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O-2091-9-02
ORDINANCE NO. 2091.9-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABH.ITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2002-2003; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2002, and ending September 30, 2003, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2002, and ending September 30, 2003. SECTION 2. The sum of $78,851,014 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2002-03 we hereby ratified and Ordinance No. 1985-9-01 adopting the Budget for Fiscal Year 2001-02, heretofore enacted by the City Council, be, and the same is hereby, amended to reflect revenues of $69,755,264 and expenditures of $75,531,526. SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. ' SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter ' m such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCH. OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 10m DAY OF SEPTEMBER 2002. APPROVED: -.0 Stephen Terrell, MAYOR APPROVED AS TO FORM: ATTEST: (� <vy01t& ,[. n1lZ{h 1d0�' Peter G. Smith, CITY XTTORNEY Juify Mor n, CMGMMCA, CITY SECRETARY Ordinance No. 2091-9-02, Page 2 CITY SECRETARY CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2002 - 2003 ' CITY OF ALLEN Approved by the City Council September 10, 2002 Council Members Mayor Mayor Pro Tem, Place 5 Place 1 Council Member Place 2 Council Member Place 3 Council Member Place 4 Council Member Place 6 Council Member Management Staff Stephen Terrell Kenneth Fulk Debbie Stout Ross Obermeyer Bill Petty Susan Bartlemay Jeff McGregor City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr Budget Analyst Trish Featherston I CITY OF ALLEN � CI T Y O F A L L E N Our Mission To achieve excellence in managing development of the community and in providing city services so that conditions ofliving and public confidence are continually enhanced. Our Pledge to fulfill our mission in a way that. RESPECTS AND VALUES CITIZENS AND EMPLOYEES 43 NURTURES COMMUNITY INVOLVEMENT 49 DEMONSTRATES THE HIGHEST ETHICAL STANDARDS =I IMPROVES EFFECTIVE COMMUNICATIONS 43 MODELS SAFETY 13 EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK CP DEMONSTRATES STEWARDSHIP % REWARDS MERITORIOUS PERFORMANCE 49 MAXIMIZES THE USE OF TECHNOLOGY 43 ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY 49 UTILIZES EFFECTIVE PLANNING tJ PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL $ AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN ♦1 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas For the Fiscal Year Beginning October 1, 2001 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Allen, Texas for its annual budget for the fiscal year beginning October 1, 2001. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The City of Allen has received the award for three consecutive years. The award is valid for a period of one year only. We believe our current budget continues to condemn to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ffv��� CITY OF ALLEN This document was prepared by the Finance Department: Kevin Hammeke Finance Director Joanne Stoehr Assistant Finance Director Trish Featherston Budget Analyst Vivian Leverington Senior Accountant Laci Culbert Senior Accountant Joyce Blankenship Accountant Kim Reagan Account Assistant II Teri Ito Payroll Specialist Debbie Sumrow Finance Secretary With special thanks to: Shelli Siemer Assistant to the City Manager Crispin Lawson Intern, City Administration The Finance staff expresses its appreciation to all City departments for their assistance and cooperation during the budget process. 1 1 1 i 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 I TABLE OF CONTENTS Letter from City Manager...............................................................................................1 25 FundStructure...............................................................................................................9 27 BudgetProcess ............................................ :............................................................... 12 InvestmentPolicies...................................................................................................... 14 BudgetCalendar.......................................................................................................... 15 Combined Budget Summary ........................................................................................ 16 RevenueSummary ...................................................................................................... 18 OrganizationalChart .................................................................................................... 20 Relationship Between Operating and Capital Budgets ................................................ 22 GENERALFUND OVERVIEW Revenue and Expenditure Summary ......................................................................... 25 Revenue and Expenditures by Function Charts......................................................... 27 Revenues.................................................................................................................... 28 TaxStructure.............................................................................................................. 30 RevenueAssumptions................................................................................................ 31 Expenditureby Function............................................................................................ 32 Expenditure Classirica8on........................................................................................... 33 GENERAL FUND DEPARTMENTS CitySecretary ............................................................................................................. 35 MunicipalCourt ........................................................................................................... 39 CityAdministration...................................................................................................... 43 Information Technology.............................................................................................. 47 Human Resources...................................................................................................... 51 InternalServices......................................................................................................... 55 Police.......................................................................................................................... 59 Parks& Recreation..................................................................................................... 65 Library......................................................................................................................... 71 Fire.........................................................................._................................................. 75 Building and Code Compliance................................................................................... 79 Planningand Development........................................................................................ 83 TABLE OF CONTENTS continued... CommunityServices................................................................................................... 87 Engineering...............................................................................................................101 GrantAdministration.................................................................................................105 DEBT SERVICE FUND Debt Policy and Fund Balance Summary ..................................................................111 Debt Service Requirement.......................................................................................112 WATER AND SEWER FUND Revenue and Expenditure Summary ........................................................................113 Revenue and Expenditures by Function Charts .......................................................114 RevenueDetail.........................................................................................................115 Expenditure Classification.........................................................................................117 Waterand Sewer.....................................................................................................119 UtilityCollections.......................................................................................................124 MISCELLANEOUS FUNDS SolidWaste Fund......................................................................................................127 DrainageFund..........................................................................................................135 Development Fees Fund...........................................................................................141 Economic Development Corporation Fund...............................................................147 Community Development Corporation......................................................................153 Parks & Recreation Special Revenue Fund..............................................................159 AntennaRental Fund................................................................................................167 Hotel Occupancy Tax Fund.....................................................................................173 Vehicle Replacement Fund...............................:.......................................................179 Self Insurance Fund..................................................................................................185 COASTFund............................................................................................................191 APPENDIX Budget and Tax Ordinances................................................*....................................197 Demographics...........................................................................................................203 FY 2002-2003 Capital Improvement Program ..........................................................207 Departmental Performance Measures......................................................................213 Glossary....................................................................................................................257 ' CITY OF ALLEN ' October 1 st, 2002 Honorable Mayor and Members of the City Council City of Allen Allen, Texas 75013 ' Dear Mayor and City Council Members: ' I am pleased to present to you the 2002-03 City of Allen Annual Budget for Municipal Services. This budget represents the expected revenues and planned expenditures for the City's fiscal year from October 1, 2002 to September 30, 2003. It has been ' prepared in conformance to the requirements of the City Charter, Article IV, City financial policies, and state law. After the public hearings, the proposed 2002-03 budget and tax rate were approved by the City Council on September 10th, 2002. Property Values ' The Central Appraisal District of Collin County has completed its appraisal of the total assessed property value for 2002-03. The value for the year is $4.08 billion. This is an ' increase of $598 million (18%) from the preceding year. The increase is accounted for by $336 million in new property and a $262 million increase in the value of existing property. Assessed property values have increased 115% over the past five years, as ■ llustrated in the graph below. Assessed Property Valuation (in Billions) 1998 1999 2000 2001 2002 ALLEN CIVIC PLAZA • 305 CENTURY PARKWAY - ALLEN, TEXAS 750134042 972/727-0100 EMAIL: waQai.aIIm.U.m Proposed Tax Rate The 2002-2003 total combined budget revenue equals $77,753,430, and total budgetary expenditures are estimated at $78,851,014. Few additional programs are provided for in the 2002-2003 budget due to the tighter fiscal restraints the City must act under in order to manage its funds prudently in the current economy. The prevailing levels of service will be maintained, with some targeted areas seeing increases in order to better address citizen priorities and keep up with the growth of the City. The proposed ad valorem tax rate for 2002-03 is $0.562 per $100 of assessed valuation. Of the total tax rate, $0.354 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.208 is dedicated to general obligation debt service. This is the tenth straight year the City Council has reduced the tax rate. The portion of the tax rate contributed to debt service is 36.94% of the overall tax rate and is consistent with the City's policy to maintain the debt service portion below 40%. The average single family home value is currently $169,700, an increase of $12,100 (7.6%) from the previous year. With the current property tax rate of $0.562, the tax paid on the average single family home would be $954 History of Tax Rate 2001 Property Tax $0.563 2002 Property Tax $0.562 $100,000 Home Value 563 562 $157, 600 Home Value (2001 avg.) $887 886 $169,700 Home Value (2002 avg.) $955 954 History of Tax Rate Fiscal Year O&M Rate Debt Service Rate Total Tax Rate 2002-2003 $0.354 $0.208 $0.562 2001-2002 $ 0.357 0.206 0.563 2000-2001 $ 0.349 $ 0.215 $ 0.564 1999-2000 0.346 $ 0.228 $ 0.574 1998-1999 $ 0.350 0.225 $ 0.575 City of Allen 2 FY 2003 Budget I ' Debt Service ' It is important to note that we have now issued $46.8 million worth of bonds from the authorized $62.5 million, while still reducing the tax rate. With the issuance of the $13 ' million sold this last spring, our debt service payments now total $8.46 million per year. Budget Highlights ' This year's budget planning process again involved incorporating the goals and strategies identified by the City Council's three-year Strategic Plan to provide for the ' community's highest priority needs. The goal statements developed by the City Council are as follows: 1. Enhance neighborhood livability and safety. 2. Cultivate alliances and partnerships with agencies and governmental units that affect Allen. ' 3. Continue to provide first-rate emergency services. 4. Manage growth and development to preserve Allen's character. 5. Improve regional mobility through transportation initiatives. ' 6. Promote the continued development of recreational opportunities. 7. Systematically invest in community infrastructure. 8. Achieve operational excellence in City government services. 9. Signify City of Allen identity through beautification efforts. 10. Ensure good fiscal management. ' Individual departments develop their goals and objectives in terms of these all- encompassing organizational goals. ' Staffina Levels A total of 26.5 additional full-time equivalent positions are included for the 2002-03 ' budget. Of this total, 19.5 are budgeted in the General Fund, (one of these, a Park Planner, is funded by the Community Development Corporation). The remainder are located in the City's proprietary funds. Personnel increases are always held to a minimum, and that is especially the case this year as increases in expenditures have been limited overall. Even so, the City continues to grow which places more demands on operations and maintenance. The new employees are directly tied to operation increases that are necessary to maintain the quality of services the citizens currently enjoy. Since 1999 the number of employees per thousand citizens has remained fairly steady while the population has increased 38% during this time period. F_ L 1 ' City of Allen 3 FY 2003 Budget Employees per Thousand Citizens 1999 2000 2001 General Fund 2002 2003 The General Fund is used to account for expenditures of traditional government services, such as public safety, parks and recreation, library, planning, community services, engineering and building and code inspections. General Fund revenue is generated from ad valorem property taxes, one -cent sales tax, and a variety of fees and services. General fund revenues and budget transfers total $33,387,466 for the 2002- 03 fiscal year budget, an increase of 9.6% or $2,951,197 from the amended 2001-02 budget. The sales tax remains at the state maximum rate of 8.25%, with 1 % contributed to the City of Allen's General Fund and is projected to generate revenue of $7.3 million. This is an increase of 10% over last year. Commercial development is expected to continue unabated within the City, which will help to insulate the City from the drop in sales tax revenue that other cities have faced recently. Historically we have projected 15% increases in sales tax revenue and exceeded that amount. The 10% projection is a conservative estimate due to the sluggish economy. General Fund expenditures are estimated to increase to $33,278,229. This is an increase of $3,014,848 or 9.9% over the 2001-02 amended budget. The increase in expenditures is for the most part due to the following factors. The first is monetary inflation, which is predicted to increase operating costs by 2%. The second factor could be analogously referred to as population inflation, as it is tied to the continued increase in population that forces staff and operations levels to expand in order to keep service at the same relative level. The City of Allen's population has increased 9% from last year. Finally, expenditures this year also show the full cost of a year at the new salary level for Police and Fire Department personnel after the increase of the previous fiscal year. After taking into account those factors, the emphasis this year is on budgeting conservatively in consideration of current slow national economic conditions. This focus has resulted in fewer new programs and expenditures than in previous years. In addition, transfers from the General Fund to Capital Improvement Projects will drop from $1,000,000 to $700,000. 1 am recommending that we reduce the General Fund reserve by approximately $100,000 to fund the reconstruction of Allen Drive. Although Allen has been affected less than other cities, this approach is important to ensure financial stability and to maintain current service levels. This will leave 74 days of operational expenditures in reserve, well above the required 60 days. City of Allen 4 FY 2003 Budget iI A total of 19.5 new full time equivalent positions are included in the 2002-03 General ' Fund. Of this total, 8 are public safety related (6 -police and 2 -fire). One, the new Park Planner position, is funded by a reimbursement from the CDC. ' The following are some highlights some of the new programs and personnel included in the 2002-03 General Fund: ' The Fire Department is increasing its emphasis on training and safety with new training facilities at the Central Fire Station and the addition of two new positions: Training Captain and Public Education Coordinator. The Training Captain position will assist with department plans to increase its effectiveness at fighting fires while simultaneously reducing injuries and accidents. The Public Education Coordinator augments existing public education programs by working full time with the general ' public so that they will be better educated on fire prevention and safety. Educational programs for the public include the Citizens Fire Academy and the Risk Watch program. • The Police are also emphasizing training and public education opportunities. Bio - terrorism, HAZMAT, and special tactical and rescue training programs are planned for the department, and they are also looking into the possibility of joint participation in Fire Department programs such as Risk Watch. The department's public education efforts this year include the Citizen and Student Police Academies, ' Citizens Police Academy Alumni, and the Explorer Post. • The 6 new positions in the Police Department are divided thusly: 2 officers, a sergeant, a records technician, a secretary, and an animal control officer. In addition, vacant positions in the Criminal Investigations Division will be filled and new equipment provided for those positions, including two new unmarked CID vehicles. ' The Police Department will also be receiving 5 replacement and two new patrol cars, and 1 replacement and 1 new K-9 vehicles. The Department will also be adding a ' new police dog to form a third team, as well as replacing K-9 officer Argus, who is retiring due to age after 5 years of honorable service. ' Phase I of Celebration Park is targeted to open in May 2003. The entire park will add over 100 new acres to the City's park system. When finished it will feature 15 soccer fields, two ball diamonds, horseshoe pits, a water -playground, concession/restroom 1 facility and related parking. To maintain Celebration Park after it opens, an additional crew composed of a Crew Leader, a Maintenance Worker, and an Equipment Operator have been included in the budget. A new Recreation Specialist II position has been added to assist at the Senior Citizens Center. The position is tasked with designing and assisting with programs ' and managing the facility. ' City of Allen 5 FY 2003 Budget With the completion of the new fire station and the additions to the police department headquarters, the square footage cleaned per employee in Community Services' Building Maintenance Division has increased to an average of 24,960. To reduce this number to 18,851, which is closer to the preferred 18,000, two new custodians will be hired in January 2003. As the City grows, so does the number of cars on the road. To better address traffic issues within the City, a new Traffic Division has been formed from certain personnel and funds formerly from the Community Services Streets Division and Engineering Departments. The budget does not' represent a change in General Fund expenditures as the new division is a collection of reallocated funds and personnel. The new division will be located in the Engineering Department and will have responsibility for traffic signal installation and maintenance, street marking, and school crossing guards. The Planning Department is working with the University of Texas at Dallas to refine the online GIS interactive maps. Currently the department is also in the process of revising the City's comprehensive, plan which will be ready for presentation to the Council early in 2003. In addition the Planning Department is working with many other groups to complete projects. These include collaboration with other City departments in implementing the Central Business District Redevelopment Plan, working with AISD to compute school attendance zone information, and contracting with the North Central Texas Council of Governments for aerial photographs. • The Library will have an employee transferred from the Planning Department. The new position will be involved in preserving the City's historical collections and being the liaison to other historical groups and City historical projects. • The Finance Department's part-time accounting assistant will be upgraded to full- time starting January lar, 2003. This will fully staff the department and help reduce high individual workloads in the department resulting from increased fiscal complexity brought about by the City's continued growth. Also, a new Contract SpecialisttSenior Buyer position has been created for the Purchasing Division. The Recreation Division has been split into business units organized in a special revenue fund. The fund is supported by general transfers and fees generated through classes and events. The change in fund accounting will make possible stricter fiscal accountability and foster creativity among the recreation staff. The structure of the fund will allow staff to more accurately represent funding of athletics, special activities, aquatics and the Joe Farmer Recreation Center. A general fund subsidy is allocated to each business unit to pay for general operating costs associated with keeping the facility open. All programs, with the exception of special activities, will be expected to be self-supporting. City of Allen 6 FY 2003 Budget , I I' • A new division, Grant Administration, has been added to the General Fund to account for all grants applied for and awarded to the City's departments. Grant monies awarded can total over $1 million annually and frequently involve matches from the General Fund and absorbed expenditures when the grants end, so it is I' important to monitor this special area of revenue and expenditures. The budgeted grant expenditures for the 02-03 fiscal year are $1,152,423. ■ Water and Sewer Fund The City Staff recently completed a water and sewer rate study that recommended an overall rate increase of 2.5% for fiscal year 2003. Their report also recommended a shift to conservation water rates, which is a year-round inclined block rate system based on increasing charges for increasing water usage levels. The block system is designed to be revenue neutral in terms of the current fiscal year budget and will not shift the cost burden between residential and commercial customers. ' The water and sewer fund is also continuing to fund the touch read meter installation plan, which is now in the third year of a ten-year timeline. There are four new positions ' in the 2002-03 budget for the fund. A maintenance worker, an equipment operator, and a crew leader will all start in January of 2003 and will form an additional maintenance crew. A new Superintendent position will also be filled in the same month. ' The fund began FY 2002 with $11.8 million as its fund balance, allowing for budgeted expenses of $5,657,678 for water and sewer capital projects. Specifically, the draw ' down will finish the expansion of the Stacy Road Pump Station. During the 2002-2003 fiscal year, $2.7 million of the fund's revenue will be used for construction of the Prestige Water Tower. The fund will finish 2003 at $6.1 million, which holds with the ' management philosophy of keeping the reserve at 1.4 times the size of current debt. ' Drainage Fund Storm drainage facilities and services are funded by a specific fee charged of all utility customers. A new Equipment Operator position is funded starting mid -year to operate a new Gradall machine that will be purchased for $180,000. The Gradall will be used to help keep drainage systems and storm sewer entrances free of debris. Projects and operations supported by this fund will continue to be implemented such as storm drain marking and street sweeping. ' Solid Waste Fund ' The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Two new Maintenance Worker positions will be filled in January, 2003. ' City of Allen 7 FY 2003 Budget The new employees will help keep streets and parks free from litter and will also monitor illegal dumping sites as part of the City-wide focus on beautification. Parks and Recreation Special Revenue Fund Previously the City had two enterprise funds, Aquatics, and Parks and Recreation. The operations of these two funds have been combined into one special revenue fund as part of the Parks and Recreation Department's budget reorganization. This fund combines all programs and operations whose revenue comes mostly, if not entirely, from user fees. Those fees pay for the expenditures of the programs and operations, with any additional needed monies being transferred from the General Fund. This fiscal year $1.125 million will be transferred to make up the shortfall. Employee Compensation To ensure that that the City of Allen's compensation plan remains competitive, the current budget continues the program of including funds to grant merit adjustments. The plan provides for 1 to 4% merit increases based on performance evaluations on employee anniversary dates. We believe that these increases will keep the compensation plan competitive in our labor market. Later this year we will receive the Compensation and Classification Study from the Waters Group. We will present that study to the City Council and develop an implementation plan based on the recommendations of the study. Conclusion This completes the highlights of the proposed 2002-03 fiscal year budget. I would like to give thanks to the Department Directors and their staffs for contributing to the budget process and for prioritizing the community's needs effectively and to the Finance Department for contributing to the development of the budget document. In addition, I would like to give a special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully submitted, ePelte:� Vrga City Manager City of Allen 8 FY 2003 Budget ' I I CITY OF ALLEN FUND STRUCTURE 2002-2003 FISCAL YEAR 1 ' The funds that make up the budget are divided into four categories: Governmental Funds, Proprietary Funds, Fiduciary Funds, and Component Units. ' Governmental Fund Types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax ' revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. ' Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Parks and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for ' classes and other leisure activities offered by the City. Antenna Rental Fund ' The Antenna Rental Fund is used to account for funds received and expended for capital items for the City. ' Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy ' tax and expended as allowed by state law. ' Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus ' and use the accrual basis of accounting. Under this method, revenues are recorded when ' City of Allen 9 FY 2003 Budget CITY OF ALLEN FUND STRUCTURE 2002-2003 FISCAL YEAR earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through charges, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted if necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Development Fees Fund The Development Fees Fund is used to account for fee receipts and corresponding expenditures for additional impact on water and sewer system from new development. Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Vehicle Replacement Fund The Vehicle Replacement Fund accounts for the cost associated with the acquisition through the rental of such vehicles to other departments. City of Allen 10 FY 2003 Budget CITY OF ALLEN FUND STRUCTURE 2002-2003 FISCAL YEAR Self Insurance Fund The Self Insurance Fund accounts for the collection of employee insurance premiums and remits payment as necessary to health care vendors. Fiduciary Fund Types Fiduciary funds are used to account for assets held by the government in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. City of Allen Swim Team (COAST) Fund The COAST Fund is an expendable trust fund, accounted for in essentially the same manner as governmental funds, using the same measurement focus and basis of accounting. It is used to account for funds received and expended for the City of Allen Swim Team activities. Component Units Allen Economic Development Corporation (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, promoting and furthering economic development within the City. Community Development Corporation (CDC) The CDC is a legally separate entity from the City and is responsible for supporting the improvements in community parks and recreation, streets and sidewalks, public safety and the community library. ' City of Men 11 FY 2003 Budget CITY OF ALLEN BUDGETPROCESS 2002-2003 FISCAL YEAR Budgeting Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by the City Management. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Report (CAFR) shows the status of the City's finances on the basis of "generally accepted accounting principles" (GAAP). In most cases this conforms to the way the City prepares the budget with the exception of compensated absences (accrued but unused vacation and sick leave), which is treated differently in the budget and in the CAFR. Budget Process The budget process is a yearly activity. It is part of the strategic planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the strategic plan. The Finance department prepares analyses of current revenues and expenditures for the City Manager and Department heads to begin preparing for midyear budget adjustments. In February, Human Resources meets with each department to prepare personnel requests for the coming year. The budget kick-off is a meeting scheduled every April where the City Manager meets with all employees involved in the budgeting process. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are in line with their current budget. Any accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be added. Activities that require any additional resources to maintain the current service level due to growth, new facilities, new equipment, etc., are considered additions to the base budget, and are included in the new programs step of the budget process. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The final step in the budget process is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new City of Allen 12 FY 2003 Budget CITY OF ALLEN BUDGET PROCESS 2002-2003 FISCAL YEAR personnel, fleet, or equipment that represent a net addition to the operation are considered additions to the base budget and are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are then submitted by the departments in a list prioritized according to need. When all three steps of the budget process have been completed and turned into Finance, they are reviewed to ensure that they are all within the budget guidelines. Any budgets that are not within the stated parameters are returned to the department for correction. Once all departmental budgets are completed, each director meets with the City Manager to review them. The City Manager makes any necessary changes, and submits the proposed budget to Council at the Council budget workshop meeting in August. Council then has the opportunity to review the budget and voice any opinions and concerns they have. After the Council budget workshop there is a public hearing on the budget and a public hearing on the tax rate if it is necessary. This gives the public a chance to review the budget and voice their opinions. At the first regular Council meeting in September, the City Council adopts the final budget. Budget adiustmentslamendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a departments' operating budget, or changes between divisions within a department, may be allowed by the City Manager at the written request of the department. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in the total appropriation for a fund requires Council's approval in the form of an ordinance. Other Processes ' The strategic planning process is an ongoing process, tied to the ten goal statements developed by the City Council (see page 3, under Budget Highlights). In January, department directors meet as a group with the City Manager to discuss Council areas of interest, and to ' define projects and prioritize them as they fit within the ten goal statements. A list is developed, and status of projects is monitored throughout the year. ' The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Throughout the year projects are monitored and reprioritized as needed. During the past year, the City has implemented the project accounting and budgeting components of it's financial software, to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. ' City of Allen 13 FY 2003 Budget I CITY OF ALLEN ' FISCAL YEAR 2002-2003 Investment Policies , Investments are categorized into three categories as defined by GASB Statement No. 3 to give , an indication of the level of risk assumed by the entity at year end: Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agents in the City's name. Category 2 includes uninsured and unregistered investments for t which the securities are held by the counterparty's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty, or by its trust department or agent but not in the City's name. At ' September 30, 2001, the City had no Category 2 or 3 investments. The City, AEDC and CDC invest in the Texpool which is an investment fund authorized by the ' Texas Legislature and administered by the Texas State Treasury. The Texas Treasury Safekeeping Trust Company is trustee of Texpool and is a limited purpose trust company authorized pursuant to Texas Government Code. The purpose of the Texpool is to allow for 1 the pooling of public funds to provide a higher yield on the pooled investment than would be possible with the investment of the individual public entity's funds. Texpool investments are subject to the same investment policies maintained by the State Treasury for all state funds. The Legislature has authorized only certain investment instruments for public funds, including repurchase agreements, U.S. Treasury bills and bonds, securities of other U.S. government agencies, commercial paper and other safe instruments. The investment in Texpool and any t accrued interest may be redeemed at the City's discretion. The City's position in the pool is not materially different from the value of the pool shares. City of Allen 14 FY 2003 Budget ■ CITY OF ALLEN BUDGET CALENDAR FISCAL YEAR 2002-2003 January25 Strategic Planning with Staff February 16 Strategic Planning with Council February 26 Distribute New PersonneUReclass Request Forms for FY 2002-2003 March 29 New Personnel Request Forms Due to Personnel Department April 16 Budget kickoff workshop May 3 Budget input deadline fm: Public Information Finance Purchasing City Secretary and Council Planning Library Community Svcs. Admin. Utility Collections IT May 10 Budget input deadline for: Police Fire City Administration Parks and Recreation Building and Code Personnel Community Services (all other) Municipal Court Engineering May 10 Budget input deadline for Capital Projects May 3-24 Finance reviews departmental submittals to ensure budgets are within defined targets May 28 -lune 11 City Manager/Department Head budget review June 14 Department Summary Pages due to Finance June 12 -July 19 Final budget preparations July 23 Deliver Proposed Budget to City Council Aug. 16-18 Council budget workshop Aug. 27 Public hearing on budget Aug. 27 Public hearing on tax rate (if needed) Sept. 10 Adopt budget at regular Council meeting; Adopt tax rate at regular Council meeting City of Allen 15 FY 2003 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2002-2003 EXPENDITURES Densis Govemment 7,029,819 - 511,808 Enterprlee Reals - - G4nenl DWI W~& SOIid Dninsps Developments - Furl Sam. 6e4nI Wars U818v Feu BEGINNING BALANCE $ 81008,661 $ 1,028,782 7,854,416 $ 1,053,2)6 $ 489810 $ 3.497330 REVENUES Ad Vabrem Tams 14,818,631 81965,&59 - - - - SeleaTex 7,290,250 - - - - - Franchise Taxes 3,518,700 - - - - - Umnses and Permits 1,888,100 - - - - - Gmnk 8 Conaibmiona 809,268 - - - - - Char9esfor Services 1,287.Tnr - 14,550,000 2,8291883 810,000 2,298,952 Fines 1,208,171 - 2M.onM - - - hascellaneous 28,240 - 245,608 14,000 - Interest Earned! 183,312 - 299,957 17,295 15,216 99,897 Reimbursements 292,349 - - - - OperetilgTransient In 2,238,688 12,5311 TOTAL REVENUES 33,387,468 81985,859 15,331,811 2,860,088 825,218 2,397,849 EXPENDITURES Densis Govemment 7,029,819 - 511,808 - - - PublkSir" - 13,532)78 - - - - - Pa uc, Works 2,808,431 - 11,880,513 2,847,928 901,962 2,397,649 ouaum B Recreation 5,399,M5 - - - - - CarnmuniryDevelopment 115351055 - - - - - Grant Adminstrehon 1,152,423 - - 41,572 - - TranslenOut 1.825,000 - - - - Debtsarvke - 9,055,108 1.8811101 - capital Projects 2.&4.167 - 128.810 TOTAL EXPENDITURES 33,278,229 91055,158 16,8)7.589 2.959.500 1,031,572 2.397,849 ENDING SAIANCE $ 8,910,118 $ 939.483 $ 6.108.638 E 1,084.754 S 283,484 $ 3,497,330 City of Allen Distribution of Revenues - All Funds Ad Valentine Taxes 30.31% Operating Trentham In 8.32% Reimbursements 0.64% Interest Earned 1.06% Miscellaneous _Sales Tax e9%Finea _ 8.67% 1.84% rat4.. _ Lkanses a4. Petmds 2.43% Charges for Services Giants u8ons 30.02% 1.04% 1.04% 16 FY 2003 Budget , CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2002-2003 13,532,486 20,814,483 2,))3,18/ 411,000 88,580 - - 3,218 8.858,885 1,535,055 1,193,9485 1,825,000 10,918,259 3,389824 434,319 8,]54,969 3,307.834 3.368,924 2,1)3,180 411,000 69,560 1:11,349 2,972,30.9 3.219 58,851,010 Distribution of Expenditures - All Funds Capital Projects 8.59% General Government 17.50% Debt Service - 23,812,490 3,612,725 3,812,725 - - - - - - 14,515.700 Community - - - - - 3,516,700 10.98% �1 Public Works 28.14% 1,888,100 809.288 - - 1,548,)5) - - - - 13,125 23,338,294 - - 1,431,8]1 - - 93,000 241,1% 89.580 - - - 689.623 35,870 87.851 81880 7,425 1,184 78,034 12,132 - 824,444 - 382,805 - 654.954 1125,000 885.012 2.210.])0 6,471.986 3,648.595 3,880.578 2,])5,817 248,621 70,584 981,018 2,585,107 13,125 1),]53,430 13,532,486 20,814,483 2,))3,18/ 411,000 88,580 - - 3,218 8.858,885 1,535,055 1,193,9485 1,825,000 10,918,259 3,389824 434,319 8,]54,969 3,307.834 3.368,924 2,1)3,180 411,000 69,560 1:11,349 2,972,30.9 3.219 58,851,010 Distribution of Expenditures - All Funds Capital Projects 8.59% General Government 17.50% Debt Service 13.84% Transfers Out_ 2.31% Gra: Adminstration Public Safety 1.51% - 17.16% Community Developnreru 1.97% Culture 8 Recreation 10.98% �1 Public Works 28.14% I' City of All1m 17 FY 2003 Budget CITY OF ALLEN REVENUE SUMMARY 2002-2003 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that are affecting the revenue assumption in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 43.8% of the general fund budgeted revenue and are estimated at $14.64 million for fiscal year 2002-2003. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2002 levy was based is $4,076,548,994. The collection rate is set at 100% and is based on the City's historically high collection rate. The total tax rate was cut to $.562 per $100 of valuation of which $.354384 per $100 of valuation is for the General Fund operations. The remainder of the tax rate, $.207616 per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on property taxes has cut the tax rate the last 10 years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collection has grown at an impressive rate over the last few years, as corporations, retailers and restaurants move to Allen. Due to the high growth rate, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. General Fund Sales Tax r.. rrr .rrr rrr ■ ■ rrr rrr ■ ■ ., rrr rrr nom �: E E 0 rrr rrr r rrr rr rr Franchise Taxes Franchise Taxes are charged to specific businesses that conduct business in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts. Projections City of Allen 18 FY 2003 Budget iI ' CITY OF ALLEN REVENUE SUMMARY ' 2002-2003 FISCAL YEAR are based on population increase and projected utility use. Franchise fees for fiscal year 2002- 2003 are projected at $3.52 million. This represents an 8% increase from the previous year's revised estimate, reflecting slightly slowed growth compared to previous years. ' Licenses and Permits Licenses and Permits revenues represent 5.6% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees, and are collected by the Building Inspections department. They include project permits that ' cover all parts of the construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re - inspections, special inspections and special services). Although permit activity has decreased significantly during FY2002 due to the current economy, it is anticipated that projects will move forward in FY2003. ' Water and Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal ' of sewage for residential, commercial and apartment usage. Collections for fiscal year 2002- 2003 are budgeted at $10.9 million for water sales and $3.4 million for sewer charges. This represents approximately a six percent increase which is in line with the projected City growth ' for the next year. A comparison of recent trends in water and sewer sales with that of building permits is presented below. 1 1 1 1 Solid Waste These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2002-2003 at $2.8 million. City of Allen 19 FY 2003 Budget Building Permits and W/S Sales 3000 201000 w y� 8 2,000 10,0000 r—_-����—a 1,000 E LL 5,000 _' N FY1999 FY2000 FY2001 FY2002 FY2003 — Single FamilyPemrits mCommercial Pemrits Total W&S Solid Waste These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2002-2003 at $2.8 million. City of Allen 19 FY 2003 Budget City of Allen Organizational Chart I Citizens of Allen I City Council Boards and Commissions 1—H City Secretary i City Attorney Municipal Judge City Manager 1 Assistant to the City Manager Building and Code Compliance Community Services Engineering Finance Municipal Court Fire Human Resources Information Technology Library Parks and Recreation Planning and Development Police City of Allen 20 FY 2003 Budget CITY OF ALLEN STAFFING FISCAL YEAR 2002.2003 Water &Sewer Fund REVISED ORIGINAL REVISED BUDGETED DIFFERENCE General Fund 2000.2001 2001-2002 2001.2002 2002-2003 2002-2003 City Secretary 3.00 3.00 3.00 3.00 - Municipal Court 6.00 8.00 8.00 8.00 - City Administration 8.00 9.50 9.00 9.50 0.50 I.T. 4.00 6.00 5.00 5.00 - Personnel 4.00 4.00 4.00 4.50 0.50 Internal Services - - - - - Police 94.00 107.00 109.00 115.00 6.00 Parks & Recreation 45.75 53.75 65.00 53.25 (1.75) Library 18.25 18.75 18.75 20.75 2.00 Fire 77.00 82.00 82.00 84.00 2.00 Building & Code Compliance 16.00 18.00 18.00 18.00 - Planning & Development 7.50 7.50 7.50 7.00 (0.50) Community Services 21.00 23.00 23.00 23.00 - Finance 10.25 1025 11.25 12.75 1.50 Fnnincednn 11.00 11.00 11.00 14.00 3.00 Water &Sewer Fund 38.U0 4tWU 45.UU W.UU 4.W Solid Waste Fund 1.00 2.00 3.00 5.00 2.00 Drainage Fund 5.00 6.00 5.00 6.00 1.00 Parks & Rec Enterprise Fund- 11.75 11.75 10.85 - (10.85) Aquatics Enterprise Fund* 37.00 41.50 41.50 - (41.50) Parks & Rec. Special Revenue Fund - - - 58.60 58.60 Economic Development Fund 3.00 3.00 3.00 3.00 - Self Insurance Fund - 1.00 1.00 1.00 - COAST 1.00 1.00 1.00 - Total City of Allen Employees all Funds 421.50 474.00 475.85 502.35 26.50 All positions are shown as full-time equivalent (FTE). Combined in Parks Special Revenue Fund along with five full-time and three part-time positions (total of 6.25 FTEs) from Parks & Recrealion in the General Fund. ' City of Allen 21 FY 2003 Budget RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan for the capital improvement program (CIP) for the acquisition, expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come primarily from bond sales, supplemented by development fees and some current revenues. The capital improvement program, unlike the operating budget, is a five-year plan and is reviewed and projects are reprioritized on an ongoing basis. Impact of Capital Projects on Operations This year the estimated impact of the capital budget on the operating budget is about $9.75 million. This includes $9.05 million in debt service costs incurred from long term financing of capital projects approved this year and in prior years, and transfers of $700,000 from General Fund to the Capital Projects fund for street construction. )erating Capital 3udget _ Budget $52.6m In addition to debt service and transfers, other FY2002-2003 operating costs associated with capital projects are listed below by project type. Public Facilities Projects Completion of these public facilities projects will increase operating costs. The Police building expansion will be complete in November 2002, and will increase operating costs by about $115,000. Additional costs associated with the new Central Fire station are approximately $50,000 in FY 2002-2003. The majority of the increase for both facilities is for utilities. Parks Projects The largest park project under way, Celebration Park, will be complete in May 2003. This will add approximately $287,000 in new staff and maintenance costs. In addition, the completion of other parks projects throughout the City will add another $50,000 in ongoing maintenance costs. City of Allen 22 FY 2003 Budget Paving, Drainage, and Signalization In addition to the transfer of $700,000 for street construction, more than $367,000 is allocated to maintain sidewalks, curbs, storm drainage and streets, $440,000 for street lights, and $75,000 for new traffic signals. Water and Wastewater Projects Transfers out for Water and Sewer capital projects for FY 2002-2003 are $2.84 million, of which $2.7 million is for the Prestige Water Tower construction. Debt service payments are $1.86 million. In addition, approximately $400,000 is allocated for replacement of mains, connections, and meters. Capital Projects List A complete list of proposed projects for FY2003 is in the Appendix, by category, beginning on page 208. I' City of Allen 23 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � i 1 1 1 1 1 1 1 1 CITY OF ALLEN ' GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2002.2003 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL gunrFT AMENDED @UDGFT BEGINNING FUND BALANCE $ 5,385,914 $ 6,627,993 $ 6,627,993 $ 6,800,881 Ad Valorem Taxes 10,064,655 12,353,622 12,389,717 14,646,631 Sales Tax 6,125,313 6,435,768 6,628,591 7,290,250 Franchise Taxes 2,806,483 3,037,925 3,242,162 3,516,700 Licenses and Permits 1,896,867 2,004,440 1,688,706 1,888,100 Contributions 14,046 5,000 6,308 6,500 Charges for Services 1,288,630 1,169,173 1,271,650 1,287,777 Fines 1,117,414 853,000 1,125,083 1,208,171 Miscellaneous 131,431 20,961 70,169 26,240 Interest Earned 439,136 285,271 177,973 183,312 Reimbursements 199,045 161,000 294,119 292,349 Operating Transfers In 1,740,474 1,940,329 2,097,713 2,238,668 TOTAL OPERATING REVENUES $ 25,823,494 $ 28,266,489 $ 28,992,191 $ 32,584,698 Grant Administration 523,893 230,308 1,444,078 802,768 tTOTAL GENERAL FUND REVENUES $ 26,347,387 $ 28,496,797 $ 30,436,269 $ 33,387,466 TOTAL AVAILABLE $ 31,733,301 $ 35,124,790 $ 37,064,262 $ 40,188,347 tEXPENDITURES ' General Government Public Safety 4,320,371 10,896,606 6,268,883 12,129,030 5,554,427 12,737,835 7,029,819 13,532,776 Public Works 2,195,780 2,597,830 2,657,921 2,803,431 ' Culture & Recreation Community Development 4,554,158 1,242,794 5,369,183 1,531,871 5,374,461 1,581,169 5,399,725 1,535,055 TOTAL OPERATING EXPENDITURES $ 23,209,709 $ 27,896,797 $ 27,905,813 $ 30,300,806 ' FUND BALANCE BEFORE TRANSFERS 8 GRANTS $ 8,523,592 $ 7,227,993 $ 9,156,449 $ 9,667,541 Transfers Out $ 1,895,599 $ 600,000 $ 788,248 $ 1,825,000 ' Grant Administration $ $ $ 1,569,320 $ 1,152,423 TOTAL GENERAL FUND EXPENDITURES $ 25,105,308 $ 28,496,797 $ 30,263,381 $ 33,278,229 ' ENDING FUND BALANCE $ 6,627,993 $ 6,627,993 $ 6,800,881 $ 6,910,118 tDAYS OPERATIONAL EXPENSES IN RESERVE 74.6 ' Fund Balance Required: 60 days operational expenses $ 5,470,394 ' City of Allen 25 FY 2003 Budget I 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 Sales Te 21 04 GENERAL FUND REVENUE FY 2002-2003 Franchise Taxes Ueenses and Permits 10,53% 5.66% Contrbutions 0.02%—Charges for Services 3.86% _ Pins 3.82% _Miscellaneous 0.08% Interest Earned 0.55% Reimbursements 0.88% Operating Transfers In 6.71% Ad Valorem Taxes_ Grant Administration 43.87% 2.40% Culture 8 Recreation _ 16.23% Public Works 8.42% EXPENDITURES BY FUNCTION FY 2002-2003 Community Transient, Out Development 5.48% Grant Administration City of Alton 27 FY 2003 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2002-2003 REVENUE -DETAIL 2000-2001 2001-2002 ACTUAL RUDGET 2001-2002 AMENDED 2002-2003 BUDGFT PROPERTYTAXES Current $ 9,908,692 $ 12,183,622 $ 12,183,622 $ 14,446,631 Delinquent 91,901 60,000 155,000 90,000 Penalty & Interest 60,206 60,000 48,000 60,000 Miscellaneous 3,856 50,000 3,095 50,000 SUBTOTAL $ 10,064,655 $ 12,353,622 $ 12,389,717 $ 14,646,631 SALES TAX Municipal Sales Tax 6,092,692 6,413,278 6,568,591 7,225,450 Mixed Drink Tax 32,621 22,490 60,000 64,800 SUBTOTAL $ 6,125,313 $ 6,435,768 $ 6,628,591 $ 7,290,250 FRANCHISE TAXES Electric 1,806,854 2,018,000 2,003,687 2,223,515 Gas 233,795 192,200 404,481 445,103 Communication 289,018 298,650 252,840 252,840 Cable 363,327 400,000 361,852 342,000 Solid Waste 113,489 129,075 219,302 211,242 Public Education Govt Access Fee -42,000 SUBTOTAL $ 2,806,483 $ 3,037,925 $ 3,242,162 $ 3,516,700 PERMITS & LICENSES Animal Licenses 30,234 30,000 27,953 30,000 Tree Permits 1,400 - 800 - Uniform Fire Code Permits 20,546 20,000 20,600 20,000 Health Permits 24,250 28,000 25,900 30,000 Single Family Permits 1,201,087 972,000 925,418 862,200 Multi Family Permits 91,200 260,000 260,000 240,000 Commercial Permits 324,255 500,000 251,021 500,000 Building Permits -Other 136,952 125,240 117,539 135,000 Sign Permits 30,840 36,260 28,235 36,000 Licenses & Registrations 26,745 28,640 27,640 30,000 Clearing & Grading Permit 2,850 2,000 1,300 1,050 Development Permits 6,508 2,300 2,300 1,850 SUBTOTAL $ 1,896,867 $ 2,004,440 $ 1,668,706 $ 1,886,100 CONTRIBUTIONS Donations/Sponsorships 14,046 5,000 6,308 6,500 SUBTOTAL $ 14,046 $ 5,000 $ 6,308 $ 6,500 CHARGES FOR SERVICE Court Fees 24,967 22,208 22,902 24,276 Teen Court 1,009 1,740 2,133 Arrest Fees 64,078 53,615 50,706 53,748 Alarm Registration Fees 87,450 85,000 85,150 95,000 City of Allen 28 FY 2003 Budget CITY OF ALLEN t GENERALFUND REVENUES FISCAL YEAR 2002-2003 ' RFVFNI IF D TAI 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMENDED 2002-2003 BUDGFT ' - -continued CHARGES FOR SERVICE -cont. Police Reports 4,724 5,000 5,487 6,000 Finger Print Revenue 3,605 3,500 3,650 4,000 ' Reproduction Revenues 1,723 2,000 2,002 2,500 Ambulance Services 350,441 428,000 428,000 475,620 Fire Reinspection 1,360 1,500 500 1,500 Reinspection Fees 187,500 173,000 263,775 275,000 Zoning/Platting/Admin Fees 111,940 92,350 104,657 96,000 Sale Of Materials Inspection Fees 6,135 453,698 3,000 300,000 3,081 300,000 2,000 250,000 SUBTOTAL $ 1,288,630 E 1,169,173 $ 1,271,650 $ 1,287,777 ' FINES & FORFEITURES Court Fines 1,062,926 800,000 1,070,867 1,152,171 False Alarm Fines 16,925 13,000 13,850 14,000 i Library Fines 37,563 40,000 40,366 42,000 SUBTOTAL $ 1,117,414 $ 853,000 $ 1,125,083 $ 1,208,171 AN`EOUS MISCELLANEOUS Sale Of Lots 23,764 30,203 Interest 439,136 285,271 177,973 483,312 ' Facility Rental Fees 1,290 - - - Street Light Surcharge 28,400 15,750 33,000 24,100 Miscellaneous 77,977 5,211 6,966 2,140 SUBTOTAL $ 570,567 E 306,232 $ 248,142 $ 209,552 REIMBURSEMENTS School Resource Officer 149,612 140,000 167,589 263,749 ' Street Sign Reimbursement 25,032 21,000 35,801 28,600 Other Reimbursements 24,401 90,729 - ' SUBTOTAL OTHER FINANCING SOURCES E 199,045 $ 161,000 $ 294,119 $ 292,349 Operating Transfer In 1,740,474 1,940,329 2,097,713 2,238,668 t SUBTOTAL $ 1,740,474 $ 1,940,329 $ 2,097,713 $ 2,238,668 TOTAL OPERATING REVENUE $ 25,823,494 $ 28,266,489 $ 28,992,191 E 32,584,698 GRANT ADMINISTRATION Library Grant Funds 47,591 15,333 26,759 15,580 ' Misc Grants 32,990 48,308 6,536 5,097 Police Grants 443,312 166,667 465,638 561,018 Parks Grant 945,145 221,073 ' SUBTOTAL 523,893 230,308 1,444,078 802,768 TOTAL GENERAL FUND REVENUE $ 26,347,387 $ 28,496,797 E 30,436,269 E 33,387,466 City of Allen FY 2003 Budget 29 CITY OF ALLEN TAXSTRUCTURE FISCAL YEAR 2002-2003 ASSESSED VALUE - 2002 Tax Year REVENUE AT $.562 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 4,076,548,994 $ 22,910,205 $ (8,463,574) $ 14,446,631 TAX RATE DISTRIBUTION :LV P)•94:101 =1 2 Y �i6R19D1MI GENERAL FUND 0.35438 63.06% $ 14,446,631 DEBT SERVICE FUND 0.20762 36.94% 8,463,574 0.56200 100.00% $ 22,910,205 City of Allen 30 FY 2003 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2002.2003 Assumptions Used for Projecting 2002-2003 Revenues 1. Tax rate used = $ .562 Based on preliminary assessed value of $3,989,000,000 Final assessed value = $4,076,548,994 2. Growth in sales tax revenue of 10% FY 2002 sales taxes through June running 6.82% higher than same period FY 01 3. Overall City growth factor of 8% used I' - City of Allen 31 FY 2003 Budget TOTAL GENERAL FUND EXPENDITURES $ 25,105,308 $ 28,496,797 $ 30,263,381 $ 33,278,229' City of Allen 32 FY 2003 Budget ' CITY OF ALLEN GENERALFUND ' EXPENDITURE BY FUNCTION FISCAL YEAR 2002-2003 ' 2000-2001 2001-2002 2001-2002 2002-2003 GENERALFUND ACIlIAL BDDGET AMFNDE RUDGET General Government City Secretary 295,090 305,748 311,407 329,003 Municipal Court 371,609 386,384 453,290 504,375 City Administration 600,523 670,913 684,772 728,193' Information Technology 534,691 770,956 793,698 912,544 Human Resources 339,138 415,291 433,188 459,141 Internal Services 1,058,052 2,511,376 1,569,092 2,549,172' Building Maintenance 508,509 528,154 560,627 679,990 Finance 612,759 680,062 748,353 867,401 Total General Government Public Safety: $ 4,320,371 $ 6,268,883 $ 5,554,427 $ 7,029,819 Police 6,012,649 6,814,941 6,993,476 7,480,941 Fire 4,883,957 5,314,088 5,744,359 6,051,535' Total Public Safety $ 10,896,606 $ 12,129,030 $ 12,737,835 $ 13,532,776 Public Works: Community Service Admin 228,012 242,224 251,517 255,212 Streets Engineering 1,218,366 749,402 1,612,112 743,494 1,633,657 772,747 936,582 1,611,637 Total Public Works $ 2,195,780 $ 2,597,830 $ 2,657,921 $ 2,803,431 ■■ Culture & Recreation: Parks & Recreation 3,460,998 4,235,388 4,245,172 4,147,348 Library Total Culture & Recreation 1,093,160 1,133,795 1,129,289 1,252,377 ' $ 4,554,158 $ 5,369,183 $ 5,374,461 $ 5,399,725 Community Dey_.lopment. Building & Code Compliance 786,450 1,001,192 1,018,261 1,033,271 Planning & Development 456,344 530,679 562,908 501,784 Total Community Development $ 1,242,794 $ 1,531,871 $ 1,581,169 $ 1,535,055 TOTAL OPERATING EXPENDITURES $ 23,209,709 $ 27,896,797 $ 27,905,813 $ 30,300,806' Total Grant Administration $ - $ - $ 1,569,320 $ 1,152,423' Total Transfers Out $ 1,895,599 $ 600,000 $ 788,248 $ 1,825,000 TOTAL GENERAL FUND EXPENDITURES $ 25,105,308 $ 28,496,797 $ 30,263,381 $ 33,278,229' City of Allen 32 FY 2003 Budget ' CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2002.2003 2001-2002 2000-2001 %OF REVISED %OF 2002-2003 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services Operations Debt Payments Professional Services Capital Grant Administration 16,038,782 63.89% 6,993,064 27.85% 324,367 1.29% 912,584 3.64% 836,511 3.33% - 0.00% TOTAL $ 25,105,308 Personn Service AA 1R -i 19,586,385 64.72% 6,805,985 22.49% 549,993 1.82% 1,108,436 3.66% 643,262 2.13% 1,569,320 5.19% $ 30,263,381 General Fund Expenditures By Classification Operations 24.93% 21,357,784 64.18% 8,296,116 24.93% 595,676 1.79% 1,168,142 3.51% 708,088 2.13% 1,152,423 3.46% $ 33,278,229 )ebt Payments 1.79% Professional - Services 3.51% Capital vmm 2.13% Administration 3.46% City of Allen 33 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 i 1 1 CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000-411 MAYOR & COUNCIL 001-1010-411 City Secretary 1 Assistant City Secretary I I Administrative Secretary CITY OF ALLEN FY 2002-2003 City of Allen 35 FY 2003 Budget FUND DEPARTMENT GENERAL FUND CITY SECRETARY DEPARTMENT DESCRIPTION To strive for excellence by providing efficient and effective quality service, responding to the needs of all customers and anticipating future growth so that public confidence in city government is enhanced. PROGRAM NARRATIVE Accomplishments for FY 2002: ❖ Administered General and Special election in accordance with State Law. A Continued the new outreach program for Board and Commission applicants. S• Provided advanced information to citizens via the Web site. ❖ Disposed of city records in accordance with the Texas State Library requirements. :• Completed the feasibility study of implementing a volunteer clearinghouse for all city departments as directed by the strategic plan ❖ Began the feasibility study of implementing a citywide imaging program as directed by the strategic plan. ❖ Began a program to encourage and increase voter participation in city elections. ❖ Established and conducted annual training program on the Open Records and Open Meetings Laws for city personnel. Objectives for FY 2003: 4 Respond promptly to requests for - documents so that customers receive information in a timely manner. ❖ Publish legal notices to satisfy State law and to inform the public through print media. E• Maintain official City Records to ensure the efficient retrieval of those records. E• Administer City Elections in accordance with State Law being unbiased and ethical in the process. ❖ Provide increased support for the records management program ensuring compliance with the Texas State Library guidelines for records management. Complete the feasibility study of implementing a citywide imaging program per the strategic plan. ❖ Continue the program to encourage and increase voter participation in city elections. ¢• Conduct annual Open Records and Open Meetings training program for city personnel. City of Allen 36 FY 2003 Budget I EXPENDITURE SUMMARY `I ASSIFICATION )ersonnel Services Operations )rofessional Services I >pital DEPARTMENT TOI IERSONNEL SUMMARY amity Secretary 4ssistant City Secretary 4dministrative Secretary TOTAL FULL TI DETAIL FICA Expenses TMRS Expenses Workman's Comp Expenses Health Insurance Dental Insurance Long -Term Disability Life Insurance SUBTOTAL DEPARTMENT CITY SECRETARY 2000-2001 2001-2002 ACTUAL BUDGET 169,543 173,495 125,547 132,253 2001-2002 AMENDED 183,120 128,287 ACCOUNT 001-1000-411 2002-2003 BUDGET 189,442 139,561 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET 1 1 1 1 1 1 1 1 1 1 1 1 2000-2001 ACTUAL 2001-2002 BUDGET 132,602 134,188 1,068 1,228 10,087 10,092 13,100 13,041 294 298 10,851 12,892 1,009 1,130 348 364 2001-2002 139,633 1,228 10,533 14,673 379 14,639 1,237 387 411 2002-2003 147,010 1,372 11,103 14,875 460 12,594 1,088 441 .renes & Training 46,140 36,980 35,435 44,160 & Subscriptions 21,458 23,838 24,751 29,617 ge 607 500 500 500 ssional Services 702 950 1,000 1,200 ig & Reproduction 3,117 3,800 3,800 3,800 tising 8,350 7,000 4,210 5,000 ng & Receptions - - - 16,700 ance Codification 3,557 3,800 3,650 4,500 )uter Supplies - 4,299 4,445 1,994 :Ilaneous Oper. Exp. 1,697 9,300 9,290 800 I' City of Allen 37 FY 2003 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 EXPENDITURE DETAIL -cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATIONS - cont Office Supplies 2,154 8,700 8,680 5,000 Boards & Commissions 1,055 10,700 10,944 9,500 Miscellaneous Supplies 10,980 4,541 4,561 - Small Tools 8 Minor Equip 2,753 925 - - Telephone' 1,259 - - - Insurance' 774 - - - Postage' 834 - - - Equipment Maintenance - 500 500 2,500 Mayor/Council Salaries 1,690 1,920 1,970 2,190 Election Expenses 6,428 12,000 12,000 9,000 Records Management Exp. 11,992 - 2,500 2,551 3,100 SUBTOTAL $ 125,547 $ 132,253 $ 128,287 139,561 DEPARTMENT TOTALS $ 295,090 $ 305,748 $ 311,407 329,003 'Telephone, Insurance, and Postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 38 FY 2003 Budget MUNICIPAL COURT DIVISIONS MUNICIPAL COURT 001-1200-412 Finance Director Municipal Court Coordinator 1 Senior Municipal Court Clerk 1 Municipal Court Clerk 5 CITY OF ALLEN FY 2002-2003 City of Allen 39 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND MUNICIPAL COURT 001-1200-412 DEPARTMENT DESCRIPTION The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. PROGRAM NARRATIVE Accomplishments for FY 2002: :• Continued to expand the Teen Court Program and the First Offenders Program. Received Juvenile Accountability Incentive • Block Grant in the amount of $6,335 with the City to provide an additional $704 to aid in the administration of our Teen Court program and other aspects of our Juvenile Crime Diversion Program. ❖ Continued classroom education on Municipal Court and juvenile law in middle schools and high school. Revised and implemented municipal court's • cash handling policies and procedures. Warrants Issued 3500 3000 25W - ----- '.. III 2000 2000 a ESHme 1500 - 3175, ❑ Adual 1000 2151 500 0 2001/2002 2002/2003 Objectives for FY 2003: • Investigate possibility of paying court fines over the telephone and/or intemet ❖ Research and implement process to improve warrant collections. :• Explore potential of expanding community service program. Identify opportunities and implement procedures to improve court operations such -as automating the jury selection program. Identify and implement methods to improve _ customer service in municipal court. • Complete and implement standard operating procedures for the municipal court Upgrade existing court computer systems and be trained on the new system to increase court efficiency and accuracy. Major Expenses for 2002 ee Upgrade court computer systems ($28,000) from Court Technology Revenue Warrants Served as a Percentage of Warrents Issued 0.9 0.8 0.7 0.6 0.5_ 0.4 -- 0.3 0.2 0.7 2001/2002 City of Allen 40 FY 2003 Budget FUND GENERAL FUND EXPENDITURE DEPARTMENT MUNICIPAL COURT 254,885 ACCOUNT 001-1200412 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 glia :FT 2001-2002 AMENDED 2002-2003 gUDGET CLASSIFICATION Personnel Services 269,227 337,992 368,685 386,579 Operations 52,353 39,189 69,633 107,796 Professional Services 50,029 9,203 14,972 10,000 Capital - - - - DEPARTMENTTOTAL ; 371,609 $ 386,384 $ 453,290 $ 504,375 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULLTIME Municipal Court Administrator 0 0 1 _ 1 Municipal Court Coordinator 0 1 0 0 Sr. Municipal Court Coordinator 1 1 1 1 Municipal Court Clerk 4 5 5 5 Judge 1 1 1 1 TOTAL FULL TIME 6 8 8 8 - - EXPENDITURE DETAIL 2000-2001 2001-2002 2001-2002 2002-2003 Salaries 199,633 254,885 276,030 292,282 Longevity 1,020 1,332 1,332 1,572 Overtime 10,342 1,929 1,000 1,000 FICA Expenses 16,141 19,602 21,117 22,008 TMRS Expenses 20,686 25,105 29,045 29,459 Workman's Comp Expenses 457 564 748 911 Health Insurance 18,307 30,920 34,890 34,674 Dental Insurance 1,918 2,606 3,112 2,9381, Long -Term Disability 565 686 758 -877 Life Insurance 158 364 653 858 SUBTOTAL E 269,227 $ 337,992 E 368,685 E 386,579 OPERATING EXPENSES Grant Expenses' 391 6,421 - - Conferences & Training 1,594 4,540 2,388 4,676 Dues & Subscriptions 330 758 408 813 Mileage 615 1,500 632 1,000 Printing & Reproduction 7,216 12,000 10,500 12,043 Advertising - 204 - - Jury Fees 2,070 3,083 3,692 5,000 • Grant Expenses moved to Grant Administration Department. I1 City of Allen 41 FY 2003 Budge FUND GENERAL FUND MUNICIPAL COURT ACCOUNT 001-1200-412 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES -cont. Miscellaneous Oper. Exp. 476 276 276 276 Court Security -Bailiff 27,939 - 33,543 40,015 Office Supplies 3,709 4,591 4,591 4,728 Miscellaneous Supplies 265 408 - 420 Court Technology Expenses* - - 12,326 35,425 Telephone- 1,699 - - - - Insurance- 1,518 - - - Postage" 1,509 - - - Small Tools & Minor Equip 893 408 1,148 900 Equipment Maintenance 2,129 5,000 129 2,500 SUBTOTAL -$- 52,353 $ - 39,189 $ 69,633 $ 107,796 PROFESSIONAL SERVICES Professional Services 47,268 4,203 11,697 5,000 Credit Card Costs 2,761 5,000 3,275 5,000 SUBTOTAL $ 50,029 $ 9,203 $ 14,972 $ 10,000 DEPARTMENT TOTALS $ 371,609 $ 386,384 $ 453,290 $ 504,375 • A corresponding revenue dedicated for this use is budgeted in General Fund revenues. •' Telephone, Insurance, and Postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 42 FY 2003 Budget CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 001-1501-413 PIO 001-1530-0413 City Manager 1 Executive Secretary Public Information Officer 1 Id 1 Video Production Specialist 1 Video Production Assistant 1 Part -Time Assis ant City Manager I I Management Assistant 11 1 Assistant to the City Manager 1 Administrative SecretaryI II Intern CITY OF ALLEN FY 2002-2003 City of Allen 43 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-413 DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to insure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. PROGRAM NARRATIVE Accomplishments for FY 2002: Completed Construction on the new Central Fire Station and Administration building on time and within budget, and completed the renovation and addition to the Police Station Continued partnership efforts between the City and AISD through regularly scheduled TRIAD meetings and the creation of a committee to analyze possible partnership opportunities v Constructed the new Don Rodenbaugh Natatorium, which opened in January, 2002, with joint funding from AISD :• Participated with Plano, Frisco, and McKinney to support Arts of Collin County, which is developing plans for the Collin County Arts Center ❖ Adopted in partnership with Collin County the Parks, Recreation, and Open Space Plan in order to ensure the protection of the natural environment in Allen. ❖ Continued efforts in recruiting executive team members ❖ Oversaw the creation of the new Purchasing Division, with the purpose of increasing efficiency and reducing costs •'i Prepared the annual budget with a reduction of the tax rate for the tenth straight year v Assisted in the oversight of various infrastructure projects including the opening of Stacy Road, the stabilization of the old Stone.Dam, and the widening of Malone Rd. Objectives for FY 2003. ❖ Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen •'r Continue to execute the policies and directives of the City Council in the areas of communications and City operations. ❖ Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes. Encourage creativity, flexibility and • accessibility in responding to customers' requests. Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner ❖ Oversee the orderly development and growth of the City so as to continue to provide optimum levels of community services and maintain the City's high quality of life Enhance citizen communications through • the website, newsletters, and town hall meetings in order to provide timely information City of Allen 44 FY 2003 Budget ' FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500-413 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDF_D 2002-2003 BUDGET ASSICL IFI CATION Personnel Services 510,769 586,064 601,104 632,198 Operations 81,785 83,479 74,478 74,995 Professional Services 7,969 1,350 1,050 1,000 Capital - - 6,140 20,000 DEPARTMENTTOTAL $ 600,523 $ 670,913 ; 684,772 $ 728,193 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULL TIME City Manager 1 - 1 1 1 Assistant to the City Manager 1 1 1 1 Management Assistant 1 1 1 1 - Executive Secretary 0 1 1 1 Administrative Secretary 2 1 1 1 Video Production Specialist' 0 1 1 1 Video Production Assistant" 1 1 1 1 Public Information Officer 1 1 1 1 TOTAL FULL TIME 7 8 8 8 PART-TIME Intern PIO 0.5 0.5 0.0 0.0 Intern City Manager's Office 0.0 0.5 0.5 1.0 Temporary Assistant City Manager 0.5 0.5 0.5 0.5 TOTAL PART TIME 1.0 1.5 1.0 1.5 ' Title changed from Video Technician in FY 2003 " Title changed from Audio Visual Technician in FY 2003 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 13UDGET PERSONNEL SERVICES Salaries 391,515 452,947 452,281 484,098 Longevity 1,016 992 992 1,404 Overtime 7,892 4,923 5,866 5,900 Defamed Compensation 6,771 6,819 7,071 7,125 FICA Expenses 26,702 34,294 33,039 36,574 TMRS Expenses 37,480 40,075 46,687 46,296 Workman's Comp Expenses 1,100 1,214 1,348 1,545 Health Insurance 29,123 35,097 42,610 37,943 Dental Insurance 2,320 2,682 3,363 3,048 Long -Term Disability 955 984 1,161 1,316 Life Insurance 495 657 1,286 1,549 Car Allowance 5,400 5,400 5,400 5,400 SUBTOTAL E 510,769 E 586,084 E 601,104 S 632,198 City of Allen 45 FY 2003 Budget EXPENDITURE DETAIL - cont Conferences 8 Training Dues 8 Subscriptions Mileage Clothing and Uniforms Professional Services Printing & Reproduction - Advertising Rentals AudioNisual Expenses Board/Commission Training Ilaneous Oper. Exp. Supplies uter Supplies Tools 8 Minor Equip SUBTOTAL gal Services Services SUBTOTAL DUTLAv and Equipment SUBTOTAL DEPARTMENT TOTALS EXPENDITURES LIST RY AND EQUIPMENT er Editing System Generator TOTAL DEPARTMENT CITY ADMINISTRATION 2000-2001 ACTUAL 2001-2002 13U1r)OET 10,304 14,900 5,859 6,995 803 860 12,481 - - 27,224 449 1,000 - 3,400 5,197 2,230 12,197 - 2,429 800 6,056 7,600 917 500 22,863 20,200 81,785 $ 83,479 7,969 1,000 2001-2002 14,399 5,895 991 22,010 624 3,400 1,300 7,451 1,520 6,888 4,478 700 350 ACCOUNT 001-1500-413 2002-2003 BUDGET 16,200 5,476 960 300 21,900 500 3,650 10,700 3,900 600 7,800 409 1,000 City of Allen 46 FY 2003 Budget INFORMATION TECHNOLOGY (IT) DIVISIONS IT ADMINISTRATION 001-1610-413 IT INTERNAL ITEMS 001-1620-413 City Manager I T Manager AS 400 AnalystI I I T Specialist CITY OF ALLEN FY 2002-2003 Telecom Technician 1 City of Allen 47 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 DEPARTMENT DESCRIPTION The I.T. (Information Technology) Department provides support to internal computer users so they can perform their daily job duties. I.T. also provides support to Emergency Services dispatching systems for continued support to the community. PROGRAM NARRATIVE Accomplishments for FY 2002: Completed connectivity of Don Rodenbaugh Natatorium and Joe Farmer Recreation Center via Ti to backbone of network. Also, installed Microsoft SOL server to connect the two facilities with a common database platform. ❖ Completed upgrade of all desktop computers from Windows 95/98 to Windows 2000. Also upgraded all systems with Microsoft Office XP. Upgraded from IBM's Office Vision to HTE Document Management Solution for Code Enforcement and Building Inspections letters. :• Hired a desktop technician to help maintain • current levels of service and to support weekend activities in the Library. Avg. Number of Days to Resolve IT Requests 1999 2000 2001 2002 Objectives for FY 2003; Place conduit from facilities to right of way • for the following building for fiber connectivity. Stacy Road Pump Station, Fire Station 2, Natatorium, Animal Control and Joe Farmer Recreation Center. •:• Replace Allen NT1, which is our oldest Microsoft NT server. Install- Citrix servers for some of the user base that does not require desktop workstations. Purchase and install a snap server for • storage of digital photos and other archives. r Install and configure remote management software Alteris. :• Install and configure a Firebox firewall for Internet intruder protection and monitoring. Start connectivity construction of New • Library facility. Funding supplied by bond funds. Major Budget items: +.• Conduit and routers for fiber connectivity. �• Alteris Network Management software. Citrix server and client licenses. Replacement of oldest Microsoft NT server. City of Allen 48 FY 2003 Budget , FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-1600-413 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 195,546 290,571 256,426 277,474 Operations 309,117 429,835 428,222 403,570 Professional Services 15,363 21,000 57,400 18,000 Capital 14,665 29,550 51,650 213,500 DEPARTMENTTOTAL 534,691 793,698912,544 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDEn 2002-2003 BUDGET FULL TIME IT Manager 1 1 1 1 IT Technician 1 1" 0 0 IT Specialist 1 1 2 2 Programmer Analyst 0 1 0 0 _ Telecom Technician 0 1 1 1 AS/400 Analyst 1 1 1 1 TOTAL FULL TIME EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDEn 2002-2003 BUDGET PFRSONNFI SERVICE Salaries 143,626 212,964 184,989 203,717 Longevity 232 500 500 692 Overtime 8,997 8,236 8,236 8,236 FICA Expenses 11,504 16,121 14,172 15,166 TMRS Expenses 14,955 21,137 19,713 20,492 Workman's Comp Expenses 549 663 845 634 Health Insurance 13,887 27,947 25,014 25,349 Dental Insurance 1,211 2,060 1,976 1,960 Long -Term Disability 386 576 503 611 Life Insurance 199 366 478 617 SUBTOTAL $ 195,546 $ 290,571 $ 256,426 S 277,474 OPERATING EXPENSES '.Conferences & Training 15,097 18,950 16,550 18,950 'Dues & Subscriptions 573 810 810 810 Mileage 61 500 500 500 Telephone 38,157 58,900 58,900 62,900 Printing & Reproduction - 300 - 300 Rentals/Leasing 145 100 - 100 Database Services 5,743 4,160 4,160 4,225 Computer Costs and Supplies 207,431 319,320 320,520 286,735 Miscellaneous Oper. Exp. 165 175 fit - ■ ' City of Allen 49 FY 2003 Budget I FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-1600-413 EXPENDITURE DETAIL -cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDE 2002-2003 BUDGET OPERATING XP NSE - cont Gasoline - - 200 1,500 Office Supplies 1,655 1,170 1,170 600 Insurance* 1,500 - - - Postage• 57 - - - Small Tools & Minor Equip 24,705 - - - Vehicle Maintenance - - 200 1,500 Computer Maintenance 13,828 25,450 25,150 25,450 SUBTOTALS 309,117 $ 429,835 $ 428,222 $ 403,570 PROFESSIONAL SERVICES Professional Services 15,363 21,000 57,400 18,000 SUBTOTAL S 15,363 S' '21,000 $ 57,400 $ 18,000 CAPITAL OUTLAY Office Equip & Furniture 14,665 29,550 51,650 28,000 Computer Equipment -j'_ - 185,500 SUBTOTAL 14,665 $ 29,550 $ 51,650 $ 213,500 DEPARTMENT TOTALS $ 534,691 • Insurance and Postage moved to Internal Services in FY 2002, CAPITAL EXPENDITURES LIST 2002-2003 BUDGET OFFICE EQUIPMENT & FURNITURE Audix upgrade and new carrier 28,000 SUBTOTAL 28,000 COMPUTER EQUIPMENT Server for Webhosting 7,200 Replace Allen NT -1 9,200 Routers for connectivity of City facilities 10,000 Citrix server 26,000 Alteris Client Management 15,000 Fiber components for remote sites 26,000 Conduit 32,600 Snap Server 4,500 E-mail server 553000 SUBTOTAL 185,500 TOTAL CAPITAL 1=0 City of Allen 50 FY 2003 Budget ' HUMAN RESOURCES DIVISIONS PERSONNEL 001-1700-414 'R�kMao�el AdmolshatiueSecl�ary HRGenelallsf totem CITY OF ALLEN FY 2002-2003 ' City of Allen 51 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND HUMAN RESOURCES 001-1700-414 DEPARTMENT DESCRIPTION Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The Department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. PROGRAM NARRATIVE Accomplishments for FY 2002: Offered a new safety incentive program for employees resulting in 34% reduction in number of accidents and 75% reduction in claim dollars from October, 2000 through May, 2001 to October, 2001 through May, 2002 ❖ Contracted with compensation firm that conducted research to enhance the City's relative market standing with respect to our total compensation strategies ❖ Facilitated the 2n° Annual Employee Day at the Park and the 5"' Annual Employee Awards Banquet ❖ Worked with various departments in resolving employee relations issues Began implementation of Wellness program by sponsoring the 18' Annual Employee Health Fair, in which twenty- five vendors offered screenings and valuable health related information C• Initiated a New Employee Orientation Program ❖ Conducted training sessions on Gung Ho, The Customer Service Relationship, Conflict Resolution, Business Writing and various Safety Trainings topics i• Established the employee suggestion program "Bright Ideas", which obtains information from employees who spot areas of concern and suggest improvements in a sincere, constructive manner ❖ Implemented Emergency Evacuation procedures Objectives for FY 2003: ❖ Develop a formal Customer Service Recognition program for employees who go above and beyond in providing effective customer service to both external and internal customers ❖ Continue to develop and implement an organization -wide diversity initiative, that includes recruiting, training, and employee relations Create a formal training program to assist directors, supervisors, and employees in developing necessary skills to meet the needs of our external and internal customers ❖ Continue to improve and promote a safe working environment City of Allen 52 Enhance the Wellness program by offering Hepatitis B and TB vaccinations for targeted employees FY 2003 Budget ' FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES 196,786 ACCOUNT 001-1700-414 252 404 404 636 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 RUDGET CLASSIFICATION Personnel Services 193,909 229,133 250,826 262,936 Operations 123,116 121,558 146,289 151,805 Professional Services 22,113 64,600. 36,073 44,400 DEPARTMENTTOTAL $ 339,138 $ 415,291 $ 433,188 $ 459,141 493 535 601 194 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULL TIME Director 1 1 1 1 HR Generalist 1 1 1 1 Risk Manager 1 1 1 1 Administrative Secretary 1 1 1 1 TOTAL FULL TIME 4 4 4 4 TOTAL PART-TIME 0.0 EXPENDITURE DETAIL FICA Expenses TMRS Expenses Workman's Comp Expenses Health Insurance Dental Insurance Long-Temr Disability Life Insurance SUBTOTAL 0 0 2000-2001 2001-2002 2001-2002 2002-2003 154,307 181,766 196,786 208,244 252 404 404 636 143 258 500 300 11,749 13,797 15,014 15,906 15,085 17,543 20,595 20,158 340 401 531 2,729 10,285 12,692 14,449 12,434 1,149 1,466 1,506 1,305 405 493 535 601 194 314 506 623 i Reserve 10,410 6,000 15,000 15,000 rences & Training 6,942 8,875 10,384 9,950 & Subscriptions 4,692 4,248 4,204 4,315 7e 271 450 443 450 ig & Reproduction 672 1,000 695 1,250 tising 52,516 53,000 45,059 45,000 I' City of Allen 53 FY 2003 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 EXPENDITURE DETAIL cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING XP N - cont. Special Activities - - - 24,500 Meetings & Receptions - - - 1,500 Telephone` 1,379 - - - Insurance 1,017 - - - Postage• 1,700 - - - Miscellaneous Oper. Exp. 1,106 1,000 822 - Office Supplies 2,078 3,000 2,375 3,000 Miscellaneous Supplies 6,806 15,000 21,986 - Small Tools 8 Minor Equip 10,372 1,485 2,721 3,790 Unemployment Claims 2,816 6,000 16,355 12,000 Employee Recognition 20,339 21,500 26,245 31,050 SUBTOTAL $ 123,116 $ 121,558 $ 146,289 $ 151,805 PROFESSIONAL SERVICES Professional Services 22,113 64,600 36,073 44,400 SUBTOTAL $ 22,113 $ 64,600 $ 36,073 $ 44,400 DEPARTMENT TOTALS $ 339,138 $ 415,291 $ 433,188 $ 459,141 'Telephone, Insurance, and postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 54 FY 2003 Budget INTERNAL SERVICES DIVISIONS INTERNAL SERVICES 001-1800-415 No Personnel in this Department CITY OF ALLEN FY 2002-2003 I' City of Allen 55 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: ❖ Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services. ❖ Copier services including monthly lease fees and maintenance. 4- Salary increases for general fund employees. 4- Costs associated with City of Allen Strategic Planning. ❖ Transfer out for Parks Special Revenue subsidy. •3 Transfers out for Capital Projects. City of Allen 56 FY 2003 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800415 EXPENDITURE SUMMARY 2000.2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDFn 2002-2003 BUDGET CLASSIFICATION Personnel Services - 978,534 - 615,000 Operations 2,250,192 1,349,882 1,385,077 2,622,537 Debt Payments 324,367 363,848 549,993 595,676 Professional Services 369,725 419,112 404,925 540,959 Capital 9,366 - 17,345 - DEPARTMENTTOTAL ; 2,953,650 $ 3,111,376 $ 2,357,340 $ 4,374,172 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVI S Salary Reserve' 978,534 615,000 SUBTOTAL $ $ 978,534 $ $ 615,000 OPERATING XP Nc c Dues 8 Subscriptions 1,902 8,100 17,550 10,909 Telephone - 119,857 114,432 125,000 Postage & Freight - 42,166 48,957 41,979 Insurance - 119,719 184,294 202,723 Printing 8 Reproduction 3,000 3,900 6,000 Miscellaneous Oper. Exp. 123,854 65,500 61000 3,000 Office Supplies 28,413 12,000 13,959 17,000 Prior Year Tax Refund 19,221 - - - Strategic Planning Exp. 181,203 379,540 207,737 390,926 Capital Projects Transfer Out - - 788,248 700,000 Operating Transfer Out 1,895,599 600,000 1,125,000 SUBTOTAL $ 2,250,192 $ 1,349,882 $ 1,385,077 $ 2,622,537 PROFESSIONAL SERVICES Audit Fees 33,750 40,250 40,250 35,700 Tax Service -Collin County 14,199 15,000 15,604 17,500 Tax Service -CAD 94,028 85,662 84,797 97,823 Retainer Fee -City Attorney 161,842 163,200 180,766 180,000 Other Legal Fees 314 50,000 2,212 40,000 Consulting Services - - 7,771 69,936 Copier Service 65,592 65,000 73,625 100,000 SUBTOTAL $ 369,725 $ 419,112 $ 404,925 $ 540,959 I' City or Allen 57 FY 2003 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-180OA15 EXPENDITURE DETAIL - cont. 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMENDED 2002-2003 BUDGET D BT P� NT$ Chelsea Loan Payments 324,367 363,848 255,607 - Chelsea Grant Payments - 294,386 595,676 SUBTOTAL $ 324,367 $ 363,848 $ 549,993 $ 595,676 CAPITAL OUTLAY Land - - 13,647 - Office Equip 8 Furniture 9,366 3,698 SUBTOTAL $ 9,366 $ $ 17,345 $ DEPARTMENTTOTALS $ 2,953,650 $ 3,111,376 $ 2,357,340 $ 4,374,172 ' Salary Reserve is transferred to each department as part of the pay plan adjustment. CAPITAL EXPENDITURES LIST Capital Pro je is Trate nsfers Ont- 2001.2002 AMENDS 2002-2003 BUDGET Main Library 124,197 St. Mary's Drive 255,051 - Service Center Study 15,000 - Allen Drive 56,000 700,000 CBD Fountain Entry 15,000 - Remodel Old Cntd Fire Station for Srs. 125,000 Main Street Landscaping 50,000 Police Building 15,000 - Misc. Projects 133,000 TOTAL 788,248 700,000 Ooerafng_Transfer Out* Natatorium - 1,125,000 TOTAL 1,125,000 City of Allen 58 FY 2003 Budget POLICE DIVISIONS ADMINISTRATION 001-2010-421 CRIMINAL INVESTIGATIONS 001-2020-421 SCHOOL RESOURCE OFFICER 001-2021-421 PATROL 001-2030-421 SUPPORT SERVICES 001-2040-421 chW d Pdloe 1 A.15mm Polcs CNet E..Vu a see q 1 1 Amcuntln' In� ticonal$alces Unit ASNatent 11 2 1 Chaplain support SarNc Ca grn CID C WYIn Petrol Ceptrn 1 1 1 Wpsrtmatt Secabry Deparenent Secretary Deportment Seasbry 1 1 1 Records CliminrA-WAdt m 1 Crie Analyst Inveatlgrlpn 3Sergesnb 4 Cl r 1 Sargeant 4 Ccrperab 4 ln.tlgrora 11 Omcem Anlmal Control Narc IM 6Wrah 1 Supervisor 2 In.tigN. 2 Sergeortb 3 Animaicantml Of .. 4 Carperals 1 Shelter Atlendent IO Omcem FbetMelnterance Cam countyR .I. 0 -Watch 18arNce Tecnnldan 1Ssg.m2Sa9eanb 4 Debora 4 Ccrperab 1 O Ommm JNlers Schod Resoume Trrtb 2 t Sergeant 1 SegeNt e Olfbora 20111cem Prblic Safely System K -e A rnlnlW amr 1 Seyesnt 1 Kg Omcer Dbpmon _. 11 DlNabhsr CITY OF ALLEN FY 2002-2003 City of Allen 59 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 Department Description The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. Program Narrative Accomplishments for FY 2002: Department newsletter was initiated to improve the level of communication 9 Police Department Employees are required to complete a Career Development Plan Form, which outlines the employee's current training level and their goals for extended future training 4- To improve interdepartmental cooperation on community programs, assigned Police Department personnel address the needs and issues of the community from the police perspective at the onset and throughout the planning of all community programs. 4, To enhance neighborhood livability and safety, a Community Relations Officer was assigned to the City Technical Review Committee to assist with the design of street layout and lighting in the community. S To improve police involvement in the planning of special events, officers are assigned to work with event planners from the onset of the event. 4 To enhance standards for quality of living, staffing allocation was reviewed and needs assessed. Two additional motorcycle officers were added. Additional personnel were assigned to Criminal Investigations to insure expedient response to the victims of crime. Total Calls for Service 1997 1998 1999 2000 2001 2002' • Prok fiom far 20102 (based on the pre,dous data) City of Allen 60 Objectives for FY 2003: :• Continue to improve and enhance our education, prevention and enforcement efforts relating to illegal narcotics in our community. 4 Improve / Enhance radio communication coverage by researching alternatives, including a cost benefit analysis b Enhance the communication center through improved call taking and emergency medical dispatch training .• Continue training of personnel in the response to Bio -terrorism, HAZMAT, and specialized rescue and tactical. O Realignment of 'districts" to enhance data capture and analysis, improve response time and identify public education needs. J Enhance public education through the Explorer Post, Student Police Academy, Citizen Police Academy and the CPA Alumni. ❖ Explore the possibility of Safety City, Public Safety Board and Risk Watch in conjunction with the Fire Department. Research feasibility of public safety communications directly monitoring alarms. Major Budget Items FY 2003: } Five replacement patrol vehicles, one new and one replacement K-9 vehicle, two new patrol vehicles, and two new CID vehicles. J Intoxilyzer 5000 J Four motorcycle video cameras Obtain up-to-date equipment for criminologist •'i Five Replacement In -Car Video Cameras 6 Records Filing System Expansion 1000 Soo 600 400 200 0 Index Crimes 1997 1998 1999 2000 2001 2002' En ■Rape ■Robbery ❑Assault ■Burglary ■Theft ■ Auto Theft FY 2003 Budget ' FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDF_D 2002-2003 BUDGET CLASSIFICATION Personnel Services 4,971,331 5,741,354 5,874,764 6,302,014 Operations 858,791 885,800 889,910 928,612 Professional Services - 35,543 50,053 129,501 41,348 Capital 146,984 137,734 99,301 208,967 DEPARTMENTTOTAL $ 6,012,649 6,814,941 6,993,476_1 7,480,941 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 FULL TIME Police Chief ACTUAL 1 BUDGET 1,. AMENDED 1 BUDGET 1 Assistant Police Chief 1 1 1 1 Police Captain 3 3 3 3 - Police Sergeant 10 11 12 13 Police Corporal 0 12 12 12 Police Officer 54 51 50 52 Police Services Technician 1 1 1 1 _ Communications Lead Technician 1 1 1 1 Communications Technician 30 10 10 9 Public Safety Systems Administrator 0 1 1 1 Budget Payroll Coordinator 1 0 0 0 Accounting Assistant II 0 1 1 1 Police Records Technician 3 3 3 4 Criminal Analyst Technician 1 1 1 1 Criminalist 1 1 1 1 Department Secretary 2 2 2 3 Administrative Secretary 1 0 0 0 Executive Secretary 0 1 1 1 Jailer 0 2 2 2 Animal Control Supervisor 1 1 1 1 Animal Control Officer 2 2 2 3 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 94 107 107 112 PARTTIME Temp Communications Tech 0 0 2 3 TOTAL PART TIME 0 0 2 3 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICES Salaries 3,512,181 4,153,714 4,156,254 4,566,509 Field Training Officer Pay 11,175 10,832 17,121 12,000 Dispatch Trainer Pay 1,613 1,805 1,811 1,800 Longevity 21,532 22,828 21,584 24,084 Overtime 246,203 124,745 213,232 150,000 City of Allen 61 FY 2003 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL RVI c- cont FICA Expenses 284,011 314,201 321,365 344,468 TMRS Expenses 372,188 408,024 449,235 453,149 Workman's Comp Expenses 101,676 114,022 138,105 171,483 Health Insurance 360,816 495,152 479,172 495,968 Dental Insurance 29,888 39,244 40,731 41,478 Long -Term Disability 9,119 14,282 11,151 13,093 Life Insurance 2,329 5,191 7,963 11,182 Clothing/Comp Allowance 18,600 37,314 17,050 16,800 SUBTOTAL E 4,971,331 E 5,741,354 E 5,874,764 E 6,302,014 OP RATIN XP Nc c Conferences & Training 30,925 31,212 31,136 39,149 Dues & Subscriptions 5,291 5,814 7,487 6,989 Mileage 40 520 515 536 Clothing & Uniforms 34,469 67,993 66,352 54,809 Electricity 58,128 63,673 85,031 95,000 Natural Gas 5,448 7,959 9,035 15,000 Water 5,202 5,306 5,306 5,465 Postage & Freight 4,962 7,763 8,642 9,406 Printing & Reproduction 20,564 25,177 24,512 25,932 Rentals 16,242 26,522 22,217 22,721 Canine Maintenance 4,944 6,839 6,839 7,044 Crime Prevention 10,155 10,612 10,232 10,930 Prisoners Keep 3,624 4,754 5,492 6,000 Computer Supplies 21,407 - - 6,000 Donation Expenses 1,375 6,500 1,269 - Grant Expenses' 15,135 - - - Telephone" 39,181 - - - Insurance" 55,678 - - - Miscellaneous Oper. Exp. 5,729 6,242 5,787 6,430 Narcotics Operations 4,076 10,000 10,000 10,309 Gasoline 69,916 115,000 82,421 100,000 Office Supplies 13,189 14,254 13,435 16,000 Animal Supplies 81000 13,265 12,877 13,662 Small Tools & Minor Equip 65,499 69,375 66,909 110,432 Building Maintenance- 37,170 27,061 25,040 - Vehicle Maintenance 70,068 75,000 70,843 78,000 Equipment Maintenance 19,197 22,430 16,005 23,104 Radio Maintenance 23,570 28,361 68,360 78,880 Vehicle Replacement 209,607 234,168 234,168 186,814 SUBTOTAL E 858,791 E 685,800 E 689,910 E 928,612 ' Grant Expenses moved to Grant Administration Department. " Telephone and Insurance moved to Internal Services in FY 2002. Building Maintenance Expense moved to Building Maintenance Division. City of Allen 62 FY 2003 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGE T 2001-2002 AMENDED 2002-2003 BUDGET PROFESSIQNAL SERVICE Professional Services 34,381 48,053 127,501 39,288 Plaques & Awards 1,162 2,000 2,000 2,060 SUBTOTAL $ 35,543 $ 50,053 E 129,501 $ 41,348 CAPITAL O T AV Vehicles 137,632 116,349 - 89,301 150,236 Office Equip & Furniture - - - 12,390 Machinery & Equipment 9,352 21,385 10,000 46,341 SUBTOTAL $ 146,964 $ 137,734 E 99,301 E 208,967 DEPARTMENT TOTALS $ 6,012,649 $ -6,614,941 $ 6,993,476 E 7,460,941 CAPITAL EXPENDITURES LIST OUANTITV 2002-2003 BUDGET OFFICE EQUIPMENT & FURNITURE File Storage System 1 12,390 SUBTOTAL 1 12,390 MACHINERY & EQUIPMENT Ductless Superglue Fuming Chamber 1 8,000 Standard Evidence Drying Cabinet 1 8,000 Polylight Forensic Light Source 1 16,000 Intoxilyzer 1 14,341 SUBTOTAL 4 46,341 VEHICLES' New CID Vehicles 2 43,000 New Patrol Vehicle 2 68,208 New K-9 Vehicle 1 39,028 SUBTOTAL 5 150,236 TOTAL NEW CAPITAL $ 208,967 ' See Vehicle Replacement Fund for replacement vehicle expenditures. City of Allen 63 FY 2003 Budget CITY OF ALLEN PARKS AND RECREATION DIVISIONS ADMINISTRATION 001-2510-451 PARKS 001-2520-451 HORTICULTURE & FORESTRY 001-2522-451 SPECIAL SERVICES 001-2524-451 GROUNDS MAINTENANCE 001-2526-451 RECREATION 001-2540-451 SENIOR CITIZENS 001-2560-451 — oreno� EC-,-=W n Minpe Aisonlp�rctr ''. IandnpeAMiltl 1 1 DpI.SwYr/ Ps$smtlnyi PNk3aWsnMigr OMPmoWb MD&Inpstr Pak Plias mw Ymn SmCkn iyi FwYr Opnmmipmia Qxeemk3upaaar E CoaPnnq I I 1 I Sslipon SOtlltl 11 lbftm OpleW OMm®ISpsilYl 0nki3a2 2 2 CWnk9 T.mn 2 Fgymml0pu l MimnrceWaMait WinpepKn Woks) Wi m vkdw rlpmnsprc:u1 4 uiplin Tsmknl MmlierceWaMl N*spsiW1 Pak%rci 'I Miniircewowl AMC 4amm�rceftk TutlGmss Eylpnent Cgmely 1 Alkkk Grew Leaierl Mtlntamrcewonarl EqupmmtOpanoi1 CITY OF ALLEN FY 2002-2003 City of Allen 65 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PARKS & RECREATION 001-2500-451 DEPARTMENT DESCRIPTION Improved the annual color program The Park &Recreation Department strives to provide park facilities and recreation programs Renovated cemetery head stones that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. ❖ Completed Phase II of Centralized Irrigation Mission statement: 'To establish a Parks and Developed Liberty Gardens Recreation system for our citizens that provides them with a source of pleasure, promotes ❖ Completed Phase I entry -way renovations economic development, minimizes demands on valuable City resources, and instills pride in :• Improved quality of turf on game fields. those who make it happen.- DEPARTMENT NARRATIVE Objectives for FY 2003: Awards Merit Award, American Society of Landscape Architects National Published Article for Trail Plan Accomplishments for FY 2002: ❖ Obtained $165,000 in grants for park development and operations Developed the Don Rodenbaugh Natatorium, Celebration Community Park, Lost Creek Park, The Bluffs at Lost Creek, Glendover Park, Bethany Ridge Park, DaySpring Nature Preserve, Central Fire Station and Fire Training Center, Police Department Expansion and the Twin Creeks Trail •? Acquired the Twin Creeks Greenbelt, Twin Creeks Golf Course Easement, Estevie Property, Paxton Property and various Greenbelt Properties :• Implemented the Senior Swing Dances Held 20 year operating ceremony for the Senior Center Enhanced the use of volunteers in the Urban Forestry/ Horticulture area Receive $500,000 Texas Parks and Wildlife Grant Enhance the Department web page as part of the City of Allen web site. :• Revise in-house training program ❖ Acquire Twin Creeks Community Park, Bush Elkins, Twin Creeks Phase VII and Twin Creeks PD 88 Complete development of Celebration Community Park, Allen Station Park Phase II, Allen Civic Plaza, Story Neighborhood Park, Stacy Ridge, Boyd Area Park, Hillside Ballfields, Allen Heritage Center, Ford East Renovation, Consider Development of Dog Park, Adaptive reuse of Facilities Report, Update Park and Recreation Open Space Master Plan and examine possibility of Molson Farm Donation Major Budget Items: Celebration Park Personnel and Supplies Contract Maintenance Trash Crew > Senior Services Recreation Specialist City of Allen 66 FY 2003 Budget ' FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 RLIWFT CLASSIFICATION Personnel Services 1,784,569 2,187,926 2,252,593 2,306,884 Operations 1,155,315 1,416,008 1,425,525 1,345,464 Professional Services 318,684 429,079 360,154 405,500 Capital 202,430 202,375 206,900 89,500 DEPARTMENTTOTAL $ 3,460,998 $ 4,235,388 $ 4,245,172 ; 4,147,348 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 FULL TIME Director ACTUAL 1 RUDGET 1 AMENDED 1 BUDGET 1 Assistant Director 0 0.. 1 1 Grant Coordinator 1 1 1 1 Park Planner* 0 0 0 1 Project Construction Manager* 1 1 1 1 Landscape Architect** 1 1 1 1 Administrative Secretary 1 1 1 1 Department Secretary 1 1 1 1 _ Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor 2 2 2 2 Parks Development Inspector 1 1 1 1 Equipment Operator 1 2 2 3 Crew Leader 4 5 5 6 Park Technician 1 1 1 1 Maintenance Worker 16 19 19 20 Chemical Specialist 1 1 1 1 Chemical Technician 1 2 2 2 Park Specialist 0 1 1 1 Irrigation Specialist 1 1 1 1 Irrigation Technician 1 1 1 1 Athletic Cordinator*** 1 1 1 0 Recreation Services Manager 1 1 1 1 Special Event Coordinator*** 1 1 1 0 Seniors Citizens Coordinator 1 1 1 1 Recreation Center Supervisor*** 1 1 1 0 Recreation Specialist II*** 1 1 1 1 Custodian*** 1 1 1 0 Marketing Coordinator **** 0 1 1 1 TOTAL FULL TIME 44 52 53 53 • Funded 100% by CDC by transfer in or by bond funds. " 25% of expenses funded in the General Fund. Moved to Parks Special Revenue Fund. I.—Moved from Aquatics Enterprise Fund FY 2001-2002. City of Allen 67 FY 2003 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 PERSONNEL SUMMARY-cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PART TIME Intern 0.250 0.250 0.250 0.250 Cultural Arts Coordinator*** 0.375 0.375 0.500 0.000 Youth After School Coordinator*** 0.375 0.375 0.500 0.000 Youth After School Activity Leader*** 0.750 0.750 0.750 0.000 TOTAL PART-TIME 1.750 1.750 2.000 0.250 '•• Moved to Parks Special Revenue Fund. EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICE Salaries 1,271,785 1,576,481 1,574,347 1,633,891 Longevity 5,720 7,144 7,017 7,723 Overtime 71,213 46,933 77,403 64,105 FICA Expenses 100,144 117,499 120,483 121,998 TMRS Expenses 130,352 150,371 167,967 165,512 Workman's Comp Expenses 27,699 32,467 40,441 43,893 Health Insurance 160,444 232,996 238,412 242,007 Dental Insurance 12,921 17,560 19,312 19,157 Long-Term Disability 3,206 4,052 4,129 4,589 Life Insurance 1,085 2,423 3,082 4,009 SUBTOTAL $ 1,784,569 $ 2,187,926 $ 2,252,593 $ 2,306,884 OPERATING XP NSS Conferences & Training 27,325 31,931 31,115 26,265 Dues & Subscriptions 4,946 7,508 7,048 6,761 Mileage 6,291 6,141 6,047 7,250 Clothing & Uniforms 11,538 19,303 18,917 22,031 Electricity 152,395 129,054 125,182 130,551 Natural Gas - - - 6,000 Water 221,157 312,860 303,474 336,791 Printing & Reproduction 17,552 23,550 23,097 17,700 Advertising 7,502 10,152 9,847 9,000 Rentals 4,050 41,457 44,108 8,457 Special Activities - - 29,100 6,000 Senior Citizens Support 17,326 18,567 17,388 16,500 Meetings & Receptions 2,895 3,584 3,352 2,200 Board/Commission Training 6,639 5,860 3,800 5,600 Cemetery Expenditures 35,241 47,168 43,233 32,000 Concession Expenses - - 485 - Telephone• 16,179 - - - Insurance' 18,798 - - - Postage* 10,062 - - - Miscellaneous Oper. Exp. 999 1,000 877 1,000 Gasoline 17,408 19,607 19,018 18,255 City of Allen 68 FY 2003 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE DETAIL -cont. 2000-2001 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET Oil & Lubricants ACTUAL 899 2,818 2,733 3,252 Office Supplies 12,590 17,156 18,745 8,400 Computer Supplies - - - 9,000 Boards & Commissions 464 700 185 575 Miscellaneous Supplies 9,659 5,821 7,141 750 Janitorial Supplies 7,415 15,140 14,687 15,000 Medical & Chemical Supply 2,910 14,850 13,206 6,360 Agriculture Supplies 121,566 168,314 163,264 208,000 Small Tools & Minor Equip 28,962 45,000 43,650 51,949 Minor Equipmt-Recreation 12,733 5,162 17,425 1,000 Building Maintenance 96,130 59,183 56,406 47,429 Vehicle Maintenance 11,760 10,048 9,746 9,152 Equipment Maintenance 19,530 27,358 26,537 29,04.1 Ground Sprinkler System 44,409 45,419 44,056 44,781 Ballfield Maintenance 37,999 53,043 51,451 51,134 Landscape/Forestry 27,269 50,384 53,334 51,892 Park & Open Space Maint. 34,107 71,291 70,292 70,362 Vehicle Replacement 108,610 146,579 146,579 85,026 SUBTOTAL SERVICES $ 1,155,315 $ 1,416,006 $ 1,425,525 $ 1,345,464 PROFESSIONAL Professional Services 307,295 416,756 348,201 405,500 Sanitation Services 11,389 12,323 11,953 SUBTOTAL CAPITALOUTLoV $ 318,684 $ 429,079 $ 360,154 $ 405,500 Vehicles 138,730 76,575 76,575 36,000 Computer Equipment - 15,300 23,140 8,500 Machinery & Equipment 63,700 110,500 107,185 45,000 SUBTOTAL $ 202,430 $ 202,375 $ 206,900 $ 69,500 DEPARTMENT TOTALS $ 3,460,998 $ 4,235,388 $ 4,245,172 $ 4,147,348 2002-2003 CAPITAL EXPENDITURES LIST QUANTITY BUDGET VEHICLES Light Duty Pick-Up 1 14,000 Heavy Duty Pick-Up 1 22,000 SUBTOTAL 2 36,000 COMPUTER EQUIPMENT GIS Equipment 1 8,500 SUBTOTAL 1 8,500 MACHINERY AND EQUIPMENT Mower for Celebration Park 1 45,000 SUBTOTAL 1 45,000 TOTAL CAPITAL $ 89,500 City of Allen 69 FY 2003 Budget CITY OF ALLEN LIBRARY DIVISIONS LIBRARY 001-3000-455 Director 1 Administrative Secretary Heritage Coordinator 1 1 Support Services Adult Librarian Children's Manager Supervisor Librarian Supervisor 1 1 1 Circulation Supervisor Librarian Librarian ! 1 2 2 PT Librarian PT Library Clerks Circulation Clerk , 5 .5 1 PT Library Page Children's Clerk PT Libre3 Clerks ,75 1 Temporary Library Page IL Library Associate .5 1 Catalog Librarian 1 CITY OF ALLEN FY 2002-2003 City of Allen 71 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND LIBRARY 001-3000-455 DEPARTMENT DESCRIPTION The Allen Public Library is dedicated to improving the quality of fife of its users by supporting their lifelong leaming and information needs. (Mission Statement adopted by Library Board, 1993) PROGRAM NARRATIVE Accomplishments for FY 2002: S• Successfully hosted the traveling Smithsonian exhibit "Listening to the Prairie." The exhibit, viewed by more than 20,000 people including 1,000 school children on field trips and more than 300 adults attending evening programs, brought the library and the city regional and national recognition. The library partnered with Friends of the Library, Allen Heritage Guild, Connemara Conservancy, TAMU Dallas and others on this project. T Improved Interlibrary Loan services by joining the TEXpress courier service which provides five -day -a -week pickup and delivery service with two-day delivery service throughout Texas. :• Continued partnership with Arts Alliance • and Friends of the Library to provide entertaining and cultural programs to the community on Fall and Winter Sunday afternoons at the library. Upgraded and expanded the library's media • collection and obtained a Lone Star grant from the State of Texas for a patron - requested DVD collection. Expanded the number and type of outreach • programs for both youth and senior populations including twice -monthly Head Start visits, book talks to all 5'" grade classes, the Read Across America campaign, quarterly programs for Rao Center's Youth After School Program, and monthly programs for the Senior Center. ❖ Completed schematic design phase and began design development phase of new library/auditorium building. Improved services to users by installing • laser scanners and receipt printers for the convenience of customers. Objectives for FY 2003: •% Continue to offer citizens library services. Continue to foster alliances with other community groups to provide mutually beneficial programs. Complete design for new library building • and begin construction of new facility while continuing to accommodate increasing service demands. :• Eliminate confusing duplicate entries in the • library database shared with Plano and the CCCC through a jointly funded database cleanup effort. Continue outreach efforts with Headstart, local school classes, and the Senior Center. Major Budget Items: e'• On-going costs to purchase library materials ($171,280) and electronic resources ($13,550) for use by library customers. Modified workspace and shelving to • accommodate growth of collection and use in current space ($7500) Expanded Service Level — Increase • number, and type of outreach programs ($67,762). City of Allen 72 FY 2003 Budget I FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET A IIC�,SS�FI ACTION Personnel Services 760,250 830,062 853,401 963,577 Operations 188,967 191,233 163,387 169,600 Professional Services 10,239 8,000 8,000 9,200 Capital 133,704 104,500 104,501 110,000 DEPARTMENTTOTAL ; 1,093,160 § 1,133,795 ; 1,129,289 ; 1,252,377 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 RUDGFT 2001-2002 AMENDED 2002-2003 RUDGFT FULL TIME Director 1 1 1 1 Support Services Manager 1 1 1 1 Library Services Manager 2 2 2 2 Librarian * 2 2 2 4 Circulation Supervisor 1 1 1 1 Library Associate 1 1 1 1 Heritage Coordinator** 0 0 0 _ 1 Administrative Secretary 1 1 1 1 Catalog Librarian 1 1 1 1 Circulation Clerk 1 1 1 1 Children Clerk 0 1 1 1 TOTAL FULL TIME 11 12 12 15 PART TIME Librarian* 2.00 2.00 1.50 0.50 Library Clerk 4.00 3.50 3.25 3.25 Library Page 0.75 0.75 1.50 1.50 TOTAL PART-TIME 6.75 6.25 6.25 5.25 TEMPORARY Library Page 0.5 0.5 0.5 0.5 TOTAL TEMPORARY 0.5 0.5 0.5 0.5 * Two part-time Librarian positions upgraded to full-time. " Position transferred from Planning Department EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET PFRSONNF1 SERVICE Salaries 610,950 656,395 674,874 765,609 Longevity 4,288 5,026 4,982 6,144 Overtime - 332 - - FICA Expenses 46,690 55,611 51,675 58,677 TMRS Expenses 56,856 60,041 67,223 74,059 Workman's Comp Expenses 1,561 1,681 2,065 2,715 Health Insurance 35,032 44,821 45,819 48,341 City of Allen 73 FY 2003 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 EXPENDITURE DETAIL - cont. 