Min - City Council - 2016 - 09/27 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
city Staff
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:38 p.m. on Tuesday, September 27, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Regarding Bond Refunding and FYI Bond Projects
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:50 p.m. on
Tuesday, September 27, 2016.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, September 27, 2016, in the Council Chambers of the Allen
' City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager (absent)
Eric Ellwanger, Assistant City Manager (absent)
'
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney (absent)
Whitt Wyatt, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:38 p.m. on Tuesday, September 27, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Regarding Bond Refunding and FYI Bond Projects
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:50 p.m. on
Tuesday, September 27, 2016.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, September 27, 2016, in the Council Chambers of the Allen
' City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016 PAGE 2
' Members of Cub Scout Pack 708 posted the colors and lead the Pledge of Allegiance.
Public Recognition
1. Citizens' Comments.
Consent Aeenda
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda as
follows:
Approve Minutes of the September 13, 2016, Regular City Council Meeting.
3. Adopt a Resolution Designating The Allen American as the Official Newspaper of
the City of Allen for Fiscal Year 2016-2017.
RESOLUTION NO. 3424-9-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE ALLEN AMERICAN AS THE
OFFICIAL NEWSPAPER OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, FOR FISCAL
YEAR 2016-2017; AUTHORIZING THE CITY MANAGER TO CONTRACT WITH THE ALLEN
AMERICAN; AND PROVIDING AN EFFECTIVE DATE.
' 4. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards
and Commissions as Nominated by Mayor Terrell.
5. Authorize the City Manager to Execute a Professional Services Agreement with
Cynthia Porter Gore as Alternate Municipal Court Judge for a Period of Three
Months Beginning on October 1, 2016.
6. Authorize the City Manager to Execute a Facilities Agreement Related to
Owner/Developer Maintenance of the Montgomery Boulevard Median and Traffic
Roundabout Landscaping Improvements.
7. Authorize the City Manager to Execute Contracts for $50,000 and Greater for
Professional Services and Delegate Signatory Authority to a Parks and Recreation
Designee to Execute Contracts for an Amount Less than $50,000, as Provided in
the Approved 2017 Budget for Various Parks and Recreation Centers and
Programs for an Annual Amount Not to Exceed $641,400.
S. Authorize the City Manager to Execute Contracts for $50,000 and Greater for
Professional Services and Delegate Signatory Authority to a Parks and Recreation
Designee to Execute Contracts for an Amount Less than $50,000, as Provided in
the Approved 2017 Budget for The Courses at Watters Creek for an Annual
Amount Not to Exceed $313,000.
' 9. Award Bid and Authorize the City Manager to Execute a Contract with American
Landscape Systems, Inc. for the Alma Drive Landscaping Project in the Amount
of $146,340.
10. Authorize the City Manager to Execute the Purchase of Radio Equipment through
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016 PAGE 3
' the Houston -Galveston Area Council of Governments (H -GAC) Cooperative
Purchasing Agreement Program Contractor, Motorola, in the Amount of
$1,930,797.
11. Receive the Capital Improvement Program (CIP) Status Reports.
12. Receive the Summary of Property Tax Collections as of August 2016.
The motion carried.
Regular Agenda
13. Conduct a Public Hearing and Adopt an Ordinance for a Specific Use Permit No. 149 for a Beer
and Wine Package Sales Use on a Portion of Lot 7A-1, Block A, Village at Allen; Generally
Located South of Stacy Road and East of US Highway 75. Notal Wine & More: Beer and Wine
Package Sales Use]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing
' ORDINANCE NO. 3425-9-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO. 149 AUTHORIZING A 0.5601± ACRE PORTION OF LOT 7A-1, BLOCK A, VILLAGE AT
ALLEN, PRESENTLY ZONED PLANNED DEVELOPMENT NO. 73 (PD 73) FOR SHOPPING
CENTER "SC" TO BE USED FOR A BEER AND WINE PACKAGE SALES USE; ADOPTING A
SITE PLAN, LANDSCAPE PLAN, AND BUILDING ELEVATIONS; PROVIDING FOR A
CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Mayor Pro Tem
Caplinger, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3425-
9-16, as previously captioned, for Specific Use Permit No. 149 for a beer and Wine Package
sales use on portion of Lots 7A-1, Block A, Village at Allen; generally located south of Stacy
Road and east of US Highway 75. The motion carried.
14. Adopt an Ordinance Amending the Code of Ordinances, Chapter 8, Article IN, "Alarm Systems"
and Adopt a Resolution Amending and Restating Alarm Permit Fees and Other Fees Associated
with Alarm Systems.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
' do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3426-9-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016
PAGE
' ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES BY
AMENDING CHAPTER 8 TITLED "LICENSES AND BUSINESS REGULATIONS" BY
AMENDING ARTICLE IV TITLED "ALARM SYSTEMS"; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE, PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500); AND PROVIDING FOR AN EFFECTIVE DATE.
