Min - City Council - 1981 - 09/17 - RegularALLEN CITY COUNCIL
Regular Session
September 17, 1981
PRESENT:
Mickey Pierson, Mayor
Council Members
Joe Farmer, Mayor Pro Tem
Jim McClure
H. R. Daugherty
Glenn Andrew
Ward Paxton
Richard Chumbley
City Staff•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:31 p.m. on Thursday, September 17,
1981 at Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA (Agenda Item I)
At the request of City Manager McCarty, Consent Agenda Item
"E" was removed for individual consideration.
Upon a motion made by Councilman Daugherty and seconded by
Councilman Chumbley, the Council voted 7 - 0 to approve and adopt
all remaining items on the Consent Agenda as recommended and as
follows:
A. Minutes of August 27, 1981 - Called - Special Session
B.
Minutes
of
September
1,
1981
- Called
- Special
Session
C.
Minutes
of
September
3,
1981
- Regular
Session
D.
Minutes
of
September
8,
1981
- Called
- Special
Session
End of Consent Agenda
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ALLEN CITY COUNCIL
September 17, 1981 Page 2
Set Public Hearing Date for
Consideration of Glen Hollow (Agenda Item II)
Addition Revised Site Plan Approval (Consent Agenda Item E)
City Manager Jon McCarty advised the Council that the public
hearing date needed to be set for October 15, 1981, rather than
October 1st as shown on the agenda, in order to meet the publication
requirements of at least 15 days notice.
Upon a motion made by Councilman Andrew and seconded by Council-
man McClure, the Council voted 7 - 0 to set the public hearing date
for October 15, 1981 for consideration of approval of the Glen Hollow
Addition Revised Site Plan.
Public Hearing: Zoning Variance Request (Agenda Item III)
305 W. Main Street
Johnny Caplinger
Reduction of Rear Yard Building Line
Mayor Pierson read the request into the record as follows:
"Public Hearing on a zoning variance request to reduce the
rear yard building line at 305 W. Main Street."
Mayor Pierson advised that Johnny Caplinger at 305 W. Main
Street is requesting to build a detached garage in the rear yard
of his residency, thus requiring a variance for the rear yard
building line of 8', as opposed to the 10' required by the Zoning
Ordinance.
Mr. Caplinger was not present to speak before the Council on
this request.
Mayor Pierson opened the public hearing. No one appeared to
speak either for or against this variance request. The public
hearing was closed.
Council briefly discussed the location of Mr. Caplinger's
home and the surrounding properties.
Upon a motion made by Mayor Pro Tem Farmer and seconded by
Councilman Paxton, the Council voted 7 - 0 to approve the zoning
variance request of a rear yard building line of 8 feet.
Certification of the
1981 Tax Roll
(Agenda Item IV -A)
City Manager Jon McCarty advised the Council that the Collin
County Appraisal District had advised the City of Allen that the
current total value for all of the property in the City of Allen
for 1981 is $234,628,089.00.
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ALLEN CITY COUNCIL
September 17, 1981
Certification of the
1981 Tax Roll (cont'
Page 3
(Agenda Item IV -A)
City Manager McCarty further provided the cost breakdown of
that figure for the land values, improvements on the land, real
estate value, business personal property, personal property, and
deductions for agriculture use exemption, disabled veterans exemption,
and over 65 exemption.
Mayor Pierson advised the Council that these figures were con-
firmed over the telephone by Don Caldwell, with the Collin County
Appraisal District, and a letter would be forthcoming.
Upon a motion made by Councilman Andrew and seconded by Council-
man Chumbley, the Council voted 7 - 0 to approve the certification of
the 1981 Tax Roll at $234,628,089.00.
Ordinance No. 360: An Ordinance of
the City Council of the City of Allen,
Collin County, Texas, Setting, Fixing,
and Adopting the Tax Rate for the City
of Allen, Texas, for the Fiscal Year
Beginning October 1, 1981 and Ending
September 30, 1982; and Providing an
Effective Date for This Ordinance.
(Agenda Item IV -B)
Mayor Pierson read through a recap sheet of the amounts of
each department's budget which had been reduced and the percentage
of decrease from the original proposed budget. He also advised of
the increase proposals for the revenue budget by the addition of
recreation usage fees, an interfund transfer of funds, and reported
increased figures for revenue sharing funds.
