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O-1871-9-00ORDINANCE NO. 1871-9-00 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30,2001; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2000-2001; and, WHEREAS, the City Council has received the City Manager's proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2000, and ending September 30, 2001, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2000, and ending September 30, 2001. SECTION 2. The sum of $53,427,547 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 1999-00 are hereby ratified and the Budget Ordinance for 1999-00, heretofore enacted by the City Council, be, and the same is hereby, amended to the extent of such transfers for all purposes. SECTION 4. All notices and public hearings required by law have been duly completed. That the City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording atter final passage hereof. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. I SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 7TH DAY OF SEPTEMBER, 2000. APPROVED: Z62- fmc:E Stephen errell, MAYOR APPROVED AS TO FORM: ATTEST: Peter G. Smith, CITY ATTORNEY Ordinance No. 1871-9-00 Paget CITY SECRETARY CITY OF ALLEN FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont. 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET CAPITAL OUTLAY Vehicles 271,207 162,926 163,640 127,419 Office Equip & Furniture 15,046 - 6,389 - Machinery & Equipment 59,905 - 56,738 16,500 SUBTOTAL $ 346,158 $ 162,926 S 226,767 $ 143,919 DEPARTMENT TOTALS $ 4,603,950 $ 5,359,798 $ 5,290,489 $ 5,775,767 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Patrol Vehicles (Replacement Vehicles) 6 26,484 New Partol Vehicle 1 35,064 Animal Control Vehicle 1 29.871 Cargo Van (Tactical Unit) 1 15,000 Motorcycles 2 21,000 SUBTOTAL 11 127,419 Mach inew&_ouicment Air Conditioner Compressor 1 6,500 Motor Cycle Unit Radios 2 10,000 3 16,500 TOTAL CAPITAL $ 143,919 City of Allen Page 58 FY 2001 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000421 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES - cont. Health Insurance 233,620 367,907 294,394 336,048 Dental insurance 17,253 23,713 21,383 23,768 Long -Term Disability 6,913 9,117 8,535 9,619 Life Insurance 2,064 2,570 2,339 2,535 Clothing/Comp Allowance 16,300 16,893 16,893 18,000 SUBTOTAL $ 3,631,020 $ 4,440,251 $ 4,385,315 $ 4,733,645 OPERATING EXPENSES Conferences & Training 26,372 30,000 30,000 30,600 Dues & Subscriptions 3,569 5,000 4,996 5,700 Mileage 259 500 500 510 Clothing & Uniforms 44,171 40,000 40,000 43,895 Electricity 48,137 61,200 61,200 62,424 Gas 2,385 7,650 7,650 7,803 Telephone 41,210 35,002 35,002 39,536 Water 2,945 5,100 5,100 5,202 Insurance 41,657 44,412 47,064 47,064 Postage & Freight 5,477 6,500 6,500 6,630 Printing & Reproduction 10,071 24,198 22,198 24,683 Advertising 4,063 - - - Rentals 4,043 12,772 12,772 19,075 Canine Maintenance 3,272 6,574 6,574 6,705 Crime Prevention 5,821 14,990 14,490 10,404 Prisoners Keep 3,564 4,570 4,570 4,661 Computer Costs - 15,400 15,400 23,000 Employee Tenure Pins 55 306 - - Miscellaneous Oper. Exp. 8,841 6,000 6,000 6,120 Gasoline 34,444 30,000 40,000 61,100 Office Supplies 13,050 13,700 13,700 13,974 Animal Supplies 8,685 12,750 12,750 13,005 Small Tools & Minor Equip 43,718 72,824 59,197 90,000 Building Maintenance 26,275 26,010 26,010 30,330 Vehicle Maintenance 48,244 46,818 46,818 50,000 Equipment Maintenance 16,124 16,853 14,853 21,990 Radio Maintenance 4,431 27,260 27,260 28,365 Operating Transfer Out 151,021 155,389 85,960 207,569 SUBTOTAL $ 601,905 $ 721,778 $ 646,564 $ 860,345 PROFESSIONAL SERVICES Professional Services 24,700 34,333 31,333 36,658 Plaques/Awards/Proclamatn 167 510 510 1,200 SUBTOTAL $ 24,867 $ 34,843 $ 31,843 $ 37,656 City of Allen Page 57 FY 2001 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-021 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 3,631,020 4,440,251 4,385,315 4,733,645 Operations 601,905 721,778 646,564 860,345 Professional Services 24,867 34,843. 31,843 37,858 Capital 346,158 162,926 226,767 143,919 DEPARTMENT TOTAL $ 4,603,950 $ 5,359,798 $ 5,290,489 $ 5,775,767 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Assistant Police Chief 0 1 1 1 Police Captain 3 3 3 3 Police Sergeant 9 10 10 10 Police Officer * 54 53 52 52 Police Services Technician 1 1 1 1 Communications Lead Technician 1 1 1 1 Communications Technician 8 8 8 10 Support Services Technician 1 0 0 0 Budget Payroll Coordinator 0 1 1 1 Police Records Technician 2 2 2 3 Criminal Analyst Technician 0 1 1 1 Criminalist 0 0 1 1 Department Secretary 2 2 2 2 Administrative Secretary 1 1 1 1 Code Enforcement Officer** 2 0 0 0 Animal Control Supervisor 1 1 1 1 Animal Control Officer 2 2 2 2 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 89 89 89 92 PART TIME TOTAL PART-TIME 0 0 0 0 ' Increase in Police Officers in Revised FY 98-99 Budget represents 10 new Grant Officers " Code Enforcement Officers moved to Community Development Department FY 1999-2000 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUD.GEI PERSONNEL RVI S Salaries 2,638,612 3,199,258 3,194,735 3,455,823 Field Train Officer Pay 9,250 9,629 9,629 12,000 Scan Pay 48 903 - - Dispatch Trainer Pay 75 602 602 800 Longevity 17,721 20,876 19,140 22,396 Overtime 134,448 114,621 140,683 124,745 FICA Expenses 208,708 249,465 249,684 269,721 TMRS Expenses 294,848 360,162 353,390 378,598 Workman's Comp Expenses 51,161 64,535 73,908 79,592 City of Allen Page 56 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000421 DEPARTMENT DESCRIPTION The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. h PROGRAM NARRATIVE Accomplishments for FY 2000: e� C.I.P. project approved for the expansion of the police building. Proforma Architectural firm selected. '+e Expanded the narcotics unit by adding a Sergeant, K-9 Officer and a narcotics surveillance van. P First Citizen Police Academy held. Citizens on Patrol (COPS) established. b Enhanced the School Resource Officer (SRO) Program by adding five additional officers and a Sergeant position. ee Received Mobile Data Computers (MDC), installed, conducted training and fully operational. Objectives for FY 2001 le Reduce complaints against police department personnel by providing approved training, completing the departmental policy manual and continuing the established community policing philosophy. Total Calls for Service 1995 1996 1997 1998 1999 2000 to e. Reduce the incidence of drug use in Allen through aggressive investigation and prosecution of individuals responsible for sales and distribution of illegal narcotics. Enhance the Citizens Police Academy the Citizens on Patrol (COP) and Police Explorer programs through additional training and member involvement. Establish the Volunteer in Policing (VIP) program. Establish the McGruff House program. Identify and evaluate the needs of citizens and develop contingency plans for providing services during the renovation of the police building. Major Budget Items: O Six replacement patrol vehicles. .� One new patrol vehicle. 4 One new animal control vehicle. 4 One Cargo Van for Tactical Unit. O Two Traffic Motorcycle Units & Radios. :• One air conditioner compressor. aoo 700 600 500 aoo 300 zoo 100 0 Index Crimes 1995 1996 1997 1998 1999 2000- Projections jor 2000 (first nme months dam) City of Allen Page 55 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 CM1iaf of Police 1 Assistant Police Chief Adm inistra[iva Secretary t I Budget Payroll InspectionalServices Unit Coordinator .1S -"cos Support Servi®s Captain CID Captain Patrol Captain � 1 1 Dispatch Department Secretary [Department Secretary '11 Dispatcher 'I 1 Records Crim nel A -Watch 1 Gime Analyst Investigation 21 Sarg eants 3 Clarks t Sergeant 0 Officer. 4 Investigators Animal Control Narcotics B-Wat ln 1 Supervlsor 2lnvastigafora 2 Sergeants 2 Animal Control Officers 10 Officers 1 Sh akar Attendant Fleet Maintenance Community Ralafions t h 1 Service Technician 1 Sargeant 2=1. 0Of iters 4 Officers 10 Officers School Resource Traffic 1 Sargeant 2 Officers 8 Officers K-9 1 Sergeant 1 K9 Officer POLICE DIVISIONS ADMINISTRATION 001-2010-421 CRIMINAL INVESTIGATIONS 001-2020-421 SCHOOL RESOURCE OFFICER 001-2021421 GRANT SCHOOL RESOURCE OFFICER 001-2022421 PATROL 001-2030-421 1998 GRANT 001-2031421 1999 GRANT 001-2032-421 SUPPORT SERVICES 001-2040-421 City of Allen Page 54 FY 2001 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800-415 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PROFESSIONAL RVI . S Audit Fees 23,415 28,000 24,000 28,840 Tax Service-AISD 54,476 49,500 58,957 15,000 Tax Service -CAD 78,040 81,571 82,064 95,801 Retainer Fee -City Attorny 18,119 97,000 120,000 110,000 Other Attorney Fees 100,122 - - - Professional Services 25,767 - - Computer Services 8,142 - - - Copier Service 8,422 20,552 26,334 40,000 SUBTOTAL $ 316,505 $ 276,623 $ 311,355 $ 289,641 CAPITAL OUTLAY Office Equip & Furniture 108,742 652,380 731,380 30,000 SUBTOTAL $ 108,742 $ 652,380 $ 731,380 $ 30,000 DEPARTMENT TOTALS $ 1,649,788 $ 1,625,589 $ 1,651,343 $ 1,830,933 ' Salary Reserve is transferred to each department as part of the pay plan adjustment "Tuition Reserve is budgeted in the Personnel Department in FYI 999-2000 CAPITAL EXPENDITURES LIST OTHER CAPITAL 1999-2000 9UD.GEI Art work for City Hall 30,000 SUBTOTAL 30,000 TOTAL CAPITAL $ 30,000 City of Allen Page 53 FY 2001 Budget FUND GENERALFUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800-015 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 @UnQFT 1999-00 AMENDED 2000-01 RUnQFT A SICI 9 FICATION Personnel Services 2,196 652,000 3,873 1,136,729 Operations 1,222,345 44,586 604,735 374,563 Professional Services 316,505 276,623 311,355 289,641 Capital 108,742 652,380 731,380 30,000 DEPARTMENTTOTAL $ 1,649,788 $ 1,625,589 $ 1,651,343 $ 1,830,933 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 BUDGET FULL TIME ACTUAL 0 BUDGET 0 AMENDED 0 0 Police Grant Officers 0 0 0 6 TOTAL FULL TIME 0 0 0 6 PART TIME 0 0 0 0 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salary Reserve' - 652,000 3,873 842,870 2000 Police Grant Contingency - - - 293,859 Tuifion Reserve '• 2,196 SUBTOTAL $ 2,196 $ 652,000 $ 3,873 $ 1,138,729 :rences & Training & Subscriptions hone ge & Freight ig & Reproduction ils/Leasing cuter Costs :Ilaneous Oper. Exp. cuter Supplies Tools & Minor Equip �ment Maintenance cuter Maintenance Year Tax Refund rgic Planning Exp. is Structure Relocation At Creek Study Sting Transfer Out SUBTOTAL 23,541 4,406 1,615 560 150 40 54,261 320 54,951 141,068 1,493 67,887 3,055 1,096 r9m. 3,060 3,820 3,121 15,500 15,500 68,430 - 3,052 3,000 26,026 32,363 285,012 - - 15,000 City of Allen Page 52 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: ❖ Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services. ❖ Copier services including monthly lease fees and maintenance. Salary increases for general fund employees. E• Costs associated with City of Allen Strategic Planning. :• Costs associated with implementing a paperless agenda system and a document imaging system. City of Allen Page 51 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 City Manager Police Chief Grant Officers (6) INTERNAL SERVICES DIVISIONS INTERNAL SERVICES 001-1800-415 City of Allen Page 50 FY 2001 Budget FUND GENERALFUND DEPARTMENT PERSONNEL ACCOUNT 001-1700414 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 RUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES -cont. Miscellaneous Oper. Exp. 218 1,200 2,197 1,000 Office Supplies 1,885 2,500 2,500 2,500 Miscellaneous Supplies 2,938 5,000 4,270 10,000 Small Tools & Minor Equip (11) 30 4,826 10,632 Unemployment Claims 1,148 6,000 3,000 6,000 Employee Recognition 9,414 12,000 11,419 12,950 SUBTOTAL $ 33,856 $ 61,280 $ 75,528 $ 97,857 PROFESSIONAL SERVI C Professional Services 15,161 38,000 33,295 49,000 SUBTOTAL $ 15,161 $ 38,000 $ 33,295 $ 49,000 DEPARTMENT TOTALS $ 182,056 $ 243,278 $ 255,804 $ 370,481 CAPITAL EXPENDITURES LIST No capital ouday for this department City of Allen Page 49 FY 2001 Budget FUND GENERALFUND DEPARTMENT PERSONNEL 5,000 ACCOUNT 001-1700414 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 133,039 143,998 146,981 223,624 Operations 33,856 61,280 75,528 97,857 Professional Services 15,161 38,000 33,295 49,000 Capital - - - - DEPARTMENTTOTAL $ 182,056 $ 243,278 $ 255,804 $ 370,481 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME Director 1 1 1 1 Personnel Technician* 1 1 1 0 HR Generalist 0 0 0 1 Risk Manager 0 0 0 1 Administrative Secretary 0 1 1 1 Department Secretary 1 0 0 0 TOTAL FULL TIME 3 3 3 4 PARTTIME 0 0 0 0 TOTAL PART-TIME 0 0 0 0 *Moved to Self -Insurance Fund EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 105,586 109,343 116,544 175,081 Longevity 440 180 180 252 Overtime 235 257 257 258 FICA Expenses 8,132 8,391 8,960 13,454 TMRS Expenses 11,148 11,769 12,303 18,393 Workman's Comp Expenses 170 164 210 317 Health Insurance 6,336 12,715 7,293 14,150 Dental Insurance 646 795 761 1,034 Long -Term Disability 268 297 313 473 Life Insurance 77 87 160212 SUBTOTAL $ 133,039 $ 143,998 $ 146,981 $ 223,624 n Reserve - 5,000 5,000 15,000 rences B Training 4,435 5,150 5,126 6,325 8 Subscriptions 3,268 2,805 2,803 3,105 7e 194 360 350 450 hone 1,386 2,700 2,024 2,150 mce 745 745 701 745 ge 8 Freight 1,427 1,300 1,300 1,500 ig 8 Reproduction 2,019 500 250 500 tising 4,790 16,000 29,762 25,000 City of Allen Page 48 FY 2001 Budge FUND DEPARTMENT DESCRIPTION The City of Allen Personnel Department works in partnership with the City's management staff to effectively utilize and manage the organization's employee workforce and human resources. The Department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. PROGRAM NARRATIVE Accomplishments for FY 2000: ❖ Implemented partially self-funded health insurance program. ❖ Facilitated hiring process for the Assistant to the City Manager, Director of Community Services, and Director of Engineering positions. S• Began the process of updating the Personnel Policies and Procedures Manual. ❖ Assisted the Parks and Recreation Department in their reorganization efforts. 