Transfer In
$
$
18,490
$
$
SUBTOTAL $ -
$
18,490
$
- $
-
TOTAL REVENUES $ 1,083,920 $ 961,046 $ 919,377 S 901,692
2001-2002 2002-2003 2002-2003 2003-2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Capital Outlav
Vehicle Replacement Fund 255,606 434,348 616,606 349,394
TOTAL CAPITAL OUTLAY $ 255,606 $ 434,348 S 616,606 $ 349,394
TOTAL EXPENDITURES $ 255,606 $ 434,348 $ 616,606 $ 349,394
PROJECTED FUND BALANCE 1011103
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130104
4,014,563
901,692
(349,394)
$ 4,566,861
City of Allen 185 FY 2004 Budget
CITY OF ALLEN
VEHICLE REPLACEMENT FUND
DIVISIONS
VEHICLE REPLACEMENT 600-0000-490
No Personnel In This Department
CITY OF ALLEN
FY 2003-2004
City of Allen 187 FY 2004 Budget
REPLACEMENT
FUND DESCRIPTION
The Vehicle Replacement Fund is
administered by the Finance Department to
collect depreciation allowances on current
vehicles so that the City is able to replace
them in a timely manner on a cash basis.
FUND NARRATIVE
objectives for FY 2004:
S• Complete analysis and re-evaluation of
current vehicle replacement plan to
ensure vehicles are in service for
appropriate lengths of time.
i Continue to ensure that funds put into
the Vehicle Replacement Fund are
adequate to facilitate future replacement
of department vehicles.
loo FY 2004 euoget
City of Allen
rURE SUMMARY
CATION
Services
al Services
DEPARTMENT
DETAIL
Finance
Police
Fire
Public Works / Water 8 Sewer
SUBTOTAL
TOTAL EXPENSES
CAPITAL EXPENDITURES LIST
Pool car - general use
SUBTOTAL
Patrol cars
Animal Control Truck
SUBTOTAL
Explorer
SUBTOTAL
c Works / Water and Sewer
3/4 Ton Truck
Howard Riding Mower
TOTAL CAPITAL
2001-2002 2002-2003
ACTUAL BUDGET
NO PERSONNEL IN THIS FUND
2001-2002 2002-2003
ACTUAL BUDGET
255,606
146,904
249,644
17 Ann
2002-2003 2003-2004
AMENDED BUDGET
2002-2003
2003-2004
AMENDED
BUDGET
-
16,000
147,526
248,894
431,280
31,000
2003-2004
QUANTITY BUDGET
7 222,824
1 40,500
City of Allen 189 FY 2004 Budget
CITY OF ALLEN
Self
Insurance Fund
CITY OF ALLEN
SELF INSURANCE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2003-2004
TOTAL REVENUES $ 2,809,953 $ 2,586,107 S 2,784,701 $ 3,393,470
2001-2002 2002-2003 2002-2003 2003-2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
General Government
Self Insurance 2,522,201 2,872,349 3,083,564 3,248,135
TOTAL GEN. GOVERNMENT $ 2,522,201 S 2,872,349 $ 3,083,564 $ 3,248,135
TOTAL EXPENDITURES $ 2,522,201 $ 2,872,349 $ 3,083,564 $ 3,248,135
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
471,659
3,393,470
(3,248,135)
$ 616,994
City of Allen 191 FY 2004 Budget
2001-2002
2002-2003
2002-2003
2003.2004
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
Charges for Self Insurance:
Employee
530,663
473,326
586,345
640,088
Employer
1,947,911
1,737,444
2,152,173
2,706,782
COBRA/Retiree Reimbursements
17,923
26,583
26,583
27,000
Other Reimbursements
299,766
336,022
5,000
5,000
SUBTOTAL
$ 2,796,263
$ 2,573,375
$ 2,770,101
$ 3,378,870
Non Operating Revenues
Interest on Investments
13,690
12,732
14,600
14,600
SUBTOTAL
$ 13,690
$ 12,732
S 14,600
IS 14,600
TOTAL REVENUES $ 2,809,953 $ 2,586,107 S 2,784,701 $ 3,393,470
2001-2002 2002-2003 2002-2003 2003-2004
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
General Government
Self Insurance 2,522,201 2,872,349 3,083,564 3,248,135
TOTAL GEN. GOVERNMENT $ 2,522,201 S 2,872,349 $ 3,083,564 $ 3,248,135
TOTAL EXPENDITURES $ 2,522,201 $ 2,872,349 $ 3,083,564 $ 3,248,135
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1/03
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/04
471,659
3,393,470
(3,248,135)
$ 616,994
City of Allen 191 FY 2004 Budget
CITY OF ALLEN
SELF INSURANCE FUND
DIVISIONS
SELF INSURANCE 610-0000-490
Human Resources Director
Benefit Coordinator
CITY OF ALLEN
FY 2003-2004
City of Allen 193 FY 2004 Budget
FUND DESCRIPTION
The Self Insurance Fund was established
in the 2000/2001 budget. It accounts for
contributions and expenditures relating to
health and dental insurance benefits
provided to City employees. The City of
Allen retains the risk for individual claims
up to $60,000, up to a lifetime maximum
of $2,000,000 in -network, and $1,000,000
out -of -network. Contributions to the fund
are comprised of charges to operating
departments for the City's share of
benefits and payroll deductions for the
employees' share.
One goal of the fund is to recover the
costs of the health plan through charges
to departments and employees. The Self
Insurance Fund will allow the City to
effectively manage the plan's
performance.
City of Allen 194 FY 2004 Budget
FUND
DEPARTMENT
ACCOUNT
SELF INSURANCE
SELF INSURANCE
610-0000490
EXPENDITURE SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
54,614
60,452
57,570
58,643
Operations
2,467,587
2,611,897
3,025,994
3,189,492
Professional Services
-
-
_
-
Capital
DEPARTMENT TOTAL
$
2,522,201
$ 2,872,349
$
3,083,564
$
3,248,135
PERSONNEL SUMMARY
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Benefit Coordinator
1
1
1
1
TOTAL FULL TIME
1
1
1
1
EXPENDITURE DETAIL
2001-2002
2002-2003
2002-2003
2003-2004
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
43,186
44,716
44,497
44,357
Salary Reserve
-
742
1,550
Longevity
60
108
108
166
Overtime
-
-
-
253
FICA Expenses
3,097
3,193
3,336
3,372
TMRS Expenses
4,509
4,494
4,456
4,371
Workman's Comp Expenses
116
139
133
151
Health Insurance
2,991
6,377
4,414
3,791
Dental Insurance
469
436
396
398
Long -Term Disability
111
134
127
138
Life Insurance
75
113
101
106
SUBTOTAL
$
54,614
$ 60,452
$
57,570
$
58,643
OPERATING EXPENSES
Immunization Expense
-
40,000
25,000
22,440
Miscellaneous Operating Expenses
445,007
410,000
537,000
658,600
Prescription Claims
270,767
264,012
300,000
345,000
Health & Dental Claims
1,751,813
2,097,885
2,163,994
2,163,452
SUBTOTAL
$
2,467,587
$ 2,811,897
$
3,025,994
$
3,189,492
TOTAL EXPENSES
$
2,522,201
$ 2,872,349
$
3,083,584
$
3,248,135
CAPITAL EXPENDITURES LIST
No capital outlay for this departiment
City of Allen 195 FY 2004 Budget
CITY OF ALLEN
Capital Projects
City of Allen, Texas
_ Capital Improvements
CITY OF ALLEN FY 2003-2004
CAPITAL PROJECTS
The City's five-year Capital Improvement Program represents the Capital Budget for 2004
and is a financial plan for infrastructure and other improvements through 2008. This plan is
prepared by the Planning department, in conjunction with those departments whose projects
are included. Although not formally adopted as part of the annual budget, the CIP is used as
a guide for project, debt, and other related budget planning. Current year projects have been
approved. Future years of the plan may change, with the later years being the most subject
to change. Also, it is important to note that debt funding for many of the future projects listed
is subject to approval by the electorate.
Following are brief descriptions of some of the major projects that will be in progress during
FY 2004 (these are indicated by category on the locator map on the previous page), a
discussion of the relationship between the capital budget and the operating budget, a
complete list of all CIP projects that are included in the current plan, and debt information as
it relates to capital projects. More complete information may be found on each project in the
City's Capital Improvement Program document.
Highlights
Library
Main Library / Auditorium. Construction of a 60,000 square -foot facility for a
librarylauditorium to replace the present library facility to be located on Allen Drive at St. Mary
Drive.
Adaptive reuse of former library. Convert former library to municipal court and county offices.
Central Business District
The City is redeveloping the CBD in the historic area of Allen surrounding Main Street. It
covers approximately 200 acres, and will be home to the City's new library, the Historic
Village, designed to preserve some of the City's significant structures, and an expanded Allen
Station Park. The goal is to attract residential, retail, and commercial development that
would forth a mixed use environment to provide an area for people to live, work, and play.
The result would be to transform an area that is underutilized to one that is a rich and vibrant
part of the community.
Civic Center Plaza. Completion of Allen Civic Center Plaza landscaping, public art, and
water feature.
St Mary Drive Extension. 700 feet from Ash Drive to Cedar Drive.
Coats Drive. Allen Drive to Butler Drive (340 feet).
Arts
Performing Arts Complex. A regional performing arts center in conjunction with Plano,
McKinney, and Frisco if authorized by the voters.
City of Allen
198 FY 2004 Budget
Parks
Celebration Park. Phase II: Additional baseball fields, restrooms, concession building,
signage, parking and trails. (Phase I, completed during FY 2003, included approximately 80
to 85 percent of the total 103 acres this park will cover.)
Neighborhood Parks
Lost Creek Park Development. A 4 -acre park site to include a playground, sport court, picnic
shelters and landscaping.
Jupiter Field. Includes a protective landscape barrier in Phase 1, and playground, new sports
field, parking and restrooms in Phase 2.
Greenbelts
Dayspring Nature Preserve. Design and development of former Park Cities Baptist Camp
with interpretive center and day camp facilities.
Sidewalks
From Chaparral Road to Exchange Parkway on the east side of U.S. 75, and along Custer
Road on the west side of U.S. 75.
Streets
U.S. 75 Intersection Landscaping. Joint project between the City and the Texas Department
of Transportation (TXDOT). Includes material and annual maintenance costs.
