Min - City Council - 1981 - 10/15 - RegularI
ALLEN CITY COUNCIL
Regular Session
October 15, 1981
PRESENT:
Mickey Pierson, Mayor (arrived at the regular session at 8:00 p.m.)
Council Members:
Jim McClure
H. R. Daugherty
Glenn Andrew
Ward Paxton
Richard Chumbley
Absent:
Joe Farmer, Mayor Pro Tem
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(g), the Allen City Council met in Executive
Session at 6:30 p.m. on Thursday, October 15, 1981, at the
Rountree Elementary School to discuss matters pertaining to
personnel.
The regular session of the Allen City Council was called
to order by Councilman Andrew (due to Mayor Pierson's absence)
at 7:30 p.m. on Thursday, October 15, 1981 at Rountree Elementary
School, 800 E. Main Street.
Approval of Minutes of
October 1, 1981 - Regular Session
(Agenda Item II)
MOTION: Upon a motion made by Councilman Chumbley and seconded
by Councilman McClure, the Council voted 5 - 0 to approve
the minutes of the October 1, 1981 - Regular Session as
presented.
Presentation of Certificate of
Recognition to Jerry Owen, Out-
going Member of Parks & Recreation Board (Agenda Item III)
Councilman Andrew presented to Mr. Jerry Owen, outgoing member
of the Parks & Recreation Board, a certificate of recognition for
his dedicated service to the community as a member of the Parks
and Recreation Board from October 1, 1980 to October 1, 1981.
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ALLEN CITY COUNCIL
October 15, 1981 Page 2
PUBLIC HEARING: Request for Site Plan Approval (Agenda Item IV)
Glen Hollow Addition
Fox & Jacobs, Inc.
Councilman Andrew read the request into the record as follows:
"Public Hearing on a request for Site Plan approval of the
Glen Hollow Addition, located south of Ridgemont Drive,
north of Chaparral, west of Jupiter, and east but not
adjacent to State Highway 5."
Councilman Andrew opened the Public Hearing.
Tom Cravens, with Fox and Jacobs, Inc., appeared before the
Council with the proposed site plan. He advised that the property
is zoned for Townhouse -Planned Development (TH-PD) and Single Family -
Planned Development (R4 -PD). He presented the site plan and advised
that it proposes 27 single family dwellings lots, containing 7,500
sq. ft. lots, to be located north of the townhouses, fronting on
Ridgemont Drive and located east of State Highway 5, west of the
green belt area. The remainder of the site plan shows 230 townhouses
(two units per building) located west of the green belt area and
east of State Highway 5; and the remaining 150 single family dwelling
lots, containing 9,000 sq. ft. lots, located east of the green belt
area and west of Jupiter Road.
Mr. Cravens went on to explain that the underbrush in the green
belt area would be cleared away and that Fox & Jacobs would leave
the existing trees and dedicate that area, which contains a drainage
channel, to the City of Allen perhaps to be used as a park site.
Mr. Cravens pointed out the proposed streets for the development.
A collector street would be constructed on the west property, running
north and south from Ridgemont to Chaparral. There would be two
interior streets, one on either side of the green belt area, running
north and south. Fox and Jacobs would pave two lanes of Jupiter Road
the length of the Glen Hollow Development and would also pave two
lanes of Chaparral the length of the development. Mr. Cravens added
that at the request of the Planning and Zoning Commission, Fox and
Jacobs had been agreeable to maintain a portion of Chaparral in the
City Limits of Plano for a period of five years.
The City Council discussed with Mr. Cravens various areas of
the site plan, those being the traffic flow to the development from
State Highway 5, Ridgemont and Jupiter Road; proposed improvements
to the drainage channel; proposed parking pads in the rear of each
townhouse rather than garages; communities where Fox & Jacobs has
built the townhouses; size and location of storage sheds for the
townhouses; conformation of this planned development to the new
proposed Zoning Ordinance; and the maintenance agreement to maintain
Chaparral Road for a period of five (5) years.
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ALLEN CITY COUNCIL
October 15, 1981 Page 3
a PUBLIC HEARING: Request for Site Plan Approval
(continued) Glen Hollow Addition (Agenda Item IV)
Other persons appearing before the Council to speak either in
opposition to the request or to ask questions on the development
were:
Mrs. Kathy Eggers, 518 Willow Oak Drive
Mrs. Suzanne Laws, 517 English Oak Drive
Mr. Steve Bezner, with Fox & Jacobs, spoke before the Council
on the anticipated number of school children that can be expected
from the Glen Hollow development.
There was further discussion among the Council on the con-
formation of the proposed site plan with the new proposed Zoning
Ordinance.
Bill Petty, Building Official, spoke before the Council on
the requirements of this planned development as it pertains to
the existing Zoning Ordinance as well as to the new proposed
Zoning Ordinance.