8• Worked with various departments in resolving employee relations issues. E Assisted the Parks and Recreation and Engineering Departments in hiring key positions 001-1700-4141 Objectives for FY 2001: Research and implement ways to enhance the City's relative market standing with respect to our total compensation strategies allowing the City to recruit and retain the most qualified individuals. f• Begin development of an organization - wide diversity initiative, including recruiting, training, and employee relations. ❖ Implement an organization -wide risk management program, including health, safety and liability. ❖ Update the Equal Employment Opportunity Plan (EEOP) for the Allen Police Department and Department of Justice. ❖ Expand Section 125 plan to include Un - Reimbursed Medical Expenses and Dependent Child Care accounts. Conduct training programs on basic supervisory skills, the performance review process, sexual harassment, and Family Medical Leave Act. City of Allen Page 47 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Diiedoi 1 Risk Manages Adminisl[Ae Secretary HR Generalist 1 1 1 PERSONNEL DIVISIONS PERSONNEL 001-1700-414 City of Allen Page 46 FY 2001 Budget FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-1600413 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES - cont. Office Supplies - 900 2,021 1,820 Computer Supplies - 9,600 9,570 12,480 Small Tools & Minor Equip - 57,840 40,303 57,740 Computer Maintenance - 15,900 24,590 12,900 SUBTOTAL $ - $ 413,352 $ 346,147 $ 383,149 PROFESSIONAL SERVICES Professional Services - 27,000 38,725 21,000 SUBTOTAL $ - $ 27,000 $ 38,725 $ 21,000 CAPITAL OUTLAY Office Equip & Furniture - 66,500 56,359 20,000 SUBTOTAL $ - $ 66,500 $ 56,359 $ 20,000 DEPARTMENT TOTALS $ - $ 677,126 $ 633,921 $ 623,822 CAPITAL EXPENDITURES LIST OTHER CAPITAL 1999-2000 BUDGET NT Server 20,000 SUBTOTAL 20,000 TOTAL CAPITAL $ 20,000 City of Allen Page 45 FY 2001 Budget FUND GENERAL FUND DEPARTMENT IT 4 0 0 ACCOUNT 001-1600-413 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AM_F_NDF_f_1 2000-01 BUDGET CLASSIFICATION Personnel Services - 170,274 192,690 199,673 Operations - 413,352 346,147 383,149 Professional Services - 27,000 38,725 21,000 Capital - 66,500 56,359 20,000 DEPARTMENTTOTAL $ 13,856 $ 677,126 S 633,921 $ 623,822 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME IT Technician 0 2 1 1 IT Specialist 0 0 1 1 AS/400 Analyst 0 1 1 1 TT Mananar 0 1 1 1 TOTAL FULL TIME 0 PART TIME 0 TOTAL PART-TIME 0 • All personnel moved from City Administration FY 1999-2000 4 0 0 4 0 0 4 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 MIDGET PERSONNEL SERVICES Salaries - 128,048 145,733 151,680 Longevity - 100 100 276 Overtime - 1,103 6,564 6,000 FICA Expenses - 9,888 11,188 11,508 TMRS Expenses - 13,856 15,659 15,995 Workman's Comp Expenses - 320 549 636 Health Insurance - 15,434 11,414 12,027 Dental Insurance - 1,059 995 1,033 Long -Term Disability - 350 385 412 Life Insurance 116 103 106 SUBTOTAL $ - $ 170,274 $ 192,690 $ 199,673 Conferences & Training - 45,240 35,161 19,650 Dues & Subscriptions - 610 1,155 810 Mileage - 500 100 500 Telephone - 45,880 27,222 47,780 Insurance - - 1,280 1,300 Postage & Freight - 1,204 1,150 1,204 Printing & Reproduction - 300 300 300 Rentals/Leasing - 40 406 580 Database Services - 9,848 9,232 9,900 Computer Costs - 225,315 193,482 216,010 Miscellaneous O er. Exp. 175 175 175 City of Allen Page 44 FY 2001 Budget FUND IT DEPARTMENT DESCRIPTION The I.T. (Information Technology) Department provides support to internal computer users so they can perform their daily job duties. I.T. also provides support to Emergency Services dispatching systems for continued support to the community. PROGRAM NARRATIVE Accomplishments for FY 2000: Completed the move of all network and • telephone equipment to the new City Hall facility with minimal disruption to business operations. Successfully executed a Y21K plan prior to December 31, 1999 involving Information Technology staff onsite to ensure no problems were encountered at year-end. Installed an Interactive Voice Response System for Building Inspections to allow for automated requests for inspections and automated results once the inspections are completed. 6• Expanded the Wide Area Network by connecting Fire Stations 2, 3 and 4 via T1 lines enabling the Communications Dispatchers to improve operations by automatically sending a printed sheet of location information to the appropriate station being dispatched. Avg. Number of Days to Resolve IT Requests 1998 1999 2880 Objectives for FY 2001: Develop a disaster recovery plan for the Information Technology Department by establishing guidelines to follow in the event of a natural disaster or any type of disaster for all city network equipment. The plan will also include how to establish a temporary network in the event that any city building is seriously damaged. :• Install a new NT server to support space • allocation needs for GIS and CAD information. Upgrade Windows 95 and Windows 98 • workstations to Windows NT Workstations to develop stability at the desktop level and improve the level of security for the entire network. Research the feasibility of connecting the network to new city buildings including Central Fire, Library facility, Don Rodenbaugh Natatorium and Fire Station 5. Install an HTE Purchasing/inventory System • to support the newly developed Purchasing department. ❖ Install HTE QREP, which is a reporting system for the AS/400. Major Budget Items: Cost associated with installing a new Microsoft NT Server ($20,000). • Upgrade of desktop operating system ($27,000). ❖ Connectivity of all newly constructed facilities. City of Allen Page 43 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 City Manager IT Manager 1 IT Technicain AS400 Analyst IT Specialist 1 1 1 INFORMATION TECHNOLOGY (IT) DIVISIONS IT ADMINISTRATION 001-1610-413 IT INTERNAL ITEMS 001-1620-413 City of Allen Page 42 FY 2001 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500-413 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES Conferences & Training 12,710 12,650 10,887 13,954 Dues & Subscriptions 8,753 4,718 4,373 4,782 Mileage 661 639 639 850 Telephone 9,759 6,200 5,443 5,870 Insurance 2,515 2,870 1,988 2,870 Postage & Freight 4,730 5,300 10,141 15,224 Printing & Reproduction 21,181 25,200 17,565 14,724 Advertising 3,143 10,300 2,700 2,408 Board/Commission Training - 1,200 1,200 1,224 Miscellaneous Oper. Exp. 243 795 16,422 4,807 Office Supplies 3,735 5,250 4,730 4,295 Computer Supplies 696 3,900 1,000 2,000 Miscellaneous Supplies 785 - - - Small Tools & Minor Equip 1,971 1,100 10,255 6,204 Equipment Maintenance - 100 100 102 Radio Maintenance 87 87 87 89 SUBTOTAL $ 70,969 $ 60,309 $ 67,530 $ 79,403 PROFESSIONAL SERVICES Professional Services 39,847 5,000 4,112 3,000 Computer Services - 350 350 350 SUBTOTAL $ 39,847 $ 5,360 $ 4,462 $ 3,350 DEPARTMENT TOTALS $ 599,636 $ 590,871 $ 566,275 $ 633,961 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 41 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-413 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 488,820 505,212 474,283 551,228 Operations 70,969 80,309 87,530 79,403 Professional Services 39,847 5,350 4,462 3,350 Capital - - - DEPARTMENTTOTAL $ 599,636 $ 590,871 $ 566,275 $ 633,981 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 0 0 Assistant to the City Manager 1 0 1 1 Management Assistant 1 1 1 1 Department Secretary 1 1 0 0 Executive Secretary 0 0 0 1 Administrative Secretary 1 1 2 1 Receptionist 1 1 1 1 IT Technician* 2 0 0 0 AS/400 Analyst * 1 0 0 0 IT Manager* 1 0 0 0 Audio Visual Technician 0 1 1 1 Public Information Officer 1 1 1 1 TOTAL FULL TIME 12 8 8 8 PARTTIME Intern PIO 0 .5 .5 .5 Intern City Manager's Office 0 0 0 .5 Temporary Assistant City Manager .5 .5 .5 .5 TOTAL PART-TIME .5 1 1 1.5 * Personnel Moved To IT Department EXPENDITURE DETAIL 1998-99 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries ACTUAL 380,912 389,152 365,443 425,949 Longevity 1,388 1,420 1,468 1,064 Overtime 4,640 3,052 3,052 3,060 Deferred Compensation 3,305 4,412 4,412 4,242 FICA Expenses 28,523 30,451 26,681 33,087 TMRS Expenses 40,926 39,178 37,716 41,540 Workman's Comp Expenses 620 605 778 942 Health Insurance 21,476 28,368 26,349 32,543 Dental Insurance 1,819 1,996 1,819 2,067 Long -Term Disability 938 961 891 1,017 Life Insurance 223 217 274 317 Car Allowance 4,050 5,400 5,400 5,400 SUBTOTAL $ 488,820 $ 505,212 $ 474,283 $ 551,228 City of Allen Page 40 FY 2001 Budget FUND DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to insure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. PROGRAM NARRATIVE Accomplishments for FY 2000: 6• Completed construction of the 68,000 square foot City Hall building. ❖ Planned for the construction of various City facilities including the Central Fire Station/Fire Administration, expansion of the Police Department, and relocation of the Municipal Court. 9 Coordinated interlocal agreements for various capital improvement projects including the Natatorium, Alma Road and Stacy Road. ❖ Prepared the annual budget with a reduction of the tax rate for the eighth consecutive year. ❖ Successfully completed the installation of technology needed to begin cable casting City Council and Planning & Zoning meetings on the City's cable channel. 001-1500-413 ❖ Recruited and hired a number of senior management positions to include a new engineering director, community services director, building and code compliance director, and assistant to the city manager. Objectives for FY 2001: ❖ Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner. Continue to execute the policies and directives of the City Council in the areas of communications and City operations. L• Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes. S• Encourage creativity, flexibility and accessibility in responding to customers' requests. E• Enhance citizen communications through the web site, newsletters, and town hall meetings to provide timely information to citizens regarding service delivery options, planning and development initiatives and current events. City of Allen Page 39 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 City Manager 1 Executive Secretary 1 Part -Time Assistant City Manager .5 Public Information Officer 1 Receptionist 1 Intern .5 Audio Visual Technician 1 Management Assistant 1 Assistant to the City Manager 1 Administrative Secretary Intern 1 11 .5 CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 001-1501.413 PIO 001-1530-413 City of Allen Page 38 FY 2001 Budget FUND DEPARTMENT 2,000 1,897 ACCOUNT 3ENERAL FUND MUNICIPAL COURT 100 001-1200-412 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET DLASSIFICATION >ersonnel Services 190,017 268,747 241,057 256,274 Operations 19,252 20,770 28,436 33,889 >rofessional Services 155 - - 8,088 apital - - - - DEPARTMENTTOTAL $ 209,424 $ 289,517 $ 269,493 $ 298,251 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME Municipal Court Supervisor 1 1 1 1 Municipal Court Clerk 3 4 4 4 Judge 0 1 1 1 TOTAL FULL TIME 4 6 6 6 PARTTIME Judge .75 0 0 0 Municipal Court Clerk 0 0 0 0 TOTAL PART-TIME .75 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 149,969 203,844 187,340 199,640 Longevity 2,291 1,901 678 969 Overtime - - 3,606 1,891 FICA Expenses 11,400 15,383 14,357 15,346 iMRS Expenses 16,022 21,948 19,765 20,963 Norkman's Comp Expenses 229 309 339 361 Health Insurance 8,955 23,150 13,023 14,858 Dental Insurance 788 1,629 1,359 1,550 Long -Term Disability 259 409 449 538 'Life Insurance 103 174 141 158 SUBTOTAL $ 190,017 $ 268,747 $ 241,057 $ 256,274 ;onferences&Training 1,174 2,000 1,897 4,000 )ues & Subscriptions 167 100 384 420 Aileage 423 350 1,092 1,500 -elephone 2,659 2,690 1,682 2,690 nsurance 920 1,325 1,130 1,153 'rofessional Services 4,105 650 1,522 2,650 'ostage & Freight 1,216 1,200 1,272 1,800 hinting & Reproduction 5,716 6,000 9,051 10,000 advertising - 200 - 200 fury Fees 228 225 968 1,552 City of Allen Page 36 FY 2001 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-412 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES - cont. Computer Costs - - 5,125 - Employee Tenure Pins 27 30 - - Miscellaneous Oper. Exp. 175 200 264 270 Office Supplies 1,271 1,300 2,700 3,854 Miscellaneous Supplies 560 400 400 400 Small Tools & Minor Equip 612 4,100 949 400 Equipment Maintenance - - - 3,000 SUBTOTAL $ 19,252 $ 20,770 $ 28,436 $ 33,889 PROFESSIONAL SERVICES Professional Services 155 - - - Credit Card Costs - - - 8,088 SUBTOTAL $ 155 $ - $ - $ 8,088 DEPARTMENT TOTALS $ 209,424 $ 289,517 $ 269,493 $ 298,251 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 37 FY 2001 Budget GENERALFUND DEPARTMENT DESCRIPTION The Municipal Court exists for safety of the community through the impartial and timely adjudication of criminal cases under municipal law. PROGRAM NARRATIVE Accomplishments forFY2000: Implemented a new software program for municipal court operations to ensure Year 2000 compliance. Began Teen Court Program at Allen High School. Relocated the Municipal Court offices to the newly renovated area in the Municipal Annex. :• Received Juvenile Accountability Incentive Block Grant in the amount of $6,105 with the City to provide an additional $679 to aid in the setup of our Teen Court program and other aspects of our Juvenile Crime Diversion Program. 