The Council discussed with City Manager McCarty the budget
reduction in the Civil Defense budget, due to notification that
grant funds would be made available to the City to cover certain
costs, and discussion of a transfer of funds to the Tax Department.
Upon a motion made by Councilman Chumbley and seconded by
Councilman McClure, the Council voted six (6) for and one (1)
opposed, with Councilman Paxton casting the negative vote, to
adopt Ordinance No. 360 setting the tax rate at 36C per $100
valuation.
ALLEN CITY COUNCIL
September 17, 1981
Page 4
Ordinance No. 361: An Ordinance of
the City Council of the City of Allen,
Collin County, Texas, Approving and
Adopting the Budget and Setting Appro-
priations for the Fiscal Year Beginning
October 1, 1981 and Terminating Sep-
tember 30, 1982. (Agenda Item IV -C)
Upon a motion made by Councilman Andrew and seconded by Mayor Pro
Tem Farmer, the Council voted six (6) for and one (1) opposed, with
Councilman Paxton casting the negative vote, to adopt Ordinance
No. 361, with the Budget attached as Exhibit "A".
Consideration of Adopting Ordinance
Repealing Ordinance No. 52 "Defining
and Regulating Itinerant Merchants,
Vendors, and Peddlers" and Establishing
Fees and Regulations for Solicitors and
Peddlers (Agenda Item V)
Mayor Pierson advised that at the request of the Allen Jaycees,
the Council had directed the City Staff to review and recommend
appropriate changes to the existing Ordinance No. 52, which regulates
vendors, peddlers and solicitors in the City of Allen, and to provide
some leniency towards nonprofit civic organizations in the City of
Allen.
City Manager McCarty reviewed the new proposed ordinance with
the City Council pointing out appropriate changes made to provide
leniency for civic organizations and some additional changes from
the previous Ordinance No. 52.
The City Secretary, Marty Hendrix, read the proposed ordinance
caption into the record as follows:
"An Ordinance of the City of Allen, Collin County, Texas,
Repealing Ordinance No. 52 of the City of Allen, Texas;
Defining and Regulating Itinerant Merchants, Itinerant
Vendors, Peddlers, and Persons Selling or Taking Orders
for Goods, Wares, Merchandise, Services, Photographs,
Newspapers, Magazines, or Subscriptions to Newspapers
or Magazines; Providing for a License and a License Fee;
Exempting Those Engaged in Interstate Commerce from
License Fees, But Requiring Such Persons to Register
With the City Secretary; and Providing Penalties for
the Violation of This Ordinance, Including a Fine of
Not Less Than $5.00 Nor More Than $200.00; Providing
1 for the Publication of the Caption of This Ordinance
and Providing for an Effective Date Hereof."
ALLEN CITY COUNCIL
September 17, 1981 Page 5
Consideration of Adopting Ordinance -
"Vendors, Peddlers, and Solicitors (cont'd) (Agenda Item V)
The Council reviewed the ordinance and discussed various pro-
posed changes to the ordinance and other aspects, such as the
elimination of the $25.00 registration fee for nonprofit civic
organizations; the need for a "time definition" for each soliciting
or selling event; the fact that this ordinance would not pertain
to nonprofit groups such as the March of Dimes, the Cysti Fibrosis
Foundation, etc.; the participation by the residents of Allen in
asking solicitors at their doors if they have registered with the
City; and having the various civic groups in the community review
the proposed ordinance and receive their input on the requirements.
Upon a motion made by Councilman Andrew and seconded by Council-
man Daugherty, the Council voted 7 - 0 to table the proposed ordinance
for further review and revisions per the discussion by the Council.
Consideration of Appointments to
the Parks & Recreation Board for
Expiring Terms of Office for
Places No. 2 and 4 (Agenda Item VI)
Mayor Pierson advised the Council that appointments to Place
No. 2, occupied by Ron Workman, and Place No. 4, occupied by
Jerry Owen, were expiring as of October 1, 1981. These places
were for terms of office for an initial one year period, with
further appointments for two year terms, thus providing a rotating
basis for the places on the Parks & Recreation Board.
John Uland, Director of Parks & Recreation, advised the
Council that Jerry Owen had indicated that he did not wish to
be reappointed to the Board,and Mr. Workman had not decided
whether he would like to serve again. The Park Board had not
made any recommendations on persons to fill the positions.