Greenville (SH5) Expansion. Expansion of SH5 from Exchange Parkway to Stacy Road.
Main Street (FM 2170) Extension. Construction of 6 -lane urban section along main Street
from Allen Heights to FM 2551 in conjunction with TXDOT.
Drainage
Twin Creeks Drainage. Correction of stormwater flows to reduce stream erosion.
Traffic
Signal Shop and Signals. In-house signal maintenance and installation.
Advanced Traffic Management. Includes coordinated signal control at various locations.
Water
Prestige Elevated Storage. This project is intended to improve the capacity and pressure.
Wastewater
Ola Lift Station. Replacement project.
West Side Water Main. 36" and 24" mains extending from Custer Road Pump Station to
Twin Creeks Phase VIII and from Twin Creeks Phase VI to Alma/Bel Air intersection.
City of Allen 199 FY 2004 Budget
RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS
The City's operating and capital projects budgets are closely linked. The capital budget is a
multi-year financial plan for the capital improvement program (CIP) for the acquisition,
expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City
Services.
Revenues for the capital budget come primarily from bond sales, supplemented by
development fees and some current revenues. The capital improvement program, unlike the
operating budget, is a five-year plan. The plan is reviewed and projects are reprioritized on
an ongoing basis.
Impact of Capital Projects on the Operating Budget
Capital projects impact the operating budget in several ways. First, since the City is
committed to systematically investing in infrastructure (Strategic Goal #7), each year funds
are set aside in the operating budget to provide "Cash financing" for some projects. Also,
once projects are completed, there is usually a need for additional funding to cover ongoing
maintenance, utilities, and other operating costs, and sometimes additional personnel or
equipment. Finally, the City must generate enough operating revenues to cover any
payments for General Obligation and Revenue debt incurred for long-term financing of capital
projects approved this year and in prior years. These represent funds that would otherwise
be available to pay for other programs, services, or projects.
This year the total estimated impact of the capital budget on the operating budget is about
$12.95 million. Debt service payments and cash financing for projects comprise $12.45
million of this total. The debt service payments are $10.8 million; of this amount, $8.9 million
is for General Obligation debt, and $1.9 million is for Revenue debt. Budgeted transfers from
operating funds to the Capital Projects funds are $1.65 million, and include:
Water and Sewer Fund: $1,350,000. Of this total, $350,000 is for the construction of a new
water tower located on Prestige Circle. Also, $500,000 each is allocated for various water
replacement and sewer replacement projects.
Drainage Fund: $120,000. This is for Twin Creeks drainage.
Antenna Rental Fund: $177,000. This includes $100,000 for the Heritage Village, and
$77,000 towards the Performing Arts Complex.
General Fund: Transfers are usually appropriated in the original budget for specified capital
projects. Also, it has been the practice of the City of Allen to transfer additional funds at the
end of each year when possible, once operating and fund balance needs have been met. At
the end of FY 2003, $450,000 was transferred for various projects. This is in addition to the
$700,000 included in last year's original budget. Due to continued slow economic conditions,
no funds for FY 2004 have been appropriated in the original budget for capital projects
transfers. As always, though, the condition of the fund will be evaluated at the end of the
fiscal year, and transfers will be made at that time, if possible.
City of Allen 200 FY 2004 Budget
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Debt
On the following pages are long-term scenarios of the City's General Obligation and Revenue
debt, based on the projects planned for the next several years. Below are the assumptions
used in the development of these scenarios. Again, this is based on the current CIP plan,
and future years are subject to change, with some future debt being subject to voter approval.
General Obligation Debt Assumptions
The General Obligation projections assume that the tax rate will continue to decrease each
year, in accordance with the City's strategic plan. The decrease factored in is .001 per $100
of assessed valuation per year, with a collection rate 99%. Also, the debt portion of the tax
rate is held at the current year level of .20176 for future years, thereby keeping the portion of
the tax rate dedicated to debt below the City's policy limit of 40%; in this scenario, the amount
equates to approximately 36% each year. The growth in the tax base is assumed at
approximately 6% per year. Finally, debt payments are calculated based on the issuance
schedule shown.
Revenue Debt Assumptions
One of the outcomes of the City's recently completed Water and Sewer rate study was to
gradually increase rates over the next several years in order to have revenues to meet
upcoming cost increases, and to continue regularly funding infrastructure improvements, as
well as to provide adequate debt coverage. Revenue calculations include an average rate
increase of 6%, and then 5% per year in future years. Also included is a population growth
factor which is tied to the City's long-range plan (Comprehensive Plan). The target debt
coverage percentage is 1.2%, based on existing bond covenants. Projections also take into
consideration a revenue adequacy test of approximately 90 to 120 days of expenditures in
working capital.
City of Allen 206 FY 2004 Budget
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City of Allen 207 FY 2004 Budget
811812003
Debt Payments
"Authorized"
GC Debt Peymats
Current and PrgecOed
Van. Arm Vena1-11-1 1_
Ftcel vast.
55,100
58,905
principal
_
lawn
go2{�1
92,750
2m
249't
290
2972
24QS?
Existing:
P
4,370,000
5,110,000
4,183,251
4,255,670
5,595,000
3,620,000
42.393
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3,988,944
3,839,190
4,748,546
4,657,588
3,189,014
2,869,222
AWprlxad CIP
$7.21m (June 2003)
k*Kaat
3.eS%
_
_
8,844,190
9,840,014
11,155,938
Pert. Art Cella
$1.98m (June 2004):
Tats Prh*W:
_
_
63,115
65,955
68,823
72,024
Tata lraerei:
Prim"
htm,W
4.50%
-
-
89,100
86,260
83,282
80,19D
Auticrbad CIP (a)
$5.834m (June 2(104):
11,155,338
11,182,088
_
18.5,985
194.394
203,078
212,217
Principal
Itdarast
4.50%
_
-
-
282.530
254,162
245,417
238,278
Senior Center
Som (June 2004):
_
-
127,505
133,242
138,238
145,504
Prllclpst
lastest
4.50%
180,000
174,282
168,288
182,001
Part. Art Calla
$15.655m(May 2(X5):
-
-
_
486,408
509,510
533,712
PACApst
Interest
4.75%
-
_
_
7M,088
720.963
898,782
AL&"tmd CIP ( b)
$1,316 (May 2005)
�, 862
42AM
44.837
Principal-
8x..496
Van. Arm Vena1-11-1 1_
_
55,100
58,905
principal
_
-
-
92,750
89.949
I'd"
5.0D% -
-
11or2ed CIP (c) $1 3.'i5m (May 2006):
-
_
40,374
42.393
In
-
0975D
64.731
Interest
5.00%
Fiscal Yr. Tats:
8,358,994
8,844,190
9,840,014
11,155,938
11.282,088
9,007,2M
Tats Prh*W:
4,370,001)
5,110,000
4.559.838
5,176,469
6,855,027
4,729,591
Tata lraerei:
3,988,944
3,834,190
5.290,178
5,978,889
4.607,041
4,277.885
Tay.
8,358,944
8,944,190
9,840,014
11,155,338
11,182,088
9,007-'76
(a): FY2004 aaharto d CIP includes Drainage $940,000; Parks $2,150,000; Street $2,744,000.
(b): FY20050100tmd CIP llcludas pa $1,316,0D0
(c): FY2006 aullrodzed CIP includes Fire Slstlnn 5.5 at $1,335,000
City of Allen 208 FY 2004 Budget
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209 e 2004 Budget
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209 e 2004 Budget
CITY OF ALLEN
Appendix
Budget and Tax
Ordinances
ORDINANCE NO. 2209-9-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2003-2004; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the
expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year
beginning October 1, 2003, and ending September 30, 2004, as submitted to the City Council by the City
Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues
and acpenditures of the City for the fiscal year beginning October 1, 2003, and ending September 30, 2004.
SECTION 2. The sum of $77,960,989 is hereby appropriated for the payment of the expenditures established
in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes.
SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or
activity to another within any individual activity of the City and to transfer appropriations frorn designated
appropriations to any individual department or activity. That all transfers of appropriations budgeted from one
account or activity to another within any individual activity for the fiscal year 2002-03 are hereby ratified.
General Fund transfers of unexpended appropriations in the amount not to exceed $450,000 for the fiscal year
2002-03 are hereby ratified.
SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary
is directed to provide a certified copy of the budget to the County Clark of Collin County for recording after
final passage hereof.
SECTION S. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void a unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
212
SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter
m such cases provide
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF TIE CITY OF ALLEN, COLLIIN
COUNTY, TEXAS, ON THIS TAE 9r" DAY OF SEPTEMBER 2003.
APPROVED AS TO FORM:
Peter G. Smith, CITY ATTORNEY
APPROVED:
SteTphM — YOR
ATTEST:
ShelleyB. Geo , TRMC, CICRETARY
213
ORDINANCE NO. 2210-9-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING THE TAX RATE AND LEVYING THE AD
VALOREM TAXES FOR THE FISCAL YEAR 2003-2004 TO PROVIDE REVENUE
FOR THE PAYMENT OF CURRENT EXPENDITURES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, following public notice duly posted and published in all things as required by law, a public
hearing was held on August 26, 2003, by and before the City Council of the City of Allen, the subject of
which was the proposed tax rate for the City of Allen for Fiscal Year 2003-2004, submitted by the City
Manager in accordance with provisions of the City Charter and state statutes; and,
WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate
hereinafter set forth is proper and should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. There is hereby levied and shall be assessed for the tax year 2003 on all taxable property,
real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and
not exempt by the Constitution of the State and valid State laws, a tax of $0.56100 on each and every $100
assessed valuation of taxable property apportioned and distributed as follows:
(a) $0.359237 on each and every $100 valuation of said property is hereby reviewed and
assessed to provide revenue for maintenance and operations of the City government and
current expenses thereof; and,
(b) $0.201763 on each and every $100 valuation of said property is hereby reviewed and
assessed for the purpose of paying interest and bonded indebtedness of the City.
SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2003, and all ad valorem
taxes for the year shall become delinquent if not paid prim to February 1, 2004:
SECTION 3. A delinquent tax shall incur all penalty and interest authorized by law including a penalty of
six percent (60/6) on the amount of the tax for the first calendar month it is delinquent, plus one percent (10/*)
for each additional month or portion of a month the tax remains unpaid prim to July 1 of the year in which it
becomes delinquent. A tax delinquent on July 1, 2004, incurs a total penalty of twelve percent (120/0) of the
amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent
tax shall also accrue interest it the rate of one percent (1%) for each month or portion of a month the tax
remains unpaid. Taxes that remain delinquent en July 1, 2004, incur an additional penalty of fifteen percent
(15%) of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of
collection due to. a contract with the City's tax collection attorney pursuant to Section 33.07 of the Texas
Property Tax Code, as amended.