001-1200-412 Objectives for FY 2001: • Conduct a warrant drive with assistance from Police Department. :• Implement payment of court fines with credit cards. Expand the newly created Teen Court Program. Implement a First Offender Program. ❖ Begin classroom education on Municipal Court and juvenile law in middle schools and/or high school. City of Allen Page 35 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Finance Director Municipal Court Supervisor 0) Municipal Court Clerk (4 ) MUNICIPAL COURT DIVISIONS MUNICIPAL COURT 001-1200-412 City of Allen Page 34 FY 2001 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000411 EXPENDITURE DETAIL - cont 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATIONS - cont. Office Supplies 1,502 1,700 1,700 1,700 Boards & Commissions 2,050 2,200 2,251 2,200 Miscellaneous Supplies 9,504 9,200 9,200 9,950 Small Tools & Minor Equip - - - 2,830 Equipment Maintenance - 500 500 500 Mayor/Council Salaries 582 2,160 2,160 1,920 Election Expenses 6,168 8,000 8,000 8,000 Records Management Exp. 1,155 1,500 1,700 12,360 SUBTOTAL $ 83,327 $ 104,942 $ 105,992 $ 125,361 DEPARTMENT TOTALS $ 208,213 $ 231,491 $ 240,733 $ 283,627 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 33 FY 2001 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 124,886 126,549 134,741 158,266 Operations 83,327 104,942 105,992 125,361 Professional Services - - - - Capital - - - - DEPARTMENTTOTAL $ 208,213 $ 231,491 ; 240,733 $ 283,627 PERSONNEL SUMMARY 1998-99 ACTUAL 1999410 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME City Secretary 1 1 1 1 Administrative Secretary 1 0 0 1 Assistant City Secretary 0 1 1 1 TOTAL FULL TIME 2 2 2 3 PARTTIME Department Secretary .5 .5 .5 0 TOTAL PART-TIME .5 .5 .5 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 100,196 100,479 106,755 121,896 Longevity 876 1,006 1,006 1,126 FICA Expenses 7,732 7,764 8,1114 9,231 TMRS Expenses 10,605 10,879 11,335 12,862 Workman's Comp Expenses 152 152 194 222 Health Insurance 4,538 5,438 6,453 11,673 Dental Insurance 492 530 507 775 Long -Tenn Disability 238 243 254 297 Life Insurance 58 58 133 184 SUBTOTAL $ 124,686 $ 126,549 $ 134,741 $ 158,266 OPERATIONS Conferences & Training 32,889 43,075 44,330 46,625 Dues & Subscriptions 11,646 18,057 17,552 19,076 Mileage 667 500 600 500 Telephone 966 800 1,853 1,500 Insurance 696 800 648 800 Professional Services 456 800 897 950 Postage & Freight 585 650 508 650 Printing & Reproduction 2,164 2,200 1,000 3,000 Advertising 6,913 7,000 7,000 7,000 Ordinance Codification 3,453 3,800 3,538 3,800 Miscellaneous Oper. Exp. 1,930 _ _ _ 2,000 _ 2,555 2,000 City of Allen Page 32 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 City Secretary (1) Assistant City Secretary Administrative Secretary CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000411 MAYOR & COUNCIL 001-1010411 City of Allen Page 30 FY 2001 Budget IFUND DEPARTMENT ACCOUNTI GENERAL FUND CITY SECRETARY 001-1000-411 DEPARTMENT DESCRIPTION To strive for excellence by providing efficient and effective quality service, responding to the needs of all customers and anticipating future growth so that public confidence in city government is enhanced. PROGRAM NARRATIVE Accomplishments for FY 2000: S• Administered two city elections in accordance with State Law. Disposed of city records in accordance with the Texas State Library requirements. Produced "Ethical Requirements for Allen Public Officials." ❖ Participated in the production of "City Council Rules of Order and Procedure" for all elected and appointed officials. ❖ Initiated a new outreach program for Board and Commission applicants. Provided advanced information to citizens via the Web site. Objectives for FY 2001: Respond promptly to requests for documents so that customers receive information in a timely manner. Publish legal notices to satisfy State law and to inform the public through print media. ❖ Maintain official City Records to ensure the efficient retrieval of those records. B• Administer City Elections in accordance with State Law being unbiased and ethical in the process. d• Provide increased support for the records management program ensuring compliance with the Texas State Library guidelines for records management. City of Allen Page 31 FY 2001 Budget CITY OF ALLEN GENERALFUND THREE YEAR PROJECTION 2000-2001 2001-2002 2002-2003 Assessed Value $ 2,849,399,418 $ 3,312,470,721 $ 3,748,857,130 Tax Rate per $100 Valuation 0.56400 0.59834 0.64320 Tax Revenues $ 16,070,613 $ 19,819,837 $ 24,112,649 Debt Service Paid From Tax Revenue (6,149,859) (7,262,788) (8,288,913) Debt Service paid from Investment Income (334,980) (320,000) (190,000) General Fund Tax Revenues $ 9,821,546 $ 12,431,479 $ 15,665,499 Other General Fund Revenues 13,854,135 15,932,255 18,322,094 Use of Reserves - Total Revenues $ 23,675,681 $ 28,363,734 $ 33,987,592 Personnel Expense $ 16,575,039 $ 20,055,797 $ 24,267,515 Operational & Capital Expense 7,100,642 8,307,751 9,720,069 Total Expense $ 23,675,681 $ 28,363,548 $ 33,987,584 Revenues Overt(Under) Expenses $ $ 186 $ 9 Assumptions Used For Projections 1. Annual growth in assessed value determined by CIP Finance Committee 2. Used tax rate necessary to balance budget given other assumptions 3. Debt service based on projected future bond sales of $13,440,000 in Spring 2001 and $10,700,000 in Spring 2002 4. Annual growth projected in other General Fund Revenues of 15%. 5. Personnel Expense estimated at annual increase of 21% Average increase over past 5 years has been 21%. FY2001 Budget Reflects 15% increase. 6. Operational and capital expenses estimated at annual increase of 17%. Average increase over past 5 years has been 17%. FY2001 Budget Reflects 16% increase. City of Allen Page 29 FY2001 Budget CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2000-2001 1999-00 1998-99 %OF REVISED %OF ACTUAL ACTUAL BUDGET BUDGET Personnel Services 10,881,552 67.03% Operations 4,061,457 25.02% Professional Services 627,951 3.87% Capital 663,826 4.08% TOTAL $ 16,234,787 Personnel Ser -'--- 71.25 % 13,968,793 66.75% 4,597,145 21.97% 853,810 4.08% 1,506,197 7.20% $ 20,925,945 General Fund Expenditures By Classification 2000-01 % OF BUDGET BUDGET 16,868,898 71.25% 5,149,595 21.75% 944,619 3.99% 712,569 3.01% $ 23,675,681 _Operations 21.75% Professional Services 3.99% Capital 3.01% City of Allen Page 28 FY 2001 Budget CITY OF ALLEN GENERALFUND EXPENDITURE BY FUNCTION FISCAL YEAR 2000-2001 1998-99 • rr rr 2000-M ACTUA RtjnQFT AMENDED amdm General Government City Secretary 208,213 231,491 240,733 283,627 Municipal Court 209,424 289,517 269,493 298,251 City Administration 599,636 590,871 566,275 633,981 Information Technology (IT) - 677,126 633,921 623,822 Personnel 182,056 243,276 255,804 370,481 Internal Services 1,649,788 1,625,589 1,651,343 1,830,933 Building Maintenance 137,875 385,920 385,725 480,425 Finance 330,409 406,824 422,605 614,858 Total General Government $ 3,317,401 $ 4,450,616 $ 4,425,899 $ 5,136,378 Public Safety Police 4,603,950 5,359,798 5,290,489 5,775,767 Fire 3,695,173 4,106,336 4,320,102 4,827,700 Total Public Safety $ 8,299,123 $ 9,466,134 $ 9,610,591 $ 10,603,467 Public Works Community Service Admin - 206,179 207,672 225,447 Streets 839,026 1,003,570 1,035,115 1,209,107 Engineering - 582,635 768,131 690,564 Total Public Works $ 839,026 $ 1,792,384 $ 2,010,918 $ 2,125,118 Culture & Recreation Parks & Recreation 2,113,896 2,685,701 2,644,133 3,573,721 Library 841,283 926,485 942,856 1,041,361 Total Culture & Recreation $ 2,955,179 $ 3,612,186 $ 3,586,989 $ 4,615,082 Communily Development Building & Code Compliance 618,812 901,862 933,874 733,415 Planning & Development 205,245 354,390 357,674 462,221 Total Community Development $ 824,057 $ 1,256,252 $ 1,291,548 $ 1,195,636 TOTAL EXPENDITURES $ 16,234,787 $ 20,577,572 $ 20,925,945 $ 23,675,681 City of Allen Page 27 FY 2001 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2000-2001 Assumptions Used for Projecting 2000-01 Revenues 1. Tax rate used = $ .564 Based on approved assessed value of $2,849,399,418 2. Growth in sales tax revenue of 15% FY 2000 sales taxes through July running 23% higher than same period FY 99 3. Growth in franchise fees of an average of 7.8 4. Overall city growth factor of 5% used City of Allen Page 26 FY 2001 Budget CITY OF ALLEN TAX STRUCTURE FISCAL YEAR 2000-2001 ASSESSED VALUE -2000 REVENUE AT $.564 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 99.0% COLLECTION RATE $ 2,849,399,418 $ 16,070,613 $ (6,149,859) $ 9,821,546 TAX RATE DISTRIBUTION RATIO - PERCENT AMOUNT GENERAL FUND 0.34817 61.73% 9,920,754 DEBT SERVICE FUND 0.21583 38.27% 6,149,859 0.56400 100.00% 16,070,613 City of Allen Page 25 FY 2001 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2000-2001 REVENUE - DETAIL -continued 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CHARGES FOR SERVICE Ambulance Services 358,597 390,000 379,171 436,854 SUBTOTAL $ 358,597 $ 390,000 $ 379,171 $ 436,854 FINES & FORFEITURES Police Reports 5,212 5,000 5,000 5,000 Court Fines 627,039 600,000 575,374 587,000 Library Fines 36,233 36,500 38,085 40,000 False Alarm Fines 3,450 5,100 10,000 10,000 SUBTOTAL $ 671,934 $ 646,600 $ 628,459 $ 642,000 INTEREST EARNED Interest 179,315 146,450 345,000 310,000 SUBTOTAL $ 179,315 $ 146,450 $ 345,000 $ 310,000 MISCELLANEOUS Library Grant Funds 15,333 15,333 15,333 15,333 Misc Grants 3,000 - - 227,445 COPS Fast Grant 201,249 600,611 513,696 415,170 Sale Of Materials 4,859 4,250 3,343 3,200 Reproduction Revenues 1,379 1,500 1,500 1,500 Alarm Registration Fees 65,045 60,000 70,000 80,000 Finger Print Revenue 2,230 2,000 3,000 3,000 Sale Of Lots 300 0 100 0 Facility Rental Fees 185 0 300 0 Donations/Sponsorships 4,235 5,000 9,370 5,000 Street Light Surcharge 42,523 38,000 23,935 15,750 Miscellaneous 9,764 5,391 41,199 3,725 School Resource Officer 125,876 168,131 180,322 141,977 Street Sign Reimbursement 53,900 49,445 44,634 31,900 SUBTOTAL $ 529,879 $ 949,661 $ 906,732 $ 944,000 Operating Transfer In 1,069,522 1,380,436 1,555,581 1,741,349 TOTAL REVENUE $ 17,148,093 $ 19,944,378 $ 20,573,956 $ 23,675,681 City of Allen Page 24 FY 2001 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2000-2001 1998-99 1999410 1999-00 2000-01 Current 6,552,990 7,819,841 7,851,435 9,821,546 Delinquent 65,992 21,898 72,651 56,000 Penalty & Interest 63,906 21,315 77,843 56,000 Miscellaneous 203,675 75,000 248,755 100,000 SUBTOTAL $ 6,886,564 $ 7,938,054 $ 6,250,684 $ 10,033,546 FRANCHISE TAXES Electric 1,210,474 1,237,524 1,203,270 1,570,543 Gas 162,325 162,325 153,127 153,527 Communication 183,527 211,056 233,349 245,017 Cable 208,674 171,000 285,024 285,024 Solid Waste 82,700 81,079 100,344 105,360 SUBTOTAL $ 1,947,701 $ 1,662,984 $ 1,975,114 $ 2,359,471 SALES TAX 3,597,647 4,316,833 4,316,833 4,964,358 SUBTOTAL $ 3,597,647 $ 4,316,833 $ 4,316,633 $ 4,964,358 PERMITS & LICENSES Single Family Permits 802,968 781,463 682,782 687,500 Multi Family Permits - 332,800 100,000 132,000 Commercial Permits 205,897 450,000 504,877 500,000 Building Permits -Other 118,279 100,417 122,791 120,000 Sign Permits 43,705 42,000 35,210 36,000 Health Permits 25,099 20,000 20,250 25,500 Uniform Fire Code Permits 32,073 10,000 45,688 35,000 Clearing & Grading Permit 2,380 1,850 2,350 1,900 Solicitor Permits 250 400 136 - Development Permits 3,700 2,900 2,900 2,300 Licenses & Registrations 28,165 24,900 27,615 28,000 Animal Licenses 20,544 25,000 25,000 25,000 Court Fees-Hb7-$3 14,763 24,000 10,161 10,368 Zoning & Platting Fees 202,050 162,140 162,120 165,000 Plat Administration Fees 2,948 2,240 4,869 4,800 Fire Reinspections 640 600 2,355 1,500 Inspection Fees 397,981 240,000 358,235 358,235 Reinspection Fees 96,849 85,650 95,043 96,000 Mixed Drink Tax 8,646 7,000 14,000 15,000 SUBTOTAL $ 2,006,935 $ 2,313,360 $ 2,216,382 $ 2,244,103 City of Allen Page 23 FY 2001 Budget Franchise Tax( 9.97% Ad Valorem 1 axes 42.38% GENERAL FUND REVENUE FY 2000-2001 Licenses and Sales Tax Permits 20.97% 9.48% Public Works 8.98% Charges for — Services 1.85% Fines 2.70% Interest Earned 1.30% Miscellaneous 3.99% EXPENDITURES BY FUNCTION FY 2000-2001 Culture 8 Recreation - 19.49% Community Development 5.05% Public Safely 44.79% Operating Transfers In 7.36% General 3overnment 21.69% City of Allen Page 22 FY 2001 Budget BEGINNING FUND BALANCE REVENUES Ad Valorem Taxes Franchise Taxes Sales Tax Licenses and Permits Charges for Services Fines Interest Earned Miscellaneous Operating Transfers In TOTAL REVENUES CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 2000-01 ACTUAL BUDGET AMENDED BUDGET $ 3,536,400 $ 4,449,707 $ 4,449,707 $ 4,097,718 6,886,564 7,938,054 8,250,684 10,033,546 1,847,701 1,862,984 1,975,114 2,359,471 3,597,647 4,316,833 4,316,833 4,964,358 2,006,935 2,313,360 2,216,382 2,244,103 358,597 390,000 379,171 436,854 671,934 646,600 628,459 642,000 179,315 146,450 345,000 310,000 529,879 949,661 906,732 944,000 1,069,522 1,380,436 1,555,581 1,741,349 $ 17,148,093 $ 19,944,378 $ 20,573,956 $ 23,675,681 TOTAL AVAILABLE $ 20,684,493 $ 24,394,085 $ 25,023,663 $ 27,773,399 EXPENDITURES General Government 3,317,401 4,450,616 4,425,899 5,136,378 Public Safety 8,299,123 9,466,134 9,610,591 10,603,467 Public Works 839,026 1,792,384 2,010,918 2,125,118 Culture 8 Recreation 2,955,179 3,612,186 3,566,989 4,615,082 Community Development 824,057 1,256,252 1,291,548 1,195,636 TOTAL EXPENDITURES $ 16,234,787 $ 20,577,572 $ 20,925,945 $ 23,675,681 ENDING FUND BALANCE $ 4,449,707 $ 3,816,513 $ 4,097,718 $ 4,097,718 DAYS OPERATIONAL EXPENSES IN RESERVE 76 Fund Balance Required: 60 days operational expenses $ 3,215,720 City of Allen Page 21 FY 2001 Budget General Fund CITY OF ALLEN D U N M OO N N N N V N A N W M O N 1p M N fN7 n N R N aD NOM W I N N N m 0� Q I m f7 aWD W O fV O t7 GO 1A N aG O c N � o Nf N t0 D U N M OO N N N N V N A N W M O N 1p M N fN7 n R N aD NOM W M (V N in p fV O t7 GO 1A N aG O N ANN W W N Nf N t0 N M M V N W � d C O M � N w w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 00 0 0 0 0 v N O 1n N O H &,d O O O N N N C O � d N N H H Z ON O O O O O O O O W O O W 0 Co 0 0 0 lV W O O O O N N N O O W N V N b Z y W aNp M d m o J n a C T zl O\ N Ip QI W O N N W o Q o � v� rnmwm mm ME O SSE m LL 0 0 0 0 0 0 0 W O M O O N M N O N T �9 V �K oQ ofX C N O O O O N O N N N O N O N A O N N N M N N V W N M S M O O NO O O O Co W O O O O O Ol Q O O O O O_ O O O O z N NN O O y V V A VNI = b O A 0' (G O V' N O �_ Z w N M O N �p A 0 0 O � 0 w J ye w v to m, W o J W m m W J CV o {F m m N W W W W W O f f W W W F d = m D U CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2000-2001 Debt Policv The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which included municipal facilities, parks and streets. As a home rule city, the City of Allen is not limited by law in the amount of debt it may issue. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the ratio of ad valorem tax collections appropriated to the debt service fund below 40%. For fiscal year 2000-2001 the appropriation ratio of ad valorem tax to the debt service fund is 38.27%. The Tax rate at October 1, 2000 is $0.564 per $100.00 of assessed valuation of which $0.21583 is designated to the debt service fund. PROJECTED FUND BALANCE 10/1/00 758,841 TOTAL PROJECTED REVENUES 6,609,011 TOTAL PROJECTED EXPENDITURES (6,491,439) PROJECTED FUND BALANCE 9/30/01 $ 876,413 . FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE $ 648,484 City of Allen Page 17 FY 2001 Budget CITY OF ALLEN ORGANIZATIONAL CHART 2000.2001 FISCAL YEAR Solid Waste Fund ACTUAL ORIGINAL REVISED BUDGETED DIFFERENCE General Fund 199859 1999-00 1999-00 2000-01 2000-2001 City Secretary 2.50 2.50 2.50 3.00 0.50 Municipal Court 4.75 6.00 6.00 6.D0 - City Administration 11.50 9.00 9.00 9.50 0.50 I.T. - 4.00 4.00 4.00 - Personnel 3.00 3.00 3.D0 4.00 1.00 Internal Services - - - 6.00 6.00 Police 89.00 89.00 89.00 92.00 3.00 Parks & Recreation 30.00 35.00 36.00 44.75 8.75 Library 15.25 16.25 16.25 17.75 1.50 Fire 66.00 68.00 68.00 75.00 7.00 Building & Code Compliance 11.75 15.00 15.00 14.00 (1.00) Planning & Development 5.50 6.50 6.50 7.50 1.00 Community Services 11.00 21.00 21.00 21.00 - Finance 6.75 7.50 7.25 10.25 3.00 Solid Waste Fund - 1.00 1.00 1.00 - Drainage Fund 4.00 5.00 5.00 5.00 - Parks & Recreation Enterprise Fund 15.50 19.25 19.25 11.75 (7.50) Aquatics Enterprise Fund - - - 36.50 36.50 Economic Development Fund 3.00 3.00 3.00 3.00 - Self Insurance Fund - - - 100 1.00 COAST 1.00 1.00 Total City of Allen Employees all Funds 320.50 355.00 355.75 423.00 67.25 All positions are shown as full-time equivalents (FTE) City of Allen Page 16 FY 2001 Budget CITY OF ALLEN BUDGET CALENDAR FISCAL YEAR 2000-2001 January 24 Distribute New Personnel/Reclass Request Forms for FY 2000-2001 February 26 Strategic Planning with Council March 3 New Personnel Request Forms Due to Personnel April 3 Department Head Work Shop (Distribute Budget Packets) April 4-7 Finance Meets With Departments for Budget Training May 1 Budget Packets Due to Finance May 1-19 Finance Reviews Departmental Submittals to Ensure Budgets are Within Defined Targets May 22 -June 2 City Manager/Department Head Budget Review June 5 -July 28 Final Budget Preparations July 31 Deliver Budget Document to City Council Aug 11-13 Council Budget Workshop Aug. 22 Public Hearing on Budget Aug. 29 Public Hearing on Tax Rate Sept. 7 Adopt Budget at Regular Council Meeting City of Allen Page 15 FY 2001 Budget CITY OF ALLEN BUDGET PROCESS 2000-2001 FISCAL YEAR Budaet Process - continued set percentage that is tied to an economic indicator to reflect for inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The final step in the budget process is new programs. This is defined as any change in program emphasis, expenditure of funds, allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are considered additions to the base budget and should be included in new costs. For all new programs and costs, the department will have to describe the program, itemize all new costs included in the new program, proposed personnel, and justify the reason why the request is needed. Each of these new programs should be prioritized according to the need and included in their five-year plan. When all three steps of the budget process have been completed and turned into Finance they will be reviewed to ensure that they are all within the budget guidelines. Any budgets that are not within the stated parameters will be returned to the department and must be corrected immediately. Once all of the department budgets are completed each director will meet with the City Manager to review their budget. This will give the City Manager the opportunity to review all of the new programs requested by the departments and make any changes he feels necessary. After the City Manager has reviewed all of the budgets and made all necessary changes, he will submit the proposed budget to Council at the Council budget workshop meeting. Council will then have the opportunity to review the budget and voice any opinions and concerns they have. After the Council budget workshop there will be a public hearing on the budget and a public hearing on the tax rate if it is necessary. This will give the public a chance to review the budget and voice their opinions. Then on the first regular Council meeting in September the City Council will adopt the final budget. Budaet adiustments/amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line dem to another within a departments' operating budget, or changes between divisions within a department, may be allowed by the City Manager at the written request of the department. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in the total appropriation for a fund requires Council's approval in the form of an ordinance. City of Allen Page 14 FY 2001 Budget CITY OF ALLEN BUDGET PROCESS 2000-2001 FISCAL YEAR Budaetina Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by the City Management. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Report (CAFR) shows the status of the City's finances on the basis of "generally accepted accounting principles"(GAAP). In most cases this conforms to the way the City prepares the budget with the exception of compensating absences (accrued but unused vacation and sick leave), which is treated differently in the budget and in the CAFR. Budget Process The budget process is a yearly activity. It is part of a five year planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the five-year plan. The Finance department prepares analyses of current revenues and expenditures for the City Manager and Department heads to begin preparing for midyear budget adjustments. In February Personnel meets with each department to forecast upcoming personnel requests for the coming year. This allows each department an opportunity to adjust parts of their five-year plan. The budget kick- off is a meeting scheduled every April where the City Manager meets with all of the department heads. The budget is then broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are inline with their current budget. Any accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be added. Activities that require any additional resources to maintain the current service level due to growth, new facilities, new equipment, etc., are considered additions to the base budget, and will be included in the new programs step of the budget process. Each line item in the base estimate can only be increased by a City of Allen Page 13 FY 2001 Budget CITY OF ALLEN REVENUE SUMMARY 2000-2001 FISCAL YEAR Tax Revenue -continued Franchise Taxes Franchise Taxes are charged to specific businesses that conduct business in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Franchise Taxes are based on a percentage of gross receipts. Projections are based on population increase and projected utility use. Franchise fees forfiscal year 2000-2001 are projected at $2,359,471. This represents a 13% increase from the previous year's actual collections. Licenses and Permits Licenses and Permits revenues represent 9.48% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees. Permit revenues are collected by the Building Inspections department for building and construction activities throughout the City of Allen. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -inspections, special inspections and special services). Water & Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 2000-2001 are budgeted at $7,136,076 forwater sales and $2,281,722 for sewer charges. This represents approximately an eight percent increase which is inline with the projected City growth for the nextyear. Solid Waste These fees are charged for residential, commercial and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections forgarbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2000-2001 at $2,255,874. City of Allen Page 12 FY 2001 Budget CITY OF ALLEN REVENUE SUMMARY 2000.2001 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that are affecting the revenue assumption in the current and future fiscal years. General Fund Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 42.38% of the general funds budgeted revenue and are estimated at$10,033,546 in fiscal year 2000- 2001. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 forall real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2000 levy was based was $2,849,399,418. The collection rate is set at 99% and is based on the City's historically high collection rale. The total tax rate was cut to $.564 per $100 of valuation of which $.34817 per $100 of valuation is for the General Fund operations. The remainder of the tax rate $.21583 per $100 of valuation is used for the Debt Service Fund. The City in an effort to rely less on properly taxes has cut the tax rate the last eight years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation, The City's sales tax collection has grown at an impressive rate over the last few years, as corporations, retailers and restaurants move to Allen. Due to the high growth rate, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. General Fund Sales Tax 4.750,000 4,250,000 -- 3,750,000 3,250,000 ---. 2,750,000 --- 2,250,000 ' 750.000 1,250,000 750,000 1992 1993 1994 1995 1998 1997 1998 1999 2000 City of Allen Pagel1 FY 2001 Budget CITY OF ALLEN CITY OF ALLEN FUND STRUCTURE 2000-2001 FISCAL YEAR Proprietary Fund Types - continued Vehicle Replacement Fund The Vehicle Replacement Fund accounts for the cost associated with the acquisition through the rental of such vehicles to other departments. Self Insurance Fund The Self Insurance Fund accounts for the collection of employee insurance premiums and remits payment as necessary to health care vendors. City of Allen Page 9 FY 2001 Budget CITY OF ALLEN FUND STRUCTURE 2000-2001 FISCAL YEAR Proprietary Fund Types - continued Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted if necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Development Fees Fund The Development Fees Fund is used to account for fee receipts and corresponding expenditures for additional impact on water and sewer system from new development. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Parks and Recreation Enterprise Fund The Parks and Recreation Enterprise Fund is used to account for revenue and expenses incurred in the operation of providing recreation services to the residents of the City. Aquatics Enterprise Fund The Aquatics Enterprise Fund is used to account for revenue and expenses incurred in the operations of providing leisure and competitive pool facilities for the residents of the City. Internal Service Fund The Internal Service Fund is used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. City of Allen Page 8 FY 2001 Budget CITY OF ALLEN FUND STRUCTURE 2000-2001 FISCAL YEAR The funds that make up the budget are divided into two categories: Governmental Funds and Proprietary Funds. Governmental Fund types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Capital Projects Funds The Capital Project Funds account for financial resources to be used for the acquisition or construction of major capital facilities, other than those financed by the proprietary fund types. Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget, Enterprise Funds and an Internal Service Fund. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through charges, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. City of Allen Page 7 FY 2001 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2000.2001 16,642,557 2,429,471 2,424,680 2,424,680 - - - - 9,813,718 - - - - - - - 2,244,103 1,302,600 - - - - - 11,750 14,768,045 - - - - - - - 885,505 123,572 52,133 77,597 2,000 129,025 20,000 200 1,349,416 - - - 49,800 - - - 1,094,350 895,788 1,639,162 4,287,027 1,426,172 2,476,813 2,502,277 51,800 1,024,813 1,659,162 11,950 53,514,192 $ 6,331,257 $ 4,460,931 $ 2,734,682 $ 101,600 $ 3,355,875 $1,887,309 $ 17,360 $ 114,934,274 - 2,459,068 - - - 1,620,943 - 9,659,914 - - - - - - - 10,603,467 1,380,835 - - - - - - 15,250,996 - - - 51,500 - - 11,887 5,682,200 - - - - - - - 1,195,636 - - - - - - - 8,352,923 2,471,660 210,751 2,682,411 1,380,835 2,459,068 2,471,660 51,500 210,751 1,620,943 11,887 53,427,547 $ 4,950,422 $ 2,001,863 $ 263,022 $ 50,100 $3,145,124 $ 266,366 $ 5,473 $ 61,506,727 Distribution of Expenditures -All Funds Capital Projects 5.01% General Government Debt Service 18.08% 15.63% Community Develognenl 2.24% Culture 8 Rea 10.69% Public Works 28.55% Public Safety 19.85% City of Allen Page 6 FY 2001 Budget Special Enterprise Component Units Revenue Internal Service Funds Fiduciary Total All Funds Development Economic Community Hotel Vehicle Self Fees Development Development Occup. Tax Repl. Insurance COAST 2000-2001 $ 4,905,085 $ 1,984,118 $ 232,405 $ 49,800 $2,331,062 $ 228,147 $ 5,410 $ 61,420,082 16,642,557 2,429,471 2,424,680 2,424,680 - - - - 9,813,718 - - - - - - - 2,244,103 1,302,600 - - - - - 11,750 14,768,045 - - - - - - - 885,505 123,572 52,133 77,597 2,000 129,025 20,000 200 1,349,416 - - - 49,800 - - - 1,094,350 895,788 1,639,162 4,287,027 1,426,172 2,476,813 2,502,277 51,800 1,024,813 1,659,162 11,950 53,514,192 $ 6,331,257 $ 4,460,931 $ 2,734,682 $ 101,600 $ 3,355,875 $1,887,309 $ 17,360 $ 114,934,274 - 2,459,068 - - - 1,620,943 - 9,659,914 - - - - - - - 10,603,467 1,380,835 - - - - - - 15,250,996 - - - 51,500 - - 11,887 5,682,200 - - - - - - - 1,195,636 - - - - - - - 8,352,923 2,471,660 210,751 2,682,411 1,380,835 2,459,068 2,471,660 51,500 210,751 1,620,943 11,887 53,427,547 $ 4,950,422 $ 2,001,863 $ 263,022 $ 50,100 $3,145,124 $ 266,366 $ 5,473 $ 61,506,727 Distribution of Expenditures -All Funds Capital Projects 5.01% General Government Debt Service 18.08% 15.63% Community Develognenl 2.24% Culture 8 Rea 10.69% Public Works 28.55% Public Safety 19.85% City of Allen Page 6 FY 2001 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2000.2001 Enterprise Funds General Debt Water & Solid Drainage Parks & Fund Service Sewer Waste Utility Recreation Aquatics BEGINNING BALANCE $ 4,097,718 $ 758,841 45,546,148 $ 360,666 $ 422,745 $ 247,937 $250,000 REVENUES Ad Valorem Taxes 10,033,546 6,609,011 - - - - - Franchise Taxes 2,359,471 - - 70,000 - - - Sales Tax 4,964,358 - - - - - - Licenses and Permits 2,244,103 - - - - - - Charges for Services 436,854 - 9,641,670 2,185,874 599,724 422,823 166,750 Fines 642,000 - 243,505 - - - - Interest Earned 310,000 - 567,536 18,418 33,060 13,875 2,000 Miscellaneous 944,000 - 80,550 - - 20,000 - Operating Transfers In 1,741,349 10,728 - - - TOTAL REVENUES 23,675,681 6,609,011 10,543,989 2,274,292 632,784 456,698 168,750 TOTALAVAILABLE $27,773,399 $7,367,852 $56,090,137 $2,634,958 $1,055,529 $ 704,635 $418,750 General Government Public Safety Public Works Culture & Recreation Community Development Debt Service Capital Projects TOTAL EXPENDITURES ENDING BALANCE City of Allen 5,136,378 - 443,525 - - - - 10,603,467 - - - - - - 2,125,118 - 8,949,510 2,183,261 612,272 - - 4,615,082 - - - - 623,267 380,464 1,195,636 - - - - - - - 6,491,439 1,861,484 - - - - 23,675,681 6,491,439 11,254,519 2,183,261 612,272 623,267 380,464 $ 4,097,718 $ 876,413 $44,835,618 $ 451,697 $ 443,257 $ 81,368 $ 38,286 Distribution of Revenues - All Funds Miscellaneous 2.04 Interest Earned 2.52% Fines 1.65% Charges for services 27.60% Licenses and Pennns 4.19% Operating Transfers In A row. Ad Valorem Taxes 31.10% Franchise Taxes - - -- 4.54% dales Tax 18.34% Page 5 FY 2001 Budget Page 4 of 4 Honorable Mayor and Members of the City Council July 31, 2000 Conclusion This completes the major features of the proposed 2000-2001 budget. We appreciate the opportunity to serve the citizens of Allen, and look forward to presenting the proposed budget to the City Council at the Budget Workshop and the two public hearings that have been scheduled to review the budget. Review and adoption of the annual budget is one of the most important activities that the City Council will conduct during the course of the year because it sets forth the City's work program for the next fiscal year. Page 3 of 4 Honorable Mayor and Members of the City Council July 31, 2000 In addition to the new personnel costs, we also anticipate purchasing capital equipment and vehicles. Capital equipment purchases in the General Fund consists of $356,990 for vehicles and $355,579 for other equipment. Two motorcycles are included in the Police Department, which will be used to begin a new motorcycle patrol with two of the new Police Officers if the grant is received. Also included in the Fire Department budget is the funding for an additional ambulance. This, in addition to the 7 new personnel in the Fire Department, will allow the full-time operation of a third ambulance. We have included $115,000 in the Parks Department budget for the arts, since the Community Development Corporation will no longer be able to fund those projects. Also budgeted in the General Fund is $26,600 in the event the Council decides to move to a paperless agenda. This will be discussed in more detail at the Budget Workshop. Capital equipment purchases in the Water and Sewer Fund for both vehicles and equipment totals $333,122. This includes $85,250 to begin converting our current water meters to the touch -read type of meters. As a part of the City's water conservation plan, the Water and Sewer Fund additionally has budgeted $58,380 for the first of a three-year program to purchase a central irrigation system for City rights-of- way and parks. Total cost of this program will be $175,140 over the three-year period. Also included in the Water and Sewer Fund budget is use of reserves in the amount of $710,530, which will be used to paint the Rowlett water tower. Employee Compensation When the City Council adopted the new compensation and classification structure in 1997, one of the accepted recommendations was to conduct a market survey bi- annually. However, since the market has remained volatile, we did an abbreviated comparison with the data supplied by the annual Texas Municipal League survey. Based on the findings, we have adjusted positions that are far behind the market and raised the maximum of each pay band 10%. This will keep all of our pay plans competitive and also restore the pay plan to the original 40% spread that was adopted with the pay plan in 1997. When the pay plan was put into place, we began to have a problem with recruitment. The maximum was competitive, but the minimums were not; the minimum was adjusted up by 10% in the 1998/99 budget, but the maximum was not. We have included funds to give all non -probationary employees a 5% market adjustment and provide for merit increases of 1 to 4%, based on performance. We have also recommended funds be allocated to a pool that the City Manager can use to make salary adjustments for department heads. Total funds budgeted for salary adjustments are $842,870. Page 2 of 4 Honorable Mayor and Members of the City Council July 31, 2000 We have received our certified taxable value for 2000 from the Central Appraisal District of Collin County and it is $2,848,399,418, which is a 24.83% increase over last year. The tax rate used to prepare this budget is $0.564 per $100 of assessed valuation. This is a reduction of $0.01 from the 1999-2000 tax rate. This makes the eighth straight year that the City has decreased the tax rate. The growth in our assessed valuation, along with interest earnings from the 2000 Bonds, will provide the funds necessary to make the debt service payments on both the $11,100,000 voter approved bonds issued in April, 2000 and the $13,340,000 issued in July, 1999. In addition, we will also be able to increase our level of services to the community and still reduce our tax rate from last year. General Fund Expenditures have increased substantially in order to maintain and improve service in our rapidly growing community. Our high rate of growth is reflected by our 24.83% increase to our assessed valuation. This increased growth brings a higher demand for service. The budget philosophy utilized to develop this proposed budget was to allow a 2% inflationary increase to our revised base budget and then concentrate our review and analysis on improving services in select areas and new programs. Q179MM, We have included in the General Fund budget for 2000-2001 $4,113,384 for new programs. This includes both new personnel and capital equipment. These funds will be used to increase services necessary due to our rapid growth and to continue the second year of our five-year Capital Improvement Program. Included are 30 new positions and 4 position reclassifications. Some of these are: a Human Resource Generalist, a Risk Manager, 2 Dispatchers, a Cultural Arts Coordinator, an additional Mowing Crew and Chemical Specialist, 2 additional Parks Maintenance Workers, an Urban Forester, 3 Recreation Specialists, a Reference/Adult Service Librarian, 7 Firefighter/Paramedics, a Purchasing Agent and Buyer, an additional Accountant, and a Graduate Civil Engineer. The addition of 6 new Police Officers is contingent upon the receipt of a grant. The Water and Sewer Fund budget includes new programs of $1,206,467. A portion of this is the addition of a new Maintenance Crew and a Secretary to work in the Municipal Annex. The Self -Insurance Fund has the reclassification of one position as a Human Resource Specialist. The Aquatics Enterprise Fund has added staffing necessary to open the new Natatorium, including an Aquatics Supervisor, a Marketing Coordinator, a Fitness Supervisor, a Maintenance Worker, Learn to Swim Instructors, and Lifeguards. CITY OF ALLEN TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PETER H. VARGAS, CITY MANAGER SUBJECT: PROPOSED ANNUAL BUDGET DATE: JULY 31, 2000 Transmitted herewith in accordance with Section 4.02 of the Allen City Charter is the Proposed Budget for the 2000-2001 fiscal year. The Proposed Annual Budget encompasses a revised schedule for the City's expected revenues and expenditures during the present fiscal year, as well as projections for revenues and expenditures for next fiscal year. The Budget comprises all of the City's functions in the following funds: • General Fund • Debt Service Fund • Water and Sewer Fund • Drainage Fund • Vehicle Replacement Fund • Development Fees Fund • Self Insurance Fund • Recreation Enterprise Fund • Aquatics Enterprise Fund • Solid Waste Fund • Economic Development Corporation Fund • Community Development Corporation Fund • Hotel Occupancy Tax Fund • COAST Fund This budget has been prepared to include programs and services the City Council has identified through the strategic planning session conducted in February. Those areas included growth management, a revitalization plan for the Central Business District, development of a Youth -at -Risk Program, infrastructure improvements, and construction of municipal facilities including a new Central Fire Station with Administrative Offices, a Natatorium, and remodeling of the Police facilities. Also taken into consideration in developing this budget were needs expressed by department directors for personnel or equipment that would enable their departments to improve performance of their responsibilities. A list of budgeting assumptions, along with a three-year financial forecast is also included in this budget document. ONE ALLENCI V IC PLAZA • ALLEN, TEXAS 75013 972/127-0100 • PAX972n27-0165 EMAIL: wa®ci.alk.u.. Budget Overview TABLE OF CONTENTS continued... Building and Code Compliance ....................................................................................................74 Planning and Development..........................................................................................................78 CommunityServices....................................................................................................................82 Engineering............................................................................................................ 98 WATER AND SEWER FUND Revenue and Expenditure Summary ..........................................................................103 Revenue and Expenditures by Function Charts............................................................104 121 RevenueDetail......................................................................................................105 127 Expenditure Classifications......................................................................................106 133 Waterand Sewer...................................................................................................108 UtilityCollections...................................................................................................116 MISCELLANEOUS FUNDS SolidWaste Fund................................................................................................. 121 DrainageFund..................................................................................................... 127 Parks 6 Recreation Enterprise Fund........................................................................ 133 AquaticsEnterprise Fund.......................................................................................139 Development Fees Fund........................................................................................145 Economic Development Corporation Fund.................................................................151 Community Development Corporation...................................................................... 157 Hotel Occupancy Tax Fund................................................................................... 163 Vehicle Replacement Fund.................................................................................... 169 SelfInsurance Fund............................................................................................. 175 COASTFund...................................................................................................... 181 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM ....................................................187 DEMOGRAPHICS................................................................................................192 GLOSSARY........................................................................................................196 TABLE OF CONTENTS BUDGET OVERVIEW Letter to Mayor and Council .............. _. _............. _......................... ........................... i CombinedBudget Summary ..........................................................................................................5 22 FundStructure ..........................................................................................................7 23 RevenueSummary ...................................................................................................11 25 BudgetProcess........................................................................................................ 13 BudgetCalendar ...................................... :.................................................. .................................. 15 OrganizationalChart ..................................................................................................................... 16 Debt Service Policy and Projection...............................................................................17 Debt Service Recuirement............................................................................................................ 18 GENERALFUND Revenue and Expenditure Summary ........................................................................... 21 Revenue and Expenditures by Function Charts............................................................. 22 Revenues.............................................................................................................. 23 TaxStructure ......................................................................................................... 25 Assumptions Used for Projecting 2000-2001 Revenues....................................................26 ...........................................70 Expenditureby Function ............................................................................................ 27 Expenditure Classification..........................................................................................28 Three Year Projection................................................................................................29 CitySecretary ............................................................................................................................... 