There was considerable discussion on the traffic flow to
and from the development as well as the recommendation of the
Planning and Zoning Commission for Fox and Jacobs to maintain
that portion of Chaparral Road in the city limits of Plano for
a period of five (5) years.
Councilman Andrew closed the Public Hearing.
(Mayor Pierson had arrived at the meeting.)
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman Daugherty, the Council voted 6 - 0 to reject
the request for approval of the site plan for the Glen
Hollow Addition as presented.
(Councilman Andrew turned the meeting over to Mayor Pierson.)
Request for Approval of Preliminary
and Final Plat - Mr. Quik No. 2 (Agenda Item V)
MOTION: Due to the absence of the proponent, Mr. Bill Bratton,
a motion was made by Councilman Andrew and seconded by
Councilman Daugherty to table this item until the next
regular Council Meeting, that being November 5, 1981.
The Council voted 6 - 0 in favor of the motion.
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ALLEN CITY COUNCIL
October 15, 1981 Page 4
Minute Resolution Nominating
Rex Womack to the Collin
County Central Appraisal
District Board of Directors (Agenda Item VI)
Mayor Pierson recapped for the Council the nomination process
to the Collin County Central Appraisal District Board of Directors
and that the present member to the Board, Mr. Don Brazael, did not
wish to be reappointed to the Board.
Mayor Pierson advised that he and Dr. Boon, President of the
Allen Independent School Board of Trustees, had asked Rex Womack
if he would accept the nomination to the Board and that Mr. Womack
had indicated that he would.
The Allen Independent School District Board of Trustees had
placed Mr. Womack's name in nomination at their last meeting.
MOTION: Upon a motion made by Councilman Andrew and seconded by
Councilman Chumbley, the Council voted 6 - 0 to place
Mr. Rex Womack in nomination to the Collin County Central
Appraisal District Board of Directors.
Resolution No. 365: A Resolution of
the City Council, City of Allen, Texas,
Vacating and Repealing the Existing
Moratorium on the Review of All Zoning
Amendment Requests, Thereby Allowing
the City Council and Planning and Zoning
Commission to Hear Such Requests at Their
Joint Public Hearing to be Held on Monday,
October 19, 1981. (Agenda Item VII)
Mayor Pierson advised the Council of the existing moratorium
on zoning cases which was adopted in the form of Resolutions No.
344 and 357, and that the existing moratorium must be lifted in
order for the City Council and the Planning and Zoning Commission
to consider the adoption of the new proposed Zoning Ordinance and
Map.
The Council discussed placing an exact time for removal of
the moratorium in the proposed resolution.
MOTION: Upon a motion made by Councilman Andrew and seconded by
Councilman McClure, the Council voted 6 - 0 to adopt
Resolution No. 365 with the addition of the time 5:30 p.m.
being placed in Section II of the Resolution between the
words beginning" and "Monday, October 19, 1981".
In connection with the lifting of the moratorium, the Council
discussed the upcoming Public Hearing and adoption process on the
new proposed Zoning Ordinance and Map.
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ALLEN CITY COUNCIL
October 15, 1981
Page 5
There was considerable discussion between the City Council
and City Staff on the proposed format and procedures for hearing
zoning request changes by individual property owners on tracts
of land at the public hearing.
It was the consensus of the City Council that the City Staff
contact the legal counsel, Mr. Louis Nichols, for a legal inter-
pretation of whether the City Council and the Planning and Zoning
Commission have to consider requested changes by property owners
on individual tracts of land at the public hearing at which the
Zoning Ordinance is being considered.
Approval of Change Work
Orders on Bethany Road
(Agenda Item VIII)
City Manager Jon McCarty advised the City Council that there
were two (2) proposed work order changes to the contract with
Austin Paving Company for construction of Bethany Road. The pro-
posed changes were the deletion of the sprinkler system to irrigate
the proposed soccer fields to be located on the 33 acre tract east
of U. S. 75; and the deletion of the sidewalk along the north side
of Bethany Road.
Mr. McCarty advised that the City Staff recommended approval
of the change work orders to Contract No. 800705R in the amount
of $68,800.00 reduction.
MOTION: Upon a motion made by Councilman Chumbley and seconded by
Councilman McClure, the Council voted 6 - 0 to approve
the work order changes to Contract No. 800705R with
Austin Paving Company in the amount of $68,800.00
Update on Proposed Changes to
the Subdivision Design Criteria
(Agenda Item IX)
City Manager Jon McCarty advised the Council of the need
to update the Subdivision Design criteria to meet the current
needs of the City.
Ernie Hoback, Acting Water & Sewer Superintendent, spoke
before the Council on the proposed changes to the Subdivision
Design criteria, those being:
1. The use of Class 150 PVC pipe for water lines.
2. The use of plastic meter boxes.
3. Clearly defining the types of soil testing required
for street design standards and modify frequency of
testing. Also include the location of sidewalks,
sidewalk design, and driveway design and criteria.