SECTION 4. The City shall have available all the rights and remedies provided bylaw for the enforcement
of the collection of taxes levied under this ordinance.
SECTIONS. The tax roll as presented to the City Council, together with any supplements thereto, be and
the same are hereby approved. 214
SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance which shall remain in full force and effect.
SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect
SECTION & This ordinance shall be in full force and effect from and after its adoption.
DULY PASSED AND APPROVED BY THE CITY COUNCH. OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 9" DAY OF SEPTEMBER. 2003.
APPROVED:
Stephen Terrell, MAYOR
APPROVED AS TO FORM: ATTEST:
Peter r G. Smith, CITY ATTORNEY Shelley B. Georg , TRMC, CI ECRETARY
215
CITY OF ALLEN
Demographics
WHERE IS ALLEN,
CITY OF ALLEN TEXAS?
City of Allen is located approximately 25 miles north of
Dallas, Texas.
CITY OF ALLEN
DEMOGRAPHICS
2003-2004 FISCAL YEAR
The City of Allen is located in Collin County, which is in north central Texas. It is
approximately 12 miles north of interstate 635 on U.S. 75. Allen is completely
surrounded by incorporated cities. To the north lies the City of McKinney; to the south,
the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano.
Allen was settled in the early 1850's from land grants given by the Republic of Texas as
an inducement for settlers to come to the frontier. The railroad and telegraph came to
Allen in 1872 and in future years made substantial contributions to the economy of the
City. The town was officially incorporated in 1953 with a Council/Manager form of
government. Similar in importance to the construction of the railroad almost a century
before was the completion of U.S. 75 through Allen in 1960. Citizens could work at
nearby companies because of the access and convenience of the highway. The
relocation of high technology companies to the North Dallas and Richardson areas in
the 1960's drastically increased employment opportunities for Allen's citizens, and the
population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990,
39,482 in 1998, and over 60,000 this year. Allen's population is estimated to surpass
93,000 by the year 2010.
70,000
60,000
50,000
40,000
30,000
20,000
10,000
City of Allen Growth
1995 1996 1997 1998 1999 2000 2001 2002 2003
Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has
established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for
being at the forefront of development and is promoting commercial and residential
growth in ways that will aid in having a balanced community. Important transportation
routes serving the city include U. S. 75, which bisects the city in a north/south direction
in the center of the city and provides an important link to adjacent cities. F.M. 2170
(McDermott/Main) runs in an east/west direction in the center of the city. S.H. 5/
Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly
parallel to U. S. 75.
Since its inception in 1992, the Allen Economic Development Corporation has dedicated
its resources to developing first-class technology parks and recruiting quality industries
and corporate campuses to the community. Allen's corporate landscape is now a well-
designed blend of telecommunication, medical, semiconductor, and other technology -
related industries.
City of Allen 219 FY 2004 Budget
$5,000,000,000
$4,000,000,000
$3,000,000,000
$2,000,000,000
$1,000,000,000
$0
CITY OF ALLEN
DEMOGRAPHICS
2003-2004 FISCAL YEAR
Assessed Properly Valuations
1995 1996 1997 1998 1999 2000 2001 2002 2003
Development in Allen continued at a steady pace, despite a nationwide economic
slump. While a few companies within the community were forced to lay off personnel,
other businesses filled the gap by making Allen their home. During FY 2002-2003, the
Allen Economic Development Corporation assisted businesses relocating to Allen and
worked to retain those already in the community.
AEDC's assistance with brokers and companies resulted in Sanmina-SCI, Mustang
Technology Group and Velocity Sports choosing Allen as their home. Sanmina is a
leading electronics contract manufacturer and will ultimately have 500 employees in the
Allen location. In addition, negotiations helped to retain Sage Telecom's corporate
headquarters in Allen through 2010. The company now has 500 employees and more
than half -a -million customers in 10 states.
Allen's attractive demographics and continued population growth has attracted new
retail activity. Bennigan's Restaurant opened and construction is nearly complete on
Chipotle. Bank of America and American National Bank opened full-service branches
and several more new banks are under construction. Allen Premium Outlets now has 90
stores and plans to add an additional 70,000 square feet in the next year.
In addition to creating jobs, AEDC projects relieve the property tax burden of the
individual homeowner. In 2002, AEDC projects covered the equivalent of $.053 of the
City's 2002 $.562 tax rate and $.258 of the 2002 Alien ISD's $1.808203 tax rate.
City of Allen 220 FY 2004 Budget
;as Allen Development LP
m Pointe/Sentinel R E
y Boots/B.RJrwin Creeks
ORIrXU/Lone Star Gas
I Operating Partnership
'onics-Toppan TX Inc
1western Bell/SBC
lian Settlers Gate LP
Creeks Village LP
Independent School District
i Premium Outlets
i City Hall
mina SCI
e Telecommunications
. Enterprises
:bytedan Hospital
International
CITY OF ALLEN
PRINCIPAL TAXPAYERS
September 30, 2003
Retail
Apartment Complex
Real Estate
Utilities provider
Commercial Real Estate
Photomask Production
Telephone services
Apartment Complex
Retail
Total Assessed Valuation
MAJOR EMPLOYERS
September 30, 2003
Education
National data center
Retail
Governmental
Optical product design/mfg
Telephone service
Publishers
Hospital/medical offices
Semiconductor mfg
Micro-electronics/gas tech
Taxable
50,894,670
43,302,660
36,278,364
35,345,389
32,186,331
29,545,501
28,477,162
25,109,456
22,519,228
Approximate number
1500
800
741
534
400
397
286
233
220
203
Total
IN
City of Allen 221 FY 2004 Budget
CITY OF ALLEN
MISCELLANEOUS STATISTICAL INFORMATION
2003- 2004 FISCAL YEAR
Date of incorporation
Form of government
Area
Miles of street
Population (2003)
Fire protection:
Number of stations
Number of personnel
Number of fire hydrants
Police protection:
Number of stations
Number of personnel
Water service:
Supplier
Number of consumers
Average daily consumption
Miles of water lines
Sewer service:
Sanitary sewer lines
Storm sewer lines
Building permits issued
Parks
Number
Area
Municipal employees:
Full-time
Part-time
Temporary
Public education
Number of colleges
Number of public schools
Number of private schools
City of Allen
July 1, 1953
Council/Manager
27.1059 square miles
251 center line miles
63,643
4
84
2547
1
118
North Texas Municipal Water District
20,758
10,426,000 gallons
307 linear miles
236 linear miles
83 linear miles
5065
35
720 acres
418
90
15
0
11 elem., 2 middle schools, 1 freshman center,
1 high school
0
222 FY 2004 Budget
Departmental
Performance
Measures
Departmental Performance Measures
Performance measurement can be defined as "measurement on a regular
basis of the results (outcomes) and efficiency of services or programs."' The
ultimate purpose of any performance measure is to provide a quantifiable
measure of the results or effectiveness of an action. In the case of
measurements in government, they are typically tied to programs and services.
By finding quantifiable measures that are tied to the goals of a service, the
effectiveness of the program can be judged against the preferred level of
achievement, against the program's past performance, and against similar
programs in other cities.
Performance measures fall into five categories. The first, and most simple,
is input measures which shows the amount and kinds of resources assigned to a
program. Budgets actually contain input measures when they show divisions of
money and personnel. The second category is output, or workload measures that
show amount of work performed and services received. Individually, these first
two categories only provide a frame for the activities of a program, but when
outputs are examined in terms of the inputs needed to produce them, an
efficiency measure is created which is the first real measure of actual
performance. Outcome or Effectiveness measures are designed to report the
results of a program, especially the quality of the results. "Effectiveness refers to
the degree to which services are responsive to the needs and desires of a
community." z The final category is productivity measures, which combine
efficiency and effectiveness to show the cost to produce a quality result or how
poor results harm total costs (for example having to repair a street twice after
doing it poorly the first time).
The measures in this appendix fall into the final four categories. An
attempt was made to compose measures for the major functions of all City
departments. The measures were also designed to tie in as closely as possible
with the departmental goals and objectives listed in the departmental pages in
the budget. As a result these measures can be used as a tool for more accurate
budget decisions, as a gauge of goal achievement, plus as a running overview of
trends in departmental performance.
From page 5 of Harry P. Harry's book Performance Memurment
From the National Center for Public Productivity, Rutgers University
224
City Administration
Department Introduction
The City Administration Department supports the City Manager in his task of
advising the City Council on policy and fiscal matters and implementing those
policies and procedures. The City Manager also provides administrative
oversight and direction for the City, and is responsible for developing the annual
budget.
Website
The City of Allen
website is maintained
by the Public
Information division of
City Administration.
The number of visitors
to the City website
continues to increase,
which may be
attributed to the
redesign to include
additional information,
and efforts to ensure
that information
continues to be
current.
Website Visitors
40,000
35,000 35,203
30,000 27,932 30950
25,000 22901
20,oao
15,000
10,000
5,000
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr
2002 2002 2002 2002` 2003 2003
The slight decrease in visitors in the 4" Quarter 2002 is due to a change in
servers.
225
City Secretary
Department introduction
The City Secretary Department oversees all record preservation, retrieval, and
destruction for the City. The department is also in charge of running municipal
elections and conducting Open Records and Open Meetings educational
programs for City personnel.
Public Information
Requests
Under open record and
freedom of information laws,
citizens can request public
records from their governing
bodies. Other City
departments request
information as well. The
number of requests has
grown along with the City's
population and government.
Request Response Time
The City Secretary's
Department responds to all
public and departmental
requests for copies of
stored documents. Although
documents are now more
often being recorded
electronically, hard copies
are still often needed, and
the majority of older records
exist only on paper. The
Record Retrievals
2,0()0-
1,500
,000 1,800 1.800
1,500pp
1,000 900
eoo
500
a
1998-99 1999-00 2000-01 2001-02 2002-03
Percent of Record Requests
Responded within 3 Days
Department has set three
days as the goal for response time to a record request, which involves locating
the document, copying the document, and then delivering it to the person making
the request.