30 MunicipalCourt ............................................................................................................................ 34 CityAdministration ........ .............................................................................................................. 38 ITDepartment.........................................................................................................42 Internal Services..................................................................................................... 50 Police............................................................................................................................................54 Parks& Recreation......................................................................................................................60 Library..........................................................................................................................................66 c;.e_.........._....__..____ ...........................................70 CITY OF ALLEN FO F A L L E N Our ,Mission cellence in managing development of the viding city services so that conditions of living and onfidence are continually enhanced. Our Pledge to fulfill our mission in a way that. RESPECTS AND VALUES CITIZENS AND EMPLOYEES 49 NURTURES COMMUNITY INVOLVEMENT 43 DEMONSTRATES THE HIGHEST ETHICAL STANDARDS 4 IMPROVES EFFECTIVE COMMUNICATIONS 4 MODELS SAFETY 4 EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK %l DEMONSTRATES STEWARDSHIP +i REWARDS MERITORIOUS PERFORMANCE r3 MAXIMIZES THE USE OF TECHNOLOGY $ ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY C3 UTILIZES EFFECTIVE PLANNING 43 PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL 43 AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen, Texas For the Fiscal Year Beginning October 1, 1999 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Allen, Texas for its annual budget for the fiscal year beginning October 1, 1999. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. THE CITY OF ALLEN, TEXAS ANNUAL BUDGET FOR MUNICIPAL SERVICES FISCAL YEAR CITY SECRETARY OFFICIAL FILE COPY OCTOBER 1, 2000- SEPTEMBER 30,2001 AS ADOPTED BY THE ALLEN CITY COUNCIL Stephen Terrell, Mayor Doug Gallagher, Mayor Pro Tem, Place 3 Lonnie Thomas, Place i Council Member Richard Buchanan, Place 2 Council Member Susan Bartlemay, Place 4 Council Member Kenneth Fulk, Place 5 Council Member Melissa Owen, Place 6 Council Member Peter H. Vargas, City Manager Linda Vaughan, Finance Director CITY OF ALLEN FUND GENERAL FUND 1 DEPARTMENT PARKS 8 RECREATION SUBTOTAL 2 19,100 ACCOUNT 001-2500-051 EXPENDITURE DETAIL - cont. 2,500 1998-99 ACTUAL 1 1999-00 BUDGET Top Dresser 1999-00 AMENDED 21,000 2000-01 SUMEI OPERATING XPENSES- cont Miscellaneous Maintenance 8,100 882 4 4,030 TOTAL CAPITAL 4,030 $ 136,332 4,111 Ground Sprinkler System 18,368 43,656 43,656 44,529 Ballfield Clay 5,610 9,690 10,597 9,884 Ballfield Maintenance 24,501 15,800 15,810 26,316 Landscaping 17,737 19,074 19,074 19,455 Pool Maintenance 4,130 12,500 12,505 - Park & Open Space Maint. 17,156 15,387 15,387 21,895 Rock/Sand/GravellCement 2,405 3,570 3,570 3,641 Street Maintenance 3,694 4,080 4,080 4,162 Operating Transfer Out 41,864 80,769 38,037 108,610 SUBTOTAL $ 759,901 $ 970,782 $ 917,675 $ 1,172,135 PROFESSIONAL SERVICES Professional Services 161,787 190,519 225,337 452,761 Sanitation Services 11,566 11,844 11,844 12,081 Computer Services 255 - 280 SUBTOTAL $ 173,353 $ 202,618 $ 237,181 $ 465,102 CAPITAL OUTLAY Buildings - 33,000 33,000 - Vehicles 13,300 106,082 106,082 80,632 Landscaping/Street Lights 25,837 - - - Office Equip & Furniture - - 1,954 - Machinery & Equipment 29,202 36,988 7,448 19,100 Implements 9,867 - 36,600 SUBTOTAL $ 78,206 $ 176,070 $ 148,484 S 136,332 DEPARTMENT TOTALS E 2,113,896 $ 2,685,701 $ 2,644,133 $ 3,573,721 1999-2000 CAPITAL EXPENDITURES LIST QUANTITY SUMEI VEHICLES Light Duty Pick -Up 2 27,072 Sport UOity Vehicle 1 22,000 1/2 Ton Pick -Up 1 21,000 1/2 Ton Pick-Up(Replacement) 1 10,560 SUBTOTAL 5 80,632 Trencher 1 13,000 p Grinder 1 8,1oU SUBTOTAL 2 19,100 EMENTS Mower 1 2,500 !per Vacuum 1 5,000 Top Dresser 1 21,000 scape Rake 1 8,100 SUBTOTAL 4 36,600 TOTAL CAPITAL $ 136,332 City of Allen Page 64 FY 2001 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNELSFRVICES Salaries 806,549 951,657 972,104 1,300,438 Longevity 5,072 6,296 5,088 5,584 Overtime 40,321 46,805 46,805 46,933 FICA Expenses 63,189 74,378 76,003 100,756 TMRS Expenses 88,078 105,271 104,476 136,789 Workman's Comp Expenses 11,786 14,785 17,190 23,061 Health Insurance 78,486 125,209 108,410 170,939 Dental Insurance 6,127 8,284 7,336 10,919 Long -Tenn Disability 2,107 2,648 2,528 3,509 Life Insurance 722 898 853 1,224 SUBTOTAL $ 1,102,436 E 1,336,231 $ 1,340,793 E 1,800,152 OPERATING XPENS S Conferences & Training 12,916 21,550 17,947 28,434 Dues & Subscriptions 2,191 2,879 3,323 4,662 Mileage 7,927 9,226 7,202 10,014 Clothing & Uniforms 7,864 7,710 7,710 10,682 Electricity 143,600 128,401 140,640 126,524 Telephone 18,463 18,659 18,659 24,256 Water 171,223 252,653 230,712 257,706 Insurance 14,518 14,808 14,750 14,808 Postage & Freight 4,167 4,600 7,118 7,491 Printing & Reproduction 15,303 17,773 15,732 23,247 Advertising 11,088 8,140 7,800 9,953 Rentals 5,684 6,189 5,117 6,822 Senior Citizens Support 6,848 7,140 10,956 18,203 Meetings & Receptions 1,388 2,644 2,800 2,692 Board/Commission Training 245 1,020 1,020 1,000 Cemetery Expenditures 10,380 11,220 13,400 46,244 Miscellaneous Oper. Exp. 22,879 25,000 25,942 1,000 Gasoline 6,488 12,410 12,410 17,164 Oil & Lubricants 430 2,030 2,030 2,371 Office Supplies 5,225 10,476 7,452 17,736 Boards & Commissions 501 714 714 700 Miscellaneous Supplies 3,129 3,478 3,971 4,684 Mechanical Supplies 706 763 763 778 Janitorial Supplies 5,368 9,533 9,429 12,573 Medical & Chemical Supply 3,080 3,870 3,595 5,402 Chlorine Gas 3,969 4,160 4,058 - Pool Supplies 7,567 6,225 6,724 - Agriculture Supplies 62,347 92,626 92,626 141,485 Small Tools & Minor Equip 14,367 28,254 28,254 41,129 Minor Equipment-Ballfield 6,385 11,170 11,170 11,393 Minor Equipmt-Recreation 2,772 3,060 3,060 5,061 Building Maintenance 27,422 12,444 12,444 49,974 Vehicle Maintenance 3,715 7,267 7,267 10,008 Equipment Maintenance 12,570 12,802 12,802 13,568 Radio Maintenance 827 1,332 1,332 1,768 City of Allen Page 63 FV 2001 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-051 EXPENDITURE SUMMARY 1998-99 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services ACTUAL 1,102,436 1,336,231 1,340,793 1,800,152 Operations 759,901 970,782 917,675 1,172,135 Professional Services 173,353 202,618 237,181 465,102 Capital 78,206 176,070 148,484 136,332 DEPARTMENTTOTAL $ 2,113,896 $ 2,685,701 $ 2,644,133 ; 3,573,721 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Grant Coordinator 0 1 1 1 Landscape Architect* 0 0 0 1 Administrative Secretary I 1 1 1 Department Secretary 0 0 0 1 Park Services Manager 1 1 1 1 Urban Forester 0 0 0 1 Park Operation Supervisor 2 2 2 2 Parks Development Inspector 1 1 1 1 Equipment Operator 0 1 1 1 Crew Leader 3 4 4 4 Park Technician 1 1 1 1 Maintenance Worker 9 12 12 16 Chemical Specialist 0 0 0 1 Chemical Technician 1 1 1 1 Irrigation Specialist 1 1 1 1 Irrigation Technician 0 1 1 1 Athletic Cordinator 0 0 1 1 Recreation Services Manager 1 1 1 1 Recreation Superintendent 1 1 0 0 Special Event Coordinator 1 1 1 1 Seniors Citizens Coordinator 0 0 1 1 Recreation Center Supervisor 1 1 1 1 Recreation Specialist II 1 1 1 1 Custodian 1 1 1 1 TOTAL FULL TIME 27 34 35 43 PART TIME Maintenance Worker .5 .75 .75 0 Intem 0 .25 .25 .25 Attendant ** .25 0 0 0 Cultural Arts Cordinator 0 0 0 .375 Recreaction Specialist II 0 0 0 .375 Recreation Specialist I ** 2.25 0 0 .75 TOTAL PART-TIME 3.0 1.0 1.0 1.75 25% of Expenses Funded in the General Fund "Moved to P&R Enterprise Fund FY 1999-2000 City of Allen Page 62 FY 2001 Budget FUND DEPARTMENT DESCRIPTION The Park & Recreation Department strives to provide park facilities and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. (Mission statement: "To establish a Parks and Recreation system for our citizens that provides them with a source of pleasure, promotes economic development, minimizes demands on valuable City resources, and instills pride in those who make It happen.-) DEPARTMENT NARRATIVE Accomplishments for FY 2000: :• Developed Strategic Plans for the Department, Arts Board and Parks and Recreation Board. ❖ Acquired two parcels of community parkland including Malone and Mustang Branch totaling 160 acres. Designed and constructed Green and Shadow Lakes Neighborhood Parks and completed the design of six neighborhood parks. Completed the design and bid process for the construction of the Don Rodenbaugh Natatorium. Enhanced the Youth -At -Risk Program with the implementation of the Youth Advisory Board, organization of the Youth After- school program, and the Youth Adventure Program. ❖ Phase I -B of Allen Station Park is under construction to include lights on Cedar, entry monuments, and pedestrian signs. Improved department operations by implementing a horticulture program, creating a park planning division and construction management division. Objectives for FY 2001: Open the Don Rodenbaugh Natatorium on time with a full operational plan and programming strategy. Implement an Urban Forestry program to oversee all tree removal permitting and tracking and management of the greenbelt system. Continue to enhance youth -at -risk programs by developing more recreation opportunities for youth and implementing the Youth Adventure Program. :• Expand the Senior Center operations from two days per week to five days per week. ❖ Complete the development of the Allen Heritage Center, and six neighborhood parks. Institute a Construction Management Division to provide management for the construction of the Fire Administration Building, Police Department expansion, Don Rodenbaugh Natatorium, and the Bethany Lakes Amenity Center. Major Budget Items: ❖ The Allen USA Celebration, Summer Sounds Concert Series and Arts Alliance projects were transferred from the CDC account to the general fund. Funding for the first Youth After-school Program. Development of the Centralized Irrigation • Control (VALCON). ❖ Cemetery renovations to include irrigation, landscaping, lighting and general cleanup. City of Allen Page 61 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Director tdministratw.Secretary Secretary I 1 Construction Manager Guttural Arts Coordinator 375 Parks Services Manager 1 Urban Forester 1 HOCHr: Rune Grew Crew Leatl er 1 Maintenance Worker 3 Operations Supervisor 1 TZC'= allst in t Irrigation Specialist 1 rilgation Technidan 1 Maintenance Worker 1 Park Techn idan 1 Maintenance Worker t AN retic Crew Crew Lea tler 1 Maintenance Wo Mer 4 Turf Grass Equipment Operator 1 Operations Supervisor 1 Craw Lead.r2 Maintenance Worker? Recreation Servc.s Man., 1 A[hletc Coortll n ator 1 l Recreation Center Su peMsor 1 CM1 em ca Speci1 Cb em cal 1 Cu stotl a n 1 After Son col Prog ram Recreation Speciafst II 9 Recreation Sioecolist I 75 Special Activities Coordinator t Senior Citizens Coordinator 1 Landscape Architect 25 Grant Coot in ator 1 Park Development Inspector PARKS AND RECREATION DIVISIONS ADMINISTRATION 001-2510-451 PARKS MAINTENANCE 001-2520-451 ATHLETICS AND RECREATION 001-2540-451 Intern .25 City of Allen Page 60 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 irector 1 e Secretary Adult Librarian Children's Supervisor Librarian Supervisor MilLibranan 1 1 Librarian Librarian 1 1 PT Librarian PT Library Clerks Circulation Clerk 1 1 1 PT Library Page PT Library Clerks .75 3 Temporary Library Page Library Associate .5 1 Catalog Librarian 1 LIBRARY DIVISIONS LIBRARY 001-3000-455 City of Allen Page 66 FY 2001 Budget IGENERALFUND DEPARTMENT DESCRIPTION The Allen Public Library is dedicated to improving the quality of life of its users by supporting their lifelong learning and information needs. (Mission Statement adopted by Library Board, 1993) PROGRAM NARRATIVE Accomplishments for FY 2000: Expanded the partnership with Plano to include weekly courier service between Allen Public Library and Plano Public Library for the return of borrowed library materials for the convenience of our customers. ❖ Established a partnership with the Allen Arts Alliance to offer a series of free Sunday afternoon concerts in the library from October through March. •:• Worked with the Friends of the Library to establish an adult book club, to provide a nationally ranked authors appearance, and to continue the successful summer youth programs. ❖ Worked with a consultant, two Boards, and the City Council to complete a master plan for library services and subsequently participated in a successful bond election for a new library and auditorium. Submitted a successful grant application to • the Telecommuncations Infrastructure Board for funds to expand the library's Internet services. Objectives for FY 2001: Continue to offer citizens library services. Expand resource sharing opportunities with Plano library system through courier service. 