RESOLUTION NO. 3427-9-16lR): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING ALARM PERMIT FEES AND OTHER
FEES ASSOCIATED WITH ALARM SYSTEMS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember Sedlacek,
the Council voted five (5) for and two (2) opposed, with Councilmembers Books and Herald
casting the negative votes, to adopt Ordinance No. 3426-9-16, as previously captioned,
amending the Code of Ordinances, Chapter 8, Article IV, "Alarm Systems" and adopt
Resolution No. 3427-9-16(R) amending and restating alarm permit fees and other fees
associated with alarm systems. The motion carried.
The Regular meeting recessed at 7:36 p.m.
Executive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
7:50 p.m. on Tuesday, September 27, 2016, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
18. Personnel Pursuant to Section 551.074 of the Texas Government Code — Interview and Discuss
Candidates to Fill the Vacancy on the Economic Development Corporation.
19. Personnel Pursuant to Section 551.074 of the Texas Government code– Discuss Appointments to
the Board of Adjustment, Building and Standards Commission, Community Development
Corporation, and Planning and Zoning Commission.
The Executive Session adjourned at 10:40 p.m. on Tuesday, September 27, 2016
20. Reconvene and Consider Action on Items Discussed During Executive Session.
The Allen City Council reconvened into the Regular Meeting at 10:48 p.m. on Tuesday,
September 27, 2016. The following action was taken on items discussed during Executive Session.
15. Consider Appointments to Fill Expiring Terms and Vacancies on the Following Boards,
Commissions, Committees and Corporations: Animal Shelter Advisory Committee, Board of
AdjustmentBuilding and Standards Commission/Sign Control Board, Central Business District
Design Review Committee, Community Development Corporation Board, Convention and
' Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen
Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning
Commission, Public Art Committee, and Health Officer.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016
PAGE 5
' the Council voted seven (7) for and none (0) opposed to nominate the following individuals as
recommended by the Council Nominating Committee to the designated places on the respective Boards,
Commissions, Committees and Corporations:
Animal Shelter Advisory Committee Expiration Date
Place No. 2 (staff) Kathryn May September 30, 2018
Place No. 4 Sheila Brauning September 30, 2018
Board of Adjustment/Building & Standards Commission/
Sign Board
Expiration Date
Place No. 2
Ken Barry
September 30, 2018
Place No. 4
Deborah Angell -Smith
September 30, 2018
Alt. Place No. 2
Bruce Howard
September 30, 2018
Central Business District Design
Review Committee
Expiration Date
Place No. 2
Dwight Burns
September 30, 2018
Community Development Corporation
Expiration Date
Place No. 1
Kristina Brevard
September 30, 2017
Place No. 2
George Christian
September 30, 2018
Place No. 4
Ron Alexander
September 30, 2018
Place No. 6
Tommy Baril
September 30, 2018
Convention and Visitors Bureau Advisory Board
Expiration Date
Place No. 2
Rhonda Staples
September 30, 2018
Place No. 4
Karen Simpson
September 30, 2018
Economic Development Corporation
Expiration Date
Place No. 4
Chris Schulmeister
September 30, 2019
Place No. 5
Tim Litinas
September 30, 2019
Keep Allen Beautiful
Expiration Date
Place No. 2
Chris Wallace
September 30, 2018
Place No. 6
Elias Shaikh
September 30, 2018
Library Board
Expiration Date
Place No. 2
Diane Knaack
September 30, 2018
Place No. 4
Vatsa Ramanathan
September 30, 2018
Place No. 6
Devita Widmer
September 30, 2018
Parks and Recreation Board
Expiration Date
Place No. 2
Geoben Johnson
September 30, 2018
Place No. 4
Rodrigo Vizcaino
September 30, 2018
Place No. 6
John Holley
September 30, 2018
Planning and Zoning Commission
Expiration Date
'
Place No. 2
Luke Hollingsworth
September 30, 2018
Place No. 4
Jeff Cocking
September 30, 2018
Place No. 6
Michael Orr
September 30, 2018
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 27, 2016
' Public Art Committee Expiration Date
Place No. 2
Sandy Wittsche
September 30, 2018
Place No. 4
Jane Bennett
September 30, 2018
Place No. 6
Steve Benson
September 30, 2018
Health Officer Expiration Date
John Connolly September 30, 2018
The motion carried.
Other Business
16. Calendar.
• October 4, 2016 — National Night Out 2016
17. Items of Interest.
• Council wished happy birthday to Mayor Terrell's granddaughter. Maisie Laine.
• Council wish happy birthday to Councilmember Herald's daughter, Katie.
• Nine Band Brewing hosting Octoberfest festivities on October 1, 2016.
' • The Foundation for Allen Schools hosting a benefit evening on October 1, 2016.
Adjournment
PAGE
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 10:53 p.m. on Tuesday, September 27, 2016. The motion carried.
These minutes approved on the I I" day of October 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
bh George, RMC, CITY SECRETARY