226
Human Resources
Department Introduction
The Human Resources Department works in partnership with departments in
providing expert Human Resources advice in collaboratively shaping strategies to
achieve organizational goals. This task is accomplished by the Department
administering benefits, the workers' compensation program and risk management
functions, recruiting and retaining employees, handling employee relations as with
policy development.
Employee Turnover
The City of Allen experienced
20% turnover in 2002, primarily
due to the opening of the
Natatorium and placing those
personnel as regular rather than
seasonal employees. Because
of the high turnover rate with
seasonal employees those
calculations are not included in
the overall rate of turnover.
Therefore, the change in
Employee Turnover
categorizing Natatorium staff as
regular employees has
contributed to an increase in the -2003 data is projected
City's employee turnover rate.
With the institution of the P.R.I.D.E. program, we hope to better control employee
turnover. Our projected turnover for this year is 12.7%, which is a 7.3% decrease
from last year.
Training
Safety Training includes programs that are part of the Safety Incentive Program.
General Training is federally mandated training as with training that will enhance job
skills for employees.
FY 2002-2003
Sessions I Attendees
ffiMoinie sent on training per employee
Safe Trainin 187 3,495
$.821
General Trainin 75 1757
1$29.84
227
Harrassment and Discrimination Claims
The City is still fortunate to have had only two Title VII related claims since 2001,
which is a very low rate. Title VII refers to a specific section of the Federal Civil
Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims
therefore are not related to injuries, but instead are from issues such as sexual
harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims
indicates a positive organization culture combined with controls to prevent and
resolve issues before they turn into formal grievances.
Workers' Compensation Losses
Through continued safety Workers' Compensation Losses
training and close claims
management, the losses in $30,000,000 $400.000 W
workers' compensation $25,000,000 $300,000 8
have continued to _ $20,000,000
decrease. We are able to $15,000,000 $200,000 E
keep the claims dollars low a $10,000,0000
due to an aggressive $5,000,000 $100,000 c
return to work program $0 $0 3
and a collaborative effort 9900 00-01 01-02 02-03
of the City and medical
providers willing to work +Total Payroll - Dollars spent on work Comp
with the city to get
employees back to work. We also have a staff that understands the importance of
working safely. TY02-03 wrc sm1 is proleasd
This chart shows the relation
between injury claims and
personnel expenses (salary
and benefits) of all the funds
containing personnel. It
shows the effect of workers'
compensation claims on the
City's total staffing costs. It
+hat even
2.50%
2.00% t3a%
1.50% 0.52%
1.00% 0.50%
0.50%
0.00%
�mo_vrw� 9M ?ffl1 2001-2002 '2002-2003
also emphasizes a
as new employees are added, they are being trained in our safety program.
228
Lost and Light Work Days
During FY 2002-2003 employees missed an accumulated total of 237 days as a
result of sickness or injury. The City also accommodated other injured employees
who were temporarily unable to perform their normal job duties with 500 total days of
light duty work.
Rn*]
Finance
Department Introduction
The Finance Department manages the City's financial resources in accordance
with state law, and ensures that city ordinances and policies and procedures are
followed. The Accounting and Purchasing divisions provide technical staff
support to the City Manager's office and all operating departments. The
Accounting division encompasses cash and investments, debt management,
budgeting, accounts payable, payroll, fixed assets, and capital projects
accounting. The Purchasing division was established in March 2001 and is
responsible for assisting with the procurement of goods, services, and
construction projects, and disposing of surplus city property.
Awards
Every year the City's
budget is submitted
to the Government
Finance Officers
Association to
determine its
all ibility for the
9
GFOA Distinguished Budget Presentation Award. This award recognizes budgets
that clearly and accurately present budget information to the reader. Similarly,
the City's Comprehensive Annual Financial Report is submitted to the GFOA to
determine the document's eligibility for the Certificate of Achievement for
Excellence in Financial Reporting, which recognizes a high standard of
governmental accounting and financial reporting. In addition, each year the
Purchasing Division applies for the Achievement of Excellence in Procurement
Award from the National Purchasing Institute, which is awarded for superior
performance in the field.
Field Purchase Order
Usage
FPOs are issued to cover
emergency purchases,
and to initiate payment for
dues, registration fees,
personal or professional
services, subscriptions,
employee expenses, utility
bills, advertising expenses,
and intergovernmental
FPOs Issued
8,000 7,016
5,923
6,000 3,621
4,000
2,000
0
Mar. 01 -Sep. FY 01-02 FY 02-03
01
payments. Although
necessary, heavy usage of FPOs can
more difficult. Therefore the Finance
purchases as much as possible. .
make budget estimation and planning
Department encourages planning for
230
FY 99-M
FY S01
FY 01-02FY02-0
-F-Budget Award
Yes
Yes
Yes
Yes
GFOACAFRAward
Yes
Yes
Yes
SubmNed
NPI Procurement Award
WA
Yes
Yes
Yes
9
GFOA Distinguished Budget Presentation Award. This award recognizes budgets
that clearly and accurately present budget information to the reader. Similarly,
the City's Comprehensive Annual Financial Report is submitted to the GFOA to
determine the document's eligibility for the Certificate of Achievement for
Excellence in Financial Reporting, which recognizes a high standard of
governmental accounting and financial reporting. In addition, each year the
Purchasing Division applies for the Achievement of Excellence in Procurement
Award from the National Purchasing Institute, which is awarded for superior
performance in the field.
Field Purchase Order
Usage
FPOs are issued to cover
emergency purchases,
and to initiate payment for
dues, registration fees,
personal or professional
services, subscriptions,
employee expenses, utility
bills, advertising expenses,
and intergovernmental
FPOs Issued
8,000 7,016
5,923
6,000 3,621
4,000
2,000
0
Mar. 01 -Sep. FY 01-02 FY 02-03
01
payments. Although
necessary, heavy usage of FPOs can
more difficult. Therefore the Finance
purchases as much as possible. .
make budget estimation and planning
Department encourages planning for
230
Bids and Contracts
The Purchasing division
seeks to provide
economic and timely
purchases of goods and
services through requests
for proposals, bids, and
informal quotes. The goal
for turnaround time is 25
calendar days or less for
formal bids, and 72 hours
for processing of standard
purchase orders. These
and workload efficiency.
Purchase Orders
Average length of bid/contract processing time is
approximately 25 calendar days (does not take Into
account the evaluation time and approval by City Council).
YTD number of bids/contracts processed: 143
Total award value: $33,550,325
YTD Bkls/contracts processed per employee: 71.5
FY 02/03 requisitions processed: 2,365
FY 02/03 dollar value of requisitions: $21,444,922
performance measures demonstrate service delivery
Purchase orders are issued National Average Cost per Purchase Order: $80
for planned expenses. To
measure the costs versus the City of Allen's Average Cost per Purchase Order. $67
results of the purchasing Purchase Order YTD Dollar Amount: $17,618,861
process, the total divisional Number of Purchase Orders to Date: 2,158
cost (personnel and
operations) can be divided by
the dollar amount of purchase orders issued. This measure specifically shows
the return on the division's personnel and operational costs. Currently, the
division's cost is $0.004 (less than '% cent) for every dollar purchased through
contracts, and $.008 for every dollar purchased through purchase orders.
231
Municipal Court
Department Introduction
The City of Allen's Municipal Court handles all cases arising from violations of
City ordinances and certain state laws, with the vast majority of the cases
involving traffic offenses. They also have the responsibilities of issuing warrants
and collecting all fines stemming from offenses.
Warrants
Warrants are issued for a
person's arrest whenever a
person fails to fulfill their
legal obligations, such as
failing to pay a fine or
missing a court appearance.
A warrant is served when
the person for whom the
warrant was issued has
been found and arrested.
The number of warrants
issued in FY02-03 increased
by 1678. The number of
warrants served in FY02-03
increased by 966.
Warra=Percentage
100%
80%
60%
40%
20%
0%
FY00-01 FY01-02 FY02-03
Tickets
The total number of tickets
issued generally increases as
the community grows. The
decrease in FY01-02 was due
to Police staffing vacancies
and the resulting temporary
reassignments of some traffic
officers to patrol. Although
traffic offenses constitute
approximately 95% of the total
A thar a not
Total Tickets Issued
FY 02-03
tickets issue , ey
the only tickets written. The Municipal
Court also receives tickets for animal and code enforcement violations.
232
FY 00-01 1
FY 01-02 I
FY 02-03
Warrants Issued
3,175
13,106
4,784
Warrants Served
1 749
12,296
13,269
Tickets
The total number of tickets
issued generally increases as
the community grows. The
decrease in FY01-02 was due
to Police staffing vacancies
and the resulting temporary
reassignments of some traffic
officers to patrol. Although
traffic offenses constitute
approximately 95% of the total
A thar a not
Total Tickets Issued
FY 02-03
tickets issue , ey
the only tickets written. The Municipal
Court also receives tickets for animal and code enforcement violations.
232
Police Department
Department Introduction
The Police Department's task is to enforce local, state, and Federal laws and to
provide for the safety of both people and property. The Department has three
divisions: Patrol, Criminal Investigations, and Support Services. The Department
has a Community Relations Unit within the Support Services division, which
interacts extensively with citizens, both with volunteer programs and public
education programs involving both adults and children. The Department is also
responsible for animal control and operation of the animal shelter.
Calls for Service
The number of calls for
service is an indicator
of the workload of the
Police Department.
The number of calls
continues to increase
concurrently with the
population. Total calls
have increased 130%
since 1998, while
population has grown
68 4°/ over the same
Calls for Service
o
period. Although calls have increased at a greater rate than the population, the
graph shows that most of the growth is from directed patrols and park and walks
which are crime prevention measures rather than responses to actual crimes.
233
Response Time
Response Time in 2002
Response time is divided into
"queue time", which is the 15
time it takes dispatch to hand • — Clue Time
a call off to the officers on 10
duty, and "response time" to 5 - Response
the site of the incident. A rime
quick response is vital to 0
prevent damage to property or 1 z a a s
harm to individuals. It can be Priority
influenced by many factors
including traffic congestion
and staffing levels. Priority reflects the type and seriousness of call. The
Department strives to keep the response time as low as possible, especially in
the case of emergency calls.
Part I Crimes
Part I crimes are divided
into serious crimes against
individuals, like murder,
assault, rape, and robbery,
and serious crimes against
property, usually the theft
of such. Part I crimes
make up approximately
1.5% of the total number
of calls.