City Manager Jon McCarty advised the Council that this item
was on the agenda so that Council could decide on the methodology
for making appointments to the Parks & Recreation Board. The
appointments would need to be made by the next Council meeting,
being October 1, 1981.
After a brief discussion, it was the consensus of the Council
that City Staff contact Mr. Workman to see if he would like to
continue his appointment on the Board, and also Council Members
should call the City Manager with suggested names for the appointments
prior to the next Council meeting. The Parks & Recreation Board
should also submit their recommendations, if any. Mayor Pierson
advised those in the audience if they were interested in serving on
this Board they should contact the City Hall.
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ALLEN CITY COUNCIL
September 17, 1981 Page 6
Awarding the Bid on the Fire
Department Suburban Vehicle (Agenda Item VII)
Ron Gentry, Fire Chief, spoke before the Council on the bids
received on the suburban vehicle to be used as a backup ambulance
and other auxiliary uses. Those bids received being from Friendly
Chevrolet in the amount of $11,396.14 and Carter Chevrolet in the
amount of $11,251.64. Chief Gentry recommended awarding the bid
to the low bidder, being Charter Chevrolet.
The Council discussed with Chief Gentry the delivery time for
the vehicle, number of bids sent out to automobile dealerships,
the budget funds available to pay for the vehicle, including the
third seat option in the bid, the cost of the lights, siren and
radio equipment, and the changes in the specifications of the
mirrors and gas tanks.
Upon a motion made by Councilman Andrew and seconded by Council-
man McClure, the Council voted 7 - 0 to award the bid to Carter
Chevrolet in the amount of $11,251.64, including the option item
of the third seat.
Resolution No. 362: A Resolution of
the City of Allen Showing Items on
the 1975 thru 1980 Tax Rolls to be
Cancelled or Adjusted. (Agenda Item VIII)
Walter Curtis, Tax Assessor -Collector, advised the Council that
all means had been used to collect the taxes shown in the proposed
resolution and with no results. Therefore, Mr. Curtis recommended
the Council adopt the resolution in order to cancel the shown amounts
from the tax rolls for the years 1975 thru 1980.
The Council reviewed the resolution and briefly discussed
the list of uncollectable accounts with the Tax Assessor.
Upon a motion made by Mayor Pro Tem Farmer and seconded by
Councilman Paxton, the Council voted 7 - 0 to adopt Resolution No. 362,
cancelling the amounts shown in the resolution from the tax rolls
for the years 1975 thru 1980.
Police Activity Report - August, 1981 (Agenda Item IX -A)
Police Chief Richard Carroll reviewed briefly with the City
Council the Police Activity Report for August, 1981.
The Council discussed the accidents occurring in the City
as well as animal control calls.
There was no action taken on this item.
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ALLEN CITY COUNCIL
September 17, 1981 Page 7
Collin Count Paving Policy County g y (Agenda Item IX -B)
Mayor Pierson advised the Council of his thoughts on the paving
policy as submitted by the Collin County Commissioners to the City
of Allen and his subsequent conversation with Collin County Com-
missioner Jerry Hoagland regarding same.
The Council briefly discussed a joint effort on the part of
the City of Allen Street Department working with the County in
a cost saving effort to maintain the streets in the City of Allen
by perhaps using County equipment and personnel.
There was no action taken on this item.
Bethany Road Update (Agenda Item IX -C)
City Manager McCarty updated the Council on the status of
the street construction for Bethany Road to be done by Austin
Paving Company, as well as the work to be done on Butler and
Pebblebrook.
There was no action taken on this item.
General Discussion:
City Manager McCarty asked the Council to consider a date
for another workshop with the Planning and Zoning Commission to
review the new proposed Zoning Ordinance, Zoning Map and Sign
Ordinance.
It was the consensus of the City Council to call the workshop
for Monday, September 21, 1981 at 7:00 p.m. at Rountree Elementary
School.
At the request of Councilman Paxton, the City Manager updated
the Council on the status of the contracts with adjacent property
owners along Bethany Road, from State Highway 5 to Jupiter Road,
for paving costs of Bethany Road.
Upon a motion made by Councilman Daugherty and seconded by
Councilman McClure, the Council voted 7 - 0 to adjourn the regular
session of the Allen City Council at 8:40 p.m.
These minutes approved on the 1st day of /--)October 1981.
Mickey MAYOR
i�� Ick SECRETARY
Marty Hendrix CITY SECRETARY