001 ❖ Offer Internet classes to the public. ❖ Apply for IMLS collaborative grant with Heard Museum to expand displays and programs. Continue established relationships and programs with Arts Alliance and Friends group. :• Begin development of program and design for new library building. Major Budget Items: On-going costs to purchase library materials ($146,558) and electronic resources ($13,700) for use by library customers. Expanded Service Level — Increase courier • service between Allen Public Library and Plano Public Library in both frequency and in requests fulfilled ($8,200). Expanded Service Level — Increase number of Internet workstations available to the public through TIF grant ($62,000) and 10% matching city funds ($6,200). Library Materials per Capita 1998 1999 2999 City of Allen Page 67 FY 2001 Budget FUND GENERAL FUND DEPARTMENT LIBRARY 526,572 596,184 ACCOUNT 001-3000455 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 555,418 634,523 648,592 744,881 Operations 270,892 268,367 270,772 284,280 Professional Services 1,306 23,595 23,492 12,200 Capital 13,667 - - - DEPARTMENT TOTAL- $ 841,283 $ 926,485 $ 942,856 $ 1,041,361 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 BUDGET FULL TIME ACTUAL BUDGET AMENDED Director 1 1 1 1 Support Services Manager 1 1 1 1 Librarian Supervisor 2 2 2 2 Librarian 0 0 0 2 Circulation Supervisor 1 1 1 1 Ubrary Associate 1 1 1 1 Administrative Secretary 0 1 1 1 Department Secretary 1 0 0 0 Catalog Librarian 0 1 1 1 Circulation Clerk 1 1 1 1 TOTAL FULL TIME 8 9 9 11 PART TIME Librarian 2.5 2 2 1.5 Library Clerk 3.5 4 4 4 Library Page 0.75 0.75 0.75 0.75 Library Technician 0 0 0 0 TOTAL PART-TIME 6.75 6.75 6.75 6.25 Page TOTALTEMPORARY '.DITURE DETAIL =ICA Expenses FMRS Expenses Norkman's Comp Expenses 4ealth Insurance Dental Insurance -ong-Term Disability -ife Insurance 0.5 0.5 0.5 0.5 iFFS:E'�iF'FI'ErLiF'FkErD�_ZQrIrEri. 449,247 506,812 526,572 596,184 3,353 3,533 3,648 4,234 157 331 331 332 34,438 38,839 39,718 45,946 44,520 51,620 50,637 59,001 786 894 1,111 1,285 19,995 29,028 23,223 33,606 1,950 2,404 2,178 2,842 745 801 863 1,055 City of Allen Page 68 FY 2001 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES Conferences & Training 3,196 5,000 5,000 5,100 Dues & Subscriptions 733 850 844 875 Mileage 629 800 698 700 WorkefS Comp Claims - 150 - - Electricity 41,562 37,750 37,750 38,250 Telephone 9,704 8,670 8,670 8,840 Water 346 500 419 450 Insurance 6,357 6,357 5,482 6,357 Postage & Freight 2,952 3,200 2,991 3,200 Printing & Reproduction 1,366 1,500 1,221 1,500 Advertising 3,500 - - - Rentals - 432 432 1,290 Database Services 14,637 13,500 13,500 13,700 Special Activities 4,096 4,000 9,370 7,500 Library Books 98,931 104,500 104,500 109,725 Library Books -County Fund 15,328 15,333 15,333 15,333 Libr.Book-Continuation Fd 10,785 8,500 8,500 8,650 Employee Tenure Pins 82 25 - - Miscellaneous Oper. Exp. 89 200 200 200 Office Supplies 1,741 2,000 1,919 2,040 Computer Supplies 576 800 800 820 Periodicals 10,366 12,600 12,600 12,850 Boards & Commissions 173 300 355 400 Miscellaneous Supplies 204 500 572 600 Small Tools & Minor Equip 2,505 4,200 4,200 6,200 Library Supplies 5,965 8,000 7,960 8,150 Building Maintenance 16,074 10,000 10,000 11,700 Equipment Maintenance 3,602 2,000 2,000 2,850 Book Collection Maint. 271 500 497 500 Computer Maintenance 15,122 16,200 14,959 16,500 SUBTOTAL S 270,892 $ 268,367 $ 270,772 S 284,280 PROFESSIONAL RVI C Professional Services 730 23,595 23,492 12,200 Computer Services 576 - - - SUBTOTAL $ 1,306 $ 23,595 $ 23,492 S 12,200 CAPITAL OUT Office Equip & Furniture 13,667 - - - SUBTOTAL S 13,667 $ - $ - $ - DEPARTMENTTOTALS S 841,283 $ 926,485 $ 942,856 $ 1,041,361 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 69 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Fire Chief 1 Asst. Chief Asst. Chief EMS Coordinator Fire Marshall 1 1 EMS Captain Fire Prevention 1 Specialist 1 Asst. Chief Administrative Secretary Training Officer 1 1 Department Secretary 1 Captain Captain Captain A Shift B Shift C Shift 4 4 4 Firefghter/Paramedic Firefighter/Paramedic Fir!Fi:refighter/EMT ter/Paramedic Firefighter/EMT Firefighter/EMT 19 19 17 FIRE DIVISIONS FIRE 001-3500422 City of Allen Page 70 FY 2001 Budget FUND DEPARTMENT DESCRIPTION The Allen Fire Department promotes safety by protecting life and property from fire, natural disaster and other emergencies. PROGRAM NARRATIVE Accomplishments for FY 2000: Purchased and Installed Mobil Data Computers for eight of our Fire and EMS vehicles. Placed the Heavy Rescue vehicle into service. Provided 780 hours of live fire training to 60 • firefighters at the Collin County Community College facility. Enhanced department training by updating all of the Fire Department training manuals and purchasing a Fog Machine and a Digital Video Camera for the Training Division. :• Purchased three vehicles for the Asst. Chiefs and the Fire Prevention Specialist, and also replaced an ambulance. Installed a Vehicle Emission Exhaust system at Fire Station #2. Purchased and installed two Emergency Generators at Fire Station #3 and Fire Station #4. Objectives for FY 2001: Minimize the loss of life and property due to fire. Expand the Learn Not to Burn Program to Kerr Elementary School and Bolin Elementary School. Implement a Fire Alarm Permit Process to decrease false alamr response. 001-3500-4221 Provide 780 hours of live Fre training and required continuing education. ❖ Work toward achieving an ISO class 1 rating. Provide emergency Fire and EMS Service to our customers, the citizens and visitors of Allen, without receiving one negative comment from our customers on how we perform the service. Major Budget Items: Purchase and place in service four new heart monitor defibrillators to provide more detailed diagnostic functions ($102,000). Purchase a new Fire Safety House to provide fire prevention education ($40,000 funded by the CDC Board). Provide the firefighters with 780 hours of live fire training at the Collin County Community College ($9,000). Replace 1000 feet of large diameter fire • hose ($6,000). Purchase self-contained breathing apparatus for the Asst. Chiefs ($7,000). Equip the EOC with recycled furniture from the old City Hall and purchase some new equipment and furniture ($14,979). City of Allen Page 71 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services $ 3,237,547 $ 3,589,585 $ 3,702,434 $ 3,992,432 Operations 356,734 446,653 521,387 545,217 Professional Services 35,590 36,572 34,077 36,572 Capital 65,302 33,526 62,204 253,479 DEPARTMENTTOTAL $ 3,695,173 $ 4,106,336 $ 4,320,102 $ 4,827,700 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 3 3 3 3 Fire Captain 12 12 13 13 Firefighter 48 48 48 55 Fire Prevention Specialist 1 1 1 1 EMS Specialist 0 1 0 0 Department Secretary 0 1 1 1 Administrative Secretary 1 1 1 1 TOTAL FULL TIME 66 68 68 75 PARTTIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 2,282,079 2,507,694 2,624,970 2,837,214 Longevity 20,299 23,756 23,756 27,048 Overtime 214,129 225,618 225,613 227,858 FICA Expenses 185,671 203,457 211,256 228,436 TMRS Expenses 264,036 295,451 300,688 323,016 Workman's Comp Expenses 29,650 33,615 40,553 44,412 Health Insurance 217,722 273,106 249,195 275,733 Dental Insurance 15,706 17,642 17,058 18,472 Long-Term Disability 6,412 7,320 7,449 8,250 Life Insurance 1,843 1,926 1,896 1,993 SUBTOTAL $ 3,237,647 $ 3,589,585 $ 3,702,434 $ 3,992,432 OPERATING EXPENSES Conferences & Training 12,878 22,490 23,265 22,490 Dues & Subscriptions 4,548 3,075 3,075 2,715 Mileage 451 - 125 125 Worker'S Comp Claims - 300 300 300 Clothing & Uniforms 25,276 38,000 36,786 53,596 Electricity 19,231 18,000 18,000 19,000 Gas 5,248 7,000 5,213 7,000 Telephone 11,820 12,000 14,966 15,000 City of Allen Page 72 FY 2001 Budget FUND GENERAL FUND OUANTITY BUDGET 1 123,500 DEPARTMENT FIRE 1 123,500 MA HIN RY& EQUIPMENT 1000ft of Hose 6,000 Breathing Apparatus ACCOUNT 001-3500-422 EXPENDITURE DETAIL -cont. 102,000 1998-99 ACTUAL 14,979 1999-00 BUDGET 129,979 1999-00 AMENDED E 253,479 2000-01 RUDGET OPERATING XP N C_ not Water 9,837 9,200 9,200 9,200 Insurance 26,343 26,608 25,809 25,809 Postage & Freight 915 1,100 1,100 1,100 Printing & Reproduction 2,611 1,500 1,500 1,500 Advertising 389 - - - '.. Rentals 621 1,000 420 5001 Code Enforcement 1,933 2,000 2,000 2,000 Computer Costs - - - 1,000 Employee Tenure Pins 109 300 300 300 Miscellaneous Oper. Exp. 70 500 500 500 Gasoline 9,711 7,600 12,882 13,500 Oil & Lubricants 2,117 2,000 2,000 2,000 Office Supplies 4,213 2,800 2,800 2,800 Miscellaneous Supplies 734 800 600 600 Janitorial Supplies 2,823 3,800 3,800 3,800 Medical & Chemical Supply 37,106 40,500 40,500 42,200 Chemical Spill Supplies 1,879 3,500 3,500 3,500 Small Tools & Minor Equip 687 6,765 6,765 4,471 Building Maintenance 5,432 7,000 7,000 7,600 Vehicle Maintenance 20,650 20,000 20,000 20,600 Equipment Maintenance 6,466 9,000 9,000 9,000 Radio Maintenance 974 2,700 2,200 2,700 Miscellaneous Maintenance 6 200 200 200 Operating Transfer Out 141,652 197,115 267,581 270,111 SUBTOTAL SERVICES E 356,734 E 446,653 E 521,387 E 545,217 PROFESSIONAL Professional Services 35,590 36,100 33,605 36,100 Computer Services 472 472 472 SUBTOTAL E 35,590 $ 36,572 E 34,077 E 36,572 CAPITAL OUTLAY Vehicles 46,719 33,526 62,204 123,500 Machinery & Equipment 569 - - 129,979 Radio Equipment 18,013 - - - SUBTOTAL E 65,302 E 33,526 6 62,204 E 253,479 DEPARTMENT TOTALS E 3,695.173 E 4.106.336 E 4,320,102 E 4,627,700 VEHICLES Ambulance OUANTITY BUDGET 1 123,500 SUBTOTAL 1 123,500 MA HIN RY& EQUIPMENT 1000ft of Hose 6,000 Breathing Apparatus 7,000 4 Heart Monitors 102,000 Furnish EOC 14,979 SUBTOTAL 129,979 TOTAL CAPITAL E 253,479 City of Allen Page 73 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001-4520-460 BUILDING INSPECTION 001-4530-460 CODE ENFORCEMENT 001-4540-460 City of Allen Page 74 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460 DEPARTMENT DESCRIPTION The Department of Building and Code Compliance is a multi -functional department charged with the responsibility of managing compliance with building codes, sign ordinances, and health and other code ordinances. PROGRAM NARRATIVE Accomplishments for FY 2000: Completed inspections and issued permits for 1425 single-family homes and over 200 businesses, representing the most activity of any previous fiscal year in the City. B• Added an additional Building Code Inspector to the department to meet activity demands to maintain quality of inspections. Objectives for FY 2001: Process, review and issue single family permits within five working days. Process, review, and issue minor permits within two working days. ❖ Average 18 minutes per inspection stop to assure quality. ❖ All inspectors obtain ICBO certification in their field of expertise to assure the highest ISO rating. Use H.T.E. voice response system to Its full capacity by inputting resulting inspections from the field; thus, providing timely data to contractors and developers through touch tone phone inquiry. Respond to expressed desires of contractors and citizens with regard to electronic financial transactions. Major Budget Items: -e A new Permit Clerk position will be added to the department in order to provide targeted customer service levels in response to increase in activity levels. ❖ Wireless telephones for field personnel will provide for more efficient interdepartmental communications as well as greater responsiveness to customer needs. Single Family Permits Issued 9697 97-98 98-99 9940 Permits Issued for Commercial Buildings 96-97 97-98 98-99 99410 City of Allen Page 75 FY 2001 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE 7,613 ACCOUNT 001-4500-460 EXPENDITURE SUMMARY 19,98-99 ACTUAL 1999-00 BUDGET 1999410 AM_ ENDED 2000-01 gl1= CLASSIFICATION Personnel Services 556,158 712,828 753,337 658,498 Operations 47,049 83,303 64,338 73,709 Professional Services 15,606 65,191 18,170 1,208 Capital - 40,540 98,029 - DEPARTMENTTOTAL $ 618,812 $ 901,862 $ 933,874 $ 733,415 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BLIDGFT 1999-00 AMENDED 2000-01 BUDGET RILL TIME Director* 1 1 1 0 Chief Building Official 1 1 1 1 Code Compliance Coordinator 1 1 1 1 Code Inspector 4 5 5 5 Com Dev Project Coordinator** 1 1 1 0 Environmental Health Inspector 1 1 1 1 Plans Examiner 1 1 1 1 Permit Technician 1 1 1 1 Permit Clerk 0 1 1 2 Code Enforcement Officer*** 0 2 2 2 TOTAL FULL TIME 11 15 15 14 PART TIME Account Clerk I .75 0 0 O TOTAL PART-TIME .75 0 0 0 *Position Eliminated " Position Moved to the Planning Department ***Cade Enforcement Officers moved from Police Department FY 1999-2000 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 436,287 544,822 584,309 502,469 Longevity 5,256 6,120 5,284 3,788 Overtime 476 1,240 1,619 1,431 FICA Expenses 32,987 41,446 43,988 37,806 TMRS Expenses 45,896 59,140 62,150 53,028 Workman's Comp Expenses 1,805 2,403 3,034 2,989 Health Insurance 29,662 51,959 47,296 51,645 Dental Insurance 2,396 3,871 3,677 3,617 Long -Term Disability 1,110 1,437 1,519 1,356 Life Insurance 283 390 461 369 SUBTOTAL $ 556,158 $ 712,828 $ 753,337 $ 668,498 rences 8 Training 3,213 7,613 5,209 6,058 B Subscriptions 2,146 2,401 2,494 2,170 1e 13,186 2,914 3,514 1,820 City of Allen Page 76 FY 2001 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 001-4500-460 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms - 1,100 1,100 1,850 Electricity 1,466 700 1,041 - Gas 215 150 200 - Telephone 6,667 7,701 7,163 13,496 Water 102 175 157 - Insurance 2,536 4,513 2,896 4,000 Postage & Freight 553 534 1,990 1,700 Printing & Reproduction 4,261 3,234 2,344 2,300 Advertising 620 150 337 300 Rentals 384 470 - - Board/Commission Training - 500 327 200 Employee Tenure Pins 27 - - - Miscellaneous Oper. Exp. 1,372 1,428 1,400 1,400 Gasoline - 7,315 1,309 6,100 Office Supplies 3,342 5,570 4,718 3,450 Miscellaneous Supplies 214 1,489 1,407 325 Small Tools & Minor Equip 1,962 7,110 2,998 3,635 Building Maintenance 4,161 500 500 - Vehicle Maintenance - 3,500 1,504 3,075 Equipment Maintenance 624 1,745 1,150 1,250 Operating Transfer Out - 22,491 20,580 20,580 SUBTOTAL $ 47,049 $ 83,303 $ 64,338 $ 73,709 PROFESSIONAL SERVICES Professional Services 265 - - - CBD Project - 58,691 11,670 - Computer Services - 1,500 1,500 1,208 CIP Expenditures 15,341 5,000 5,000 - SUBTOTAL $ 15,606 $ 65,191 $ 18,170 $ 1,208 CAPITAL OUTLAY Vehicles - 40,540 98,029 - SUBTOTAL $ - $ 40,540 $ 98,029 $ - DEPARTMENT TOTALS $ 618,812 $ 901,862 $ 933,874 $ 733,415 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 77 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Director 1 Administrative Secretary Project Coordinator 1 1 Senior Planner GIS Coordinator Development Coordinator 1 1 1 Planning Technician Intern PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001-4800-460 City of Allen Page 78 FY 2001 Budget 4117u: DEPARTMENT DESCRIPTION The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. PROGRAM NARRATIVE Accomplishments for FY 2000: v Completed the Allen Land Development Code, including provisions for neo -traditional design, non-residential design standards and street lighting standards. 