Part I Crimes Against Individuals
aoo
300 _ Ell Assault
Agg ASSault
200 Rape
iW - Murder
0
1997 1998 1999 2000 2001 2002
Part I Crimes Against Property
2,000-
1,500
1,000
EArs
500
0
234
Part I Crimes Cleared
A cleared crime is a case in which an arrest has been made (or points to an
arrest that cannot be made because of circumstances beyond the control of law
enforcement). Although this is good measure of police performance since one of
their major goals is to solve crimes that have been committed, it is necessary to
note that most crimes are never cleared. This is evidenced by the national
average of 20.5% part I crimes cleared in 2000. In Allen the percentage of part I
crimes cleared from January 2002 through October 2003 (the most recent
numbers available) was 15.6%.
Property Recovered
Another measure of the success of police investigative efforts is the percentage
of stolen property recovered relative to the total value of property stolen. From
January 2002 through October of 2003 the value of stolen property was
approximately $4,135,433 and the amount of property recovered was
$1,195,443.
Population
"Calls per 1000 population" is a
standard workload measure for
police departments. For the City
of Allen's Police Department, in
addition to responses to citizen
calls, this figure also includes
directed patrols and park and
walks, which are specifically
focused on crime prevention.
"Officers per 1000 Population"
is a measure of police
protection. The F.B.I.
recommends on average 2.44
officers per 1,000 residents.
The State of Texas average is
1.77 officers per 1,000
residents. The Allen Police
Department will continue to
increase police staffing as the
city's population continues to
grow. Once the city's population
becomes constant, the police
staffing increases will level out.
Calls per 1000 Population
15.0011.51
10.74 10.36
10.00 92
5.00
0.00
1998 1999 2000 2001 2002
Officers per 1000 Population
2.00
1.76
1.57 1.42 1.41
1.50 1.26
1.00
0.50
0.00
1998 1999 2000 2001 2002
235
Calls per officer
Again, these calls also include calls per Officer
crime prevention patrols
requested by citizens. An 2000
increasing workload is something 1514 1431
to guard against because it can 1500 1785 1280
ultimately harm officer
performance if they are unable to 100°794
respond promptly to every call, or 500
are forced to reduce time spent
per individual call or case. In 2002 0
calls did not increase in the same 1998 1889 two 2001 2002
proportion to the population as
they had in previous years. The
police force increased slightly, but also not in proportion to the population growth.
The end result was fewer calls per positioned officer, but also fewer officers per
capita.
236
Fire Department
Department Introduction
The Fire Department's task is to prevent and mitigate property loss in Allen from
fires and the effects of natural and man-made disasters. Additionally, the
Department provides emergency medical services. A heavy emphasis is placed
on the prevention of these occurrences through public education, fire
suppression system installation and code enforcement. Firefighter and
Paramedic training and equipment are equally critical to insure a safe and
effective response.
Calls for Service
One measure of the Fire
Department is the total
number of calls it receives.
Emergency Medical
Service (EMS) incidents
continue to increase while
fire incidents have
remained steady. Fire calls
include all non-medical
calls such as fires, gas
leaks, chemical spills and
public assistance. Total
Total Calls
2,000 1,558 1,662
1,500- 1,404
1,168 1,091 1,102
1,000
500
0
incidents in both
categories are projected to increase as the community grows and both buildings
and the population age.
Response Time
Response time measures
the average time required
for emergency personnel
to be dispatched and then
travel to the scene. A
quick response is vital to
prevent further damage to
property or to begin
medical treatment of a
patient. Response time
can be influenced by
factors including traffic
congestion, road
construction, and fire
station placement. The Department's goal
minutes or less.
237
is an average response time of 5
4:48
Average Response Times
4 .4
:35
c
4:33
°u
4:19
4:15
4:05
4:04
3:55 4:00
3:50
,5
3:36
3:21
Yr2000 Yr 2001 Yr2002
■ Fire � EMS
237
is an average response time of 5
Injuries
This measure shows
severe injuries to both
firefighters and the general
public resulting from fires.
Injuries cannot be
completely eliminated, but
an emphasis on public
education and firefighter
training will help keep
these to a minimum.
Fortunately there have
been no deaths resulting
from fires in the reporting period.
Property Loss
Property loss is a
financial measure of the
damage caused by fires
in Allen. Property
damage can be reduced
to an extent by quick
response times and well
trained firefighters. Fire
loss can vary widely from
year to year. A single
fire in an office or
residence can easily
create property loss in
excess of $100,000.
Property Loss
$1,000,000
$800,000$803,460
$630,960
$600,000
$360,665
$400,000
$200,000
$0
Yr 2000 Yr 2001 Yr 2002
238
Injuries From Fires
6
6
5
4
4
3
3
2
2
1
1
0
0
Yr 2000 Yr 2001 Yr 2002
■ General Public ■ Firefighter
from fires in the reporting period.
Property Loss
Property loss is a
financial measure of the
damage caused by fires
in Allen. Property
damage can be reduced
to an extent by quick
response times and well
trained firefighters. Fire
loss can vary widely from
year to year. A single
fire in an office or
residence can easily
create property loss in
excess of $100,000.
Property Loss
$1,000,000
$800,000$803,460
$630,960
$600,000
$360,665
$400,000
$200,000
$0
Yr 2000 Yr 2001 Yr 2002
238
Inspections
The fire marshal
inspects new buildings
as part of the process
to certify them for
occupancy. In addition,
all existing businesses
are inspected annually
for fire hazards. As
Inspections and Plan Review
1,500
1,000
5001 ■ 44 ■ 321 ■ 254
constructed both 0
numbers will continue Yr 2000 Yr 2001 Yr 2002
to increase. The
Department also IN Fire Inspections ■ PlanReview
reviews building plans
before construction to make sure the building will be constructed with the proper
life safety systems such as sprinkler systems, alarm systems, exits, and fire
mains.
Educational Efforts
The Fire Department
offers numerous public
education programs
designed to increase
fire safety knowledge.
Currently, "Learn Not to
Burn" classes make up
the greatest share of
programs offered. The
Department added a
Public Education
Coordinator in
February of 2003. This
position has the responsibility of developing a comprehensive public education
program including new programs such as the Citizen Fire Academy and 'Risk
Watch'.
239
Public Education Programs
6,000
zs0
200
E
150
z,00a
E n
100
a
a
®
a
0
5
o
"
Yr 2000 Yr 2001 Yr 2002
to Total Participants
t LearnNotNot to Bum Students
- Progms
February of 2003. This
position has the responsibility of developing a comprehensive public education
program including new programs such as the Citizen Fire Academy and 'Risk
Watch'.
239
4,000
150
z,00a
100
50
0
February of 2003. This
position has the responsibility of developing a comprehensive public education
program including new programs such as the Citizen Fire Academy and 'Risk
Watch'.
239
Library
Department Introduction
The Library serves the continuing education and literary recreational needs of the
City. In addition to providing reading and audio/visual materials for the citizens, it
also provides numerous programs that focus on increasing reading skills and
fostering a love for reading and learning in general. The current library is located at
301 Century Parkway, but a new library is being planned in the central business
district area.
Visitation
The measurement of
"Annual Visits" is the total
number of library patrons,
and is the simplest measure
of library usage. "Annual
Checkouts" is the total
number of books checked
out each year. Visitation is
counted each day by
counters at the door.
The measurement of
circulation per capita is the
Visitation
500,000 402,50544 3
400,000 375 253
300,000 230,54
200,000180,363 ° 189,101
100,000
0
FY 00-01 FY 01-02 FY 02-03
■ Annual visits o Annual Check -Outs
total number of checkouts divided by the total population.
Over the past year, visits and checkouts have increased 22% and 12% respectively.
-FY02-03 data is projected
240
FY 00-01
FY 01-02
'FY 02-03
Circulation per capita
7.5
6.9
7.0
-FY02-03 data is projected
240
Books
Another widely used library
measure is the number of
books in the library system
divided by the City's
population. "Books per
Capita" provides a general
measure of the availability
and diversity of library books
available for the community.
The city council's standard
is 2.00. The decline is
explained by Allen's rapidly
increasing population and a
dearth of shelf space at the
current library.
Programs
Library programs include
such things as preschool
storytimes, puppet shows
and teen/adult programs,
as well as outreach
programs like Headstart
programs, local school
programs and senior
citizen center and nursing
home visits. The number
of programs accounts for
each time a program is
held.
2.0
1.8
1.6
1.4
1.2
1.0
Books per Capita
FY 99-00 FY 00-01 FY 01-02 'FY 02-03
•FY02.03 date Is projected
Library Programs
01 !0
99-00 00-01 01-02 02-03
-r--Total Attendance at Programs
-+- Programs Offered
241
25,000
600
20 ,000
500
v
15,000
~ —
400
E
10'000
300
200
5,000
100
a
01 !0
99-00 00-01 01-02 02-03
-r--Total Attendance at Programs
-+- Programs Offered
241
Operations
The library devotes a great deal of time to making sure that the book collection stays
current and in good condition. This means that the library is constantly replacing and
adding new material, while trying to make it available to the public as quickly as
possible. When the library receives new materials (books, magazines, etc.), they
must be entered into the library database, adapted for check out, and shelved. The
increase in time to complete this task has remained steady until the 01-02 fiscal year
when turnover among the staff and an increasing number of new materials slowed
the process. New efficiencies implemented in FY 02-03 cut processing time in half.
242
FY 00-01
FY 01-02 FY 02-03
Time Needed to Process New
Material
12-15 days
20-21 days 10-12d
242
Parks and Recreation
General Fund
Department Introduction
The City's parks, greenbelts, and recreation facilities are planned and maintained
under the supervision of the Parks and Recreation Department. The expenses
related to park maintenance are located in the General Fund, while revenue and
expenses stemming from the Department's recreation programs and facilities are
located in a separate Special Revenue Fund.
General Fund Cost Per Capita
During Fiscal year 2003, General Fund Cost per Capita
General Fund cost per
capita includes all park $100
related operations, $80 $72.86 $76'21 $58.42 $64.38 $61.14
recreation $60
administration, and $40
senior citizen support.
The remainder of the $20
recreation division is $0
funded in the Special 2000 2001 2002 2003 2004
Revenue Fund. Years
2000-2002 included
transfers to the Parks and Recreation enterprise funds that came from the Parks
and Recreation General Fund budget. 2003 and 2004 do not include the cost of
the General Fund transfer to the Parks and Recreation Special Revenue Fund.