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMENDED 2002-2003 RUDGET PERSONNEL SERVICES - cont. Dental Insurance 3,384 4,147 4,438 4,840 Long -Term Disability 1,111 1,277 1,294 1,662 Life Insurance 378 730 1,031 1,530 SUBTOTAL E 760,250 $ 830,062 $ 853,401 $ 963,577 OPERATING EXPENSES Conferences & Training 5;045 6,500 3,500 6,700 Dues & Subscriptions 919 3,700 2,700 3,500 Mileage 594 700 683 800 Electricity 50,967 40,000 40,000 44,500 Water 469 450 878 1,000 Postage & Freight 2,676 3,000 2,772 2,700 Printing & Reproduction 1,157 1,500 1,453 1,800 Rentals 824 1,200 1,108 1,200 Database Services 8,499 10,200 10,200 13,550 Special Activities 7,033 10,000 9,999 10,000 Libr.Book-Continuation Fd - 11,150 11,151 11,300 Audio Visual Expense - 20,000 19,999 20,500 Telephone 7,147 - - - Insurance 5,729 - - - Miscellaneous Oper. Exp. 175 2,700 157 500 Office Supplies 3,345 4,000 3,000 4,000 Periodicals 8,212 13,500 13,418 13,900 Boards & Commissions 388 800 530 500 Small Tools & Minor Equip 14,620 3,500 3,498 7,500 Library Supplies 6,557 8,000 8,000 8,250 Building Maintenance' 12,753 17,500 13,500 - Equipment Maintenance 2,166 3,000 2,400 2,500 Grant Expenses " 35,906 15,333 - - Book Collection Maintenance 154 500 441 500 Computer Maintenance 13,632 14,000 14,000 14,400 SUBTOTAL $ 188,967 $ 191,233 $ 163,387 $ 169,600 PROFESSIONAL SERVICES Professional Services -j- 10,239 8,000 8,000 9,200 SUBTOTAL 10,239 $ 8,000 $ 8,000 $ 9,200 CAPITAL OUTLAY Library Books 133,704 104,500 104,501 110,000 SUBTOTAL 133,704 104,500 104,501 110,000 DEPARTMENT TOTALS $ 1,093,160 $ 1,133,795 $ 1,1129,289-$ 1,252,377 ' Building Maintenance Expense moved to Building Maintenance Division. " Grant Expenses moved to Grant Administration Department. City of Allen 74 FY 2003 Budget FIRE DIVISIONS FIRE 001-3500-422 EMSaCoortlinMPr Flra Chief AB IL Chbf F MoiIi 1 I 4-� �- SPeclallst I 1 ASN. ChIN Admin6trIi Secretor Trainh OMcar 1 1 Sattallon Chief Dili brant Secretary 1 1 1 A Shift 4 Mparatue Operator 4 F~Ighter/Paramedic Flreliphter/EMT 17 Cepto n B Stift 4 Apparii Operator 4 Flrellphter/Pammedlc Fireliphter/E MT 16 CITY OF ALLEN FY 2002-2003 Canal C Shift 4 Apparatus operator 4 Flrollphbr/Pararriii is Fkaflphtar/EMT 16 City of Allen 75 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 DEPARTMENT DESCRIPTION The Allen Fire Department Serves and Protects its citizens and visitors by providing the best in Emergency Medical Service and Fire Protection. PROGRAM NARRATIVE Accomplishments for FY 2002: ❖ Remounted the 1995 Frazer ambulance. ❖ Implemented Fire Explorer Post Replaced 400 ft. of large diameter fire hose and purchased a hose coupling machine i• Created career development opportunities by promoting 12 Firefighters to Driver Operator Engineers and assigning 9 Firefighter Paramedics as Field Training Officers FTO's) ❖ Successfully made the transition to the new Central Fire Station and Administration Building Updated Policies and Standard Operating Guidelines to be compliant with state law A Updated Fire Code to International Fire Code 2000 Objectives for FY 2003: ❖ Enhance fire department training and utilization through the creation of a Training Captain position. d• Develop a public education and teaching program by hiring a Public Education Coordinator and implementing programs such as the Citizen Fire Academy and the "Risk Watch" Program ❖ Use bond money to install the remainder of Exhaust Removal system at Station #3 and #4. ❖ Provide 876 hours of Live Fire Training at Collin County Community College District Facility. ❖ Install new Outdoor Warning System through the use of existing bond money and CDC funds. Major Budget Items: S• Replace Outdoor Warning Sirens ($300,000 total, less $150,000 from bonds and $150,00 from the CDC) ❖ Remount 1997 Frazer Ambulance ($55,000) ❖ Replace 1987 Fire Engine ($175,000) ❖ Training costs ($50,000) City of Allen 76 FY 2003 Budget I FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500-422 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET A ISL S� FICATION Personnel Services $ 3,959,077 $ 4,668,095 $ 5,069,038 $ 5,337,816 Operations 603,947 546,393 567,447 650,017 Professional Services 36,874 36,100 44,374 64,000 Capital 284,059 63,500 63,500 - DEPARTMENTTOTAL $ 4,883,957 $ 5,314,088 $ 5,744,359 $ 6,051,835 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 3 3 3 3 Battalion Chief 0 1 1 1 Fire Captain 13 13 13 13 Training Captain 0 0 0 1 Apparatus Operator 0 12 12 12 Firefighter 57 .. 49 49 49 Fire Prevention Specialist 1 1 1 1 Public Education Coordinator 0 0 0 1 Department Secretary 1 1 1 1 Administrative Secretary 1 1 1 1 TOTAL FULL TIME 77 82 82 84 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET PERSONNEL SERVICE Salaries 2,763,118 3,368,248 3,545,105 3,852,672 Longevity 27,264 27,516 27,372 28,916 Overtime 234,380 191,925 236,937 195,000 FICA Expenses 223,702 251,546 273,515 284,702 TMRS Expenses 296,417 329,041 387,682 389,527 Workman's Comp Expenses 51,555 59,533 79,392 95,395 Health Insurance 328,982 396,498 467,650 437,707 Dental Insurance 24,110 30,867 34,882 33,142 Long -Term Disability 7,654 8,781 9,662 11,281 Life Insurance 1,895 4,140 6,841 9,476 SUBTOTAL $ 3,959,077 $ 4,668,095 $ 5,069,038 $ 5,337,818 OPERATING EXPENSES Conferences 8 Training 19,574 25,990 24,990 50,000 Dues 8 Subscriptions 3,604 4,786 4,076 4,800 Mileage 1,229 1,500 200 1,500 Worker's Comp Claims - 300 - 300 Clothing 8 Uniforms 47,472 57,025 57,025 62,460 City of Allen 77 FY 2003 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500-422 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES - cont Electricity 33,088 24,000 41,799 50,000 Gas 9,805 9,000 8,000 13,800 Water 7,200 9,200 10,365 10,000 Printing & Reproduction 1,100 1,500 1,000 2,000 Rentals 417 500 500 500 Code Enforcement 1,980 2,500 2,000 3,000 Computer Costs 1,765 1,000 500 1,000 Employee Tenure Pins 100 300 100 300 Telephone` 10,044 - - - Insurance` 30,975 - - - Postage` 1,030 - Miscellaneous Oper. Exp. 498 - 28 - Gasoline 17,109 16,500 17,500 21,000 Oil & Lubricants 2,729 3,260 2,700 4,000 Donation Expenses 130 1,257 - Grant Expenses- 199 - - - Office Supplies 3,091 3,400 2,762 3,600 Janitorial Supplies 3,712 4,800 4,159 5,000 Medical & Chemical Supply 62,662 43,200 37,686 45,000 Chemical Spill Supplies 3,543 3,500 3,717 5,250 Small Tools & Minor Equip 34,310 9,271 7,391 25,025 Building Maintenance- 7,659 7,600 24,097 12,828 Vehicle Maintenance 18,871 20,600 20,003 40,000 Equipment Maintenance 7,414 9,200 9,131 10,000 Radio Maintenance 2,173 2,700 1,700 2,700 Vehicle Replacement 270,464 --i- 284,761 284,761 275,954 SUBTOTAL PROFESSIONAL SERVICES 603,947 $ 546,393 $ 567,447 $ 650,017 Professional Services 36,874 -$- 36,100 44,374 64,000 SUBTOTAL CAPITAL OUTLAY 36,874 $ 36,100 $ 44,374 $ 64,000 Vehicles 97,364 57,000 57,000 - Machinery & Equipment 186,695 6,500 6,500 SUBTOTAL $ 284,059 $ 63,500 $ 63,500 $ - DEPARTMENT TOTALS $ 4,883,957 $ 5,314,088 $ 5,744,359 $ 6,051,835 ' Telephone, Insurance, and Postage moved to Internal Services in FY 2002. " Grant Expenses moved to Grant Administration Department. "A portion of Building Maintenance Expense moved to Building Maintenance Division. CAPITAL EXPENDITURES LIST No capital outlay for this department (See Vehicle Replacement Fund for replacement vehicle expenditures.) City of Allen 78 FY 2003 Budget BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001-4520-460 BUILDING INSPECTION 001-4530-460 CODE ENFORCEMENT 001-4540-460 Chief Building Official 1 Code Compliance Coordinator 1 Permit Technician 1 Code Inspectors 7 Residential Plans Examiner 1 Customer Service Representative 2 Receptionist 1 Env_ ironmental Services Coordinator 1 Code Enforcement Officer 3 CITY OF ALLEN FY 2002-2003 I' Ory of Allen 79 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460 DEPARTMENT DESCRIPTION The Department of Building and Code Compliance is a multi -functional department charged with the responsibility of managing compliance of building codes, zoning, health, and property maintenance ordinances. PROGRAM NARRATIVE Accomplishments for FY 2002: • Processed permits, completed plan review, and inspected 1500 single-family homes, 400 apartments, and over 150 businesses. New Schools and city buildings were also a significant part of the department's activities. ❖ Adoption of the 2000 International Energy Conservation Code and NCTCOG amendment package in order to promote regional consistency in energy code administration and to comply with Senate Bill 5 passed in the 77" legislative session. B• Added an additional Code Enforcement Officer and Building Inspector in order to meet increasing demands for sign and property maintenance enforcement as well as building inspections. :• Implemented online health inspection scores. Objectives for FY2003: ❖ Process, review and issue single family permits within five working days. Process, review, and issue minor permits • within two working days. ❖ Average 20 minutes per inspection stop to assure quality. Realize full implementation of the energy • code. This will commence on September 1, 2002 in accordance with Senate Bill 5. ❖ Adoption of the 2002 National Electrical Code. Major Budget Items: {• Vehicle for building, inspector added at mid- year in 02. A- One Map software for Code Enforcement, which will allow simplified property research through a GIS format. Single Family Permits Issued 98-99 99-00 00-01 01-02 Permits Issued for Commercial Buildings 98-99 99-00 00-01 01-02 City of Allen 80 FY 2003 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 0014500-460 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 711,364 880,173 913,894 918,542 Operations 69,283 93,819 76,268 100,884 Professional Services 5,803 1,200 3,000 - Capital - 26,000 25,099 13,845 DEPARTMENTTOTAL E 786,450 E 1,001,192 E 1,018,261 E 1,033,271 PERSONNEL SUMMARY 2000-2001 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULL TIME ACTUAL Chief Building Official 1 - 11' 1 1 Code Compliance Coordinator 1 1 1 1 _ Code Inspector 6 7 7 7 _ Environmental Health Inspector 1 0 0 0 Environmental Services Coordinator 0 1 1 1 Plans Examiner 1 1 1 1 Permit Technician 1 1 1 1 - Permit Clerk 2 0 0 0 Customer Service Representatives 0 2 2 2 Code Enforcement Officer 2 3 3 3 Receptionist 1 1 1 1 TOTAL FULL TIME 16 18 18 18 EXPENDITURE DETAIL 2000-2001 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 PERSONNEL SERVICES ACTUAL .BUDGET Salaries 530,480 661,095 669,679 695,354 Longevity 3,222 2,824 2,546 3,168 Overtime 15,692 4,859 19,502 5,000 FICA Expenses 40,877 49,571 50,818 52,132 TMRS Expenses 53,760 64,688 71,286 70,028 Workman's Comp Expenses 3,871 4,293 5,625 6,696 Health Insurance 56,890 83,482 84,144 75,565 Dental Insurance 4,813 6,735 7,096 6,638 Long -Term Disability 1,396 1,739 1,802 2,085 Life Insurance 363 887 1,396 1,876 SUBTOTAL E 711,364 E 880,173 E 913,894 E 918,542 OPERATING EXPENSES Conferences&Training 6,963 7,058 3,609 7,434 Dues & Subscriptions 2,130 2,432 3,048 2,703 Mileage 2,054 1,857 1,798 2,400 City of Allen 81 FY 2003 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 001-4500-460 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDE 2002-2003 BUDGET OPERATING E%PENSES - cont. Clothing & Uniforms 1,715 2,647 2,647 3,500 Water 4 - - - Printing & Reproduction 1,950 27,390 19,237 27,050 Computer Supplies - - - 5,990 Gasoline 5,188 7,222 4,515 8,227 Office Supplies 1,772 3,979 5,710 6,962 Telephone* 12,077 - - - Insurance* 5,996 - - - Postage* 2,301 - - - Miscellaneous Supplies 2,847 3,086 2,796 800 Small Tools & Minor Equip 1,639 - -- 5,858 1,401 4,373 Vehicle Maintenance 1,780 4,975 4,220 4,750 Equipment Maintenance 287 1,275 1,247 1,313 Vehicle Replacement 20,580 26,040 26,040 25,382 SUBTOTAL $ 69,283 $ 93,819 $ 76,268 $ 100,884 PROFESSIONAL SERVICES - Professional Services 4,788 - 3,000.00 - Computer Services 1,015 -T- 1,200 SUBTOTAL 5,803 $ 1,200 $ 3,000 $ - CAPITAL OUTLAY Vehicles 26,000 25,099 13,845 SUBTOTAL -j-_ - $ 26,000 $ 25,099 $ 13,845 DEPARTMENT TOTALS $ 786,450 $ 1,001,192 $ 1,018,261 $ 1,033,271 * Telephone, Insurance, and Postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST 2002-2003 VEHICLE QUANTITY BUDGET Vehicle for Inspector hired at mid -year 2002 1 13,845 SUBTOTAL 1 13,845 TOTAL CAPITAL $ 13,845 City of Allen 82 FY 2003 Budget PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001-4800-460 Director 1 Administrative Secretary 1 Assistant Planning GIS Administrator Director 1 1 Planner I �T I Planning Technician Planning Intern 1 CITY OF ALLEN FY 2002-2003 City of Allen 83 FY 2003 Budget (FUND DEPARTMENT ACCOUNTI GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461 DEPARTMENT DESCRIPTION The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. PROGRAM NARRATIVE Accomplishments for FY 2002: fi Prepared Boundary Adjustment Agreements with towns of Parker, Fairview, and McKinney. ? Initiated implementation of the Central Business District Redevelopment Plan and revised CBD sidewalk plan as part of the revised 2002-2022 Comprehensive Plan. ? Completed the 2002-2022 Comprehensive Plan. 4 Updated the Impact Fee Study and Capital Improvement Plan to conform to the new requirements of State law. ¢• Updated the Allen Land Development Code. >.• Published 2002 Facts & Figures. 4 Completed the 2003-2007 Capital Improvement Program. J Completed Census 2000 review and forecasting for 2005 and 2030 NCTCOG population forecasts. t• Completed the Alternative Transportation✓ Recreational Trails Implementation Plan. d Completed Streetscape Image Study. City of Allen F- Objectives for FY 2003: b Complete a Historic Preservation Ordinance and design the Historic Allen Village 4 Initiate implementation of the revised 2002- 2022 Comprehensive Plan. J Initiate development of Neighborhood Improvement Plans: :• Initiate a plan to partner with businesses to improve aging commercial areas. 3 Continue development of interactive GIS query capabilities and complete development of a•Comprehensive Water and Sewer map. O Publish 2003 Facts & Figures. Non-aasldsneel Acres Platted .. .0n 00000000 5000000© ' Non-aasldsneel Acres Platted FY 2003 Budget a0®o FY 2003 Budget FUND GENERAL FUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 0014800461 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 400,681 464,234 501,034 448,265 Operations 48,670 66,445 61,874 53,519 Professional Services 6,993 - - - DEPARTMENTTOTAL $ 456,344 $ 530,679 $ 562,908 $ 501,784 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Planning Director 0 1 1 1 Planner* 1 2 2 1 Com Dev Pmject Coordinator 1 0 0 0 Development Coordinator 1 0 0 0 GIS Administrator 1 1 1 1 Administrative Secretary 1 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 7 7 7 6 PART TIME Intem 0.5 0.5 0.5 1.0 TOTAL PART-TIME 0.5 0.5 0.5 1.0 * Planner position transferred to Library as Heritage Coordinator. EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICE Salaries 316,348 366,456 389,483 353,343 Longevity 2,004 2,336 2,336 1,796 Overtime 577 1,308 1,308 1,308 FICA Expenses 24,179 27,962 29,272 26,488 TMRS Expenses 31,024 35,562 40,384 34,473 Workman's Comp Expenses 980 1,118 1,405 1,496 Health Insurance 22,364 25,584 32,106 25,188 Dental Insurance 2,099 2,472 2,821 2,176 Long -Term Disability 833 967 1,041 1,004 Life Insurance 273 469 878 993 SUBTOTAL QPFRATINQFXPENSFC $ 400,681 $ 464,234 $ 501,034 $ 448,265 Conferences & Training 3,615 10,300 10,133 10,133 Dues & Subscriptions 1,540 3,155 3,957 2,586 Mileage 896 750 751 750 Printing & Reproduction 12,299 15,000 14,473 10,000 Advertising 33 500 500 500 City of Allen 85 FY 2003 Budget FUND GENERALFUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800461 EXPENDITURE DETAIL -tont 2000-2001 ACTUAL 2001-2002 BUDGET 2001.2002 AMENDED 2002-2003 BUDGET OPERATING XP Nc c- cant Board/Commission Training 812 2,000 2,000 2,000 Plat Administration Exp 5,551 3,000 7,815 8,000 Telephone' 1,574 - - - Insurance' 1,595 - - - Postage' 746 - - - Miscellaneous Oper. Exp. 353 1,500 27 - Office Supplies 3,429 3,500 3,091 3,300 Miscellaneous Supplies 1,312 3,250 2,142 - Small Tools & Minor Equip 1,084 12,210 5,705 2,500 Professional Services - - - 10,350 Computer Supplies 13,831 _ - 11,280 11,280 3,400 SUBTOTAL $ 48,670 $ 66,445 $ 61,874 $ 53,519 Capital Outlav Computer Equipment 6,993 - - - SUBTOTAL $ 6,993 $ - $ - $ - DEPARTMENT TOTALS $ 456,344 $ 530,679 $ 562,908 $ 501,784 ' Telephone, Insurance, and Postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST. No capital outlay for this department City of Allen 86 FY 2003 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110-432 BUILDING MAINTENANCE 001-5120-418 STREETS 001-5130-431 Director 1 Administrative Secretary 1 Assistant Community Services Director 1 Streets Foreman 1 Crew Leader 2 Equipment Operator 2 Maintenance Worker 7 Building Maint Foreman 1 CITY OF ALLEN FY 2002-2003 Lead Custodian 1 Building Maint Tech 2 Custodian 4 City W Allen 87 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ADMINISTRATION 001-5110-432 DEPARTMENT DESCRIPTION The Community Services Administration is responsible for the efficient and effective administration and direction of the following Divisions: Streets, Drainage, Building Maintenance, Water & Sewer, Solid Waste, and Utility Collections. The Department manages its budget from the following funds: General Fund, Solid Waste, Drainage, and Water and Sewer. PROGRAM NARRATIVE Accomplishments for FY 2002: ❖ Obtained COG & TxDOT grants to fund eight additional Alternative Fuel Vehicles. ❖ In coordination with engineering and finance, completed a Water and Sewer Rate Study and made rate -change recommendations to City Council. t• Managed transition of City electric accounts to First Choice Power through the Cities Aggregation Power Project (CAPP). Met responsiveness reaction times for customer requests for assistance and information. C• Completed an in-house needs assessment for a new City Service Center including vehicle maintenance facilities for use in AISD's "Project Kids." Participated in a consultant prepared needs assessment. Objectives for FY 2003: ❖ Provide responsible strategic planning to address long range water, sewer, and solid waste needs; both City Capital City of Allen 88 Improvement Investments and investments made by NTMWD. ❖ Continue to stay involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in management of the City's power procurement and usage. ❖ Resolve customer emergencies within three hours of initial call. :• Repair water main breaks within three hours during normal duty hours; and within six hours after normal duty days/hours. ❖ Respond to routine customer inquiries or comments within seven days. 4 Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV). S• Support transition of three personnel to the Engineering Department to form the Traffic Division operating under the Traffic Engineer. f• In coordination with engineering department, conduct an energy audit and coordinate an Energy Savings Performance Contracting (ESPC) study under professional services contract. Conduct a water and sewer system • threat assessment under professional services contract. ❖ Assist in coordinating an external City Service Center needs assessment and coordinate the study results with Allen ISD. FY 2003 Budget I FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110-432 14,127 14,424 TMRS Expenses EXPENDITURE SUMMARY 2000-2001 ANAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET CI AC IFICATION Personnel Services 209,659 224,019 234,070 236,968 Operations 18,225 15,705 14,947 15,744 Professional Services 128 2,500 2,500 2,500 DEPARTMENTTOTAL $ 228,012 $ 242,224 $ 251,517 ; 255,212 182 262 503 621 PERSONNEL SUMMARY 2000-2001 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULL TIME ACTUAL 3,290 2,813 3,300 Director 1 1 1 1 Administrative Secretary 11- 1,000 1 1 Assistant Director* 1 1 1 1 TOTAL FULL TIME 3 3 3 3 rom Superintendent to Assistant Director DETAIL 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL BUDGET AMENDED BUDGET _RVICES 165,897 175,995 186,115 189,774 604 776 652 808 1,230 1,369 - - FICA Expenses 12,567 13,089 14,127 14,424 TMRS Expenses 16,447 17,023 19,486 19,106 Workman's Comp Expenses 735 757 971 1,143 Health Insurance 10,433 12,892 10,400 9,325 Dental Insurance 1,118 1,380 1,320 1,198 Long -Term Disability 446 477 496 569 Life Insurance 182 262 503 621 SUBTOTAL $ 209,659 $ 224,019 $ 234,070 $ 236,968 OPERATING XP NSES Conferences & Training 1,889 3,290 2,813 3,300 Dues & Subscriptions 728 1,500 1,350 1,990 Mileage 451 1,000 1,000 1,000 Printing & Reproduction 64 750 750 750 Gasoline 1,018 1,225 1,209 1,350 Telephone' 2,645 - - - Insurance' 1,295 - Postage* 240 240 - - Office Supplies 1,245 2,065 2,065 2,900 �. Telephone, Insurance, and Postage moved to Internal Services FY 2002. I1 City of Allen 89 FY 2003 Budget RALFUND COMMUNITY SERVICES/ADMINISTRATION 0015110-432 VDITURE DETAIL - cont. 2000-2001 2001-2002 2001-2002 2002-2003 iter Supplies 1,085 250 235 300 laneous Supplies 3,262 1,000 1,000 - 9 Maintenance 405 700 700 725 Maintenance 223 250 150 250 a Replacement 3,675 3,675 3,675 3,179 SUBTOTAL E 18,225 $ 15,705 $ 14,947 $ 15,744 Services 128 SUBTOTAL S 128 DEPARTMENTTOTALS PITAL EXPENDITURES LIST Capital Outlay for this Department City of Allen 90 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ 001-5120.418 BUILDING MAINTENANCE DIVISION DIVISION DESCRIPTION The Building Maintenance Division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for the City Hall, the City Hall Annex/Municipal Court, the City Library, Police Station, Police Animal Shelter, and the second floor fire department administrative offices in the new Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport to/from the post office, completion of minor remodeling projects, and other minor taskstrequirements to ensure efficient building operations and staff support. PROGRAM NARRATIVE Accomplishments for FY 2002: Reclassified the two -person daytime staff as maintenance positions reflecting their building maintenance tasks as well as custodial functions. ❖ Began providing janitorial services to the new police station 2nd floor and Fire Department Administrative areas. Objectives for FY 2003: 4• Transfer responsibility for the Library and Police Department building maintenance programs, including the animal shelter, into the Community Services building maintenance account. 4• Finalize building maintenance division's preventive maintenance schedule and checklists (Strategic Plan item). ❖ Procure annual maintenance contracts for City Hall, Annex, Library, Police Station, & Animal Shelter: ➢ Heating, Ventilation, and Air Conditioning (HVAC) ➢ Elevators ➢ Stand -By Emergency Generators Electric Doors ➢ Annual Fire Sprinkler Inspections ❖ Incorporate two new custodians into building maintenance operations to manage their increased scope of responsibility and reduce the area cleaned per employee to 18,851 square feet in order to move closer to the goal of 18,000 square feet cleaned per employee Major Budget Items: Electric and Gas Utilities - $181,675 4• Building Maintenance -$155,897 Total Square Feet Cleaned per Employee 30,000 24,960 25,000 d 20,000 LL a 15,000 M 10,000 5,00015,100 1999 2000 2001 2002• 2003 After police station and new fire station opened in summer 2002. ICity of Allen 91 FY 2003 Budget I FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT 50 ACCOUNT 001-5120-418 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET A IOC A Personnel Services 231,852 231,854 273,217 310,161 Operations 274,450 293,800 281,734 347,229 Professional Services 2,207 2,500 5,676 22,600 DEPARTMENTTOTAL $ 508,509 $ 528,154 $ 560,627 ; 679,990 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET FULL TIME Foreman 1 1 1 1 Lead Custodian 1 1- 1 1 Building Technician 0 2 2 2 _ Custodian 4 2 2 4 TOTAL FULL TIME 6 6 6 8 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET PERSONNEL SERVICES Salaries 149,252 158,267 170,095 203,055 Longevity 656 1,004 1,004 1,292 Overtime 17,290 7,436 25,000 18,000 FICA Expenses 12,220 11,558 13,492 14,853 TMRS Expenses 16,379 15,409 19,275 20,673 Workman's Comp Expenses 6,022 5,917 7,883 10,098 Health Insurance 27,339 29,156 33,078 38,023 Dental Insurance 2,133 2,385 2,599 3,199 Long -Term Disability 403 410 462 526 Life Insurance 158 312 329 442 SUBTOTAL S 231,852 E 231,854 $ 273,217 $ 310,161 Mileage - 50 50 Clothing 8 Uniforms 3,039 2,800 2,800 Electricity 151,311 173,400 161,334 Gas 14,391 21,675 18,675 Water 3,000 5,000 8,000 Gasoline 281 500 500 Telephone' 215 - - Insurance 8,134 - - Janitorial Supplies 13,996 13,700 13,700 Telephone and Insurance moved to Internal Services in FY 2002. City of Allen 92 FY 2003 Budget , FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120-418 EXPENDITURE DETAIL -cont. 2000-2001 ACTUAL 2001-2002 BUDGFT 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES - cont. Small Tools & Minor Equip 4,311 17,500 17,500 10,600 Building Maintenance- 71,063 52,500 52,500 115,897 Vehicle Maintenance 424 500 500 500 Equipment Maintenance 610 2,500 2,500 2,500 Vehicle Replacement 3,675 3,675 3,675 3,273 SUBTOTAL $ 274,450 $ 293,800 $ 281,734 $ 347,229 PROFESSIONAL RVI S Professional Services 2,207 2,500 5,676 22,600 SUBTOTAL $ 2,207 $ 2,500 $ 5,676 $ 22,600 DEPARTMENT TOTALS $ 508,509 $ 528,154 $ 560,627 $ 679,990 "Includes expenses moved from the Library, Police and Fire Departments. CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 93 FY 2003 Budget GENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431 DIVISION DESCRIPTION .• Perform crack sealing and other routine Streets Division is responsible for maintenance activities to extend promoting quality of life and the public's pavement life. safe driving experience through maintaining public streets, sidewalks, and alleys. A. Replace curbs that have been damaged or failed. PROGRAM NARRATIVE .• Manage the City -resident cost -shared Accomplishments for FY 2002: sidewalk replacement program. .• With $700,000 in available bond ` funding, the street division began the Major Budget Items: first phase of a multi-year program to repair and replace older alleys and alley ❖ Concrete Street Maintenance - entrances. $ 150,000. .• Established positions for Senior Traffic ❖ Asphalt Street Maintenance- $100,000 Signal Technician and Street Signs and Markings Maintenance Worker ❖ Sidewalk Replacement - $20,000. ❖ Performed routine concrete and asphalt street maintenance needed to extend Centerline Miles Maintained the life of the City's infrastructure 250 ❖ Improved execution of street sign replacement program and began a dedicated program to replace missing 200 street buttons 150 Miles Objectives for FY 2003: loo ❖ Complete annual street and alley condition assessments and use the assessment to formulate the division's 50 pavement maintenance program. .• Support transition of three streets 0 division employees to engineering division to form the Traffic Division. 1998 1999 2000 2001 Ficsal Year City of Allen 94 FY 2003 Budget , FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICES/STREETS 377,527 ACCOUNT 001-5130431 335,813 Longevity 1,984 2,432 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BSIRGET 2001-2002 AMPNDFn 2002-2003 BUDGET C A IISFIGATION Personnel Services 471,924 562,340 585,655 516,876 Operations 717,652 993,041 979,771 418,206 Professional Services 385 1,500 13,000 1,500 Capital 28,405 55,231 55,231 - DEPARTMENT TOTAL $ 1,218,366 $ 1,612,112 $ 1,633,657 $ 936,582 5,600 4,812 Long -Term Disability 825 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDE 2002-2003 BUDGET FULL TIME Foreman 1 1 1 1 Crew Leader 2 2 2 2 - Equipment Operator 2 2 2 2 Maintenance Worker 6 6 6 7 Senior Signal Technician* 0 1 1 0 Signal/Signs/Markings Technician* 0 1 1 0 Traffic Signal Technician* 1 1 1 0 TOTAL FULL TIME 12 14 14 12 Positions tranferred to new Traffic Division under Engineering. EXPENDITURE DETAIL 2000.2001 2001-2002 2001-2002 2002-2003 Salaries 315,074 377,527 386,097 335,813 Longevity 1,984 2,432 2,260 1,408 Overtime 15,535 11,072 15,000 15,000 FICA Expenses 24,418 27,779 29,151 24,817 TMRS Expenses 32,618 37,111 41,388 33,909 Workman's Comp Expenses 27,213 29,035 38,193 37,489 Health Insurance 49,916 70,195 66,178 61,858 Dental insurance 4,046 5,490 5,600 4,812 Long -Term Disability 825 1,022 1,040 962 Life Insurance 295 677 748 808 SUBTOTAL $ 471,924 $ 562,340 $ 585,655 $ 516,876 OPFRATING EXPENSES Conferences & Training 2,122 3,250 2,750 3,350 Dues & Subscriptions 126 150 150 150 Mileage 134 200 255 300 Clothing & Uniforms 7,273 8,759 8,759 7,366 Electricity -Street Lights' 339,353 345,000 390,000 - Electricity -Traffic Signal' 19,551 27,000 26,999 - ' Moved to new Traffic Division In Engineering. I' City of Allen 95 FY 2003 Budget FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICES/STREETS ACCOUNT 001-5130-431 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES -cont Printing & Reproduction 68 900 900 900 Rentals 2,799 4,000 3,945 3,250 Gasoline 15,018 19,650 18,650 18,439 Vehicle Propane Gas 156 2,000 1,000 1,200 Office Supplies 515 410 - 410 700 Telephone' 1,323 - - - Insurance' 7,055 - - - Postage' 160 - - - Miscellaneous Supplies 533. 1,225 1,226 - Medical & Chemical Supply - 500 500 500 Small Tools & Minor Equip 2,923 - 12,550 12,550 6,100 Vehicle Maintenance 8,799 8,625 8,625 9,000 Equipment Maintenance 12,953 14,275 14,275 14,750 Radio Maintenance 757 800 800 800 Asphalt Maintenancce 51,206 169,250 147,750 100,000 Sidewalk Replacement (1,614) 2,000 2,000 20,000 Traffic Signal Maintenance- 43,383 24,300 24,300 - Street Maintenance 89,750 222,500 189,500 150,000 Street Sign Replacement' 22,136 20,400 20,400 - Gravel Street Maintenance 7,395 8,500 7,500 8,500 School Crossing Guards- 12,061 20,000 19,730 - Sidewalk Bond Interest 1,799 2,000 2,000 2,000 Vehicle Replacement 69,918 74,797 74,797 70,901 SUBTOTAL PROFESSIONAL SERVICES $ 717,652 E 993,041 E 979,771 E 418,206 Professional Services 385 -j- 1,500 13,000 1,500 SUBTOTAL CAPITAL OUTLAY 385 E 11500 E 13,000 $ 1,500 Vehicles 4,924 23,231 23,231 - Traffic Signs 18,443 32,000 32,000 - Machinery & Equipment 5,038 SUBTOTAL -j-- 28,405 E 55,231 $ 55,231 E - DEPARTMENT TOTALS E 1,218,366 E 1,612,112 E 1,633,657 E 936,582 • Telephone. Insurance, and Postage moved to Internal Services in FY 2002. •• Moved to new Traffic Division in Engineering. CAPITAL EXPENDITURES LIST No Capital Outlay in this department. City of Allen 96 FY 2003 Budget FINANCE DIVISIONS FINANCE 001-5500-416 PURCHASING 001-5510-416 Finance Director 1 Administrative Secretary 1 Assistant Finance Director Purchasing Manager Budget Analyst 1 1 1 Senior Accountant Senior Buyer Acoountan FF Buyer Accounting Asst II 2 Payroll Specialist 75 CITY OF ALLEN FY 2002-2003 City of ANen 97 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 DEPARTMENT DESCRIPTION Objectives for FY2003: The Finance Department's purpose is to Receive 4th Certificate of Achievement assist the City Manager and all for Excellence in Financial Reporting departments in planning and maintaining Award. the City's financial health. PROGRAM NARRATIVE �.r..'".'resentation -„Awardr-d""„y,.,”„-.. P. Accomplishments for FY 2002: ❖ Awarded Certificate of Achievement for '•' Receive 2nd Achievement of Excellence Excellence in Financial Reporting for in Procurement Award from the National 1999-00 Comprehensive Annual Purchasing Institute. Financial Report by the Government Finance Officers Association. (3rd Continue policy and procedure award for the City). development necessary for implementation of new financial reporting Received the Distinguished Budget model (GASB 34). Presentation Award from the Government Finance OfficersDevelop standards for Grant Association for 2001-2002 Budget. (3rd Administration. award for the City). ❖ Awarded the Achievement of Excellence Establish a centralized accounts in Procurement Award from the National receivable program. Purchasing Institute. ❖ Establish a procurement card program. ❖ The City's bond rating was upgraded to Aa3 and AA- from Moody's and Establish a centralized contract Standard and Poor's, respectively, on its administration function in our purchasing general obligation debt. division. ❖ Updated departmental policies to address management needs, growth, and software changes. Developed in-house training program for financial software users. City of Allen 98 FY 2003 Budget FUND GENERAL FUND DEPARTMENT FINANCE 1 ACCOUNT 001-5500-416 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET CLASSIFICATION Personnel Services 539,798 615,531 658,040 781,825 Operations 59,834 53,181 57,907 70,665 Professional Services 13,128 11,350 26,811 6,635 ranitA - - S SOS R 779 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 171[111 9 Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 0 1 1 1 - Accountant 2 1 2 2 Budget Analyst 1 1 1 1 Administrative Secretary 1 1 1 1 Purchasing Manager 1 1 1 _ 1 Senior Buyer 0 0 0 1 j Buyer 1 1 1 - 1 Accounting Assistant II 1 1 1 2 TOTAL FULL TIME 9 9 10 12 PARTTIME Amounting Assistant II * 0.50 0.50 0.50 0.00 Payroll Specialist 0.75 0.75 0.75 0.75 TOTAL PART-TIME 1.25 1.25 1.25 0.75 " Position upgraded from part time to full time in FY 2003. - EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICE c Salaries 425,152 484,326 512,259 612,508 Longevity 1,352 1,828 1,824 1,556 Overtime 1,490 1,661 6,500 2,500 FICA Expenses 31,741 35,885 38,962 46,578 '. TMRS Expenses 41,768 46,816 53,966 61,819 Workman's Comp Expenses 940 1,070 1,389 1,8871 Health Insurance 33,119 38,675 37,442 47,188 Dental Insurance 2,883 3,516 3,717 4,394 Long -Term Disability 1,038 1,179 1,220 1,611 Life Insurance 315 574 761 1,784 SUBTOTAL $ 539,798 $ 615,531 $ 658,040 $ 781,825 City of Allen 99 FY 2003 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-416 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATINGXPENSESS Conferences & Training 10,674 22,125 12,160 21,900 Dues & Subscriptions 3,201 3,475 3,202 5,875 Mileage 567 850 949 975 Banking Services - - 17,344 15,000 Printing & Reproduction 10,147 10,000 9,752 10,000 Advertising - 550 300 550 Meeting & Receptions - - 700 1,000 Telephone' 2,355 - - - Insurance' 2,435 - - - Postage' 4,250 - Miscellaneous Oper. Exp. 6,942 - 2,500 - - Office Supplies 19,120 13,181 13,000 14,27-5 Small Tools & Minor Equipment - - - 490 Equipment Maintenance 143 500 500 600 SUBTOTAL S 59,834 $ 53,181 $ 57,907 $ 70,665 PROFESSIONAL SERVICES Professional Services 7,898 6,000 21,447 1,000 Courier Services 5,230 5,350 5,364 5,635 SUBTOTAL $ 13,128 $ 11,350 $ 26,811 $ 6,635 CAPITAL OUTLAY Office Equip & Furniture -f-- - - 5,595 8,276 SUBTOTAL - $ - $ 5,595 $ 8,276 DEPARTMENT TOTALS $ 612,760 $ 680,062 $ 748,353 $ 867,401 ' Telephone, Insurance, and Postage moved to Internal Services in FY 2002. CAPITAL EXPENDITURES LIST OFFICE FURNITURE & EQUIPMENT BUDGET Workstation / modifications to work area 8,276 SUBTOTAL 8,276 TOTAL CAPITAL $ 8,276 City of Allen 100 FY 2003 Budget ENGINEERING DIVISION ENGINEERING 001-6000-432 Dire to 1 Adak�lee Seclelaly �. 