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ALLEN CITY COUNCIL
October 15, 1981
Update on Proposed Changes to
the Subdivision Design Criteria
(continued)
Page 6
(Agenda Item IX)
4. To adopt drainage standards such as the City of
Plano "Storm Drainage Design Manual" and list
some exceptions to the manual.
5. Plumbing Code should be modified to allow the
use of double check valves in addition to vacuum
breakers in sprinkler systems and fire sprinkler
systems.
City Manager McCarty advised the Council that the Subdivision
Design criteria is quite an extensive document and that City Staff
will be doing a comprehensive review of it. City Staff recommendations
on appropriate changes will be forthcoming at a later date for
Council's consideration.
There was no action taken on this item.
Approval of Specifications and
Authorization to Receive Bids on
Water & Sewer Department Vehicles
(Agenda Item X)
Ernie Hoback, Acting Water & Sewer Superintendent, reviewed
with the Council the specifications for two (2) trucks for the
Water & Sewer Department.
Council discussed the use of diesel engines, the inclusion
of 1981 models in the bids as well as 1982's, the length of time
the City uses their vehicles, the mileage on the existing vehicles,
and consideration of City Staff checking into the various mainte-
nance expenses on different brands of vehicles.
MOTION: Upon a motion made by Councilman Andrew and seconded by
Councilman Chumbley, the Council voted 6 - 0 to approve
the specifications as presented with the addition of
1981 models in the specs, and authorize the receipt of
bids on the vehicles.
Mayor Pierson recessed the regular session of the Allen City
Council at 9:31 p.m. The meeting reconvened at 9:45 p.m.
Review of the Bids on a
Computer Hardware and
Software Svstem
(Agenda Item XI)
City Manager Jon McCarty updated the Council on the status
of the bids received for the computer hardware and software
system and the results of a workshop with the Council Committee.
ALLEN CITY COUNCIL
October 15, 1981
Page 7
Review of the Bids on a
Computer Hardware and
Software System (continued) (Agenda Item XI)
Mr. McCarty advised that from the 15 companies submitting
bids, six (6) companies were in the final consideration. The
companies being considered for the hardware were Leas Pack
International, IBM and Wang Laboratories. The companies being
considered for the software were C & J Systems Design, Inc.,
Software Associates, and Data West.
In order for the City Staff to concentrate their efforts
and analyze in detail the remaining bidders, they recommended
that the Council reject all but the six companies listed above,
and authorize the City Staff to proceed, if necessary, with the
requests for extension of the bids and bid bonds from the six
remaining bidders to such a time that a final decision can be made.
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Councilman Andrew, the Council voted 6 - 0 to reject
all other bidders, except the six remaining bidders
previously stated, and to authorize the City Staff to
request, if necessary, the extension of the six remaining
bids and bid bonds until such time as a decision can be
made.
Police Activities Report - September, 1981
Quarterly Report - January - September, 1981 (Agenda Item XII -A)
Police Chief Richard Carroll reviewed the Police Activities
Report for September, 1981 and the Quarterly Report with the
City Council briefly.
Chief Carroll also advised the Council of a study currently
being done in the Police Department by the Field Services Division
of the Texas Law Enforcement Officers Commission at his request.
The areas that they will be concentrating on primarily will be
management practices, personnel, recruitment and assistance in
preparing a policies and procedure manual for the Police Department.
The Field Services Division will prepare a study work plan which
will be forthcoming to the Council at a later date.
Discussion on Board and Commission
Appointment Procedure (Agenda Item XII -B)
City Manager Jon McCarty advised the Council that the City
Staff, with Council's permission, would like to proceed with
developing a methodology concerning appointments to the various
existing and soon to be established boards and commissions.
Various items to be included in the procedure would be the use
of a resume form to provide the Council with data on the individual
requesting to be appointed to the board or commission, limiting
appointments to boards/commissions to twice a year, creating a
time period for City Staff to follow to provide the Council with
adequate information on the upcoming appointments, etc.
ALLEN CITY COUNCIL
October 15, 1981
Discussion on Board and Commission
Appointment Procedure (continued)
Page 8
(Agenda Item XII -B)
It was the consensus of the City Council that the City Staff
proceed with the preparation of a procedure for appointments to
the Boards and Commissions and present these recommendations at
a later date for consideration.
MOTION: Upon a motion made by Councilman Andrew and seconded by
Councilman Daugherty, the Council voted 6 - 0 to adjourn
the regular session of the Allen City Council at 10:13 p.m.
into Executive Session.
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(f), the Allen City Council convened into
Executive Session at 10:18 p.m. to discuss matters pertaining
to real estate negotiations.
The Executive Session was adjourned at 10:55 p.m.
These minutes approved on the 5th day of November
1981.
Marty Hendrix, VITY SECRETARY
l`41/ z L
M. B. Pierson, MAYOR