243
Park Acres
The ratio of park acres to
population has historically been a
benchmark of the adequacy of
the park system for a city's
residents. Numbers from the ratio
are not always comparable
between cities however, because
of variations in how open
space/greenbelts within each
community are treated ii the
ratio. Using developed acres as
an alternative provides a useful
benchmark for comparisons
between city park systems.
Developed parkland is currently
about half of the total acreage, or
250 acres. The increase in
developed acreage in 2003 is the
result of the addition of over 100
acres in the new Celebration
Park.
Cost Per Acre of Parkland
Maintenance of parks and
recreation facilities has a large
effect on the aesthetic value of a
city. The past few years the
department has been working to
continue to meet the standards
described in the City's Parks and
Facilities Maintenance Standards
guide. The decrease in cost per
acre in 2003 and 2004 is a
reflection of new cost efficiency
initiatives that will permit the
Department to maintain Allen's
award-winning park system
during the current economic
doldrums at the high standards
expected by the community.
Developed Acres per 1000
Population
ss
4 3.96 3.66
3.5 3.12 297
3
z.s
2 1.85 1.63 A1.651.74
1.5
1
0.5
0
2001 2002 2003 2006
■ Nelghborhood Packs ■Community Padke
•2004 data is projected
Cost per Acre
$7,000 $6,429
$6,000 $5 783 $5'844 $5,713
$5,000 $4,353
$4,000 w
II
$3,000 r
$2,000
$1,000
$o
2000 2001 2002 2003 2004
244
'2004 data is projected
Parks and Recreation
Special Revenue Fund
Division Introduction
In FY 02-03 the Parks and Recreation Department combined all revenue and
expenses from its programs and recreational facilities into one special revenue
fund in order to make accounting easier and hold staff accountable for monies
spent.
General Fund Support Per
Capita
The Special Revenue Fund is
partially self-supporting. Transfers
from the General Fund help fund
operational expenses not covered
through user fees. The increase
between the first two years is
accounted for by the first full year
of operating expenses for the Don
Rodenbaugh Natatorium.
Number of Recreation Visits
Ford Pool
Ford Pool attendance has decreased
significantly since the late 1990s.
Records from 1994 through 1999
indicate that Ford Pool yearly
attendance ranged from 33,318 to
44,680. With the opening of the
natatorium, Ford Pool is becoming a
neighborhood pool.
General Fund Support Per Capita
$20 $17.64
$1s.os
$15 $14.37
$10
$5
$0
2002 2003 2004
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
245
2004 data is projected
Ford Pool Recreation Visits
9,640
71746 8,201
Daily Admissions COAST and Rentals
■ 2002 ■2003
Number of Recreation Visits
Don Rodenbaugh
Natatorium
The Natatorium opened in
January 2002. It offers a
competition swimming pool,
water playground equipment,
a flowing river, a fitness area,
and a rock climbing wall. It is
frequently used by local
organizations, such as
Metroplex Aquatics and
COAST, for events. Metroplex
Aquatics, Learn To Swim and
rentals account for the largest
increases in attendance.
Don Rodenbaugh Recreation
Visits
100,000 80,757 87,886
80,000 75,369 g7 890
60,000
40,000
20,000
0
Member Admissions Non Member
Admissions
■ 2002 ■ 2003
246
Don Rodenbaugh Activities
50,000
40,500
40,000
30,O00
29,60528,006
20,000
18,200 19,398
15,673
10,403 12,288
10,000
2,400 5,200
7,
3.840
2 180
0
Party Rentals Metro Lessons Classes Swim
AISD
Mania Aquatics Meets
Activities
■ 2002 ■ 2003
246
Number of Recreation Visits
Joe Farmer Recreation Center
Joe Farmer has been
established for 8 years:
Within those eight years
attendance has gradually
increased as a result of
the growth_ in population
surrounding the center,
and more diversified
programs offered by the
center. However, in 2002
Total Visits to Joe Farmer
150,000
96,801 108,532 105,166
100,000 70,468 81,886
50,000
0
1999 2000 2001 2002 2003
the number of visits
started to level off due to the opening •2003 data is projected
of the Don Rodenbaugh Natatorium
and also due to
programs being
diverted to other
available spaces
and facilities
through the
park system.
Joe Farmer Rec Center Visits
100,000 85,599
80,000
78,365
60,000
40,000 16,325
20,000 10 652 3,4103,840 8,8716,636
0
Admissions Classes Rentals Special
Activities
O 2002 � 2003
247
Building and Codes
Department Introduction
The Building and Codes Department monitors compliance with the City of Allen's
codes and ordinances. To this end they conduct building and facility inspections
on newly constructed buildings to make sure that they are suitable for
occupancy. They respond to complaints of City code violations and work with the
violators, and at times the municipal court, to make sure problems are corrected.
The department also has the task of making health inspections at restaurants.
Home Building Permit Review Time
Developers and individuals
who desire to construct
homes within the City must fill
out a permit application which
is reviewed by a Building and
Codes employee. The goal is
to provide for regulated
growth in compliance with City
regulations. Since Allen is a
growing city, with a large
amount of new construction,
this is one of the major tasks
of the Department. These
graphs indicate that while
numbers are down slightly,
healthy growth is still evident.
Permit review time shows the
average number of business
days it takes an employee to
review a single family home
building permit. The decrease
in processing time during 02-
03 is due to an increase in the
field inspection staff allowing
the plan review staff to spend
all their time reviewing plans
and not helping in the field to
address inspection backlogs.
Single Family Perm Its Issued
2000
1500
1000
500
0
FY 00-01 FY 01-02 FY 02-03
Commercial Building Permits Issued
200
150
100
50
0
FY OM1 FY 01-02 FY 02-03
Bingle Family Perm It Review Time
laril
10 g
8
6
4
2
0
FY 00-01 FY 01-02 FY 02-03
248
Building Inspections
New buildings are inspected
multiple times before
occupancy in order to ensure
that they are being constructed
in accordance with City codes
and ordinances.
2s
20
15
10
Average Inspection Time
(Minutes Per Stop)
For the best combination of o
efficiency and thoroughness, FY oo-ot FY 01-02 FY 02-0.3
building inspectors in the City
aim to spend 20 minutes per inspection, including travel time. With the field
inspection staff level now at 7, average time per stop in 02-03 was 21 minutes.
Health Inspections
The Department inspects all food -service establishments within Allen to make
certain that health codes are being followed. A minimum score of 92 (Good) is
the Department's goal. Scores below 92 require correction and re -inspection.
Thorough and periodic inspections are a factor in keeping scones high. The
average score for FY 02-03 is 95.8.
249
Planning
Department Introduction
The Department of Planning & Development is responsible for land use and transportation
planning, zoning administration, development coordination, capital improvement planning
and for providing staff support for the Planning & Zoning Commission, the Board of
Adjustment, the Sign Control Board and the Allen City Council.
Platted Acres
The Planning Department
reviews requests for
subdivisions for technical
compliance with the Citys
requirements. The plats
are approved by the
Planning & Zoning
Commission. Over 70% of
property planned for
residential development
has construction underway.
Residential Acreage Platted
KIIfr7
The final plat is the last step in
the review process prior to
construction. The numbers
shown include residential and
commercial plats, plus other
less frequently used categories
such as church or institutional.
Zoning Changes
In a developing city like
Allen, zoning changes and
amendments can be made
frequently. Although Allen
follows the land use
patterns laid out in the
comprehensive plan, a
balance must be found
between short-term
flexibility and the long tens
goals. Therefore zoning
changes are often made
when the results are
deemed beneficial to the
city.
251
Engineering
Department Introduction
The Engineering Department plans and oversees infrastructure projects for the City,
including the capital improvements program. With the transfer of traffic control from
Community Services to Engineering, the Department is now also responsible for
monitoring and improving traffic flow throughout the City.
Capital Project Funding
Every year the City spends millions of dollars on large scale construction or
maintenance projects, and on comprehensive studies to prepare for such projects.
These activities are overseen by Engineering. Some of the larger projects of the FY
02-03 year are the widening of West Bethany from Bel Air to Alma, Exchange
Parkway from Greenville Avenue to Angel Parkway, Ash Drive from McDermott
Drive to Main Street, Cottonwood Creek 24" Sanitary Sewer Line, and Aylesbury
Trail sidewalk replacement.
Total Dollars Spent -Capital Projects
15.0 $12.71
13.5-
F12.0-
.1
3.5
a 12.0
10.5
0 9.0 $6.34 $7.35 $8.97 $5.72
7.5 5.69
E 6.0
.5 $1.75 $635k
15 $817k 538k
0
Facilities Water/Sewer Drainage Streets Parks
■ FY2002 ■ FY2003
252
Developer Contribution to Infrastructure
During construction of
their project, developers
build infrastructure
improvements that the
City later maintains. The
Department helps plan
for the infrastructure
needs, oversees the
construction, and
facilitates the transfer.
Value of Infrastructure from Commercial
Development
$800
m $600
2 $400
$200
$0
2001 2002 2003
—WATER -r-SEWER STREETS STORM
Value of Infrastructure from Residential
Development
$10.0
$8.0 -
$6.0 -
$4.0
$2.0
$0.0
2001 2002 2003
WATER SEWER—STREETS --»-STORM.
253
New Residential Lots
A larger number of New
residential lots implies either 408 11360
larger or more numerous 1•5DO
housing developments. In
either situation, the result is t,ppp
more site plans for the
Department to review, and 6o0
more infrastructure that will 2z0
be turned over to the City.
The significant drop 0
reflected in the number of 2001 2002 2oo3
new residential lots is
attributed to a change in the
method for determining the City's ownership of infrastructure built by developers as
well as effects of the recent sluggish economy. In past years, we recorded lots
complete upon filing of the final plat. Starting this year, we record lots complete
upon acceptance of the public infrastructure. Using the old method, the FY 2003
number would be 571.
254
Community Services (Administration)
Department/Division Introduction
The Community Services Department is composed of several divisions and
covers most of the public works functions of the City, including water, sewer,
streets, building maintenance, drainage, and solid waste.The Administration
Division oversees the functions of all of the Department's line divisions.
Low Emission
Vehicles
The City of Allen is
gradually replacing its
high emission gas or
diesel burning light duty
(non -emergency)
vehicles with low -
emission or alternative
fuel vehicles in order to
meet EPA
Percent of City's Fleet that is LEV/AFV
requirements.