1 CMIEngineeriRootlplanAdm TaflcEngineer GraduafeCndEngineer'GaduateCMI Engineer 1 1 1 i CmsimdionlnsIxtar Sr.SgadTeclnidm CmsxbInspW 3 1 1 Drafter ROWMIlliCmrdnaror' 2 Sgrdw *nHokingsTech 1 1 1 UtiiyLceatmTech ' f 'Positions funded in Water & Sewer CITY OF ALLEN FY 2002-2003 City of Allen 101 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000-437 DEPARTMENT DESCRIPTION The Engineering Department provides planning and engineering services for the City's infrastructure including streets, traffic signals, drainage, water and wastewater. In addition, it manages the implementation of the capital improvements program, ensures that all traffic signalization is operated to safely and efficiently move vehicular traffic through the community, and provides inspection services for public construction projects. PROGRAM NARRATIVE Accomplishments for FY 2002: 4 Completed construction on the following projects: • Streets: Stacy Rd from CR 150 to CR 196; two lanes of Angel Pkwy from Muir Woods to Main; Malone Rd widening adjacent to Celebration Park; Phase I of the Alley replacement program and Asphalt Street Rehabilitation; and, Angel Pkwy (4 -lanes) from just north of Exchange to Stacy Road. • Water/Sewer: Allen Heights/Bethany Water Line from Main to Bethany, then to Malone; Hedgcoxe Water Line from Longwood Or to Duchess Dr; Water and Sewer Supervisory Control and Data Acquisition (SCADA) System; Expansion of the Stacy Road Pump Station; Stacy Ridge Lit Station. • Intersection Improvements at McDermott Or and Century Parkway and installation of traffic signals at the Hedgcoxe/Alma intersection and the Stacy/Chelsea intersection • Completed Mustang Creek Phase II and the Historic Stone Dam Stabilization • Phase II of the SH 5 Sidewalks and median landscaping improvements along North Allen Heights and West Stacy Road • Street Light Installation along Bethany, Watters, Stacy, Alma, 8 Exchange Implemented the right-of-way management ordinance permitting ❖ Completed the Water/Sewer Master Plan, Impact Fee Update and financial plan :• Continued Engineering on the following • streets projects listed below: SH 5 from Exchange to Stacy; Fast Main from Malone Road to FM 2551; East Bethany Or from US 75 to Allen Heights; Exchange Pkwy from SH 5 to Angel Pkwy; Bel Air Or from West Bethany to 1400 feet south; Ridgeview Or from West Stacy to 1700 feet east; and, engineering and right-of-way acquisition for Allen Or from Main to Whisenant Or National Pollutant Discharge Elimination • System (NPDES) Implementation Plan in compliance with EPA legislation Objectives for FY 2003: •:• Complete the construction projects below: • Streets: West Bethany from Bel Air to Alma; Alma Rd Widening from Tatum to Bel Air (includes 18" and 30" waterline); Exchange Pkwy Widening from SH5 to Angel; Bel Air Drive from West Bethany to 1400' South`; Ridgeview Or from Stacy Rd to 1700' East; Exchange Pkwy (2 -lanes from Twin Creeks Or west to Twin creeks Phase 7; and, Ash Or Reconstruction and Sanitary Sewer Installation (Allen Heritage Center). • Water/Sewer: Hillside Relief Storm Sewer System; Ola/Cottonwood Creek Sewer Improvements"; Water Tower Security Lighting • SH5 Street Lights and Landscaping; Traffic Signal at Cheyenne/Bethany Intersection and Bethany/Alma Intersection* Begin Construction on the street projects listed below (dependant on land acquisition): East Bethany Or from US 75 to Allen Heights; Exchange Pkwy from SHS to Angel Pkwy; Allen Or from McDermott to Whisenant; and, Coats Or from Allen to Butler o Transfer traffic division from Community Services Department and assume maintenance for SH5 from Chaparral to Exchange and FM2170 from SH5 to Allen Heights including 8 new traffic signals. 4 Begin Implementation of Solution for Twin Creeks Drainage Situation y Complete right-0f—way acquisition for Chaparral Road Bridge City of Allen 102 FY 2003 Budget I FUND GENERAL FUND DEPARTMENT ENGINEERING ACCOUNT 001-6000,437 EXPENDITURE SUMMARY 2000-2001 ACTLIAL 2001-2002 BUDGET 2001-2002 AME_NDF__n 2002-2003 BUDGET CLASSIFICATION Personnel Services 659,283 686,700 710,518 871,225 Operations 55,820 48,294 55,229 695,912 Professional Services 17,401 2,500 1,000 500 Capital 16,898 6,000 6,000 44,000 DEPARTMENTTOTAL $ 749,402 $ 743,494 772,747 $ 1,611,637 PERSONNEL SUMMARY 2000-2001 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 FULL TIME ACTUAL BUDGET Director 1 1 1 1 Traffic Engineer 1 1 1 1 - Construction Inspector 4 4 4 4 Administrative Secretary 1 1 1 1 Drafter 2 2 2 2 Civil Engineer 1 1 1 1 Graduate Civil Engineer 1 1 1 1 Senior Signal Technician* 0 0 0 1 Signal/Signs/Markings Technician* 0 0 0 1 Traffic Signal Technician* 0 0 0 1 TOTAL FULL TIME 11 11 11 14 Positions tranferred from Streets Division of Community Services. EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICES Salaries 514,823 531,952 541,304 658,476 Longevity 2,716 3,288 3,224 4,232 Overtime 8,079 12,311 12,311 8,000 FICA Expenses 39,563 40,242 40,698 49,595 TMRS Expenses 51,395 51,544 57,004 66,436 Workman's Comp Expenses 3,136 3,155 3,890 15,819 Health Insurance 34,466 38,276 45,367 59,863 Dental Insurance 3,378 3,812 4,166 5,005 Long -Term Disability 1,349 1,442 1,470 1,975 Life Insurance 378 678 1,184 1,824 SUBTOTAL $ 659,283 $ 686,700 $ 710,518 $ 871,225 OPERATING EXPENSES Conferences & Training 2,678 3,000 3,000 5,650 Dues & Subscriptions 1,761 1,850 1,350 4,400 Mileage 2,227 2,500 2,500 2,500 Clothing & Uniforms 1,335 1,800 1,303 4,551 City of Allen 103 FY 2003 Budget EXPENDITURE DETAIL - cont. Electricity -Street Lights' Electricity -Traffic Signals' Printing & Reproduction Rentals Gasoline Vehicle Propane Gas Office Supplies Computer Supplies Telephone" Ilaneous Supplies Tools & Minor Equip e Maintenance hent Maintenance Maintenance Marking Maintenance' Signal Maintenance* Light Maintenance' Sign Replacement* ,I Crossing Guards' e Replacement SUBTOTAL Services SUBTOTAL ENGINEERING 2000-2001 ACTUAL 2001-2002 BUDGET 994 750 4,715 4,080 7,083 9,000 375 2,200 8,663 - 4,040 456 - 1,921 2,900 518 1,000 365 525 18.689 18,689 Vehicles 16,898 - OfFlce Equip & Furniture - 6,000 Traffic Signs SUBTOTAL -t-- 16,698 $ 6,000 DEPARTMENT TOTALS E 749,402 E 743,494 Expense moved from Streets Division of Community Services. •• Tnlenhnne. Insurance. and Postaae moved to Internal Services in FY 2002. EXPENDITURES LIST program TOTAL CAPITAL 2001-2002 AMFNDE 8,250 3,808 7,750 2,200 2,900 271 3,108 100 2002-2003 410,000 60,000 750 750 5,880 800 8,500 2,200 3,750 4,323 750 250 30,000 50,000 30,000 21,000 22,000 1,000 500 1,000 E 500 6,000 2002-2003 BUDGET City of Allen 104 FY 2003 Budget GRANT ADMINISTRATION DIVISIONS GRANTS - COURT 001-9412412 GRANTS - POLICE 001-9420421 GRANTS - PARKS 001-9425451 GRANTS - LIBRARY 001-9430455 GRANTS - FIRE 001-9435-422 No Personnel in this Department CITY OF ALLEN FY 2002-2003 City of Allen 105 FY 2003 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND GRANT ADMINISTRATION 001-9400-400 DEPARTMENT DESCRIPTION The Grant Administration division was created in FY2002 to track grants received and matching funds committed. Grants are tracked by department within the Grant Administration division. Budgets for personnel are split, showing only the matching portion of funds in this division. However, for purposes of staffing count, all personnel are reported under their respective operating divisions. City of Allen 106 FY 2003 Budget FUND GENERAL FUND DEPARTMENT Grant Administration ACCOUNT 001-9400 REVENUE DETAIL 2000-2001 2001-2002 2001-2002 AMFNDFD 2002-2003 RUDGET Municipal Court ACTUAL BUDGET 5,774 4,335 Police Department 443,312 - 465,638 561,018 Parks & Recreation - - 945,145 221,073 Library 47,591 - 26,759 15,580 Fire Department - - 762 762 Miscellaneous Grants 32,990 - - - DEPARTMENTTOTAL $ 523,893 $ - $ 1,444,078 S 802,768 EXPENDITURE DETAIL 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMENDED 2002-2003 BUDGET - MUNICIPAL OURT Juvenile Accountability Grant - - 6,293 4,539 SUBTOTAL $ - $ - $ 6,293 $ 4,539 POLICE DEPARTMENT TCLEOSE Training Grant - - 6,079 6,080 LLEBG Grant - - 2,638 - Cops In School Grant - - 168,698 230,947 Tobacco Compliance Grant - - 3,000 3,000 STEP Overtime Grant - - 15,000 86,282 Bulletproof Vest Partnership Grant - - 4,095 2,600 COPS More Grant - - 388,351 - CJD 421-Mobile Crime Unit-Grant - - - 46,000 UHP Grant - - - 535,560 SUBTOTAL $ - $ - $ 587,861 $ 910,469 PARK && RECREATION Urban Forestry Grant - - 15,218 10,000 Rowlett Creek Acquisition Grant - - 426,927 73,073 Celebration Park Grant - - 500,000 - Allen USA - - 3,000 - National Recreation Trails Grant - - - 100,000 North Texas Soccer Grant - - - 28,000 Library Sculpture Garden Design Grar - - - 10,000 SUBTOTAL $ - $ - $ 945,145 $ 221,073 LIBRARY TCH Listening to the Prairie Grant - - 4,000 - Collin County Library Grant - - 15,333 15,580 Loan Star Libraries Grant - - 9,926 - SUBTOTAL $ - $ - $ 29,259 $ 15,580 City of Allen 107 FY 2003 Budget EXPENDITURE DETAIL - cont. LEOSE - Training Grant SUBTOTAL DEPARTMENTTOTAL CE DEPARTMENT -OSE Training Grant cco Compliance Grant tproof Vest Partnership Grant 421 -Mobile Come Unit -Grant Grant SUBTOTAL i & RECREATION Forestry Grant Sculpture Garden Design Grant* SUBTOTAL County Library Grant SUBTOTAL DEPARTMENT E - Training Grant SUBTOTAL GRANDTOTAL ` Required match of $12,600 to be funded through the Park G.O. Bond Fund. Revenue Exoense $ 6,080 $ 6,080 3,000 _ 3,000 2,600 2,600 46,000 46,000 401,670 535,560 $ 459,350 $ 593,240 $ 10,000 $ 10,000 10,000 10,000 $ 20,000 $ 20,000 $ 15,580 $ 15,580 762 762 City of Allen 108 FY 2003 Budget L FUND cont Revenue Expense :E DEPARTMENT Gram $ 10,000 $ 11,000 Camera Grant' 26,000 26,000 SUBTOTAL 4 36.000 4 37.000 PARKS & RECREATION Allen Station Phase II - $ 500,000 $ 500,000 Air Quality Grant -Rowlett•• 859,724 859,724 SUBTOTAL $ 1,359,724 $ 1,359,724 GRANDTOTAL $ 1,395,724 $ 1,396,724 Expense amount to be determined. Grant to be voucher program, but match may be required. - '• Required match of $214,931 to be funded through the Park'G:O. Bond Fund. City of Allen 109 FY 2003 Budget CITY OF ALLEN CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2002-2003 Debt Policy The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which included municipal facilities, parks and streets. As a home rule city, the City of Allen is not limited by law in the amount of debt it may issue. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the ratio of ad valorem tax collections appropriated to the debt service fund below 40%. For fiscal year 2002-2003 the appropriation ratio of ad valorem tax to the debt service fund is 36.94%. The Tax rate at October 1, 2002 is $0.562 per $100.00 of assessed valuation of which $0.20762 is designated to the debt service fund. FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE 1,028,782 8,965,859 (9,055,158) $ 939,483 $ 904,835 ' City of Allen 111 FY 2003 Budget GENERAL OBLIGATION BONDS: CITY OF ALLEN 1966 DEBT SERVICE REOUIREMENT Required Required FISCAL YEAR 2002-2003 Bond Date of Amount GENERAL OBLIGATION BONDS: 1966 Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Series Issue Issued Rate Date 10/1/2002 2002-2003 2002-2003 2002-2003 GENERAL OBLIGATION BONDS: 1966 11/01/99 $ 100,000 5.75% 05/01/05 1992 10/01/92 16,053,921 3.00%- 09/01/07 1995 09/01/95 4,100,000 6.35% 06/01/15 1994 10/06/94 7,015,000 5.50%- 09/01/15 1999 02/01/99 12,54500 8.00% 06/01/19 1996 07/01/96 7,100,000 5.00%- 09/01/16 TOTAL $ 25,190,000 7.00% 592,399 1998 04/01/98 10,000,000 4.50%- 09/01/18 20,565,000 13,000,000 6.60% 953,616 859,397 1999 08/01/99 13,340,000 4.875%- 09/01/19 3,100,000 6.375% 139,778 2000 06/01/00 11,100,000 5.00%- 09/01/20 $ 79,443,921 $ 6.50% 4,163,353 $ 2001 05/01/01 20,715,000 4.00%- 09/01/21 5.25% 2002 05/01/02 13,000,000 4.2%-5.5% 09/01/22 2002 FY2002 3,100,000 est O 4.7% 09/01/08 TOTAL $ 101,523,921 527,120 1,332,120 WATER & SEWER REVENUE BONDS: 1992 07/15/92 8,545,000 3.25%- 06/01/12 11,725 t 4,623,921 6.40% 153,900 1995 09/01/95 4,100,000 5'125% 06/01/15 331,800 ' 5,795,000 7.125% 322,530 1999 02/01/99 12,54500 3.95-%- 06/01/19 820,480 ' 12,195,000 5.0% 642,728 TOTAL $ 25,190,000 355,000 592,399 City of Allen 35,000 10,000 1,725 11,725 t 4,623,921 850,000 153,900 1,003,900 585,000 285,000 46,800 331,800 ' 5,795,000 280,000 322,530 602,530 8,905,000 370,000 450,480 820,480 ' 12,195,000 450,000 642,728 1,092,728 10,650,000 355,000 592,399 947,399 ' 20,565,000 13,000,000 1,665,000 175,000 953,616 859,397 2,618,616 1,034,397 , 3,100,000 445,000 139,778 684,778 $ 79,443,921 $ 4,885,000 $ 4,163,353 $ 9,048,353 955,000 125,000 59,525 184,525 ' 3,165,000 170,000 172,446 342,446 11,515,000 805,000 527,120 1,332,120 ' $ 15,625,000 111 111001000 $ 759,091 $ 1,859,091 ' 1 112 FY 2003 Budget ' CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR FY 2002-2003 REVENUE 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET Oo rr atingRevere Water Sales 8,790,230 11,228,382 10,200,000 10,900,000 Sewer Charges 2,964,622 2,692,432 3,200,000 3,400,000 Connections 307,002 226,649 - 250,000 250,000 Service Charges 201,867 184,000 212,500 223,700 Miscellaneous 2,705,791 250,000 190,325 245,608 SUBTOTAL $ 14,969,512 $ 14,581,463 $ 14,052,825 $ 15,019,308 Non -Operating Revenues Interest 616,497 -- 381,949 289,785 299,967 Operating Transfer In 12,230 11,020 12,112 12,538 Residual Equity Transfer In 552,384 492,529 SUBTOTAL $ 1,181,111 $ 392,969 $ 301,897 $ 312,503 TOTAL REVENUES $ 16,150,623 $ 14,974,432 $ 14,354,722 $ 15,331,811 ' EXPENDITURES General Government: 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET Utility Collections 402,473 492,529 372,034 511,808 TOTAL GENERAL GOV. $ 402,473 $ 492,529 $ 372,034 $ 511,808 t Public Works Water 6 Sewer Operating Expenditures 8,839,909 9,830,013 10,605,342 11,660,513 Capital Improvement Projects 5,821,000 5,657,678 2,844,167 ' TOTAL PUBLIC WORKS $ 8,839,909 $ 15,651,013 $ 16,263,020 $ 14,504,680 Debt Service $ 1,896,548 $ 1,861,484 $ 1,861,484 $ 1,861,101 ' TOTAL EXPENDITURES $ 11,138,930 $ 18,005,026 $ 18,496,538 $ 16,877,589 PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 7,654,416 15,331,811 (16,877,589) $ 6,108,638 City of Allen 113 FY 2003 Budget WATER & SEWER FUND REVENUES FY 2003 Service Charges 1.46% Miscellaneous Connections 1.60% Interest 1.13% — 1.85% Sewer Charges Operating Transfer In 0.08% 22.18% Water & Sewer 86.95 WATER & SEWER FUND EXPENDITURES BY FUNCTION FY 2003 Sal" l9% _Debt Service 11.03% _ Utility Collections 3.03% City of Allen 14 FY 2003 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2002-2003 2000-2001 2001-2002 2001-2002 2002-2003 REVENUE - DETAIL ACTUAL Rtlr)rET AMENDED BUDGET Operating Revenues Water Sales 8,790,230 11,228,382 10,200,000 10,900,000 Sewer Charges 2,964,622 2,692,432 3,200,000 3,400,000 Connections 307,002 226,649 250,000 250,000 Re -Connect Fees 39,219 15,000 45,000 45,000 Penalties 159,548 165,000 165,000 176,600 Sewer Clean Outs 3,100 4,000 2,500 2,200 Miscellaneous 2,381,657 .. - 39,517 45,608 Other Reimbursements - - 808 - Inspection Fees 324,134 250,000 150,000 200,000 - SUBTOTAL $ 14,969,512 $ 14,581,463 $ 14,052,825 $ 15,019,308 Non -Operating Revenues Interest On Investments 526,513 277,664 266,861 274,867 Interest -I & S Reserve Fd 89,850 104,285 22,806 25,000 Interest -Buckingham W & S 134 118 100 Operating Transfer In 12,230 11,020 12,112 12,536 Residual Equity Transfer In 552,384 SUBTOTAL $ 1,181,111 $ 392,969 $ 301,897 $ 312,503 TOTAL REVENUE $ 16,150,623 $ 14,974,432 $ 14,354,722 $ 15,331,811 ICity of Allen 115 FY 2003 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 ! 1 1 1 CITY OF ALLEN WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2002-2003 2001-2002 2000-2001 %OF REVISED %OF 2002-2003 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 1,444,911 12.97% $ 1,851,830 10.01% $ 2,089,587 12.38% Operations $ 7,638,635 68.58% $ 8,489,341 45.90% $ 9,304,258 55.13% Professional Services $ 158,836 1.43% $ 146,031 0.79% $ 222,740 1.32% Debt Service Payments $ 1,896,548 17.03% $ 1,861,484 10.06% $ 1,861,101 11.03% Capital $ - 0.00% $ 6,147,852 33.24% $ 3,399,903 20.14% TOTAL $ 11,138,930 $ 18,496,538 $ 16,877,589 Water & Sewer Fund Expenditures By Classification Professional Services - 1.32% Operations 55.13% Debt Service Payments 11.03% Capital 20.14% Personnel - - Services 12.38% City of Allen 117 FY 2003 Budget 1 1 1 1 1 CITY OF ALLEN � i 1 1 1 1 1 1 1 1 City of Allen 119 FY 2003 Budget WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500-433 UTILITY BILLING 200-7000-419 Cmmmlpsawcm 11war /aYInlCummwq SaAm$Owa cMw gse*w swewadaa . t Setsarp SadaFaamm WaarFwmmUdiryBpng - Supwea 1 MaaSwtu Cma 011e) Swar CreafBM wowcwcNw Wamouliq Pomp SWIM Culomer Sark lip 1 3 / To Opeiaas 5 i 1 MalaSeaia Tedi EgdpmO Eglpnw Opo opmff 3 MdaSawue Meht Mwmmu Manlmmu WAW 2 WwW d 5 CITY OF ALLEN FY 2002-2003 City of Allen 119 FY 2003 Budget AND SEWER DIVISION DESCRIPTION WATER AND SEWER DIVISION The Water and Sewer Division is responsible for delivering potable water from the North Texas Municipal Water District to Allen customers; and collecting wastewater from the customers and delivering it to the North Texas Municipal Water District's sewer trunk lines. FUND NARRATIVE Accomplishments for FY 2002: ❖ Provide the City of Allen residents with high quality potable water. ❖ Completed TNRCC inspection with no deficiencies noted. i• No instances of sewer discharges in violation of EPA/TNRCC guidelines. Reduced instances of water lines cuts by contractors by implementation of Utility Locator Position in Engineering Department. E• Completed Supervisory Control and Data Acquisition System (SCADA) installation at Stacy Pump Station and underwent SCADA training. f• Completed expansion of Stacy Road Pump Station and a 36" water line from Allen Heights to Bethany Road. S• Added two new maintenance workers to allow full-time staffing of the Volvo Vacuum truck to increase our sewer system preventive maintenance efforts. Objectives for FY 2003: ¢• Anticipate future growth and plan water/sewer system infrastructure, construction, modernization, and maintenance to prevent City -controllable service shortfalls or interruptions. f• Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of NPDES rules, and measure, control and lessen sewer inflows and infiltration (1&1). ❖ Identify and eliminate cross connections within the water system. :• Continue regular 10% meter replacement program and phase-in of touch -read meter reading capability. :• Maintain an acceptable water loss of < 10%. Water loss is the difference between the water amount NTMWD sells the City and what we bill our customers. Major Budget Items: ❖ Water payments to NTMWD- $3,691,436. Sewage interceptor, sewer pretreatment program, and sewage treatment payments to NTMW D - $2,555,739. ❖ Electricity- $382,392. ❖ Meter Replacement Program and Installation of Touch -Read pads - $279,441. Miles of Water & Sewer Lines 500-- 00 400- 400 2200 2200 100 0 law 1999 2000 2001 Year City of Allen 120 FY 2003 Budget I N MIA City of Allen 120 FY 2003 Budget I FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIWATER AND SEWER ACCOUNT 200-6500-433 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 1,206,904 1,592,763 1,609,599 1,790,588 Operations 7,485,095 7,610,690 8,371,478 9,165,949 Professional Services 145,910 115,380 134,091 198,740 Capital - 511,180 490,174 505,236 DEPARTMENTTOTAL E 8,839,909 E 9,830,013 E 10,605,342 E 11,660,513 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 AMENDED 2002-2003 FULL TIME ACTUAL RUDOET RLIDGET Foreman 2 - 2 2 2 Superintendent 0 0 0 1 - Department Secretary 1 1 1 1 Pump Station Operator 4 4 4 4 Crew Leader 7 7 7 8 Graduate Engineer* 0 1 1 1 Utility Coordinator* 0 1 1 1 Utility Locator* 0 1 1 1 Equipment Operator 5 6 6 7 Water Quality Technician 1 1 1 1 Meter Service Technician 4 4 4 4 Meter Service Maintenance Worker 0 2 2 2 Maintenance Worker 8 10 10 11 TOTAL FULL TIME 32 40 40 44 `These positions are under supervision of Engineering Dept. EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDOET PERSONNEL - SERVICE Salaries 815,581 1,080,986 1,096,972 1,243,099 Longevity 4,852 6,008 6,088 6,028 Overtime 67,051 56,276 56,276 56,276 FICA Expenses 65,454 80,050 83,291 92,257 TMRS Expenses 86,690 106,784 118,644 125,791 Workman's Comp Expenses 28,493 33,229 34,530 45,397 Health Insurance 127,987 209,777 193,157 199,041 Dental Insurance 9,968 14,850 15,648 16,299 Long-Term Disability 2,092 2,927 2,896 3,479 Life Insurance 736 1,876 2,097 2,921 SUBTOTAL --j- 1,208,904 E 1,592,763 E 1,609,599 E 1,790,588 OPERATING XP N Conferences & Training 3,360 4,000 4,000 5,000 Dues & Subscriptions 6,409 8,675 10,675 11,160 Milea a 361 400 400 400 City of Allen 121 FY 2003 Budget FUND WATERANDSEWER DEPARTMENTIDIVISION W&SANATER AND SEWER ACCOUNT 200-6500-433 EXPENDITURE DETAIL - cont. OPERATING XP N C -pont 2000-2001 ACTUAL 2001-2002 BDDGFT 2001-2002 AMENDED 2002-2003 R1 inc.,FT Clothing & Uniforms 18,577 23,953 23,953 27,538 Electricity 382,759 265,000 357,376 382,392 Telephone 9,160 17,200 17,200 17,860 Water 597 - 10,000 12,000 Insurance 32,477 32,477 39,918 39,918 Postage & Freight 3,316 5,500 5,500 5,800 Printing & Reproduction 2,125 5,500 5,500 51800 Rentals 1,259 1,500 1,500 1,500 Gasoline 27,269 25,000 25,000 29,400 Propane Gas 494 50o 550 500 Vehicle Propane Gas 624 1,800 1,750 1,800 NTMWD-Upper E. Fork 831,054 932,580 850,000 909,500 NTMWD-Regnl Pretreatment 1,226,276 1,508,635 1,508,635 1,614,239 Water District -Water 2,470,639 2,601,753 3,162,182 3,691,436 NTMWD Pretreatment 24,926 32,000 32,000 32,000 Office Supplies 1,042 8,850 1,849 2,700 Computer Supplies 375 5,800 5,800 4,295 Miscellaneous Supplies 534 400 400 - Mechanical Supplies 45,757 46,000 46,000 48,000 Medical & Chemical Supply 1,084 1,250 1,250 1,250 Chlorine Gas 1,393 1,500 1,500 1,500 Small Tools & Minor Equip 12,721 29,300 38,171 25,000 Building Maintenance 35,291 40,000 40,000 40,000 Vehicle Maintenance 10,015 14,260 14,250 15,200 Equipment Maintenance 10,700 12,750 12,750 14,000 Radio Maintenance 2,128 2,600 2,600 2,600 Meter Maintenance 10,230 11,025 11,025 - 18,525 Water System Maintenance 47,330 30,000 30,000 35,000 Sewer System Maintenance 25,988 30,000 30,000 35,000 Water Tower Repairs 498,155 Bad Debt Expense 11,549 12,000 12,000 12,000 Interest -Water Deposits 3,741 4,000 4,000 4,000 Vehicle Replacement Transfer 151,445 164,558 164,558 140,278 Operating Transfer Out 1,574,035 1,729,934 1,884,186 1,980,358 Capital Projects Transfer Out 15,000 - SUBTOTAL $ 7,485,095 $ 7,610,690 $ 8,371,478 $ 9,165,949 PROFESSIONAL SERVICFR Professional Services 114,180 83,380 102,091 132,000 Contract Mowing 31,730 32,000 32,000 66,740 SUBTOTAL $ 145,910 $ 115,380 $ 134,091 $ 198,740 City of Allen 122 FY 2003 Budget , FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIWATER AND SEWER ACCOUNT 200-6500-433 CAPITAL OUTLAY Vehicles - 80,548 78,413 20,837 Mains & Connections - 120,000 110,000 120,000 Meters - 261,160 261,160 279,441 Machinery & Equipment - 49,472 40,601 84,958 SUBTOTAL $ - $ 511,180 $ 490,174 $ 505,236 DEPARTMENT TOTALS $ 8,839,909 $ 9,830,013 $ 10,605,342 $ 11,660,513 FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500433 CAPITAL EXPENDITURES LIST QUANTITY 2002-2003 BUDOFT - VFHIQI FC Truck 1 20,837 SUBTOTAL 1 $ 20,837 MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL $ 120,000 METERS Meters 279,441 SUBTOTAL $ 279,441 MACHINERY AND EQUIPMENT Backhoe 1 58,958 Trailer 1 9,000 Tapping Machine 1 7,500 Hydraulic Hammer for Backhoe 1 9,500 SUBTOTAL 4 $ 84,958 TOTAL CAPITAL $ 505,236 City of glen 123 FY 2003 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER COMMUNITY SERVICES/ 200-7000-419 UTILITY COLLECTIONS DIVISION DIVISION DESCRIPTION ❖ In coordination with the Information Technology and Finance Departments, The Utility Collections Division is monitor studies to implement a capability responsible for billing and processing to accept customer payments through payments from City utilities that includes the Internet. water, sewer, drainage, solid waste, and recycling services. Process all City and Municipal Court bank deposits. Operate Major Budget Items: the division with a strong customer service emphasis and philosophy. ❖ Postage - $80,000 ❖ Procure new burster- $50,000 PROGRAM NARRATIVE Accomplishments for FY 2002: Printing/Reproduction- $35,000 ❖ Initiated Average Utility Billing (Budget Billing) program. :• Completed Utility Billing Division's Internal Standard Operating Procedures. :• Effectively used Experian credit reporting to reduce bad debt expenses by eliminating fraudulent account names and improving payment of overdue bills left by departed customers. ❖ Entire staff underwent on-site HTE software training to improve efficiency of operations. Entire staff underwent customer service training. Objectives for FY2003: Procure a new utility billing envelope - stuffing machine (bursting machine) to provide more reliable and faster operations. Utility Accounts Managed - 1998 1999 2000 2001 2002' Year ' 2002 includes accounts managed through April 30, 2002. Accounts Annual Percentane Growth 98-99 99-00 00-01 19,570 20,000 15,886 15,000 Annual' 12.8% 1,698 10,000 7% 5,000 0 1998 1999 2000 2001 2002' Year ' 2002 includes accounts managed through April 30, 2002. Accounts Annual Percentane Growth 98-99 99-00 00-01 01-02 01-02 9 mos Annual' 12.8% 20.7% 12.1% 7% 10% ' Straight-line method, not seasonalized. City of Allen 124 FY 2003 Budget EXPENDITURE SUMMARY Personnel Services Operations Professional Services Capital Outlay DEPARTMENT TOTAL PERSONNEL SUMMARY FULL TIME Utility Billing Supervisor Customer Service Representative TOTAL FULL TIME DETAIL Salary Reserve Longevity Overtime FICA Expenses TMRS Expenses Workman's Comp Expenses Health Insurance Dental Insurance Long -Term Disability Life Insurance SUBTOTAL OPERATING EXPENSES Conferences & Training Dues & Subscriptions Mileage Telephone Insurance Banking Services Postage & Freight Printing & Reproduction Advertising Computer Costs DEPARTMENT/DIVISION W&SIUTILITY COLLECTIONS 2001-2002 BUDGET ACCOUNT 200-7000419 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNDEn 2002-2003 BUDGET 236,007 304,811 242,231 298,999 153,540 175,768 117,863 138,309 12,926 11,950 11,940 24,000 1,575 13,111 12,000 Sn cAn 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET 1 1 1 1 5 5 5 5 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 R1 IQQF` T 173,989 162,782 172,616 174,053 - 82,832 - 60,000 800 720 660 1,004 2,404 1,575 1,575 1,575 13,111 12,000 12,566 12,571 17,383 15,745 18,161 17,550 388 360 467 542 25,185 25,784 32,806 28,457 2,131 2,260 2,580 2,286 454 441 468 522 162 312 332 439 236,007 $ 304,811 $ 242,231 $ 298,999 8,809 3,500 3,500 3,500 44 100 100 100 62 204 204 204 3,297 2,972 2,972 2,972 1,373 1,500 1,844 2,188 - - 5,800 3,800 91,968 95,064 50,207 80,000 36,426 41,751 24,978 35,000 - 100 100 100 3,061 18,077 17,785 3,000 ' City of Allen 1 25 FY 2003 Budget EXPENDITURE DETAIL - cont Miscellaneous Oper. Exp. Office Supplies Equipment Maintenance SUBTOTAL Professional Services Courier Services Credit Card Costs SUBTOTAL Equip & Furniture SUBTOTAL DEPARTMENTTOTALS Burster EXPENDITURES LIST TOTAL CAPITAL DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS 2000-2001 ACTUAL 2001-2002 BUDGET 1,676 2,500 3,095 5,300 3,729 4,700 153,540 E 175,768 6,945 4,450 5,230 5,450 751 2,050 12,926 $ 11,950 2001-2002 2002-2003 AMENDED BUDGET 2,500 3,600 3,500 4,273 3,945 117,863 $ 138,309 4,450 16,500 5,440 5,450 2,050 2,050 11,940 E 24,000 50,6001 City of Allen - 126 FY 2003 Budget Qperatina Revenues Garbage Fees Recycling Revenues Commercial Garbage Fees Recycling Materials Recycle Bin Revenue Franchise Fees Non -O erP ating Revenues Interest On Investments CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002-2003 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL RUDGET AMFNDFn BUDGFT 1,456,733 1,550,522 1,659,160 1,758,331 513,792 567,373 580,516 620,352 314,901 400,000 440,000 420,000 26,140 49,831 30,000 30,000 1,038 - 1,192 1,000 62,112 32,000 14,000 SUBTOTAL $ 2,374,716 $ 2,567,726 $ 2,742,868 $ 2,843,683 30,876 18,786 16,791 17,295 SUBTOTAL $ 30,876 $ 18,786 $ 16,791 $ 17,295 Grant Administration Revenues Grant Administration 79,998 - SUBTOTAL - 79,996 - TOTAL REVENUES $ 2,405,592 $ 2,586,512 $ 2,839,657 $ 2,860,978 2000-2001 2001-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL BUDGET AMFNDFn RHr)rFT Public Works Solid Waste 2,147,899 2,566,276 2,511,305 2,847,928 TOTAL PUBLIC WORKS $ 2,147,899 $ 2,566,276 $ 2,511,305 $ 2,847,928 Grant Adminic ration Grant Administration - 83,179 41,572 SUBTOTAL - 83,179 41,572 TOTAL EXPENDITURES $ 2,147,899 $ 2,566,276 $ 2,594,484 $ 2,889,500 PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 1,053,276 2,860,978 (2,889,500) $ 1,024,754 City of Allen 127 FY 2003 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 i 1 1 1 1 1 1 SOLID WASTE DIVISIONS SOLID WASTE 205-0000-435 Community Services Director Assistant Community 11 Services Director Recycling Coordinator 1 HHW Maintenance WorkerI Maintenance Worker Litter 2` Works under direction of Parks Operations Supervisor CITY OF ALLEN FY 2002-2003 City of Allen 129 FY 2003 Budget FUND DEPARTMENT ACCOUNTI SOLID WASTE SOLID WASTE 205-0000-435 FUND DESCRIPTION The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Revenues fund contracts with North Texas Municipal Water District (NTMWD) and the City's franchised waste provider. The City's Solid Waste/Recycling/HHW Coordinator manages the City's solid waste contracts and responds to or issues and concerns. The coordinator also develops educational programs and provides staff support to the City's Keep Allen Beautiful Board. FUND NARRATIVE Accomplishments for FY2002., Intensively managed CWD contract administration to assure the contractor was responsive to citizen needs. ❖ Received a $79,998 COG grant to extend the 2001-2002 HHW collection pilot program free of charge to Allen citizens through August 2003. ❖ Audited CWD Commercial tonnage reimbursements and as a result received $22,225 in back payments. 4 Funded a new maintenance worker to dedicate to Household Hazardous Waste (HHW) collection. The same worker collected litter and debris from City parks and monitored and cleaned - up problem illegal dumping sites. 4- Assisted the Keep Allen Beautiful (KAB) Board in execution of their three key seasonal events- Fall Texas Recycles Day, Spring Great American Trash -Off, and the new Summer Corporate Challenge litter collection event. f• Initiated a contract to accomplish weekly litter collection on US75. f• Revitalized the KAB/City school educational efforts to include provision of book covers and conduct of fall and spring "theme" educational competitions; as well as support the spring National Arbor Day poster contest. Objectives for FY 2003: Fund two new solid waste positions to enhance litter collection efforts along streets and within parks, and to prevent illegal dumping. ❖ Work with the Keep Allen Beautiful (KAB) Board to: • Increase the City's school -focused educational programs for recycling, hazardous waste, illegal dumping, and support other environmental programs. • Execute the three seasonal KAB programs. Prepare competitive solid waste and recycling award nominations. Major Budget Items: ¢• North Texas Municipal Water District solid waste transfer station and landfill services- $1,102,480. S• CWD solid waste & recycling services - $1,412,000. US75 litter collection contract - 65,000. City of Allen 130 FY 2003 Budget I FUND SOLID WASTE DEPARTMENT SOLID WASTE 1 2 3 ACCOUNT 205-0000-435 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMFNr_IFn 2002-2003 BUDGET CLASSIFICATION Personnel Services $ 37,418 $ 86,562 $ 87,935 $ 150,757 Operations 62,092 152,774 103,856 95,591 Professional Services 2,048,389 2,312,283 2,304,857 2,579,480 Capital - 14,657 14,657 22,100 DEPARTMENTTOTAL $ 2,147,899 S 2.566.276 S 2.511.305 S 2.847.928 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 (Recycling Coordinator 1 'Maintenance Worker* 0 TOTALFULLTIME 1 • One HHW Maintenance Worker moved from Drainage Utility 1 - 1 2 fund at mid -year. 1 2 3 1 4 - 5 EXPENDITURE DETAIL 2000-2001 ACTLAL 2001-2002 BUDGET 2001-2002 AMFNDE 2002-2003 BUDGET PERSONNEL SERVICES Salaries 28,664 61,668 62,589 102,338 Salary Reserve - 3,157 - 2,500 Longevity 52 72 124 172 Overtime - - 900 750 500 FICA Expenses 2,174 4,724 4,565 7,606 TMRS Expenses 2,833 6,165 6,591 10,484 Workman's Comp Expenses 63 824 1,962 6,254 Health Insurance 3,205 9,114 10,301 19,052 Dental Insurance 306 593 776 - 1,456 Long -Term Disability 97 167 164 215 Life Insurance 24 78 113 180 SUBTOTAL $ 37,418 $ 86,562 $ 87,935 $ 150,757 fences & Training - - - 2,450 & Subscriptions - - - 200 ng & Uniforms - - 717 2,151 ge & Freight 105 200 617 800 Ig & Reproduction - - - 1,000 Ilaneous Oper. Exp. 1,025 5,017 1,000 - ine - - 900 1,500 le Replacement 4,916 :ling Expenses 9,899 mmental Grants 363 1,000 - - Supplies - - - 500 al & Chemical Supply - - - 1,300 Tools/Minor Equipment - 2,150 2,620 City of Allen 131 FY 2003 Budget I FUND SOLID WASTE DEPARTMENT SOLID WASTE 820,800 820,800 ACCOUNT 205-0000435 EXPENDITURE DETAIL - cont. 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMFNDEn 2002-2003 BUDGET Vehicle Maintenance - - 250 500 Bad Debt Expense 3,974 - 3,806 4,000 Illegal Dumping - 500 1,500 1,500 Household Hazardous Waste - 90,000 17,889 11,500 Beautification 10,125 22,765 22,765 23,500 Operating Transfer Out 36,601 33,292 52,262 37,154 SUBTOTAL S 62.092 E 152.774 E 103.856 $ 95,591 ation Services 773,861 820,800 820,800 ssional Services 10,067 114,000 41,766 :ling 463,264 567,483 500,000 Waste-NTMWD 801,197 810,000 942,291 SUBTOTAL E 2,048,389 $ 2,312,283 $ 2,304,857 SUBTOTAL $ $ 14,657 $ 14,657 TOTAL EXPENSES $ 2,147,899 $ 2,566,276 $ 2,511.305 CAPITAL EXPENDITURES LIST 4uantip 3/4 Ton Pickup 1 SUBTOTAL 1 TOTAL CAPITAL City of Allen 132 FY 2003 Budget , REVENUE DETAIL 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL BUDGET AMENDED BUDGET Household Hazardous Waste Grant - - 79,998 - DEPARTMENTTOTAL $ - $ - $ 79,998 $ - EXPENDITURE DETAIL 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL BUDGET AMENDED BUDGET Household Hazardous Waste Grant - - 83,179 41,572 DEPARTMENT TOTAL - - A3.170 ad J971 Icity of Allen 133 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 i 1 CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002-2003 2000-2001 2001-2002 2001-2002 2002-2003 REVENUES ACTUAL BUDGET AMENDED RIjWFT Operating Revenues Inspection Fees 2000-2001 ACTUAL 253,528 2001-2002 AMENDED 150,000 Public Works: Drainage Operating Expenditures 130,000 110,000 Drainage Fees 904,962 602,154 307,171 610,000 228,096 655,000 700,000 SUBTOTAL $ 855,682 $ 760,000 $ 785,000 $ 810,000 Non Pperafing Revenues Interest On Investments 38,112 21,661 14,773 15,216 SUBTOTAL $ 38,112 $ 21,661 $ 14,773 $ 15,216 TOTAL REVENUES $ 893,794 $ 781,661 $ 799,773 $ 825,216 EXPENDITURES 2000-2001 ACTUAL 2001-2002 BID�CFT 2001-2002 AMENDED 2002-2003 BUDGET Public Works: Drainage Operating Expenditures 535,103 761,173 768,910 904,962 Capital Improvement Projects 307,171 110,000 228,096 126,610 TOTAL PUBLIC WORKS $ 842,274 $ 871,173 $ 997,006 $ 1,031,572 TOTAL EXPENDITURES $ 842,274 $ 871,173 $ 997,006 $ 1,031,572 PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 489,840 825,216 (1,031,572) $ 283,484 City of Allen 135 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN 1 1 1 1 1 1 1 1 1 1 DRAINAGE DIVISIONS DRAINAGE 210-0000-434 Streets Foreman Crew Leader Equipment Operator 2 Maintenance Workers 4 CITY OF ALLEN FY 2002-2003 1 City W Allen 137 FY 2003 Budget DRAINAGE DIVISION DESCRIPTION The Drainage crew maintains the City's drainage inlets & storm sewers, and open drainage channels & ditches to assure they remain free of vegetation and hazardous wastes, sedimentation is controlled, and channels can carry their design flows. FUND NARRATIVE Accomplishments for FY 2002: ❖ No homes or businesses flooded during the year. ❖ Hired a new maintenance worker to assist in HHW collection, to keeping litter and debris from entering the storm sewers from streets and right-of- way, and to manage clean-up of illegal dumping activities. ❖ Initiated a storm drain marking program to help deter illegal dumping of hazardous or toxic waste in the storm sewer system. E• Improved appearance of City streets by increasing street sweeping frequencies from once to twice monthly on arterial and thoroughfares; while keeping frequency to once monthly on collectors. Objectives for FY 2003: ¢• Inspect and clear all storm sewer inlets after major storm events. Continue installation of markers in support of the storm drain marking program. 