Community Services, Engineering, Building and Codes, and Parks and
Recreation are all affected by the EPA requirements and are gaining lower
emission replacement vehicles as a result. Emergency vehicles are not included
in the EPA requirements; however, all patrol cars purchased in the past two
years are also LEV.
255
Community Services (Building Maintenance)
Division Introduction
The Building Maintenance division is responsible for keeping the Allen City Hall,
the City Hall Annex, the Municipal Library, the Central Police Station, the Police
Animal Shelter, and the administrative areas and classroom in the new Central
Fire Station clean and maintained. Tasks include janitorial services, building
mechanical system maintainance and repair, remodeling projects, and other
tasks related building operations and staff support.
Building Square Footage Cleaned
The total amount of
square footage
cleaned increased as
a result of the new
Central Fire Station
and Police Station
renovation project
completed in FY01-
02.
r 111
100,000
50,000
Building Square Footage Cleaned
FY 99.00 FY 00-01 FY 01-02 FY 02-03
Total Square Feet Cleaned per Employee
This measure reflects the
efficiency and effectiveness of
the Division's cleaning efforts.
The Division has a goal of
18,000 square feet cleaned per
employee to allow for thorough
cleaning. Square feet cleaned
rose in FY01-02 due to new
facilties such as the central fire
station and the renovated police
station. The decrease in square
footage cleaned per employee
in FY02-03 resulted from the
addition of two new employees.
Total Square Feel
Leaned per Employee
39,ao0
25,000
z 28000
m 15,000
10,000
5,000
0
FY 9400 FY 0001 FY 01-02 A02 -M FY 03-06
Cleaning Cost
This is the cost
incurred by the
division for each
square foot
cleaned. The dollar
amount includes
salary and benefits
for employees,
uniforms, supplies,
and equipment.
257
Community Services (Streets)
Division Introduction
This division has the responsibility for maintaining the many miles of streets,
alleys, and sidewalks within the City.
Total Street Miles
Total street miles in Allen
have increased by
approximately 50 miles
in the past three years.
Ther rate of increase has
slowed along with new
home construciton.
Although maintenance
will eventually increase
as a result of the new
construction, for the
immediate future the new
streets will require little maintenance. All new streets are constructed with
concrete due to lower maintenance costs and greater Iffespan.
Street Conditions
The City's Pavement
Service Rating (PSR)
system rates streets on a
0-5 scale, with 0 being
impassable, 3 being
satisfactory, and 5 being
excellent or newly
constructed. The rating
measures cracking, base
condition, drainage,
surface condition,
Percentage of Streets in Satisfactory
Condition or Better
distortion, and ride
Total Street Miles
250223.43
98.82 221,03
200
lrsas
150
cost) to maintain than
Y
100
concrete. Concrete streets are
50
21.2 21.2 21. 21.2
Asphalt street ratings in 2002 and 2003 are considered
and asphalt streets are
0
evaluated over a two year
2000 2001 2002 2003
other 50% the next. Many of the City's concrete
■Asphalt M1Sles � Concrete Miles
immediate future the new
streets will require little maintenance. All new streets are constructed with
concrete due to lower maintenance costs and greater Iffespan.
Street Conditions
The City's Pavement
Service Rating (PSR)
system rates streets on a
0-5 scale, with 0 being
impassable, 3 being
satisfactory, and 5 being
excellent or newly
constructed. The rating
measures cracking, base
condition, drainage,
surface condition,
Percentage of Streets in Satisfactory
Condition or Better
distortion, and ride
quality. Asphalt streets are
cheaper to build but more
A "satisfactory" rating for concrete streets means a
cost) to maintain than
Y
rating of 3.5 better
A "satisfactory" rating for asphalt streets means a rating
concrete. Concrete streets are
of 3.0 or better
evaluated every four years,
Asphalt street ratings in 2002 and 2003 are considered
and asphalt streets are
after the year's overlay and sealing projects.
evaluated over a two year
period, 50% one year and the
other 50% the next. Many of the City's concrete
streets are new, which partially
accounts for their good condition.
M
Maintenance Dollars
Funded per Year per
Pavement Type
The city
has
approximately 11 times
more miles of concrete
streets than
asphalt.
Even though
asphalt
streets are
more
expensive to
repair
than concrete, the
difference in
miles
between the
surface
types typically
results
in concrete
streets
receiving the
majority
Maintenance Dollars Funded
$800,000
$700,000 ssD,oaO
$600,000
$500,000 5433,438
$400,000
$300,000 189,500 41,1
$200,000 $93,143 $111,000
5100,000$40,91 $59,830
$
20DO 2001 2002 2003
siAsphafl � concrete
of funding. The street 'The 2003 Asphalt figure includes $615,000 in bond money
bond funds used to used for street overlays
overlay existing asphalt
streets in FYs 02 and 03 caused the typical funding relationship to be reversed.
Maintenance Dollars Spent per Center Line Mile per Year
This measure
analyzes the
maintenance
funds spent per
mile for both
asphalt and
concrete streets.
The 2002 and
2003 numbers for
asphalt includes
additional bond
money spent from
overlay projects.
2000 or 2001 are
therefore a more
acurate measure of average yearly cost. The fact that $22,598 and $32,440 per
mile was needed to repair asphalt streets in FY02 and FY03 respectively, does
help to highlight the much higher annual maintenance costs inherent with that
kind of surface. The asphalt overlay project specifically involves removing the
worn down top layer of an asphalt street and then replacing it anew.
259
Community Services (Water and Sewer)
Division Introduction
The Water and Sewer Division operates and maintains the system of pump
stations, ground storage, elevated storage, and mains that provides customers
drinking water provided by North Texas Municipal Water District (NTMWD). The
division also operates the system of lift stations and mains that retums
wastewater to the NTMW D's interceptor system for treatment.
Water Loss
Water loss is the
difference between the 15.00% 13.48%
volume of water 11.52%
purchased from
NTMWD and the 10.00% 7.61%
volume of water sold to 554%
customers. The 5.00% 3.49%
numbers do not include
water lost resulting from
routine daily 0.00%
operations, but do FY 98 99 FY 99-00 FY 00-01 FY 01-02 FY 02-03
include losses from
small leaks and
evaporation. FY 99-00 and FY 00-01 were years where several large water line
breaks and significant leaks were discovered. The City's water loss goal is to not
PYfP.Prl 10% loss.
260
Community Services (Utility Billing)
Division Introduction
Utility Collections is the division of the Community Services Department that bills
homes and business for water, sewer, solid waste, household hazardous waste
(HHW), and recycling use and then processes those payments.
Utility Accounts
The total number of all
utility accounts has
grown steadily with the
City's population. The
number has, in
conjunction, increased
the number of
accounts each
employee must handle.
The graph shows the
average number of
accounts handled
thl f r four fiscal
mon o
y .
years. In Fiscal Year 03-04, Note: FY02-03 data is proiected
Utility Billing will gain one
part-time employee (Y2 FTE) that will make the final FY03-04 accounts per
employee drop back to about 3300 accounts per employee.
Bill Payments
Efforts to improve on-time
utility bill payment include
increasing customers' time
allowed to pay their
accounts, increasing penalty
and late fees, and formally
allowing establishment of
payment plans. These
measures plus customer
service efforts have resulted
in the City enjoying an 11%
increase in on time utility bill
Average Percentage of Bill Payments
Received on Time
95%
90%
85%
e0%
75%
FY 99-00 FY 00-01 FY 01-02 FY 02-03
payments over the last three years.
Note: FY02-03 data is projected
261
Utility Accounts
25,000
4,000
3,500
20,000
3.000
n
�
'0
15,000
2,500
s
a
u
2,000
e o
' M.
10,000
1,500
g E
:
5,000
5W
< w
FY
FY 9300 FY 00-01 01-02 FY 02-03
� # of Accounts +Accounts per Employee
mon o
y .
years. In Fiscal Year 03-04, Note: FY02-03 data is proiected
Utility Billing will gain one
part-time employee (Y2 FTE) that will make the final FY03-04 accounts per
employee drop back to about 3300 accounts per employee.
Bill Payments
Efforts to improve on-time
utility bill payment include
increasing customers' time
allowed to pay their
accounts, increasing penalty
and late fees, and formally
allowing establishment of
payment plans. These
measures plus customer
service efforts have resulted
in the City enjoying an 11%
increase in on time utility bill
Average Percentage of Bill Payments
Received on Time
95%
90%
85%
e0%
75%
FY 99-00 FY 00-01 FY 01-02 FY 02-03
payments over the last three years.
Note: FY02-03 data is projected
261
Community Services (Solid Waste)
Division Introduction
The Solid Waste division oversees garbage collection within Allen and also
administers and operates the City recycling programs. The City is proud to have
one of the highest recycling rates in the state.
Recycling
The City of Allen measures the
impact of its recycling program by
tracking the pounds of garbage
recycled, including both co -mingled
recyclables and yard waste.
Diversion of recyclable materials
continues to save on landfill costs.
The City has won awards for their
recycling and yard waste programs
for the past three years.
Trash Collection Complaints
Recycling Levels
2001 2002 2003 EM
The Solid Waste Division customer complaints pertooO Service
contracts with Community Waste opportunities
Disposal for trash collection, and
provides oversight to their 1.2 09e
operations. CWD is contractually 1
obligated to achieve fewer than 0.8 o.s5 0.a5
1.1 service inquiries per 1000 O.s 0.35
trash pickups. Complaints have 0.4
declined due to greater oversight 0.2
by the Division, improved 0 1111110 .
E AL
communication between the 2000 2001 2002 2003 Est
Division and CWD, and increased
public education programs. '2003 data is projected
Although the City has experienced
an 11% increase in homes serviced, there has been a 23% reduction in service
inquiries to CWD. Multifamily recycling produced 15 tons of recyclables in 2003
(January — July); this statistic is separate from the curbside program.
262
Household Hazardous Waste Collection
The HHW program is run in oo-
operation with the City of Plano and
was funded by a North Texas
Council of Governments grant until
August 2003. In September 2003,
City Council approved continuation
of the program with a .33 monthly
fee assessed to each residential
household to support the program.