21 Hire a new equipment operator to operate the new Gradall machine in order to maintain the drainage system and park areas and continue to prevent debris from entering storm sewers. Have no homes or businesses flooded due to maintenance issues with City drainage structures or channels. Major Budget Items: • Purchase of Gradall - $180,000. ❖ Drainage Maintenance- $110,000. S• Contract Street Sweeping- $79,100. ❖ Continue contract funding for Phase II NPDES professional services contract- $30,000. Curb Miles of Street Sweeping Monthly 350 300 250 s a - 150 U 10 50 0 1998 1999 2989 2001 202 2003 City of Allen 138 FY 2003 Budget ' FUND DRAINAGE DEPARTMENT DRAINAGE 2001-2002 ACCOUNT 210-0000-434 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUIXrET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 181,674 238,015 236,276 235,626 Operations 313,643 396,501 366,529 409,336 Professional Services 39,786 77,000 116,448 80,000 Capital - 49,657 49,657 180,000 DEPARTMENTTOTAL $ 535,103 $ 761,173 $ 768,910 $ 904,962 * One HHW Maintenance Worker moved to Solid Waste fund at mid -year. ing 100 100 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 TIME ACTLIA BUDGET AMENDED Rl1DGET FULL Crew Leader 1 - 1 1 1 Equipment Operator 1 1 1 2 Maintenance Worker 3 4 3 3 TOTAL FULL TIME 5 6 5 6 & Reproduction - 250 250 * One HHW Maintenance Worker moved to Solid Waste fund at mid -year. ing 100 100 100 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 13UDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICES Salaries 124,257 156,227 158,582 154,028 Salary Reserve - 9,446 - 5,500 Longevity 976 1,312 1,312 1,132 Overtime 3,208 3,832 3,849 3,832 FICA Expenses 9,640 11,842 11,953 11,834 TMRS Expenses 12,586 15,391 16,832 15,672 Workman's Comp Expenses 10,580 12,018 15,611 17,083 Health Insurance 18,267 25,179 25,062 23,594 Dental Insurance 1,670 2,059 2,340 2,197 Long -Term Disability 358 423 425 410 Life Insurance 132 286 310 344 SUBTOTAL S 181.674 S 238.015 S 236.276 S 235.626 nces & Training 405 900 450 1,000 - 150 150 150 5 Uniforms 2,525 4,417 4,417 5,134 ne 68 70 70 70 ;e 4,135 4,135 5,082 5,082 & Freight 150 150 150 & Reproduction - 250 250 250 ing 100 100 100 City of Allen 139 FY 2003 Budget DETAIL - cont. )fl & Lubricants /ehicle Propane Gas /ehicle Replacement )Dice Supplies Aiscellaneous Supplies Aedical & Chemical Supply \gdculture Supplies imall Tools & Minor Equip /ehicle Maintenance Equipment Maintenance 2adio Maintenance lock/Sand/Gravel/Cement itreet Sweeping Maint. )rainage System Maint. Sad Debt Expense )ompensating Absences )perating Transfer Out SUBTOTAL DEPARTMENT DRAINAGE 518 42,000 2000-2001 2001-2002 ACTUAL BUDGET 2,208 6,100 5,635 7,000 - 500 240 2,000 41,428 52,000 117 400 459 8,000 - 500 1,037 4,000 6,183 9,800 3,079 - 4,250 4,310 7,950 388 400 35,887 79,100 80,521 90,000 989 - 551 - 123,478 114,329 313,643 $ 396,501 2001-2002 6,100 7,000 500 500 52,000 400 8,000 500 4,000 9,800 4,250 7,950 400 71,100 58,552 1,000 2002-2003 6,100 7,000 500 1,000 42,941 400 500 4,000 9,550 4,250 7,950 400 79,100 110,000 1,000 122.709 Professional Services 518 42,000 81,448 40,000 Contract Mowing 39,268 35,000 35,000 40,000 SUBTOTAL $ 39,786 $ 77,000 $ 116,448 $ 80,000 CAPITAL OUTLAY Vehicles - 14,657 14,657 - Machinery & Equipment - 35,000 35,000 180,000 Radio Equipment - - - SUBTOTAL $ - $ 49,657 $ 49,657 $ 180,000 TOTAL EXPENSES $ 535,103 $ 761,173 $ 768,910 $ 904,962 CAPITAL EXPENDITURES LIST QUANTITY 2002-2003 BIUDGET MACHINERY & EQUIPMENT Gradall 1 180,000 SUBTOTAL 1 180,000 TOTAL CAPITAL $ 180,000 City of Allen FY 2003 Budget 140 CITY OF ALLEN DEVELOPMENT FEES FUND REVENUES AND EXPENDITURES BY FUNCTION - FISCAL YEAR 2002.2003 2000.2001 2001-2002 2001-2002 2002-2003 REVENUES ACTUAL BUn`FT AMENDED BUDGET Development Fees - Water - 2,043,900 661,407 2,293,657 Development Fees - Sewer - 583,700 247,695 - Development Fees - Roadway 150,000 500,002 5,295 SUBTOTAL $ - $ 2,777,600 $ 1,409,104 $ 2,298,952 Non Operating Revenues Interest On Investments 192,739 146,519 95,823 98,697 -- SUBTOTAL $ 192,739 $ 146,519 $ 95,623 $ 98,697 TOTAL REVENUES $ 192,739 $ 2,924,119 $ 1,504,927 $ 2,397,649 2000-2001 EXPENDITURES ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 RUDGET Public Works Development Fees 167,309 4,960,835 2,353,755 2,397,649 TOTAL PUBLIC WORKS $ 167,309 $ 4,960,835 $ 2,353,755 $ 2,397,649 TOTAL EXPENDITURES $ 167,309 $ 4,960,835 $ 2,353,755 $ 2,397,649 PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 3,497,330 2,397,649 (2,397,649) $ 3,497,330 141 City of Allen FY 2003 Budget 1 1 1 1 i 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 DEVELOPMENT FEES FUND DIVISIONS WATER DEVELOPMENT FEES 220-8000-436 SEWER DEVELOPMENT FEES 220-8100-436 No Personnel In This Department CITY OF ALLEN FY 2002-2003 City of Allen 143 FY 2003 Budget DEVELOPMENT FEES FUND DESCRIPTION Development Impact fees are charges or assessments imposed for new development within the City to generate revenue for funding or recouping the costs of capital improvements or facility expansions necessary as a result of new development. The City of Allen collects impact fees for water, wastewater, and roadways to facilitate citywide improvements such as funding the capital construction of arterial roads, pump stations, lift stations, water towers and sewer interceptors. The fund can only be used to pay for infrastructure detailed in the last impact fee study, which was completed in September 1999. This study is based on a ten-year period requiring the collection and expenditure of impact fees to take place within this ten- year time frame. According to state law, the impact fee study can be updated every three years to reflect changes in land use assumptions, capital improvement plans, and impact fees. 220-0000-436 1 City of Allen 144 FY 2003 Budget FUND DEVELOPMENT FEES DEPARTMENT DEVELOPMENT FEES ACCOUNT 220-0000-436 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services - - - - Operations 62,064 - 62,064 62,064 Professional Services - - - - Capital 105,245 4,960,835 2,291,691 2,335,585 DEPARTMENTTOTAL $ 167,309 $ 4,960,835 $ 2,353,755 $ 2,397,649 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING XP N Depreciation Expense 62,064 62,064 62,064 SUBTOTAL $ 62,064 $ - $ 62,064 $ 62,064 CAPITAL OUTLAY Construction 87,805 4,339,971 2,222,117 2,175,585 Design & Engineering 17,440 570,864 69,574 160,000 Land - 50,000 - SUBTOTAL $ 105,245 $ 4,960,835 $ 2,291,691 $ 2,335,565 TOTAL EXPENSES $ 167,309 $ 4,960,835 $ 2,353,755 $ 2,397,649 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 145 FY 2003 Budget 1 1 1 1 i 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 2000-2001 EXPENDITURES ACTUAL CITY OF ALLEN 2001-2002 AMENDED 2002-2003 BUDGET General Government Economic Development 2,384,896 ECONOMIC DEVELOPMENT CORPORATION FUND 3,387,834 TOTAL GENERAL GOV. $ 2,384,896 $ 2,766,158 $ REVENUES AND EXPENDITURES BY FUNCTION 3,387,834 TOTAL EXPENDITURES $ 2,384,896 $ FISCAL YEAR 2002-2003 2,766,158 $ 3,618,447 $ REVENUES 2000-2001 2001-2002 ACTUAL BUDGET 2001-2002 AMENDED 2002-2003 RI inrEI Operating Revenue Sales Tax 3,046,346 3,206,639 3,278,985 3,612,725 SUBTOTAL $ 3,046,346 $ 3,206,639 $ 3,278,985 $ 3,612,725 Non Operating Revenues Interest On Investments 60,199 35,000 34,825 35,870 Other Reimbursements - 60,000 SUBTOTAL $ 60,199 $ 35,000 $ 94,825 $ 35,870 TOTAL REVENUES $ 3,106,545 $ 3,241,639 $ 3,373,810 $ 3,648,595 2000-2001 EXPENDITURES ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET General Government Economic Development 2,384,896 2,766,158 3,618,447 3,387,834 TOTAL GENERAL GOV. $ 2,384,896 $ 2,766,158 $ 3,618,447 $ 3,387,834 TOTAL EXPENDITURES $ 2,384,896 $ 2,766,158 $ 3,618,447 $ 3,387,834 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 1,406,829 3,648,595 (3,387,834) $ 1,667,590 City of Allen 147 FY 2003 Budget 1 1 1 i 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 Allen City Council 7li AEDC Board of Directors Director Marketing Coordinator y E. D. Assistant 1 CITY OF ALLEN FY 2002-2003 ' City of Allen 149 FY 2003 Budget FUND ECONOMIC DEVELOPMENT CORP FUND DESCRIPTION DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT 500-0000-417 The Allen Economic Development Corporation's primary purpose is to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax bases. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assisted in relieving the property tax burden by covering the equivalent of $.04 per $100 of the City 2001 tax rate and $.23 per $100 of the Allen School District 2001 tax rate. FUND NARRATIVE Accomplishments for FY 2002: %% Provided infrastructure assistance for Allen Station Business Park resulting in the completed construction by Trammell Crow Company of two high -finish office/tech buildings totaling 220,000 square feet. The park is ultimately designed as a 102 -acre business park with 14 buildings. } Concentrated on retention/expansion activities resulting in the renewed commitment by Experian to maintain their primary data center for the Information & Services Division in Allen through 2013, the expansion of AT&T Wireless Services into additional space in the Allen Office Center, and the internal expansions of Sage Telecom and Daisytek. Continued an aggressive recruitment strategy that resulted in the relocation of Fiber Systems International, Advanced Lighting, AB Watley, and Ceterus to Allen. ❖ Other community needs were addressed, resulting in the completion of a six -story, 150 room Hilton Hotel; The Atrium at 1333 McDermott; Phase II of Allen Premium Outlets; and AEDC assistance in the negotiation of additional land for the future expansion of Presbyterian Hospital. This year's activity by the AEDC resulted in an increase of over $44 million on the local tax rolls; 560 new jobs, over 464,000 square feet of new completed space and the leasing of approximately 131,500 square feet of existing space. Objectives for FY2003: v Utilize. retention program in maintaining Allen's current tax base and ensuring the continued success and growth of our existing local industries. :• Recruitment of quality companies to Allen, thereby increasing the local employment and ad valorem tax base. Promote and develop quality business parks designed with the amenities desired by technology and corporate entities. :• Identify and promote new areas for • development, specifically in the US 75/SH 121 quadrant. :• Recruit industries to fill vacant office/tech • space in Allen. Increase the diversification of Allen's industrial base and office base. Continue to enhance the community's position to attract retail and restaurant products, providing increased sales tax revenue to the community. Identify and recruit entertainment -related venues that will add to the cultural and recreational opportunities in Allen. Enhance the quality of commercial developments by influencing the landscaping, construction materials, and appearance of buildings through the use of incentives. City of Allen 150 FY 2003 Budget ' FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000-017 EXPENDITURE SUMMARY 2000.2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services 264,999 266,058 268,865 271,270 Operations 595,216 1,125,110 781,302 1,827,260 Professional Services 77,668 58,300 58,300 56,700 Debt Payments 1,447,013 746,690 1,339,980 862,604 Capital - 570,000 1,170,000 370,000 DEPARTMENT TOTAL ; 2,384,896 $ 2,766,158 $ 3,618,447 $ 3,387,834 PERSONNEL SUMMARY 2000-2001 2001-2002 RIIMFT 2001-2002 AMENDED 2002-2003 FULL TIME ACTUAL RDOGET Director 1 1 1 1 Marketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVICES Salaries 209,031 197,000 200,004 207,000 Longevity 784 880 324 504 FICA Expenses 14,953 15,138 15,138 15,138 TMRS Expenses 21,126 21,054 21,054 21,054 Workman's Comp Expenses 475 1,563 1,563 1,563 Health Insurance 11,134 22,449 22,449 17,371 Dental Insurance 923 1,334 1,334 1,600 Long-Term Disability 415 534 534 566 Life Insurance 158 106 465 574 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTAL $ 264,999 $ 266,058 $ 268,865 $ 271,270 OPERATING EXPENSES Conferences & Training 3,201 6,000 8,000 8,000 Dues & Subscriptions 2,963 4,000 4,000 4,000 Mileage 861 1,500 1,501 1,500 Telephone 3,654 7,000 7,000 7,000 Insurance 2,575 2,650 3,289 3,600 Postage & Freight 5,451 7,000 7,000 8,000 Printing & Reproduction 60 300 100 100 Advertising - 1,500 1,093 1,500 Rentals/Leasing 36,060 36,060 36,060 36,060 Travel 7,680 8,500 8,500 8,500 I City of Allen 151 FY 2003 Budget FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000417 EXPENDITURE DETAIL - cont. 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING XPENSES - cant Maps 8 Photography - 500 500 - Meetings 3,276 5,100 5,100 5,500 Water Expenses 4,917 42,000 25,000 30,000 Miscellaneous Maintenance 41,625 15,700 8,505 9,500 Ground Sprinkler System - - 2,980 4,800 Landcape/Forestry - - 52,374 55,000 Office Supplies 7,849 10,100 10,100. 10,000 Equipment Maintenance 125 700 700 700 Direct Grants 366,000 850,000 475,000 1,353,806 Marketing Expenses 82,886 - ` 97,000 97,000 100,000 Electricity 2,033 3,500 3,500 3,500 Operating Transfer Out 24,000 24,000 24,000 176,194 SUBTOTAL E 595,216 $ 1,125,110 $ 761,302 $ 1,827,260 PROFESSIONAL SERVICES Audit Fees 5,000 5,000 5,000 - 5,000 Consulting Services 50,403 25,000 25,000 25,000 Professional Services 16,893 21,000 21,000 18,000 Copier Service 3,072 4,800 4,800 5,500 Janitorial Services 2,300 2,500 2,500 3,200 SUBTOTAL $ 77,668 $ 58,300 $ 58,300 $ 56,700 DEBT PAYMENTS Debt Retirement -Principal 1,101,597 459,051 983,560 527,500 Debt Retirement -Interest 183,232 105,715 81,423 37,266 Chelsea Grant -Principal - - 238,270 Chelsea Grant -Interest - - 59,568 Chelsea Loan Payments 162,184 181,924 274,997 0 SUBTOTAL $ 1,447,013 $ 746,690 $ 1,339,980 $ 862,604 CAPITAL OUTIL Construction - 500,000 100,000 300,000 Land - 50,000 1,050,000 50,000 Professional Services - 20,000 20,000 20,000 SUBTOTAL $ - $ 570,000 $ 1,170,000 $ 370,000 TOTAL EXPENSES $ 2,384,896 $ 2,766,158 $ 3,618,447 $ 3,387,834 2002-2003 CAPITAL EXPENDITURES LIST BUDGET Construction 300,000 Land 1,050,000 Architectural Fees 20,000 TOTAL CAPITAL $ 1,370,000 City of Allen 152 FY 2003 Budget CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002.2003 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL BUDGET AMENDED BUDGET BEGINNING FUND BALANCE $ 2,259,255 $ 2,946,100 $ 4,121,034 $ 2,388,017 REVENUES Operating Revenues Sales Tax 3,046,346 3,206,639 3,278,985 3,612,725 Subtotal $ 3,046,346 $ 3,206,639 $ 3,278,985 $ 3,612,725 Non ODeratino Revenues Interest On Investments 110,363 25,000 53,743 60,351 Interest AS Reserve 51,471 - 7,500 7,500 Subtotal $ 161,834 $ 25,000 $ 61,243 $ 67,851 - TOTAL REVENUES $ 3,208,180 $ 3,231,639 $ 3,340,228 $ 3,680,576 TOTAL AVAILABLE $ 5,467,435 $ 6,177,739 $ 7,461,262 $ 6,068;593 2000-2001 2001-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations & Professional Services 220,500 226,924 323,122 555,631 Debt Payment 857,270 866,517 860,776 857,689 Capital Projects 922,839 3,075,000 3,869,347 1,956,504 TOTAL EXPENDITURES $ 2,000,609 $ 4,168,441 $ 5,073,245 $ 3,369,824 ENDING FUND BALANCE $ 3,466,826 $ 2,009,298 $ 2,388,017 $ 2,698,769 Designated Fund Balance for Projects 2,030,013 2,030,013 Undesignated Fund Balance 358,004 668,756 ' City of Allen 153 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 COMMUNITY DEVELOPMENT CORP. DIVISIONS COMMUNITY DEVELOPMENT CORP. 504-0000-490 No Personnel In This Department CITY OF ALLEN FY 2002-2003 City of Allen 155 FY 2003 Budget DEVELOPMENT CORP COMMUNITY DEVELOPMENT FUND DESCRIPTION Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 4B half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. FUND NARRATIVE Accomplishments for FY 2002: ❖ Conducted a 'Town Hall" meeting to receive citizen input on funding projects for the proceeds from the 4B half -cent sales tax. The input is then used to develop projects for a five-year work program. ❖ Updated the five-year work program listing 8 current projects at a total cost of $3,075,000. Contributed $50,000 towards the completion of the Don Rodenbaugh Natatorium Objectives for FY 2003: ❖ Publicize and conduct the annual 'Town Hall' meeting to obtain public input regarding projects funded by the 4B half - cent sales tax. ❖ Oversee the expenditure of $2,163,000 of 4B half -cent sales tax revenue on the following projects: - New Central Library - Story Park Development - Civic -Center Plaza Phase II - Trails - Mustang Creek Channel Improvements Phase II - Civic Organization Monument Sign Atfen Heritage Guild Historic Village Allen Drive Improvements Emergency Management Warning System Tree Farm Hillside Park Ballfields ❖ Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax. City of Allen 156 FY 2003 Budget ' :NDITURE SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 Attorney Fees ACTUAL BUDGET AMENDED BUDGET 1SIFICATION 5,330 $ 51500 It 5,500 $ 5,500 nnel Services - - - - Itions 215,170 221,424 317,622 550,131 ssional Services 5,330 5,500 5,500 5,500 Payment 857,270 866,517 860,776 857,689 31 Projects 922,839 3,075,000 3,889,347 1956 504 DEPARTMENTTOTAL $ 2,000,609 $ 4,168,441 $ 5.073.245 S 3.369.824 NO PERSONNEL IN THIS FUND EXPENDITURE DETAIL 2000-2001 2001-2002 2001-2002 2002-2003= Attorney Fees ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES 5,330 $ 51500 It 5,500 $ 5,500 Dues & Subscriptions - - - - Postage & Freight - 100 125 125 Printing & Reproduction - 400 500 - 500 Advertising 757 1,000 1,000 1,000 Computer Costs 113 2,000 - - Miscellaneous Oper. Exp. - - 51000 5,000 Direct Grants - - - - Board Discretionary Proj - - - - Chelsea (Stacy Road) Principal 02 149,9,274 158 218,779 Chelsea (Stacy Road) Interest 12,282 23,650 56,218 Chelsea Grant Principal - - - 238,270 Chelsea Grant Interest - - - 59,568 Operating Transfer Out 52,116 36,000 36,000 245,668. SUBTOTAL $ 215,170 $ 221.424 S 317.622 S 550.131 Fees 5,000 51000 51000 5,000 Attorney Fees 330 500 500 500 SUBTOTAL $ 5,330 $ 51500 It 5,500 $ 5,500 -PAYMENTS Retirement -Principal 340,000 340,000 365,000 385,000 Retirement -Interest 517,270 526,517 495,776 472,689 SUBTOTAL S 857.270 S 866.517 S 880.776 S a57 aa9 1 ' City of Allen 157 FY 2003 Budget FUND COMMUNITY DEVELOPMENT CORP DEPARTMENT COMMUNITY DEVELOPMENT ACCOUNT 504-0000-490 EXPENDITURE DETAIL -cont. 2000-2001 2001-2002 2001-2002 2002-2003 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Land 92,663 - 1,364 - Construction 598,370 - 3,165,648 1,630,504 Design & Engineering 102,512 - 710,404 326,000 Miscellaneous/Advertising/Legal/Fumih 39,788 - 11,931 - Drainage Improvements - - - Street Improvements - 250,000 - Park Improvements 63,473 2,825,000 - Machinery & Equipment 26,033 SUBTOTAL $ 922,839 $ 3,075,000 $ 3,889,347 $ 1,956,504 TOTAL EXPENSES $ 2,000,609 $ 4,168,441 $ 5,073,245 $ 3,369,824 CAPITAL EXPENDITURES LIST 2002-2003 BUDGET DRAINAGE IMPROVEMENTS _ Mustang Creek Channel Improvements (Ph II) 60,000 SUBTOTAL -60,000 LIBRARY IMPROVEMENTS New Central Library 600,000 SUBTOTAL 600,000 STREET IMPROVEMENTS Allen Drive Improvements 700,000 SUBTOTAL 700,000 PARKIMPROVEMENTS Tree Farm 50,000 Civic Center Plaza Phase II 100,000 Trails 63,504 Civic Organization Monument Sign 8,000 Allen Heritage Guild Historic Village 150,000 Story Park Development 50,000 Hillside Park Bellfields 25,000 SUBTOTAL 446,504 PUBLIC SAFETY IMPROVEMENTS Emergency Management Warning System 150,000 SUBTOTAL 150,000 TOTAL CAPITAL $ 1,956,504 City of Allen 158 FY 2003 Budget CITY OF ALLEN PARKS & RECREATION SPECIAL REVENUE FUND ' REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002-2003 ' REVENUES Op re at'ng Revenues 2000-2001 2001-2002 2001-2002 2002-2003 ' Basketball Fees Volleyball Fees ACTUAL 4,975 1,495 BUDGET 14,663 11,031 AMENDED - WIDGET _ Softball Fees 61,641 61,183 - - ' Athletics Ballfield Rentals - 518 99,502 6,390 79,502 6,390 109,502 6,390 Pool Admission Fees 20,935 678,653 461,464 26,250 Pool Concessions Learn To Swim Fees 550 33,994 12,574 81,091 12,574 81,091 3,400 111,700 Pool Rental 2,745 128,754 128,754 22,254 Day Camps 45,995 - - ' Membership Revenue 131,980 - 113,594 330,783 795,334 Class Fees 70,659 104,654 130,126 370,817- Panymanis 9,209 - 16,792 58,110 Saturday Night Revenue 63,215 72,697 72,697 _ Rec Center Concessions 4,721 Saturday Youth Concession 16,439 - - - Concession Sales - 23,928 23,928 10,000 Facility Rental Fees 11,505 14,042 14,042 5,000 Special Activities Rev 10,071 - 20,000 25,000 Sales At Special Events - - - 5,000 ' SUBTOTAL NonAperat ng Revenues $ 490,647 $ 1,422,756 $ 1,378,143 $ 1,548,757 Interest On Investments 25,501 13,545 8,602 8,860 ' Donations/Sponsorships 34,200 55,000 57,000 75,000 Miscellaneous 46 35,000 35,236 - ' Retail Store Operating Transfers In - 220,000 -$ 2,997 16,000 1,125,000 SUBTOTAL 279,747 $ 103,545 $ 103,835 $ 1,226,860 ' TOTAL REVENUES $ 770,394 $ 1,526,301 $ 1,481,978 $ 2,775,617 EXPENDITURES Culture & Recreation 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET Parks and Recreation 807,732 1,465,624 1,925,952 2,773,164 ' TOTAL EXPENDITURES $ 807,732 $ 1,465,624 $ 1,925,952 $ 2,773,164 PROJECTED FUND BALANCE 10/1/02 10,556 TOTAL PROJECTED REVENUES 2,775,617 TOTAL PROJECTED EXPENDITURES (2,773,164) ill ' PROJECTED FUND BALANCE 9/30/03 $ 13,009 NOTE: 2000-2001 Actual include Park and Recreation Enterprise Fund and Aquatics Enterprise Funds Only City of Allen 159 FY 2003 Budget CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 IgYW CANam LMrA1AYf1 fNW (,'p}Qfa yMLM RbNk Caotllllob 2 1 1 City of Allen 161 FY 2003 Budget PARKS AND RECREATION SPECIAL REVENUE FUND 520-8500-451 SPECIAL ACTIVITIES 520-8530-451 ATHLETICS 520-8540-451 JOE FARMER REC CENTER 520-8550-451 FORD POOL 520-8560-451 DON RODENBAUGH NAT 520-8570-451 Aui9anl p�etb] RNSrkNLbugr 1 Be,&lon dna Atmel i Cmmneta _ AgyE;A RmNo BpokIAYNYs SuNrmm WpsYNr rmmna 'Redoetlm SpatlWll PAN AbtNn1 ASIYNIARWkA dbel Mo FNtl9 WpmYam moiNYb RYaNM 3psbN 1 ARuWe — CWnW AAY Seliool Pmlom RxmYa SpeGYblll_ Pod IH ICm*ar RepmWo Fllem 25 15 S 15 ComWnYor BpNWNI bNUM RNm*N spxWll 5 5 25 AMNWI LMTDS* LNNTo SNm PmIlbW IImmmm AWN CNNOM 5 5 Lm � 25 cam OWEN I AdSWPV ENYSs S SWWyN pI E11 CNopmm Affr CITY OF ALLEN FY 2002-2003 IgYW CANam LMrA1AYf1 fNW (,'p}Qfa yMLM RbNk Caotllllob 2 1 1 City of Allen 161 FY 2003 Budget FUND DEPARTMENT ACCOUNT PARKS RECREATION PARKS RECREATION SPECIAL REVENUE 520-8500-453 SPECIAL REVENUE FUND DESCRIPTION The Recreation Special Revenue Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Athletics, Special Events and Recreation Programs. It funds all recreation activities except Recreation Administration and Senior Programming. FUND NARRATIVE Accomplishments for FY 2002: ❖ Opened the Don Rodenbaugh Natatorium ❖ Increased participation of X-Treme Teens program Implemented the Kid -Fish program Entered into a contract with Metroplex Aquatics to coach a USA Team ❖ Increased cost recovery in special events ❖ Began the initial phase of offering an Outdoor Adventure Program ❖ Increased the variety and quantity of classes being offered through the recreation program Objectives for FY 2003: ❖ Begin planning for another citywide celebration event Tulips and Trains A Restructure Budget into Business Units L• Offer increased programming for family events ❖ Develop wellness program to extend to the corporate community S• Study fee structure of the Joe Fanner Recreation Center ❖ Develop sponsorship program SFurther Outdoor Education Opportunities Improve relations with other governmental organizations ❖ Further develop scholarship program f• Extend Summer Concert Series Major Budget Items: The Recreation Division has been split into business units funded through a special revenue fund. The fund is supported by general fund transfers and fees generated through classes and events. The change in fund accounting will make possible stricter fiscal accountability and foster creativity among the recreation staff. City of Allen 162 FY 2003 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-02 BUDGET 2001-02 AMFNDE 2002-03 BUDGET CLASSIFICATION Personnel Services 343,512 647,092 979,684 1,617,930 Operations 457,403 772,912 888,020 1,097,969 Professional Services 6,817 10,110 3,873 57,265 Capital - 35,510 54,375 - DEPARTMENTTOTAL ; 807,732 ; 1,465,624 $ 1,925,952 ; 2,773,164 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-02 BUDGET 2001-02 AMENDED 2002-03 BUDGET FULL TIME Recreation Specialist II* 1 _. 1 2 3 Athletic Coordinator* 0 0 0 1 - Special Event Coordinator* 0 0 0 1 Recreation Center Supervisor* 0 0 0 1 Aquatic Supervisor 1 0 0 0 Fitness Supervisor 1 0 0 0 _ Aquatic S. Fitness Supervisor 0 1 1 1 Fitness Coordinator 0 1 1 1 Maintenance Worker 1 1 0 0 Marketing Coordinator** 1 0 0 0 Aquatic Coordinator 1 2 1 1 Asst Aquatics & Fitness Supervisor 0 1 1 1 Recreation Specialist I 0 2 0 0 Child Care Workers 0 2 0 0 Custodian* 0 0 1 2 Special Programs Coordinator 0 0 1 1 Head Life Guard (FT) 0 0 1 1 TOTAL FULL TIME 6 11 9 14 PART TIME Recreation Specialist I 4.00 4.00 8.15 8.15 Park Attendant 0.50 0.50 0.50 0.50 Saturday Night Event Supervisor 0.50 0.50 0.00 0.00 Cultural Arts Coordinator* 0.00 0.00 0.00 0.50 Youth After School Coordinator* 0.00 0.00 0.00 0.50 Youth After School Activity Leader* 0.00 0.00 0.00 0.25 Learn to Swim Coordinator 0.50 0.50 0.00 0.00 Fitness Instructors 2.50 2.50 2.00 2.00 TOTAL PART-TIME 8.00 8.00 10.65 11.90 City of Allen 163 FY 2003 Budget FUND P&R ENTERPRISE DEPARTMENT P&R SPECIAL REVENUE 0.25 AG60ONT 520.8500,453 Assistant Pool Manager 0.25 0.25 0.00 Head Life Guard (Temp) 2000-2001 2001-02 ACTUAL BUDGET 2001-02 AMENDED 2002-03 BUDGET PERSONNEL SUMMARY (cont'd.) TEMPORARY Pool Manager 0.25 0.25 0.00 Assistant Pool Manager 0.25 0.25 0.00 Head Life Guard (Temp) 0.00 0.00 3.50 Lifeguard 15.00 15.00 18.00 Cashiers 3.00 0.00 Recreation Specialitst I 0.00 3.00 0.00 Learn to Swim Instructor 5.00 5.00 5.00 Learn to Swim Aides 5.00 5.00 2.00 Camp Counselor 1.00 1.00 1.30 Camp Leader 0.25 - 0.25 0.25 Saturday Night Event Supervisor 0.25 0.25 0.65 Saturday Night Event Chaperone 4.25 4.25 2.00 TOTAL TEMPORARY 34.25 34.25 32.70 Moved from General Fund FY 2003. (Note: Only 1 Recreation Specialist position was moved) Moved to General Fund FY 2002. [--14014 Salary Reserve Longevity Overtime FICA Expenses TMRS Expenses Workman's Comp Expenses Health Insurance (Dental Insurance Long -Term Disability Life Insurance SUBTOTAL OPERATING XP NSS Conferences & Training Dues & Subscriptions Mileage Clothing & Uniforms Electricity Natural Gas & Freight & Reproduction ing 2000-2001 ACTUAL 293,406 44 2,469 22,709 11,145 6,428 6,434 653 171 2,469 88 77 I 2001-02 532,647 16,174 125 900 40,592 22,310 11,297 21,489 1,109 318 5,774 1,062 500 4,050 237,183 13,000 1,015 1,910 7,000 ITITITE17, 780,679 16,174 511 17,036 60,125 47,105 22,513 31,728 2,759 600 5,774 1,062 1,000 7,550 194,183 13,000 1,525 3,890 15,020 0.00 0.00 3.50 18.00 0.00 0.00 5.00 2.00 1:30 0.25 0.65 2002-03 BUDGET 1,688 99,197 79,737 43,134 1346 1132 1,617,930 6,500 2,186 1,890 14,069 186,800 45,000 11,700 6,900 14,300 10,270 6,920 14,060 City of Allen 164 FY 2003 Budget DETAIL - cont y Night Expenses ay Camp Expenses Activities iter Instructor Fee Athletics Expenses Partymania Retail Store Cost of Sales Meetings & Receptions Pool Instructors Concession Expenses Office Supplies Computer Supplies Janitorial Supplies Medical & Chemical Supplies Chlorine Gas Pool Supplies Miscellaneous Oper. Exp. Miscellaneous Supplies Class Supplies Minor Equipment -Recreation Small Tools & Minor Equip Building Maintenance Equipment Maintenance Pool Maintenance Credit Card Costs Sponsorship Depreciation Expense Operating Transfer Out SUBTOTAL Professional Services SUBTOTAL & Equipment Equipment SUBTOTAL TOTAL EXPENSES ;APITAL EXPENDITURES LIST Jo capital outlay for this department DEPARTMENT 3 SPECIAL REVEh 2000-2001 2001-02 ACTUAL - BUDGET 612 41,419 68,768 34,337 89,097 37,304 82,965 57,846 11,881 4,482 - - 92,426 44,690 - - 1,020 1,564 - - 542 26,123 2,045 16,707 618 5,169 - 3,738 6,840 24,410 8,165 24,654 16,339 - 14,862 18,335 - 3,010 11,221 16,500 2,021 3,022 - 10,000 173 395 22,510 13,000 2001-02 88,730 66,768 114,097 82,965 92,426 12,000 1,000 5,020 23,123 9,932 5,169 3,738 24,410 20,154 2,000 15,078 34,552 4,835 3,010 12,000 8,859 10,000 5,150 888,020 22,510 A1.1.Uun 1 520-8500-453 2002-03 BUDGET 65,090 237.067 57 4,859 18,147 6,700 153,238 4,000 71,800 11,400 1,097,969 City of Allen 165 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN 1 1 1 1 1 1 1 1 1 1 CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002.2003 REVENUE --C 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET Operating $ ye e00e Water Tower Rental Fees 189,790 200,000 318,281 241,195 SUBTOTAL $ 189,790 $ 200,000 $ 318,281 $ 241,195 Non Operating Revenues Interest On Investments 16,473 22,116 7,209 7,426 SUBTOTAL $ 16,473 $ 22,116 $ 7,209 $ 7,426 TOTAL REVENUES $ 206,263 $ 222,116 $ 325,490 $ 248,621 2000-2001 2001-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL BUDGET AMENDED RUDGET Culture and Improvements 83,583 149,200 429,760 411,000 TOTAL EXPENDITURES $ 83,583 $ 149,200 $ 429,760 $ 411,000 TOTAL EXPENDITURES $ 83,583 $ 149,200 $ 429,760 $ 411,000 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 $ 317,150 248,621 (411,000) $ 154,771 City of Allen 1 67 FY 2003 Budget CITY OF ALLEN ANTENNA RENTAL FUND DIVISIONS ANTENNA RENTAL FUND 505-0000-480 No Personnel In This Department CITY OF ALLEN FY 2002-2003 ' City of Allen 169 FY 2003 Budget rFUND DEPARTMENT ACCOUNTI ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 FUND DESCRIPTION The Antenna Rental Fund is administered by the City Administration Department. Revenues are collected from the rental of space on water towers to companies for placement of various types of antennas. It is the City Council's directive that these funds should be used for advancement of the arts in the City. FUND NARRATIVE Objectives for FY2003: ❖ Ensure fund collection is adequate to allow for continued cultural arts programs sponsored by the City. City of Allen 170 FY 2003 Budget , FUND ANTENNA RENTAL FUND DEPARTMENT ANTENNA RENTAL FUND ACCOUNT 505-0000-480 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services - - - - Operations 83,583 149,200 329,760 145,000 Professional Services - - - - Capital - - 100,000 266,000 DEPARTMENTTOTAL $ 83,583 ; 149,200 $ 429,760 ; 411,000 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES Allen Art Alliance 83,583 115,000 115,000 115,000 Senior Citizen Support 4,200 4,200 - Allen USA Celebration 30,000 30,000 30,000 Performing Arts Feasibility Study - 32,000 Heritage Village 89,208 Microwave-Frisco/Plano - 59,352 SUBTOTAL $ 83,583 $ 149,200 $ 329,760 $145,000 Capital Project Transfer Out' $ 100,000 $ 266,000 TOTAL EXPENSES $ 83,583 $ - 149,200 $ 429.760 $ 411.000 CAPITAL EXPENDITURES LIST 2002-2003 RUDGET *Capital Project Transfer Out: Performing Arts $ 266,000 TOTAL $ 266,000 City of Allen 171 FY 2003 Budget 1 1 1 1 1 i 1 CITY OF ALLEN � 1 1 1 1 i 1 1 1 CITY OF ALLEN HOTEL OCCUPANCY TAX FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002-2003 2000-2001 2001-2002 2001-2002 2002-2003 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenue Hotel Occupancy Tax 67,669 67,000 67,000 69,580 SUBTOTAL $ 67,669 $ 67,000 $ 67,000 $ 69,580 Non Operating Revenues Interest On Investments 2,751 1,500 1,149 1,184 SUBTOTAL $ 2,751 $ 11500 $ 1,149 $ 1,184 TOTAL REVENUES $ 70,420 $ - 68,500 $ 68,149 $ 70,764 2000-2001 2pp1-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL BUDGET AMENDr BUDGFT Culture & Recreation Culture 61,176 58,412 58,412 69,580 TOTAL EXPENDITURES S 61,176 $ 58,412 $ 58,412 $ 69,580 TOTAL EXPENDITURES $ 61,176 $ 58,412 $ 58,412 $ 69,580 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 $ 72,322 TOTAL PROJECTED REVENUES 70,764 TOTAL PROJECTED EXPENDITURES (69,680) PROJECTED FUND BALANCE 9/30/03 $ 73,506 City of Allen 173 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 HOTEL OCCUPANCY TAX FUND DIVISIONS HOTEL OCCUPANCY TAX 506-0000-417 No Personnel In This Department CITY OF ALLEN FY 2002-2003 City of Allen 175 FY 2003 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 FUND DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the conventionthotel industry in the City of Allen. FUND NARRATIVE Accomplishments for FY 2002: The annual presentation of the Allen USA Celebration drew approximately 23,000 people and provided live entertainment. ❖ The Allen Civic Ballet presented two performances of the "Nutcracker" ballet and hosted the Allen Dance Festival. ❖ The Allen Chamber of Commerce dedicated funds for the promotion and distribution of visitor materials that were provided to 3,500 individuals. ❖ The Allen Heritage Guild obtained, researched and compiled various artifacts and antiquities in addition to the installation and approval before the Texas Historic Commission for a State Archaelogical Landmark for the old stone dam. :• Connemara Conservancy hosted the annual "Spring Season in the Meadow" complete with a sculpture show and musical performances. The free program brought much media attention and drew crowds from the Metroplex. •? The Allen Philharmonic Symphony hosted performances led by conductor Chris Xeros including Poulenc's Double Concerto for Piano, a Cole Porter Celebration, Brehm's Double Concerto for Violin and Cello, and the Ted Graham Trio. They also performed at the Allen USA Celebration. 4• Allen's Northern Prairie Lights, a Christmas Holiday lighting display, brought over 10,400 vehicles with approximately 44,000 individuals to the community. Over $10,000 was returned back to local non-profit groups for their volunteer efforts with the event. Objectives for FY 2003: •k Annual presentation of the Allen USA Celebration — a major event celebrating the 4'" of July, drawing residents from Allen and the surrounding area. ❖ The promotion and development of a weekend -long regional soccer tournament that will utilize Allen's hotelstmotels. ❖ Continue the distribution and development of visitor and tourism -related materials promoting Allen and area attractions by the Allen Chamber of Commerce. ❖ Assistance with performances presented by the Allen Civic Ballet including the "Nutcrackeri' and participation in the "Allen Dance Festival." ❖ Assistance for the preservation of Allen's history through the efforts of the Allen Heritage Guild. This year's projects include photo archival, historic research, and the installation of historic markers. ❖ Assistance in the recruitment of traveling exhibits by the Friends of the Allen Public Library that will draw visitors across the State. ❖ Contribute toward the promotion of the annual Connemara Conservancy's "Spring Season in the Meadow" featuring musical performances. 4• Assist with concerts performed by the Allen Philharmonic Symphony. City of Allen 176 FY 2003 Budget 1 1 1 1 1 1 t FUND HOTEL OCCUPANCY TAX DEPARTMENT HOTEL OCCUPANCY TAX ACCOUNT 506-0000-417 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services - - - - Operations 61,176 58,412 58,412 69,580 Professional Services - - - - Capital - - - - DEPARTMENTTOTAL $ 61,176 $ 58,412 $ 58,412 $ 69,580 PERSONNEL SUMMARY 2000-2001 2001-2002 2001-2002 2002-2003 FULL TIME ACTUAL $IJD(aET _ AMENDEfI BUDGET TOTAL FULL TIME 0 0 0 0 - PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET OPERATING EXPENSES Administrative Expenses 285 1,512 1,512 - Advertising 264 - - Legal Expenses - - 1,580 Allen USA Celebration 25,037 20,000 20,000 20,000 City of Allen Community Events - - - 8,000 Allen Soccer Tournament - - - 7,000 Allen Civic Ballet 5,000 3,500 3,500 4,000 Allen Chamber of Commerce 16,700 7,000 7,000 8,000 Allen Heritage Guild 4,397 4,200 4,200 6,000 Connemara Conservancy 5,000 3,000 3,000 3,000 Northern Prairie Lights 11,700 11,700 - Philharmonic Symphony 4,493 7,500 7,500 10,000 Friend of the Allen Public Library - - 2,000 SUBTOTAL E 61,176 $ 58,412 E 58,412 E 69,580 TOTAL EXPENSES E 61,176 E 58,412 E 58,412 $ 69,580 CAPITAL EXPENDITURES LIST No capital outlay for this department ' City of Allen 177 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN 1 1 1 i 1 1 1 1 i 1 CITY OF ALLEN VEHICLE REPLACEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002-2003 2000-2001 2001-2002 2001-2002 2002-2003 REVENUES ACTUAL BUDGET AMENDS RUDGET INTEREST EARNED Interest On Investments 113,696 67,461 73,819 76,034 SUBTOTAL $ 113,696 $ 67,461 $ 73,819 $ 76,034 General Fund 705,218 792,384 792,384 678,387 Water & Sewer 151,445 147,686 164,558 140,278 Solid Waste - " 3,078 - 4,916 Drainage 41,428 52,000 52,000 42,941 Aquatics - 4,727 SUBTOTAL $ 898,091 $ 999,875 $ 1,008,942 $ 866,522 OTHER REVENUES ' Operating Transfer In $ 18,490 Auction Revenue 7,161 SUBTOTAL $ 7,161 $ - $ - $ 18,490 ' TOTAL REVENUES $ 1,018,948 $ 1,067,336 $ 1,082,761 $ 961,046 2000-2001 EXPENDITURES ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 RUDGET Capital Outlav Vehicle Replacement Fund 234,512 174,513 174,513 434,348 TOTAL CAPITAL OUTLAY $ 234,512 $ 174,513 $ 174,513 $ 434,348 TOTAL EXPENDITURES $ 234,512 $ 174,513 $ 174,513 $ 434,348 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 3,668,586 TOTAL PROJECTED REVENUES 961,046 TOTAL PROJECTED EXPENDITURES (434,348) PROJECTED FUND BALANCE 9/30/03 $ 4,195,284 City of Allen 179 FY 2003 Budget CITY OF ALLEN VEHICLE REPLACEMENT FUND DIVISIONS VEHICLE REPLACEMENT 600-0000-490 No Personnel In This Department CITY OF ALLEN FY 2002-2003 � ' City If Allen 181 FY 2003 Budget FUND DEPARTMENT VEHICLE REPLACEMENT VEHICLE REPLACEMENT FUND DESCRIPTION The Vehicle Replacement Fund is administered by the Finance Department to collect depreciation allowances on current vehicles so that the City is able to replace them in a timely manner on a cash basis. FUND NARRATIVE Objectives for FY 2003: 4- Re-evaluate current vehicle replacement plan to ensure vehicles are in service for appropriate lengths of time. i• Ensure that funds put into the Vehicle Replacement Fund are adequate to facilitate future replacement of department vehicles. ACCOUNT 600-0000-490 City of Allen 182 FY 2003 Budget FUND VEHICLE REPLACEMENT DEPARTMENT VEHICLE REPLACEMENT 2001-2002 BUDGET ACCOUNT 600-0000-49C EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 RQn(-,ET 2001-2002 AMENDED 2002-2003 BUDGET CLASSIFICATION Personnel Services - - - _ Operations Parks 8 Recreation - 41,425 41,425 Professional Services - - - - Capital 234,512 174,513 174,513 434,348 DEPARTMENTTOTAL $ 234,512 $ 174,513 S 174.513 S 434.348 NO PERSONNEL IN THIS FUND EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 BUDGET CAPITAL OUTLAY ,Vehicles 234,512 5 117,250 - - Police - 81,088 81,088 146,904 Parks 8 Recreation - 41,425 41,425 - Fire - 52,000 52,000 249,644 Public Works f Water 8 Sewer 249,644 rr and Sewer 37,800 SUBTOTAL $ 234,512 $ 174,513 $ 174,513 $ 434,348 TOTAL EXPENSES $ 234,512 $ 174,513 $ 174,513 $ 434,348 CAPITAL EXPENDITURES LIST City of Allen 183 FY 2003 Budget QUANTITY 2002.2003 BUDGET z: Patrol cars 5 117,250 K-9 Vehicle 1 29,654 SUBTOTAL 1 146,904 Fire Engine 1 175,000 Vehicles 1 19,644 Remount Ambulance 1 55,000 SUBTOTAL 3 249,644 rr and Sewer 3/4 Ton Sewer Truck 1 37,800 1 37,800 TOTAL CAPITAL S 4aa aae City of Allen 183 FY 2003 Budget CITY OF ALLEN 1 1 1 1 1 1 1 1 1 CITY OF ALLEN SELF INSURANCE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002.2003 ' 2000-2001 2001-2002 2001-2002 2002-2003 Charges for Self Insurance 1,841,450 2,501,829 2,187,127 2,210,770 COBRA/Retiree Reimbursements - - 17,115 26,583 Other Reimbursements -$ 374,593 297,452 336,022 SUBTOTAL 2,216,043 $ 2,501,829 $ 2,501,694 $ 2,573,375 Non Op re atina Revenues Interest on Investments 27,771 18,607 12,361 12,732 Operating Transfer In 387,584 SUBTOTAL $ 415,355 $ 18,607 $ 12,361 $ 12,732 TOTALREVENUES $ 2,631,398 $ 2,520,436 $ 2,514,055 $ 2,586,107 2000-2001 2001-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Self Insurance 2,412,770 2,216,009 2,094,396 2,872,349 TOTAL GEN. GOVERNMENT $ 2,412,770 $ 2,216,009 $ 2,094,396 $ 2,872,349 TOTAL EXPENDITURES $ 2,412,770 $ 2,216,009 $ 2,094,396 $ 2,872,349 PROJECTED FUND BALANCE 10/1/02 902,430 TOTAL PROJECTED REVENUES 2,586,107 TOTAL PROJECTED EXPENDITURES (2,872,349) PROJECTED FUND BALANCE 9/30/03 $ 616,188 City of Allen 185 FY 2003 Budget CITY OF ALLEN SELF INSURANCE FUND DIVISIONS SELF INSURANCE 610-0000-490 Human Resources Director Benefit Coordinator 1 CITY OF ALLEN FY 2002-2003 City of Allen 87 FY 2003 Budget FUND DEPARTMENT ACCOUNTI SELF INSURANCE SELF INSURANCE 610-0000.490 FUND DESCRIPTION The Self Insurance Fund was established in the 2000/2001 budget. It accounts for contributions and expenditures relating to health and dental insurance benefits provided to City employees. The City of Allen retains the risk for individual claims up to $40,000, up to a lifetime maximum of $2,000,000 in -network, and $1,000,000 out -of -network. Contributions to the fund are comprised of charges to operating departments for the City's share of benefits and payroll deductions for the employees' share. One goal of the fund is to recover the costs of the health plan through charges to departments and employees. The Self Insurance Fund will allow the City to effectively manage the plan's performance. At the end of FY 2000/2001, the Self - Insurance Fund realized $2,412,770 in expenses, and $2,631,398 in revenues. The ending unreserved fund balance was $482,771 City of Allen 188 FY 2003 Budget ' FUND SELF INSURANCE DEPARTMENT SELF INSURANCE ACCOUNT 610-0000-490 EXPENDITURE SUMMARY 2000.2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMF_NDFD 2002-2003 BUDGET CLASSIFICATION Personnel Services 48,840 59,145 59,148 60,452 Operations 2,363,930 2,156,864 2,035,248 2,811,897 Professional Services - _ - - Capital - DEPARTMENT TOTAL $ 2,412,770 $ 2,216,009 $ .2,094,396 $ 2,872,349 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDED 2002-2003 R1IDrrT FULL TIME Benefit Coordinator' 0 TOTAL FULL TIME 0 1 1 1 ` Moved From General Fund Personnel EXPENDITURE DETAIL 2000-2001 ACTUAL 2001.2002 I3UDGET 2001-2002 AMENDED 2002-2003 RUDGET PERSONNEL SERVICES Salaries 36,754 41,113 43,257 43,065 Salary Reserve - 3,659 - 2,700 Longevity - 60 60 108 Overtime - 150 - - FICA Expenses 2,647 2,940 3,092 3,067 TMRS Expenses 3,578 3,965 4,516 4,328 Workman's Comp Expenses 81 90 117 134 Health Insurance 5,402 6,546 7,414 6,377 Dental Insurance 258 460 495 436 Long -Term Disability 97 111 117 129 Life Insurance 23 51 80 108 SUBTOTAL $ 48,840 $ 59,145 $ 59,146 $ 60,452 OPERATING EXPENSES Immunization Expense - - - 40,000 Miscellaneous Operating Expenses 267,643 337,170 281,272 400,000 Employee Health Fair - 12,500 - 10,000 Prescription Claims 205,573 216,864 221,443 264,012 Health 8 Dental Claims 1,890,714 1,590,330 1,532,533 2,097,885 SUBTOTAL $ 2,363,930 $ 2,156,864 $ 2,035,248 $ 2,611,897 TOTAL EXPENSES $ 2,412,770 $ 2,216,009 $ 2,094,396 $ 2,872,349 CAPITAL EXPENDITURES LIST No capital outlay for this department �', ' City of Allen 189 FY 2003 Budget 1 1 1 1 1 1 CITY OF ALLEN 1 i 1 1 1 1 1 1 1 1 CITY OF ALLEN COASTFUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2002.2003 2000-2001 2001-2002 2001-2002 2002-2003 REVFUUtcs ACTUAL BUDGET AMENDED BUDGET Operating Revenues Swim Team Revenue 12,250 13,125 13,125 13,125 SUBTOTAL $ 12,250 $ 13,125 $ 13,125 S 13,125 TOTAL REVENUES $ 12,250 $ 13,125 $ 13,125 $. 13,125 2000-2001 2001-2002 2001-2002 2002-2003 EXPENDITURES ACTUAL RUDGET AMENDED BU rET At it & Re reatign Parks and Recreation 12,307 12,210 11,633 3,218 TOTAL EXPENDITURES $ 12,307 $ 12,210 $ 11,633 $ 3,218 TOTAL EXPENDITURES $ 12,307 $ 12,210 $ 11,633 $ 3,218 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/02 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/03 3,655 13,125 (3,218) $ 13,562 City of Allen 191 FY 2003 Budget 1 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 COASTFUND DIVISIONS COAST 704-0000-454 Parks a Recreation [Director Assistant Parks irector 8. Recreation Recreation Services Manager COAST .25 Coach ssistant Coaches 75 L CITY OF ALLEN FY 2002-2003 1 City of Allen 193 FY 2003 Budget FUND DEPARTMENT ACCOUNT COAST COAST 704-0000-454 FUND DESCRIPTION The COAST (City of Allen Swim Team) is a summer season recreational swim program. Ford Park swimming pool is the home base for the program, which competes with other municipal sponsored swim teams throughout the Texas Amateur Athletic Federation. FUND NARRATIVE Accomplishments for FY 2002: Increased participation from 156 swimmers to 167 swimmers ❖ COAST hosted in a circuit swim meet at the Don Rodenbaugh Natatorium, seven teams participated. f• COAST, in conjunction with the Recreation Division hosted the Texas Amateur Athletic Federation Region 7 Regional Swim Meet at the Don Rodenbaugh Natatorium, over 700 swimmers participated. Objectives for FY 2003: :• Increase participation by volunteers and parents. Increase revenue through improved programming and organization of meets and explore options for concession sales during meets. ❖ Increase participation to 200 swimmers for the Summer COAST program. ❖ Host a Texas Amateur Athletic Federation Regional Swim Meet at the Don Rodenbaugh Natatorium. ❖ Host two additional circuit meets at the Don Rodenbaugh Natatorium. City of Allen 194 FY 2003 Budget 1 1 1 1 FUND COAST DEPARTMENT COAST ACCOUNT 704-0000-054 EXPENDITURE SUMMARY 2000-2001 ACTUAL 2001-2002 BUDGET 2001-2002 AMENDEn AMENDE 2002-2003 Bl1DGET CLASSIEICAIiQN -- Personnel Services 8,595 9,130 8,415 - Operatlons 3,712 3,080 3,080 3,080 Professional Services - - 138 138 Capital - - - - DEPARTMENT TOTAL $ 12,307 f 12,210 ; 11,633 ; 3,218 PERSONNEL SUMMARY 2000-2001 ACTUAL 2001-2002 RI1nrFT 2001-2002 AMENDED AMENDE 2002-2003 Rl1DGET FULL TOTAL FULL TIME 0 0 0 0 PART TIME TOTAL PART-TIME TEMPORARY 0 0 0 0 COAST Coach 0.00 0.25 0.25 0.25 Assistant Coaches 0.00 0.75 0.75 0.75 TOTAL TEMPORARY 0.00 1.00 1.00 1.00 EXPENDITURE DETAIL 2000-2001 ACTUAL 2001-2002 RUDGET 2001-2002 AMENDED 2002-2003 BUDGET PERSONNEL SERVI - S Salaries 7,825 8,415 8,415 - Fica Expenses 593 522 - - Workman's Comp Expense 177 193 SUBTOTAL E 6,595 $ 9,130 $ 8,415 $ - OPERATING EXPENSES Miscellaneous Oper. Exp. 3,712 3,080 3,080 3,080 SUBTOTAL $ 3,712 $ 3,080 $ 3,080 $ 3,080 PROFESSIONAL SERVICES Professional Services 0 0 138 138 SUBTOTAL $ $ E 138 $ 138 TOTAL EXPENSES E 12,307 $ 12,210 E 11,633 E 3,218 CAPITAL EXPENDITURES LIST No capital outlay for this department ' City of Allen 195 FY 2003 Budget 1 1 i 1 1 1 1 CITY OF ALLEN � i 1 1 1 1 1 1 1 1 Budget and Tax ' Ordinances ORDINANCE NO. 2091-9-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2002-2003; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2002, and ending September 30, 2003, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2002, and ending September 30, 2003. SECTION 2. The sum of $78,851,014 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2002-03 are hereby ratified and Ordinance No. 1985-9-01 adopting the Budget for Fiscal Year 2001-02, heretofore enacted by the City Council, be, and the same is hereby, amended to reflect revenues of $69,755,264 and expenditures of $75,531,526. SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and chatter in such cases provide DULY PASSED AND APPROVED BY THE CIW COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS TBE 10" DAY OF SEPTEMBER 2002. APPROVED: IAPPROVED AS TO FORM: Stephen Terrell, MAYOR ATTEST: Peter G. S thuil � ATTORNEY inify Moro, CMGMMCA, CITY SECRETARY 199 ORDINANCE NO. 2M-9-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING THE TAX RATE AND LEVYING THE AD VALOREM TAXES FOR THE FISCAL YEAR 2002-2003 TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENDITURES; PROVIDING A SEVERABHITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notice duly posted and published in all things as required by law, a public hearing was held on August 27, 2002, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2002-2003, submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, WHEREAS, the City Council, upon full consideration of thg, matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted. ' NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1. There is hereby levied and shall he assessed for the tax year 2002 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and ' not exempt by the Constitution of the State and valid State laws, a tax of $0.56200 on each and every $100 assessed valuation of taxable property apportioned and distributed as follows: ' (a) $0.354384 on each and every $100 valuation of said property is hereby reviewed and assessed to provide revenue for maintenance and operations of the City government and current expenses thereof; and, , (b) $0.207616 on each and every $100 valuation of said property is hereby reviewed and assessed for the purpose of paying interest and bonded indebtedness of the City. ' SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2002, and all ad valorem taxes for the year shall become delinquent if not paid prior to February 1, 2003. ' SECTION 3. A delinquent tax shall incur all penalty and interest authorized by law including a penalty of six percent (6%) on the amount of the tax for the first calendar month it is delinquent, plus one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it ' becomes delinquent. A tax delinquent on July 1, 2003, incurs a total penalty of twelve percent (12%) of the amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at the rate of one percent (10/6) for each month or portion of a month the tax , remains unpaid. Taxes that remain delinquent on July 1, 2003, incur an additional penalty of fifteen percent (15%) of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to a contract with the City's tax collection attorney pursuant to Section 33.07 of the Texas t Property Tax Code, as amended. SECTION 4. The City shall have available all the rights and remedies provided bylaw for the enforcement , of the collection of taxes levied under this ordinance. SECTION 5. The tax roll as presented to the City Council, together with any supplements thereto, be and , the same are hereby approved. 200 ' SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance which shall remain in full force and effect. SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 8. This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED BY TRE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON TILS THE Mrs DAY OF SEPTEMBER, 2002. APPROVED: Stephen Terrell, MAYOR APPROVED AS TO FORM: ATTEST: Ai -l-4161 Peter G. Smith, CITY'ATTORNEY in* Mo u, CMC/MMCA, CITY SECRETARY 201 CITY OF ALLEN II 1 1 1 1 1 1 ' Demographics 1 1 1 1 1 CITY OF ALLEN DEMOGRAPHICS 2002-2003 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 20 miles north of interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the Town of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form or govemment. Similar in importance to the construction of the railroad almost a century before was the completion of U. S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in 1998, and over 57,000 this year. Allen's population is estimated to surpass 93,000 by the year 2010. City of Allen Growth 60,000 50,000 40.000 30,000 20,000 10,000 0-, 1994 1995 1996 1997 1998 1999 2000 2001 2002 Allen is 25 miles north of downtown Dallas, on U. S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U. S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 runs in an east/west direction in the center of the city. S.H. 5, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. Since its inception in 1992, the Allen Economic Development Corporation has dedicated its resources to developing first-class technology parks and recruiting quality industries to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, semiconductor, and other technology -related industries. City of Allen 204 FY 2003 Budget CITY OF ALLEN DEMOGRAPHICS 2002-2003 FISCAL YEAR During FY 2001-2002, activity by the AEDC resulted in over $44 million on the local tax rolls; 560 new jobs over 464,000 square feet of new completed space and the leasing of approximately 131,500 square feet of existing space. The AEDC provided infrastructure assistance for Allen Station Business Park resulting in the completed construction by Trammell Crow Company of two high -finish office/tech buildings totaling 220,000 square feet. The park is ultimately designed as a 102 -acre business park with 14 buildings. The AEDC has concentrated on expansion/retention activities resulting in the renewed commitment by Experian to maintain their data center in Allen, as well as the expansion of AT&T Wireless Services and internal expansions of Sage Telecom and Daisytek. AEDC continued to aggressively recruit companies, resulting in the relocation of Fiber Systems International, Advanced Lighting, AB Watley and Ceterus. Assessed Property Velustlons � $5,000,000,000 $4,000,000,000 --- - $3,000,000,000 $2,000,000,000 - $1,000,000.000 f $0 1994 1995 1996 1997 1998 1999 2000 2001 2002 Shoppers from across the Metroplex now travel to Allen to visit the Allen Premium Outlets. The project has not only placed $60 million on the local tax rolls, but is one of the largest sales tax generators for the City. Phase II of the project was completed during 2001, bringing the center with 70 stores to 350,000 square feet. When fully built out, Allen Premium Outlets will be 456,000 square feet. Over the past year, the AEDC has coordinated efforts between the investment community, City of Allen, and Hilton Corporation to bring a six -story, full-service hotel to Allen, opening in August 2002. The AEDC is currently working to construct a first-class, four-story office building in Millennium Corporate Center. The group is also working with developers on additional tech space in Twin Creeks Business Park and has assisted in negotiations to secure additional land in the park for future expansion of Presbyterian Hospital. city of Allen 205 FY 2003 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2002- 2003 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population (2002) Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Temporary Public education Number of colleges Number of public schools Number of private schools July 1, 1953 Council/Manager 27.1059 square miles 238.44 center line miles 57,481 4 82 2927 1 107 North Texas Municipal Water District ' 19,052 11,870,356 gallons 265.51 linear miles ' 231.29 linear miles 78.69 linear miles 5793 39 830 acres 392 86 28 0 , 10 elem., 2 middle schools, 1 freshman center, 1 high school , 0 City of Allen 206 1 FY 2003 Budget t 1 1 1 1 �I �I � 2002-2003 Capital � Improvement Program FY 2003 Capital Budget FY 2003 Capital Budget in $OOOs Category Government Arte ID# YR FIN. ID Project Name FY 2003 04PA01 2005 PR0208 Performing Aris Complex 1,980 03HP01 2003 C00201 Subtotal Arts 1,980 CBD ID# YR FIN. ID Project Name FY 2003 02G002 2002 PRO104 Civic Center Plaza 770 03HP01 2003 C00201 First Christian Church Historic Relocation 125 011`003 2001 PRO206 Farmer Cental Fire Station Remodeling 125 - 01HP02 2001 CDOODI St. Mary Baptist Church Historic Preservation 25 Subtotal CSD 1,045 Library ID# YR FIN. ID Project Name FY 2003 OIL001 2001 LB0101 Llbmry-MaINAuddorium 6,996 Subtohl Llbrery 8,998 Public Safety OF002 2003 PS0301 Emergency Warning System 300 Subtotal Public Safety 300 Subtotal Government 12,323 ' FY 2003 Capital Budget in $OOOs Category Parks Community Park ID# YR FIN. ID Project Name FY 2003 O1P006 2002 PRO102 Allen Station Park (Phases 2 8 3) 5,975 DOP003 2000 PR0004 Celebration Community Park- 3,954 02POO8 2002 PRO106 Community Park Acquisition 01(Rowieti Creek) 1,410 02PO12 2002 PRO114 Community Park Acquisition #2(Watters Branch) 825 DOP007 2000 PRO106 Community Parks -Lane Acquisition 1,406 Subletal Community Park 13,570 Greenbelt ID# YR FIN. ID Project Name FY 2003 00P009 2001 PR03D4 Trail Development Phases 1 and 2 " 935 Subtotal Greenbelt 935 Neighborhood Parks ID# YR FIN. ID Project Name FY 2003 03POD6 2003 PRO109 Ford Park Renovations 190 01P002 2002 PRO202 Hillside Park Development 125 - 02P006 2002_ __PRO201 Neighborhood Park 180 03POD5 2003 PRO106 Spring Meadows Park 40 OOP008 2002 PR0203 Story Park Davelopment 400 Neighborhood Parks Park Facilities ' ID# YR FIN. ID Project Name FY 2003 02P009 2002 Park Signage 100 Subtotal Park Feolides Subtotal Parke 100 15,540 I , FY 2003 Capital Budget in $OOOs Category Public Works CBD , IDN YR FIN. ID Project Name FY 2003 CBDOt 2002 ST0202 Alien Drhe 2,450 CBDO10 2008 ST0310 Coats Drw 240 CBDO05 2002 ST02D3 St. Mary Drive 136 Subtotal CBD 2,826 ' Drainage IDs YR FIN. ID Project Name FY 2003 02DO02 2002 DR0309 Gabion-Sbuctures 50 , 01DO01 2001 DR9905 Hillside Drainage 287 00DO01 2001 DR9301 Mustang Creek 160 ' Subtotal Drainage 497 _ Sidewalks ID# YR FIN. ID Project Name FY 2003 OOSD05 2000 ST9508 SH5 SldewalkslUghengrlandswpmg 400 025004 2002 ST9809 Sitlewalks, ResWential 39 Subtotal Sidewalks 439 Street ID# YR FIN. ID Project Name FY 2003 , ODS101 2000 ST0136 Alma Dave Expansion 840 015010 00SO07 2001 2002 ST0035 570113 Angel Parkway/Malone Road Bethany Odve East Expansion 655 3,400 ODS004 2002 ST9903 Belhany Ddve West Extension 4,883 ODSOOS 2000 ST9904 Chaparral Road Extension 300 025001 2002 ST0123 Exchange Parkway East Expansion 3,159 , 045002 2004 Exchange Parkway West Extension 1,000 015003 2001 ST0110 Greenville (SH 5) Expansion 3,050 ' 03StDO8 2003 ST0311 Interseclion lmpmvements 300 013005 2001 ST0111 Main Street (FM 2170) Extension 3,220 Subtotal Sheet 20,807 , Street Maintenance IDN YR FIN. ID Project Name FY 2003 ' 03SO02 2003 570339 ma Alley Appches 71 OISO01 2000 ST0141 Asphalt Pavement Replacement 605 OIS002 2001 ST0142 Concrete Alley Replacement 384 ' 03SO01 2003 ST0338 Cu4tle-sac Replacement 35 035003 2003 ST0301 Rldgemont Pavement Replacement 180 Subtotal Stmet Maintenance 1,275 ' Category Utilities Wastewater YR FIN. ID Project Name FY 2003 ' YR FIN. ID Project Name FY 2003 02XO03 2002 WA0216 Coaonwcad Creek Savor Replacement FY 2003 Capital Budget in $000s 02XO04 Traffic WA0215 Ole UO Station Replacement - 886 ' IDs YR FIN. ID Project Name FY 2003 02W002 03T001 2003 ST0344 Advanced Traffic Management 455 03W00O 01T001 2001 ST0143 Signal Shop and Signals 400 ' 03T002 2003 Water Line Replacement Signal Upgrade and Communication System 365 04W005 2002 WA0335 Water Main - West Side Subtotal Traffic 1,220 . 2003 WA0302 Water Tower/Pump Station Security Lighting Subtotal Pudic Works _ 27,064 Category Utilities Wastewater YR FIN. ID Project Name FY 2003 IDs YR FIN. ID Project Name FY 2003 02XO03 2002 WA0216 Coaonwcad Creek Savor Replacement 616 02XO04 2002 WA0215 Ole UO Station Replacement - 886 00X01 2002 WA0213 Savor Main Replacement 500 02W002 2001 WA0036 Subtotal Wastewater 2,002 Water We YR FIN. ID Project Name FY 2003 01W014 2001 WA9931 Alma Main Extension 411 02WOB 2001 WA0134 Main OvesUing 200 03W005 2003 ST0113 Mains, Tower to Bethany, Prestige W Jupiter 450 01W03 2001. WA0112 Prestige Elevated Storage 2,240 02W002 2001 WA0036 Stacy Rd Pump Station 100 03W00O 2003 WA0301 Twin Creeks 36'Water Line 800 02W003 2002 WA0214 Water Line Replacement 200 04W005 2002 WA0335 Water Main - West Side 150 03W04 2003 WA0302 Water Tower/Pump Station Security Lighting 100 Subtotal Water 4,651 Water Wastewater IDs YR FIN. ID Project Name FY 2003 03W003 2003 WA0120 Lost Creek Ranch OwasUng 106 Subtotal Water Wastewater 106 Subtotal Utilities 6,759 Total FY 2003 Projects 61,686 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 I Departmental Performance Measures Departmental Performance Measures Performance measurement can be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs."' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." s The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harm total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. From page 5 of Harty P. Hatry's book Performance Measurment From the National Center for Public Productivity, Rutgers University 214 I Buildings and Codes Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end they conduct building and facility inspections on newly constructed buildings to make sure that they are suitable for occupation. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must fill out a permit application which is reviewed by a Building and Codes employee. The goal is to provide for regulated growth in compliance with City regulations. Since Allen is a growing city, with a large amount of new construction, this is one of the major tasks of the Department. The growth is made evident in these graphs, which show year-to-date totals already exceeding numbers for the entire 1999-2000 fiscal year. Permit review time shows the average number of days it takes an employee to review a single family home building permit. The increase in processing time during the current year is explained by several months where employees involved in plan review spent time helping with a plumbing and building inspection backlog brought about by rapid construction within the City. Single Family Permits Issued 2.000 1,500 1,000 500 a ip25 "I FY99410 FY00-01 •FY01-02 Commercial Building Permits Issued 250 111411 200 158 150125 100 so- 0 FY99A0 FY00-01 •FY01-02 Building Permit Review Time 10 9 8 7 8 a 2 0 FY00-01 •FY01-02 215 `FY 01-02 Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes and ordinances. For the best combination of efficiency and thoroughness, building inspectors in the City aim to spend 20 minutes per Average Inspection Tirre 17 1e 16 15- 14 14 13 FYOO-01 •FY01-02 inspection, including travel time. The sheer volume of *FY 01-02 is through June inspections has made the goal hard to reach to date, even with the additions of two inspectors, one in June of 2001 and another in May of 2002. Health Inspections The Department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the Department's goal. Scores below 92 require correction and re -inspection. Thorough and periodic inspections are a factor in keeping scores high. The year- to-date average for FY 01-02 is 95.52. 216 1 Police Department. Department Introduction The Police Department's task is to enforce local, state, and Federal laws and to provide for the safety of both people and property. The Department has three divisions: Patrol, Criminal Investigations, and Support Services. The Department has a Community Relations Unit within the Support Services division, which interacts extensively with citizens, both with volunteer programs and public education programs involving both adults and children. The Department is also responsible for animal control and operation of the animal shelter. Calls for Service Calls for Service The number of calls for service is an indicator of the workload of the Police Department. The number of calls continues to increase concurrently with the population. Total calls have increased 112% since 1998, while population has grown 37% over the same period. Although calls have increased at a greater rate than the population, the graph shows that most of the growth is from directed patrols and park and walks which are crime prevention measures rather than responses to actual crimes. 217 Response Time Response Time in 2001 Response time is divided into "queue time", which is 15 the time it takes dispatch to hand a call off to the 10 officers on duty, and travel I , �oueue Time time to the site of the s 5 --Tae Time incident. A quick response is vital to prevent damage to property or harm to 0 individuals. It can be 1 2 3 a 5 influenced by many factors Priority including traffic congestion and staffing levels. Priority reflects the type and seriousness of call. The Department's goal is to keep the response time as low as possible, especially in the case of emergency calls. Part I Crimes Part I crimes are divided into serious crimes against individuals, like murder; assault; rape; and robbery, and serious crimes against property, usually the theft of such. Part I crimes make up only a 1.5% of the total number of calls. Part I Crimes Against Individuals 350 300 250 ❑Assault 200 a Agg Assault 180It ■ Rape 100 a Murder 50 0 Li 1997 1998 1999 2000 2001 Part I Crimes Against Property 1.400 1200, 1,000 ❑ Amon 800 a Auto Theft 800 ■larceny 400 is Burglary 200 0 1997 1998 1999 2000 2001 218 ' Part I Crimes Cleared ' A cleared crime is a case in which an arrest has been made (or points to an arrest that cannot be made because of circumstances beyond the control of law ' enforcement). Although this is good measure of police performance since one of their major goals is to solve crimes that have been committed, it is necessary to note that most crimes are never cleared. This is evidenced by the national ' average of 20.5% part I crimes cleared in 2000. In Allen the percentage of part I crimes cleared from August 2001 through July 2002 (the most recent numbers available) was 18%. ' Property Recovered ' Another measure of the success of police investigative efforts is the percentage of stolen property recovered relative to the total value of property stolen. From August 2001 through July of 2002 the value of stolen property equaled ' $2,325,957. Of that $343,198 was recovered for a rate of 14.8%. Population "Calls per 1000 population" is a standard workload measure for police departments. For the City of Allen's Police Department, in addition to responses to citizen calls, this figure also includes directed patrols and park and walks, which are specifically focused on crime prevention. "Officers per 1000 Population" is a measure of police protection. Usually the preferable number of officers varies depending on the demographics for a city. For example, an older, well educated population will likely have less crime and need fewer officers Calls per 1000 Population 15.00 81 11. 11.51 10.74 10.35 10.00 5.00 0.00 1998 1999 2000 2001 2.00 1.78 1.50 1.57 1.42 1.26 1.00- 0.50- OM .000.500.00 1998 1999 2000 2001 than a young, poorly educated population, assuming that other influencing factors are equal. 219 Calls per Officer Again, these calls also include crime prevention patrols requested by citizens. An increasing workload is something to guard against because it can ultimately harm officer performance if they are unable to respond promptly to every call, or are forced to reduce time spent per individual call or case. In 2001 calls did not increase in the same proportion to the population as they had in previous years. The , police force increased as well, but also not in proportion to the population growth. The end result was fewer calls per officer, but also fewer officers per capita. 220 Parks and Recreation Special Revenue Fund Division Introduction Starting in FY 02-03 the Parks and Recreation Department will be combining all revenue and expenses from its programs and recreational facilities into one special revenue fund in order to make accounting easier and hold staff accountable for monies spent. General Fund Support Per Capita The Special Revenue Fund is partially self-supporting. Transfers from the General Fund help fund operational expenses not covered through user fees. The increase between the two years is accounted for by the first full year of operating expenses for the Don Rodenbaugh Natatorium. Number of Recreation Visits Ford Pool Ford Pool attendance has decreased significantly since the late 1990s. Records from 1994 through 1999 indicate that Ford Pool yearly attendance ranged from 33,318 to 44,680. With the opening of the natatorium, Ford Pool is becoming a neighborhood pool. General Fund Support Per Capita $20 $17.64 $15 $14.37 $10 $5 $0 2002 2003 2003 data is projected Ford Pool Recreation Visits 11,567 14,000 12,000 10,000 8,000 6,000"315004,246 4,000 2,000 0 Member Dally COAST and Admissions Admissions Rentals 221 Number of Recreation Visits Don Rodenbaugh Natatorium The Natatorium opened in January 2002. It offers a competition swimming pool, water playground equipment, a flowing river, a fitness area, and a rock climbing wall. It is frequently used by local organizations, such as Metroplex Aquatics and COAST, for events. The total projected visits for calendar year 2002 is 246,054. This total includes attendance due to classes, swim meets, and events, in addition to general admissions. Visitation will be accounted for by fiscal year starting October 1 et, 2002. Don Rodenbaugh Activities 50,000 40500 40,000 30,000 18,200 20,000 12,288 10,000 3,840 2,400 5,200 7.500 0 Qe�ec,0 a p��a� ?c ■ Projected 2002 222 I I [l Don Rodenbaugh Recreation Visits 82,000 80,757 80,000 78,000 76,000 75,389 74,000 72,000 Projected 2002 ■ Member Admissions ■ Non Member Admissions Don Rodenbaugh Activities 50,000 40500 40,000 30,000 18,200 20,000 12,288 10,000 3,840 2,400 5,200 7.500 0 Qe�ec,0 a p��a� ?c ■ Projected 2002 222 I I [l Number of Recreation Visits Joe Farmer Recreation Center Joe Farmer has been established for 7 years. Within those seven years attendance has gradually increased as a result of the growth in population surrounding the Center and more diversified programs offered by the center. Total Visits to Joe Farmer 150000 96,801 108,532 100000 70,468 81,886 x7,917 50000 0 1998 1999 2000 2001 2002 '2002 data is projected Joe Farmer Roo Center Visits 100,000 85,599 80,000 60,000 40,000 10,652 12,231 17,693 20,000 0 I0c`a\yd,�ey , 6� O PMJected 2002 223 Parks and Recreation General Fund Department Introduction The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund, while revenue and expenses stemming from the Department's recreation programs and facilities are located in a separate Special Revenue Fund. General Fund Cost Per Capita During Fiscal year 2003, General Fund Cost per Capita General Fund cost per capita includes all park $100 related operations, $60 $72.88 $76.21 recreation administration, $56.x2 $64'36 and senior citizen support. The remainder of the $40 recreation division is $20 funded in the Special $0 Revenue Fund. Years 2000 2001 2002 2003 2000-2002 included transfers to the Parks and Recreation enterprise funds that came from the Parks and Recreation General Fund budget. 