The program started in February
2002, and provides residents an
environmentally safe way to remove
household chemicals (paint,
3oao
HHW Program
zso
zsoo
zoo
�z000
1w
_
s E 1500
v U iWo
100
S
�
w
8
0
0
1st zntl 3N Ah 15t a 3N
D r ar 0 r Qtr QV D ar
M zoos M = 2003 TI10.3 2003
cleaners, oil, etc.) from around their homes. In the first year of operation an
average of 26 pounds of chemicals per household were collected. In October
2002 — July 2003, an average of 23 pounds were collected from each
participating household. The HHW program is part of our National Pollution
Discharge Elimination System (NPDES) permit application for stone water
discharges.
263
Community Services (Drainage)
Division Introduction
The Drainage Division monitors stone sewers and open drainage channels and
cleans and maintains them in order to ensure the free flow of drainiage water that
should prevent flooding. The division's budget also funds contract street
sweeping.
Street Sweeping
Arterial and collector roads are
swept during the year in order iso 272 299
to remove debris for both 300
aesthetic, safety, and for 250 ��o
NPDES permit compliance. neo 140
These are actual "curb miles" 100
of streets swept. The number so
of curb miles is larger than the o
number of street miles in Allen 2000 2001 2002 2003 200
because there are at least two
st
curb miles per mile of road
(one curb on each side) and up to four on roads with medians. The sweeping of
arterials increased in frequency to twice a month starting in 2002. The number of
curb miles swept has grown due to the increase in roads, a decrease in contract
price in FY02-03 that allowed for an increase in sweeping, and increased
frequency of sweeping arterial roadways.
264
Glossary
Glossa
A specified and distinguishable line of work performed by a division.
Activity
ADA
Americans with Disabilities Act
A tax computed from the assessed valuation of land and improvements.
Ad Valorem
AIso
Allen Independent School District
An authorization made by the legislative body of a government which permits
Appropriation
officials to incur obligations against and to make expenditures of governmental
resources. Specific appropriations are usually made at the fund level and are
granted for a one year period. -
Appropriation
The official enactment by the legislative body establishing the legal
Ordinance
authority for officials to obligate and expend resources.
The ability to obtain tax-exempt bond proceeds and Invest the funds in higher
Arbitrage
yielding taxable securities resulting in a profit. Arbitrage restriction requirements
describe the circumstances in which Investment in materially higher yielding
compromising the tax-exempt status of the bond
securities is allowed without
issue. The rebate requirements identify what must be done with profits earned
from those securities under the arbitrage restriction requirement.
Assessed Valuation
vane root is established s for
te: Prropcerpersonal are established by theproperty for use as a hCentral
levying property as.
l
Appraisal District.)
Resources owned or held by the City which have monetary value.
Assets
A budget adopted by the legislative body and authority by ordinance where the
Balanced Budget
proposed expenditures are equal to or less than the proposed resources.
A written promise to pay a sum of money on a specific date at a specified
Bonds
interest rate. The interest payments and the repayment of the principal are
detailed in a bond ordinance. The most common types of bonds are general
obligation and revenue bonds.
A plan of financial operation embodying an estimate of proposed means of
Budget
financing it. The "operating budget" is the financial plan adopted for a single
fiscal year. The "proposed budget" designates the financial plan initially
developed by departments and presented by the City Manager to the Council
for approval. The "adopted budget" is the plan as modified and finally
approved by that body. The approved budget is authorized by ordinance and
thus specifies the legal spending limits for the fiscal year.
Budget Adjustment
A legal procedure utilized by the City Staff and City Council to revise a budget
appropriation.
Budget Document
The compilation of the spending plans for the various funds, along with
supporting schedules, tables and charts which, in total, comprises the annual
revenue and expenditure plan.
Budget Control
The control or management of the organization in accordance with an
of keeping expenditures within the limitations
approved budget for the purpose
of available appropriations and revenues.
266 FY 2004 Budget
City of Allen
Glossary
Capital Outlay
An expenditure which results in the acquisition of or addition to fixed assets,
and meets these criteria: has an anticipated useful life of more than one year;
can be permanently identified as an Individual unit of property; belongs to one
of the following categories: land, Buildings, Structures & Improvements,
Equipment; constitutes a tangible, permanent addition to the value of the City
assets; cost generally exceeds at least $5,000; does not constitute repair or
maintenance; and, is not readily susceptible to loss.
Capital Reserve
Funds that have been appropriated from operating revenues which are to be
set aside for designated types of maintenance to the existing infrastructure.
CATV
Cable Access Television
CIP
Capital Improvement Program
Contingency Fund.
A budgetary reserve set aside for emergencies or unforeseen expenditures not
otherwise budgeted.
Cost Center
A section of the total organization having a specialized function or activity, and
segregated cost and revenue data.
Covenant
A binding agreement; contract.
Current Taxes
Taxes that are levied and due within one year.
DARE
Drug Abuse Resistance Education
DART
Dallas Area Rapid Transit
Delinquent Taxes
Taxes that remain unpaid on and after the date on which a penalty for non-
payment is attached.
Debt Service Fund
A fund used to account for the monies set aside for the payment of interest
and principal to holders of the City's general obligation and revenue bonds, the
sale of which finances long-term capital improvements, such as facilities,
streets and drainage, parks and water/wastewater systems.
Depreciation
(1) Expiration In the service Iife of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence. (2)
That portion of the cost of a capital asset which is charged as an expense
during a particular period.
EMS
Emergency Medical Service
EMT
Emergency Medical Technicians
Encumbrances
Obligations in the form of purchase order, contracts or salary commitments
which are chargeable to an appropriation and for which a part of the
appropriation is reserved. When paid, the encumbrance is liquidated.
City of Allen 267 FY 2004 Budget
Glossa
Enterprise Fund
A fund established to account for operations that are financed and operated in
the
a manner similar to private business enterprises-- where the intent of
governing body is that the costs of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through user
charges.
EPA
Environmental Protection Agency
ERF
Equipment Replacement Fund
The cost of goods received or services rendered whether cash payments have
Expenditures
been made or encumbered.
A twelve-month period designated as the operating year for accounting and
Fiscal Year
budgeting purposes In an organization. The City of Allen has specified
October 1 to September 30 as Its fiscal year.
FLSA
Fair Labor Standards Act
An accounting device established to control receipt and disburse income from
Fund
sources set aside to support specific activities or attain certain objectives. Each
fund is treated as a distinct fiscal entity with a self -balancing set of accounts.
The excess of a fund's current assets over its current liabilities; sometimes
Fund Balance
caped woNong cap/b/in enterprise funds. A negative fund balance is often
referred to as a deflot.
Funding
Provides budgetary resources to cover the total cost of a program or project at
the time it is undertaken.
GAAP
Generally Accepted Accounting Principles
GASB
Governmental Accounting Standards Board
The fund used to account for all financial resources except those required. to be
General Fund
accounted for in another fund. The General Fund Is tax supported.
Generali Obligation Debt
Monies owed on interest and principal to holders of the City's general obligation
debt is supported by revenue provided from real properly hich is
bonds. The
through the taxation power of the local governmental unit.
assessed
Generally Accepted
Detailed accountingstandardsr stateandlocalgovernments as
ta rdsn�ti
Accounting Principles
prescribed by the malAccounting Standards d
(GAAP)
GIS
Geographic Information System
Go Debt
General Obligation Debt
That portion of a city's assets located at or below ground level, including the
Infrastructure
water system, sewer system, and streets.
268 FY 2004 Budget
City of Allen
Glossa
Internal Service Fund
A fund used to account for the financing of goods or services provided by one
City department or cost center to other departments, on a cost -reimbursement
basis.
Liabilities
Debt or other legal obligations arising out of transactions in the past which
must be liquidated, renewed, or refunded at some future date. This term does
not Include encumbrances.
Modified Accrual
The accrual basis of accounting adapted to the governmental fund type
Basis
spending measurement focus. Under It, revenues are recognized when they
become both "measurable" and "available to finance expenditures of the
current period." Expenditures are recognized when the related fund liability is
incurred except for (1) inventories of materials and supplies which may be
considered expenditures either when purchased or when used; (2) prepaid
insurance and similar items which need not be reported; (3) accumulated
unpaid vacation, sick pay, and other employee benefit amounts which need not
be recognized in the current period, but for which larger -than -normal
accumulations must be disclosed in the notes to the financial statements; (4)
interest earnings on special assessment levies; and (5) principal and interest on
long-term debt which are generally recognized when due.
Mission Statement
General statement of purpose.
NCTCOG
North Central Texas Council of Governments
NTMWD
North Texas Municipal Water District
Note
A certificate pledging payment, issued by a government or bank.
Operating Budget
Plans of corrent expenditures and the proposed means of financing them. The
annual operating budget is the primary means by which most of the financing,
acquisition, spending, and service delivery activities of the City are controlled.
The use of annual operating budgets is required by State taw.
Performance Indicators
Specific quantitative measures of work performed within an activity or program.
They may also measure results obtained through an activity program.
Property/ Liability Loss
Monies contributed by several operating funds and set aside to finance
Fund
significant unforeseen losses, which are uninsured. A form of self-insurance.
QIP
Quality Improvement Process
Reimbursement
Repayment to a specific fund for expenditures incurred or services performed
by that fund to or for the benefit of another fund.
Replacement Cost
The cost of an asset which can render similar service (but which need not be of
the same structural form) as the property to be replaced.
Reserve
An account used to indicate that a portion of fund resources is restricted for a
specific purpose, or is not available for appropriation and subsequent spending.
Reserve Fund
A backup fund for payment of matured bonds and interest should the Water &
Sewer Debt Service Fund fall short of required amounts.
269
City of Allen FY 2004 Budget
Glossa
Revenues
All amounts of money received by a government from external sources other
than expense refunds, capital contributions, and residual equity transfers.
Rolling Stock
Those capital items such as motor vehicles, heavy equipment, and other
apparatus which is maintained by the Equipment Services department.
ROW
Right-of-way
Service Area
Major division within the total organization performing a function, which is
composed of departments and is under the oversight of an Assistant City
Manager who reports to the City Manager. Service areas include:
Administration, Development, and General Government.
SH
State highway
SSI
Service Standard Index
STEP
State Traffic Enforcement Program
Strategic Plan
Document which lists or describes major goals of an organization along with
the strategies that will be employed in attaining them.
Tax Rate
A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing
services performed for the common benefit.
THIRS
Texas Municipal Retirement System
TNRCC
Texas Natural Resources Conservation Commission
TxDOT
Texas Department of Transportation
W R S
Water & Sewer
City of Allen 270 FY 2004 Budget