2003 does not include the cost of the General Fund transfer to the Parks and Recreation Special Revenue Fund. 224 Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities however because of variations in how open space/greenbelts within each community are treated in the ratio. Using developed acres as an alternative provides a useful benchmark for comparisons between city park systems. Developed parkland is currently about half of the total acreage, or 250 acres. The projected increase in developed acreage is the result of the addition of over 100 acres in the new Celebration Park. Cost Per Acre of Parkland Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years the department has been working to continue to meet the standards described in the City's Parks and Facilities Maintenance Standards guide. The decrease in cost per acre in 2003 is a reflection of new cost efficiency initiatives that will permit the Department to maintain Allen's award-winning park system during the current economic doldrums at the high standards expected by the community. Developed Acres per 1000 Population a.s 4 3.6 3.5 3.12 2.9 3 2.5 2 1A1 1.65 1.63 1.65 1.5 1 0.5 0 2000 2001 2002 2003 ■Neighborhood Packs ■CommunityParka •2003 data is projected _ Cost per Acre $7,000 $6,429 $8,000 $5783 $5'844 $5,000 $4,353 $4,000 $3,000 $2,000 $1,000 $0 2000 2001 2002 2003 225 •2003 data Is projected Municipal Court Department Introduction The City of Allen's Municipal Court handles all cases arising from violations of City ordinances and certain state laws, with the vast majority of the cases involving traffic offenses. They also have the responsibilities of issuing warrants and collecting all fines stemming from offenses. Warrants Warrants are issued for a person's arrest whenever a Warrants Served as a Percentage of person fails to fulfill their - Warrants Issued legal obligations, such as by not paying a fine or missing 100.0% s2% a court appearance. A warrant is served when the B0.0% 55 /o person whom the warrant is 60.0% issued is found and 40.0% arrested. The number of warrants issued has 20.0% increased slightly. On the o.0% other hand, the number of FY 00-01 *FY 01-02 warrants served is projected to increase an impressive 30%. 'FY01-02 data is projected 226 FY 00-01 FY 01-02 est. Warrants Issued 3,175 3,226 Warrants Served 1,749 2,640 226 Caseload The measurement of "Cases per Clerk" is the average total number of all cases handled by each clerk in the court. A drop in cases has affected the caseload for FY01-02 as has the addition of two new clerks in FY 01-02. The new clerks will help increase the court's responsiveness in processing cases through the court system. Tickets The measurement of "Net Tickets Issued" only includes tickets that are not dismissed through the court process. Although tickets related to traffic offenses predominate at 95% of the total tickets issued, they are not the only tickets written. The numbers of tickets written remained high over this two-year period, with the small drop between the two years explained by a greater number of tickets being dismissed in FY01-02 than in the previous year. Cases per Clerk 3,500 3,000 2,911 2,780 2,500 2,000 1,500 1,000 500 0 woo -01 •FYo1-02 •FY01-02 data Is Projected Net Tickets Issued 18,000 15,000 14,944 14,744 14,000 13,000 12,000 11,000 10,000 woo -o1 •wot-02 227 •FY01-02 data is projected Library Department Introduction The Library serves the continuing education and literary recreational needs of the City. In addition to providing reading and audio/visual materials for the citizens, it also provides numerous programs that focus on increasing reading skills and fostering a love for reading and learning in general. The current library is located at 301 Century Parkway, but a new library is being planned in the central business district area. Visitation The measurement of "Annual visits" is the total number of library patrons, and is the simplest measure of library usage. "Annual checkouts" is the total number of books checked out each year. Visitation is counted each day by counters at the door. The measurement of Circulation per capita is the Visitation 500,000-402,505 400,000 353,303 375,253 300,000 177504189,101 200,000-180,363 100,000 0 FY 99-00 FY 00-01 "FY 01-02 ■ Annual Visits O Annual Check -Outs total number of checkouts divided by the total population. Over the past three years, visits and checkouts have increased 6% and 12% respectively, but that increase is not in proportion to the City s population growth of 28%. "FY01-02 data is projected 228 FY 99-00 FY 00-01 "FY 01-02 Circulation per capita 7.9 7.5 6.9 "FY01-02 data is projected 228 Books Another widely used library measure is the number of books in the library system divided by the City's population. "Books per Capita" provides a general measure of the availability and diversity of library books available for the community. The city council's standard is 2.00. The decline is explained by Allen's rapidly increasing population and a dearth of shelf space at the current library. Programs Library programs include ' such things as Headstart programs, local school programs and senior citizen outreach. The number of programs accounts for each time a program is held. ' Year-to-date attendance numbers are already higher than previous year's. Books per Capita 2 2.0 1.84 1.8 1.6 1.4 1.2 t.0 FY 99-00 FY 00-01 'FY 01-02 `FY01-02 data is projected Library Programs 25,000 480 v 20,000 440 w v 15,000 m C 10,000 420 c Q 5,000 400 a 0 380 FY 99-00 FY 00-01 'FY 01-02 —Total Attendance at Programs --- Programs Offered 229 'FYOt-02 data is projected Operations The library devotes a great deal of time to making sure that the book collection stays current and in good condition. This means that the library is constantly replacing and adding new material, while trying to make it available to the public as quickly as possible. When the library receives new materials (books, magazines, etc.), they must be entered into the library database, adapted for check out, and shelved. The increase in time to complete this task has remained steady until the past 01-02 fiscal year when turnover among the staff and an increasing number of new materials slowed the process. FY 99-00 IY 00-01 IY 01-02 Time Needed to Process New 12-15 days Material 12-15 days 20-21 days 230 1 Human Resources Department Introduction The Human Resources Department works with the departments to fill vacancies and new positions, along with assisting in terminations. The Department also administers benefits, the workers' compensation program and risk management functions, designs and implements safety programs, and writes and enforces personnel policies. Employee Turnover A low turnover rate is good because it indicates that the organization does not have to go through the hiring process to refill positions more than normally results from natural attrition. The rate can also indicate employee job satisfaction, to an extent, and compensative competitiveness. A high turnover rate can reflect unhappy employees and/or a poor hiring process. The Bureau of National Affairs Inc. cites the current national annual turnover rate to be 14.4% Employee Turnover 20.0% 18.8% 17.8% 17.8% 15.0% 10.0% 5.0% o.O% 2000 2001 2002 •2002 data is projected Training Safety Training includes programs that are part of the Safety Incentive Program. General Training is additional job and skills training for employees. FY 2001-2002 Sessions 1 Attendees I Money sent on training per employee Safety Training 165 13,232 $.065 General Training 6 1106 1$211.93 231 Harrassment and Discrimination Claims The City has been fortunate to have had only two Title VII related claims since 2001, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they tum into formal grievances. Workers' Compensation Losses Losses from workers' compensation claims can be a slow drain on an organization's finances if not closely administrated. Losses from on- the-job injuries are often inversely related to training efforts. The sharp drop can be attributed to the new risk manager position added in FY 01-02 who has more closely managed claims and expanded the safety training offered to City employees. Claims as a percent of payroll shows the relation between worker injury claims and personnel expenses (salary and benefits) of all funds with personnel. It shows the effect of workers' compensation claims on the City's total staffing costs. It is a positive trend that the percent is dropping even as new employees are being added to the organization's workforce. The graph again demonstrates the positive effect of the new risk manager position. Workers' Compensation Losses Claims as % of payroll $25,000,000 $350.000 2.00% $20,000,000 $300,000 10 $250,000 g 3 $15.000.000 $200.000 n $10.000.000 $150.000 fi $100,000 1999-2000 2000-2001 2001-2002 $5,000,000 $50,000 $0 $o 99-00 00-01 01-02 (through May) —.—Total Payroll +Dollars spent on Work Comp 2.50% Claims as % of payroll 2.00% 1.50% 1.02% 1.00% 0.50% 0.15% 0.00% 1999-2000 2000-2001 2001-2002 (through May) 232 Lost and Light Work Days During FY 2001-2002 employees missed an accumulated total of 395 days as a ' result of sickness or injury. The City also accommodated other injured employees who were temporarily unable to perform their normal job duties with 730 total days of light duty work. 1 11 IJ 1 233 Finance Department Introduction The Finance Department assists the City Manager with reviewing department budgets and prepares the final budget documents. The department also handles all the City's investments, cash management, and City purchasing. Awards Every year the City's budget is submitted FY98.99 FY 99.00 FY *01 FY 01-0 to the Govemment GFOA Budget Award WA Yes Yes Yes Financial Officers Association to GFOA CAFR Award Yes Yes Yes Submitted determine its eligibility for the Purchasing Award WA WA Yes Yes GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and accurately present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of governmental accounting and financial reporting. In addition, each year the Purchasing Division applies for the Procurement Award from the National Institute of Govemment Purchasing, which is awarded for superior performance in the field. Field Purchase Order Usage FPOs are issued to cover emergency or simply unexpected purchases. Although necessary, heavy usage of FPOs can make budget estimation and planning harder than it would be otherwise. Therefore the Finance Department encourages planning for purchases as much as possible. FPOs Issued 8,000 6,300 6,000 4,408 011111100ill 5,000 4,000 2,000 0 Mar. 01 - Sep. FY 01-02 FY 02-03 01 *An automated purchasing system was not used until March 2001 `FY 01-02 and 02-03 data are projections 234 Bids and Contracts The Purchasing Division Of the Finance Department was created in March of 2001. Its basic task is to manage competitive bidding and the resulting contracts. These measures demonstrate the workload and speed of processing in the division. Purchase Orders Purchase orders are issued for planned expenses. To measure the costs versus the results of the purchasing process, the dollar amount of purchase orders issued can be divided by the total divisional cost (personnel and operations). Cost per Dollar Purchased Average length of bid/contract processing time is approximately 21 calendar days. (does not take into account the evaluation time and approval by city council) YTD number of bids/contracts processed: 125. End year projection: 150 Y7D Bids/contracts processed per employee: 62.5 National Average Cost per Purchase Order: $65 City of Allen's Average Cost per Purchase Order: $45 Purchase Order YTD Dollar Amount: $23,731,992 Number of Purchase Orders to Date: 2,581 This measure specifically shows the return on the division's personnel and operational costs. Currently, the division's cost is $0.03 for every dollar purchased through contracts. 235 Fire Department Department Introduction The Fire Department's task is to protect the City from fires and the effects of other natural disasters. In addition to responding to fires, gas leaks, downed power lines, etc. the Department also provides emergency medical services. In an attempt to mitigate damages and injuries as much as possible, they place a heavy emphasis on firefighter training and citizen education. Calls for Service The workload of the Fire Department can be judged by looking at the total number of calls it receives. EMS calls are for emergency medical service. Fire calls include all other kinds of calls, from actual fires to reports of gas leaks to public assistance. The number of calls has decreased over Total Calls 2,500 1,s5z 2:0001,558 1,404 1.500 1,000 500 0 Yr 2000 Yr 2001 the past two years despite the increase in population. Response Time Response time is an important measure because it shows the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent damage to property or harm to individuals. It can be influenced by numerous factors including traffic congestion and fire station placement. The Department goal is an average response time of 5 minutes or less. 236 4:40 Average Response Times 4:33 4:26 C4:19 4:15 m 4:12 4:05 N 4:94 g 3:57 3'55 3:50 3:43 3:36 3:28 Yr 2000 Yr 2001 ■ Fire: ■EMS: 236 Injuries This measure covers all severe injuries to both firefighters and the general public resulting from fires. Fortunately there have been no recent deaths resulting from fires. Although injuries are not always preventable, they can be reduced through department training and public education. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. 2000 was an abnormally expensive year in terms of property damage due to fires at several expensive residential properties and the activities of a serial arsonist. 7 Injuries From Fires 6 6 5 4 4 3 2 2 1 0 Yr2000 Yr2001 ® General Public ■ Firefighter Property Loss $1,000,000 $800 000 $803,460 $600,000 $400,000 $380,885 $200,000 $0 Yr 2000 Yr 2001 237 Inspections The fire marshal inspects new buildings as part of the process to certify them for occupancy. In addition, all existing businesses are inspected annually for fire hazards. As more buildings are constructed within the City both numbers will continue to grow. The Department also reviews building plans -before construction to make ' sure that the building is being constructed with the proper measures included to prevent fire damage, such as sprinkler systems, alarm systems, fire mains, etc. Educational Efforts The Fire Department Public Education Programs offers numerous public 41000 education programs u 3,000200 designed to increase fire 2000 150 safety knowledge, and fro d that number has grown 1,000 50 S by approximately 50 o o 'r classes over the past two a Yr 2000 Yr 2001 years. Currently "Learn iiiiiiiiiiis Total Participants Not to Burn" classes iiiiiiiiiin team Not to Bum students make up the greatest Programs share of programs offered. The Department will be adding a Public Information Coordinator in FY 02-03 with the responsibility of developing a comprehensive public education program, including new programs such as the Citizen Fire Academy and "Risk Watch". 238 Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City, including the capital improvements program. With the transfer of traffic control from Community Services to Engineering, the Department is now also responsible for monitoring and improving traffic flow throughout the City. Capital Project Funding Every year the City spends Capital Projects in FY 01-02 millions of dollars on large scale construction or $e.oz maintenance projects, and $8 on Comprehensive studies o $7 $6.11 $629 to prepare for such $6 projects. These activities $5 are overseen by $4 Engineering. Some of the $2 larger projects of the FY $1 01-02 year are new $0 additions to the Stacy water and sewer other Public safety Road Pump Station, the Mustang Creek Drainage Project, the Police Headquarters expansion, the completion of the new Central Fire Station, and the completion of the Don Rodenbaugh Natatorium. Capital Projects in FY 01-02 $25 $20.12 $20 _' $15 $13.47 $16.12 $10 $5 $0 Packs Non Banded street 239 `2002 is year-to-date Developer Contribution to Infrastructure During construction of their project, developers build infrastructure improvements that the City later maintains. The Department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. Value of Infrastructure from Commercial Development $800.00 $600.00 $400.00 F $200.00 $0.00 2001 2002 F --WATER -« iEWER-r-STREETS -STORM Value of Infrastructure from Residential Development $10.00 3 $8.00 $6.00 - $4.00 $2.00 —� $0.00 2001 2002 WATER SEWER—STREETS -w-STORM .noon w..... ._ x._......w n........, nnu. 240 New Residential Lots A larger number of residential lots implies either larger or more numerous housing developments. In either situation, the result is more site plans for the Department to review, and more infrastructure that will be turned over to the City. New Residential Lots 1 7,450 ,440 1,430 1,408 1,410 1,390 1,370 1,350 2001 2002 241 '20D2 data is projected Community Services (Solid Waste) Division Introduction The Solid Waste division oversees garbage collection within Allen and also administers and operates the City recycling programs. The City is proud to have one of the highest recycling rates in the state. Recycling The City of Allen measures the impact of its recycling program by tracking the volume of garbage recycled, including both co -mingled recyclables and yard waste. Although pounds recycled per household have slightly declined since last year, new residents in Allen continue to contribute to the program and have raised the total amount of recycled material collected 7%. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal for trash collection, and provides oversight to their operations. CWD is contractually obligated to achieve fewer than 1.1 service inquiries per 1000 trash pickups. Complaints have declined due to greater oversight by the Division, steadily improving communication between the Division and CWD, and increased public education programs describing routes, pickup times, and other trash information. 1.2 tj i 0.80.6038 6.4 0.2 0 2000 2001 2002 242 '2002 data is projected Recycling Levels 5,800 5742 60 5,700 9 68 s,600 a 6,376 66.5 h 5,400 5U4 t 5,300 5,200 52 It 5,100 50 2001 2002 e5I ® Recyclable trash diverted —Pounds per Household (Kbnthly) Customer complaints per 1000 service opportunities 1.2 tj i 0.80.6038 6.4 0.2 0 2000 2001 2002 242 '2002 data is projected Household Hazardous Waste Collection The HHW program is run in co- operation with the City of Plano 1200 and is funded by a North Texas 1,010 101s Council of Governments grant. The 1000 620 program will continue until August 2000 &53 2003, with potential for being renewed. The program started in 600R74 as February 2002, and provides 400 337 residents an environmentally safe way to remove leftover household 200 ae se chemicals (paint, cleaners, oil, etc.) 0 from around their house. It was Feb. bbr. apr. rosy Jun. Jul. initially predicted that each of the �Pountlsofreusablechemicals: two monthly pickups would ■Numberofresklemal pickup requests: average 20 participants over the course of a year. Although the current rate is 10-14 participants per pickup, they are averaging more pounds per participant than was orginally expected. 243 Community Services (Streets) Division Introduction This division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 50 miles in the past two years. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new ed 'th Total Street Mlles 221.03 250 200 178.75 198.62 150 too- 50- oo50 19.18 19.18 19.18 0- eiiiiiiiis t 2000 2001 2002 streets are construct WI concrete due to lower maintenance costs and greater lifespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0- 5 scale, with 0 being impassable, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, distortion, and ride quality. Asphalt streets are cheaper to build but more costly to maintain than concrete. Concrete streets are evaluated every four years, and asphalt streets are evaluated over a two year period, 50% one year and the other 50% the next. Many of Percentage of Streets in Satisfactory Condition or Better 150% 100% 74% 82% 98% 85% 50% 0% 2001 2002. 2003 ■ Asphalt D Concrete A "satisfactory" rating for concrete streets means a rating of 3.5 or better A "satisfactory' rating for asphalt streets means a rating of 3.0 or better Asphalt street ratings in 2002 and 2003 are considered after the year's overlay and sealing projects. 2003 is a projection that assumes a $600,000 bond sale for sealing and overlaying the City's concrete streets are new, which partially accounts for their good condition. Pail Maintenance Dollars Funded per Year per Pavement Type The city has approximately 11 times as many miles of concrete streets than asphalt. Even though asphalt streets are more expensive to repair than concrete, the difference in miles between the surface types results in concrete streets receieving the majority of funding. Maintenance Dollars Funded $500'000 $433,436 $400,000 $300,000 $200,000189, 50 $93,143 $111,000 $100,000 $40,915 $59,830 $- 2000 2001 2002 ■ Asphalt s Concrete 'The 2002 Asphalt figure includes $325,000 in bond money used for street resealing and overlays Maintenance Dollars Spent per Center Line Mile per Year This measure anal izes higher maintenance costs ' inherent with that kind of surface. The asphalt overlay project specifically involves removing the wom down top layer of an asphalt street and then replacing it anew. 245 Y ' the maintenance funds spent per mile for both asphalt and concrete ' streets. The 2002 number for asphalt includes additional bond money spent from the overlay ' project. 2000 or 2001 are therefore a more acurate measure of average yearly ' cost, but the fact that $325,000 was needed to repair asphalt streets does ' help to highlight the much higher maintenance costs ' inherent with that kind of surface. The asphalt overlay project specifically involves removing the wom down top layer of an asphalt street and then replacing it anew. 245 Community Services (Drainage) Division Introduction The Drainage Division monitors stone sewers and open drainage channels and cleans and maintains them when necessary in order to ensure free-flowing water and prevent flooding. The division has the additional task of sweeping the City's streets. Street Sweeping Arterial and collector roads are Lane Mlles Swept swept during the year in order to remove debris for both aesthetic 316 and safety reasons. These are iso actual "curb miles" of streets 300 swept. The number of curb miles 250 is larger than the number of 200 140 170 street miles in Allen because Iso ft there are at least two curb miles 100 per mile of road (one curb on so each side) and up to four on o roads with medians. The 2000 2001 2002 2003 sweeping of arterials increased in frequency to twice a month • 2002 and 2003 data are projected starting in 2002. The number of curb miles swept has grown due to both the increase in roads and the increased frequency of sweeping. 246 I Il ' Community Services (Water and Sewer) ' Division Introduction ' The Water and Sewer Division transports drinking water from the North Texas Municipal Water District to Allen's citizens, and wastewater to the District's sewer lines. It is responsible for constructing and maintaining all City pipes, either ' directly or by overseeing contractors. ■ Water Loss Water loss is the difference between water purchased from NTMWD and water sold to customers. The numbers do not include water lost resulting from routine daily operations, but do include small leaks and evaporation. FY 99-00 and FY 00-01 were years where several large water line breaks and significant leaks were discovered. Water Loss 15.00% 13.48% to.00% 5.54% 5.00% 3.49% 0.00% FY98-99 FY99-00 FY00-01 'FY01-02 FY 01-02 data is projected 1 247 Community Services (Building Maintenance) Division Introduction The Building Maintenance division is responsible for keeping the City's facilities clean and maintained. Tasks include janitorial services, building mechanical system maintainance and repair, remodeling projects, and other tasks related building operations and staff support. Building Square Footage Cleaned The total amount of footage to be cleaned has remained steady as no new city facilities had been completed and operated for a significant time until the upcoming fiscal year 2002-2003. Square footage cleaned will increase as a result of the new police and fire stations being completely operational in FY02-03. Building Square Footage Cleaned 200,000 150,808 150,000 106,800 106,800 106,800 100,000 50,000 0 FY 99-00 FY 00-01 FY 01-02 FY 02-03 Total Square Feet Cleaned per Employee This measure reflects the Total Square Feet efficiency and Cleaned per Employee effectiveness of the 30,000 Division's cleaning 24,960 efforts. The Division aims 25,000 21,360 21,360 for a goal of 18000 20,000 15,100 18,851 square feet cleaned per a 15,000 employee, so that , employees have enough $ 101 000 time to do a thorough job 5,000 on every foot cleaned. 0 Square feet cleaned has 1999 2000 2001 2002• 2003 risen in 2002 due to new facilties such as the *FY 2002 data is after completion of the new facilities central fire station and the renovated police station. The decrease in 2003 results from the addition of two new employees. 248 11 I IJ I Dollars per Square Foot Cleaned 2.4 2.35 2.35 2.3 2.28 2.25 2.2 FY 99-00 FY 00-01 FY 01-02 249 Cleaning Cost ' This is the cost incurred by the division for each ' square foot cleaned. The dollar amount includes salary and benefits for ' employees, uniforms, supplies, and equipment. 1 IJ I Dollars per Square Foot Cleaned 2.4 2.35 2.35 2.3 2.28 2.25 2.2 FY 99-00 FY 00-01 FY 01-02 249 Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers most of the public works functions of the City, including water, sewer, streets, building maintenance, drainage, and solid waste.The Administration Division oversees the functions of all of the Department's line divisions. Low Emission Vehicles Percent of Citys Fleet that is LEV/AFV The City of Allen is gradually replacing its high emission gas or diesel burning light duty (non- emergency) vehicles with low -emission or alternative fuel vehicles in order to meet EPA requirements. Community Services, Engineering, Building and Codes, and Parks and Recreation are all affected by the EPA requirements and are gaining lower emission replacement vehicles as a result. Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that bills homes and business for water, sewer, solid waste, and recycling use and then processes those payments. Utility Accounts The total number of all 19,000 18,185 a0oo ` utility accounts has grown c 18,000 2700�3,031 3000 8 g steadily with the City's ' 17,000 2000 population. The number 19000 loon I , has in conjunction 15,199 increased the number of 15,000 0 accounts each employee Jun-Oo/May-OlJun-01/May-02 must handle. The graph shows the average — Utlility Accounts -- Accounts per Employee number of accounts handled monthly for the two years. 250 Bill Payments Efforts to increase on- time payment, such as raising the late fee amount in previous years, are in part responsible for creating a 7% increase in on-time payments over the past two years. Average Percentage of Bill Payments Received on Time - 90% 88% 88% as% 88% 84% 81%82% et 80% 78% 78% FY 99-00 FY 00-01 FY 01-02 251 •FY01-02 data is projected City Administration Department Introduction The City Administration Department supports the City Manager in his task of advising the City Council on policy and fiscal matters and implementing those policies and procedures. The City Manager also provides administrative oversight and direction for the City, and is responsible for developing the annual budget. Website The City of Allen website is maintained by the Public Information division of City Administration. The number of visitors to the City website comes from both the population of the city and the utility of the website. Although initial visitation increases with population, if viewers find the site to be unhelpful they are more likely to eschew the website for other sources of information. WebSlte Visitors 35,000 30,000 5,048 26,883 29,52 25,000 22,794 23,17 20,000 8,967 19,101 15,873 15,000 10,000 5,000 0 Dec. Jan. Feb. Mar. Apr. May Jun. Jul. 01 02 02 02 02 02 02 02 252 1 1 1 1 1 City Secretary Department Introduction The City Secretary Department oversees all record preservation, retrieval, and destruction for the City. The office is also in charge of running municipal elections and conducts Open Records and Open Meetings educational programs for City personnel. Public Information Requests Under open record and freedom of information laws, citizens can request public records from their governing bodies. In addition, other city departments request information as well. The number of requests has grown along with the City's population and government. Record Retrievals (estimate.) 2,000 1,500 1,200 1.600 1,000 600 900 500 0 FY98-99 FY99-00 FY00-01 FY01-02 Percent of Record Requests Responded to Within 3 Days majon y o o er ' records exist only on •FY01-02 data is projected paper. The Department has set three days as the ' goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. ' 253 Request Response Time The City Secretary's Office responds to all public and ' departmental requests for copies of stored documents. Although documents are now more often being recorded electronically, hard copies ' are still often needed, and thet f Id Record Retrievals (estimate.) 2,000 1,500 1,200 1.600 1,000 600 900 500 0 FY98-99 FY99-00 FY00-01 FY01-02 Percent of Record Requests Responded to Within 3 Days majon y o o er ' records exist only on •FY01-02 data is projected paper. The Department has set three days as the ' goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. ' 253 Planning Department Introduction The Planning Department is responsible for coordinating the long term development of Allen through land use and transportation planning, in particular by developing the City's comprehensive plan. The Department reviews zoning change requests and plats before presenting them to the Planning Board, whom they work closely with in addition to the Council. Platted Acres One of the major responsibilities of the Department is reviewing and recording development plats. The rapid pace of development in Allen continues to keep the staff busy with reviews. The number of acres will gradually decrease as Allen approaches build- out. Non -Residential Acres Platted 350 292 300 250 200 49 169 150 37 98 100 69 48 50 0 1996 1997 1996 1999 2000 2001 2002 2002 data is projected 254 Residential Acreage Platted 900 818 800 738 700 307 600 548 500 432 408 400 300 205 307 200 100 0 1995 1996 1997 1998 1999 2000 2001 2002 ■ A&U.1 ESBneted Non -Residential Acres Platted 350 292 300 250 200 49 169 150 37 98 100 69 48 50 0 1996 1997 1996 1999 2000 2001 2002 2002 data is projected 254 The final plat is the final step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. Zoning Changes In a developing city like Allen, zoning changes and amendments can be made frequently. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short -tens flexibility and the long term goals. Therefore zoning changes are often made when the results are deemed beneficial to the city. 40 Total Number of Final Plats 35 29 2930 20- 01002000 10- 0- 20002001 •2092 2002 date Is projected Zoning Cases 15 i6 14 12 10 9 e s s 4 2 0 2000 2001 -2002 255 2002 data is projected 1 1 1 1 1 1 i CITY OF ALLEN � 1 1 1 1 1 ' Glossary I I iI 257 Glossa Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. Also Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal ordinance authority for officials to obligate and expend resources. Arbitrage The ability to obtain tax-exempt bond proceeds and invest the funds in higher yielding taxable securities resulting in a profit. Arbitrage restriction requirements describe the circumstances in which investment in materially higher yielding securities is allowed without compromising the tax-exempt status of the bond issue. The rebate requirements identify what must be done with profits earned from those securities under the arbitrage restriction requirement. Assessed Valuation A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of financing it. The "operating budget' is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen 258 FY 2003 Budget Glossary Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. - Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract. - Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long -tern capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. City of Allen 259 FY 2003 Budget Glossa Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency ERF Equipment Replacement Fund Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Allen has specified October 1 to September 30.as its fiscal year. FLSA Fair Labor Standards Act - Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called working capita/ in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIs Geographic Information System GO Debt General Obligation Debt Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. City of Allen 260 FY 2003 Budget , Glossa ' Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement ' basis. Liabilities Debt or other legal obligations arising out of transactions in the past which ' must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type ' Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other -employee benefit amounts which need not ' be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4)' interest earnings on special assessment levies; and (5) principal and interest on ' long-term debt which are generally recognized when due. NCTCOG North Central Texas Council of Governments ' NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, ' acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. Performance Indicators Specific quantitative measures of work performed within an activity or program. ' They may also measure results obtained through an activity program. Property/ Liability Loss Monies contributed by several operating funds and set aside to finance ' Fund significant unforeseen losses, which are uninsured. A form of self-insurance. QIP Quality Improvement Process ' Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. ' Reserve An amount used to Indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. ' Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. Revenues All amounts of money received by a government from external sources other ' than expense refunds, capital contributions, and residual equity transfers. City of Allen 261 FY 2003 Budget Glossa Rolling Stock Those capital items such as motor vehicles, heavy equipment, and other apparatus which is maintained by the Equipment Services department. ROW Right-of-way Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SH State highway SSI - Service Standard Index STEP State Traffic Enforcement Program Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. ' Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. TMRS Texas Municipal Retirement System THRCC Texas Natural Resources Conservation Commission W & S Water & Sewer City of Allen 262 FY 2003 Budget t