4 Completed a Boundary Adjustment Agreement with the City of Plano. :• Completed the annexation of 20t acres of land located at Custer Road and Hedgcoxe Road. Disannexed 16.00 3 acres located on the southeast comer of S.H. 121 and Custer Road. O Completed the update of the Thoroughfare Plan. Finalized Geographic Information System (GIS) base mapping, subdivision, zoning, land use, and Park Master Plan. Also completed fire hydrant inventory, neighboring planning areas, CWD routes, traffic volumes, traffic signalslvolumes, water cycle, and building permit mapping. Objectives for FY 2001: .+ Complete the Central Business District Plan and regulatory system. O Complete the annexation of five tracts of land; including three "doughnut holes," a portion of a street right-of-way and a tract including four parcels formerly located in the City of Plano. 0 Complete a Consolidated Alternative Transportation and Trail Plan. Update sign regulations and incorporate the regulations into the Allen Land Development Code. Establish comprehensive erosion control regulations. t• Acquire updated digital ortho-photographs and contours and implement Global Positioning Satellite control points. 9 Develop interactive GIS intranet query capability. 4 Develop parcel ownership map and water and sewer map. Major Budget Items: S Costs associated with the implementation of a Global Positioning System (GPS) ($6,000). :• Costs associated with the purchase of Digital Ortho -photographs and contours ($4,000). City of Allen Page 79 FY 2001 Budget FUND GENERAL FUND DEPARTMENT PLANNING 8 DEVELOPMENT ACCOUNT 0014800-461 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 19994)0 AMENDED 2000.01 BUDGET OPERATING Xp N - cont Board/Commission Training 951 1,800 1,800 3,213 Plat Administration Exp 2,508 2,740 2,740 3,000 Miscellaneous Oper. Exp. 390 75 75 100 Office Supplies 1,053 2,250 2,250 3,500 Miscellaneous Supplies 143 100 100 1,400 Small Tools 8 Minor Equip - 300 300 1,500 Professional Services 100 - - - Computer Services - 650 4,800 21,850 SUBTOTAL $ 15,723 $ 20,567 $ 25,019 $ 58,016 DEPARTMENT TOTALS $ 205,245 $ 354,390 $ 357,674 $ 462,221 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 81 FY 2001 Budget FUND DEPARTMENT GENERALFUND PLANNING & DEVELOPMENT ACCOUNT 001-4800-061 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 189,522 333,803 332,655 404,205 Operations 15,723 20,587 25,019 58,016 Professional Services - - - - Capital - - - - DEPARTMENTTOTAL $ 205,245 $ 354,390 $ 357,674 $ 462,221 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULLTIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Planner 1 1 1 1 Com Dev Project Coordinator* 0 0 0 1 Development Coordinator 1 1 1 1 Department Secretary 1 0 0 0 GIS Coordinator 0 1 1 1 Administrative Secretary 0 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 5 6 6 7 PART TIME Intern .5 .5 .5 .5 TOTAL PART-TIME .5 .5 .5 .5 *Moved From Building and Code Compliance EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 147,965 257,431 262,421 317,473 Longevity 1,012 1,156 1,208 2,000 Overtime 1,454 1,509 1,509 1,513 FICA Expenses 11,151 19,501 20,385 24,375 TMRS Expenses 15,058 26,317 28,297 33,543 Workman's Comp Expenses 226 391 672 790 Health Insurance 11,411 25,210 16,004 21,578 Dental Insurance 799 1,466 1,293 1,809 Long-Term Disability 351 663 650 834 Life Insurance 96 159 216 290 SUBTOTAL $ 189,522 $ 333,803 $ 332,655 $ 404,206 OPERATING XP N C Conferences & Training 385 4,000 4,010 5,200 Dues & Subscriptions 322 360 360 1,723 Mileage 393 600 600 730 Telephone 3,047 2,020 2,020 2,500 Insurance 732 732 1,221 1,250 Postage & Freight 513 625 625 750 Printing & Reproduction 4,551 3,860 3,860 11,000 Advertising 557 400 258 300 Rentals 78 75 City of Allen Page 80 FY 2001 Budge CITY OF ALLEN, TEXAS FY 2000-2001 Director t t inistrative Secretary 1 Superintendent 1 Foreman Fore manUtilities 1 1EWater/Sewer Crew Leader Lead Custodian 2 1 Custodian Equipment Operator 4 2 Maintenance Worker 6 Traffic Signal Technician 1 COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110-432 BUILDING MAINTENANCE 001-5120-418 STREETS 001-5130-431 City of Allen Page 82 FY 2001 Budget FUND COMMUNITY DEPARTMENT DESCRIPTION The Community Services Administration Department is responsible for the efficient and effective administration and direction of the following Divisions: Streets, Drainage, Building Maintenance, Water & Sewer, and Utility Collections. The Department manages its budget from the following funds: General Fund, Solid Waste, Drainage, and Water and Sewer. PROGRAM NARRATIVE Accomplishments for FY 2000: 4• Completed the transition of the former Public Works Department into separate Community Services and Engineering Departments. ❖ Developed a staffing model for the new Building Maintenance Division and created the division to ensure City facilities are well maintained. Objectives for FY 2001: Provide responsible strategic planning to address long range water, sewer, and solid waste needs; both City Capital Improvement Investments and investments made by NTMWD. S• Resolve customer emergencies within three hours of initial call. Repair water main breaks within three hours during normal duty hours; and within six hours after normal duty days/hours. ❖ Respond to routine customer inquiries or comments within seven days. ❖ Update Department -wide Standard Operating Procedures (SOPs). Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV). City of Allen Page 83 FY 2001 Budget FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICESIADMINISTRATION ACCOUNT 001-5110-031 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 B D ET CLASSIFICATION Personnel Services - 164,474 159,768 203,432 Operations - 21,614 20,412 19,515 Professional Services - 2,500 10,259 2,500 Capital - 17,591 17,233 Workman's Comp Expenses DEPARTMENT TOTAL $ - $ 206,179 $ 207,672 $ 225,447 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 RUnrFT 1999-00 AMENS 2000-01 BUDGET FULL TIME Lang -Term Disability - 746 334 436 Director 0 1 1 1 Administrative Secretary 0 1 1 1 Superintendent 0 1 1 1 TOTAL FULL TIME 0 3 3 3 PART TIME TOTAL PART-TIME 0 0 0 0 * Superintendent and Administrative Secretary moved from Water & Sewer Administration I-xyy-uu 1,290 EXPENDITURE DETAIL 1998-99 1999-00 ACTUAL R1 JQQFT 1999-00 AMENDED 2000-01 B r)rFTFT PERSONNEL SERVI Salaries - 127,691 126,415 162,012 Longevity - 536 1,288 604 Overtime - - 185 630 FICA Expenses - 9,600 9,747 12,408 TMRS Expenses - 13,804 13,418 16,993 Workman's Comp Expenses - 408 512 574 Health Insurance - 11,465 7,164 9,551 Dental Insurance - 744 637 775 Lang -Term Disability - 746 334 436 Life Insurance - 80 68 79 SUBTOTAL $ - $ 164,474 $ 159,768 $ 203,432 Conferences & Training - 1,290 1,290 1,290 Dues & Subscriptions - 1,375 1,375 1,500 Mileage - 3,625 3,625 3,000 Telephone - 2,400 2,400 2,400 Insurance - 1.750 630 1'750 Postage & Freight - 500 500 500 Printing & Reproduction - 750 750 750 Gasoline - 1,200 1,200 1,200 Office Supplies - 1,250 1,250 1,250 Computer Supplies - 250 250 250 Miscellaneous Supplies - 1,000 1,000 1,000 Small Tools & Minor Equi - 1,900 1,837 ity of Allen Page n4 FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICESIADMINISTRATION ACCOUNT 001-5110431 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING XP N S Vehicle Maintenance 380 380 700 Radio Maintenance - 250 250 250 Operating Transfer Out - 3,694 3,675 3,675 SUBTOTAL PROFESSIONAL RVI S $ - $ 21,614 $ 20,412 $ 19,515 Professional Services - 2,500 10,259 2,500 SUBTOTAL $ - $ 2,500 $ 10,259 $ 2,500 CAPITAL OUTLAY Vehicles 17,591 17,233 - SUBTOTAL $ - $ 17,591 $ 17,233 $ - DEPARTMENT TOTALS $ - $ 206,179 $ 207,672 $ 225,447 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 85 FY 2001 Budget FUND COMMUNITY SERVICES/BUILDING MAINTENANCE 001-51 DEPARTMENT DESCRIPTION The Building Maintenance division is responsible for maintaining a high quality interior building appearance and administering maintenance and minor repair contracts for the new City Hall, the City Hall Annex, the City Library, Police Station, and Police Animal Shelter. Building Maintenance performs a variety of tasks including: incoming delivery distribution, furniture assembly, bulk mail transport to the post office, completion of minor remodeling projects, and other minor tasks/requirements to ensure efficient building operations. DEPARTMENT NARRATIVE Accomplishments for FY 2000: ❖ Assisted in coordinating the move from the City Hall Annex to the new City Hall. ❖ Supervised and planned the remodeling of a portion of the City Hall annex to accommodate the Municipal Court. d• Restructured the division's work hours to increase daytime maintenance and building operations capability. ❖ Smoothly accepted greatly increased space maintenance requirements with opening of the new City Hall. Objectives for FY 2001: d• Initiate customer satisfaction measures for building maintenance through administration of an internal survey instrument. ❖ Respond to areas of improvement indicated by customer satisfaction results. Major Budget Items: A Administration of service contract for HVAC maintenance. Total Square Feet Cleaned per Employee 1998 1999 2908 City of Allen Page 86 FY 2001 Budget FUND DEPARTMENTIDIVISION 50 50 ACCOUNT GENERAL FUND COMMUNITY SERVICES/BUILDING MAINTENANCE 001-5120-418 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATLQN Personnel Services 88,833 170,084 145,537 198,104 Operations 48,853 204,236 217,817 279,821 Professional Services 190 5,000 5,000 2,500 Capital - 6,600 17,371 - DEPARTMENTTOTAL $ 137,875 ; 385,920 $ 385,725 $ 480,425 PERSONNEL SUMMARY 1998-99 1999-00 BUDGET 1999-00 2000-01 FULL TIME ACTUAL 6,447 AMENDED BUDGET Foreman 0 1 1 1 Lead Custodian 1 1 1 1 Custodian 2 4 4 4 TOTAL FULL TIME 3 6 6 6 PART TIME Custodian 0 0 0 0 TOTAL PART-TIME O 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 62,592 116,606 102,661 139,246 Longevity 877 812 519 500 Overtime 1,896 2,923 2,923 2,931 FICA Expenses 4,673 8,820 7,929 10,714 TMRS Expenses 6,878 12,771 11,132 14,910 Workman's Comp Expenses 1,672 3,129 3,227 4,366 Health Insurance 9,396 23,161 15,686 23,346 Dental Insurance 612 1,390 1,088 1,550 Long-Term Disability 162 324 261 383 Life Insurance 74 148 111 158 SUBTOTAL S 88.833 S 170.084 S 145.537 E 198.704 weage - 50 50 50 Clothing & Uniforms 163 840 840 1,200 Electricity 24,295 135,750 83,410 170,000 Gas 1,084 17,000 10,334 21,250 Water 2,151 7,000 4,778 5,000 Insurance 646 6,646 4,895 6,646 Advertising 69 - - - Employee Tenure Pins 27 50 50 - Gasoline - 500 500 500 Janitorial Supplies 6,447 10,000 10,000 13,500 Small Tools & Minor Equip 1,246 6,800 6,800 5,000 Building Maintenance 11,628 13,000 89,865 50,000 City of Allen Page 87 FY 2001 Budge GENERAL FUND COMMUNITY SERVICES/BUILDING MAINTENANCE 001-5120418 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES Vehicle Maintenance - 120 120 500 Equipment Maintenance 1,096 2,500 2,500 2,500 Operating Transfer Out - 3,980 3,675 3,675 SUBTOTAL $ 48,853 $ 204,236 $ 217,817 $ 279,821 PROFESSIONAL SERVICES Professional Services 190 5,000 5,000 2,500 SUBTOTAL $ 190 $ 5,000 $ 5,000 $ 2,500 CAPITAL OUTLAY Vehicles - 6,600 17,371 - SUBTOTAL $ - $ 6,600 $ 17,371 $ - DEPARTMENT TOTALS $ 137,875 $ 385,920 $ 385,725 $ 480,425 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 88 FY 2001 Budget FUND COMMUN DEPARTMENT DESCRIPTION Promote quality of life and the public's safe driving experience through maintaining public streets and alleys, including sign and street marking maintenance. DEPARTMENT NARRATIVE Accomplishments for FY 2000: Added one asphalt maintenance crew including four FTE. Objectives for FY 2001: Prioritize older alleys and alley entrances for revitalization efforts, begin repair and replacement program with available bond funding. ❖ Develop a contract mechanism for as needed concrete repair and asphalt resurfacing. Major Budget Items: ❖ Began an aggressive crack sealing program to extend the service life of .:. Purchase heavy equipment including a both asphalt and concrete pavement. crack sealing unit, an asphalt roller, and ❖ Established a position for a traffic signal a 12 cubic yard dump truck- (cost shared technician with Water and Sewer division). City of Allen Page 89 FY 2001 Budget FUND DEPARTMENT/DIVISION GENERAL FUND COMMUNITY SERVICESISTREETS ACCOUNT 001-5130-431 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999410 RUnrFT 1999-00 AMENDED 2000-01 BUDGET, ASSIFICATION Personnel Services 284,092 342,578 386,922 460,182 Operations 502,974 580,382 567,583 637,584 Professional Services 210 1,500 1,500 1,500 Capital 51,750 79,110 79,110 109,841 DEPARTMENT TOTAL $ 839,026 $ 1,003,570 $ 1,035,115 $ 1,209,107 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BID1 FP T FULLTIME Foreman 1 1 1 1 Crew Leader 1 2 2 2 Equipment Operator 2 2 2 2 Maintenance Worker 4 6 6 6 Traffic Signal Technician 0 1 1 1 TOTAL FULL TIME 8 12 12 12 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENS 2000-01 &lDQFT PERSONNEL SERVI S Salaries 196,641 231,561 266,881 317,021 Longevity 1,088 1,548 1,492 1,896 Overtime 10,110 10,874 10,873 10,904 FICA Expenses 15,162 17,851 20,753 24,596 TMRS Expenses 21,783 26,103 29,335 34,466 Workman's Comp Expenses 11,703 14,127 18,872 22,428 Health Insurance 25,029 37,114 35,180 44,570 Dental Insurance 1,841 2,475 2,545 3,100 Long -Term Disability 516 657 723 884 Lite Insurance 218 268 268 317 SUBTOTAL $ 284,092 $ 342,678 $ 386,922 $ 460,182 OPERATING EXPENSES Conferences & Training 2,016 3,000 3,000 3,000 Dues & Subscriptions 21 150 150 150 Mileage 209 200 200 200 Clothing & Uniforms 4,000 6,716 6,716 7,200 Telephone 901 300 1,041 - Electricity -Street Lights 234,163 220,000 230,082 248,600 Electricity -Traffic Signl 799 3,200 3,200 6,400 Insurance 5,276 6,737 5,452 6,737 Postage & Freight 148 200 200 200 Printing & Reproduction 501 900 900 900 Advertising 90 - - - City of Allen Page 90 r r auu i euage, FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/STREETS ACCOUNT 001-5130-431 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING Xp N - cont. Rentals 2,243 4,000 4,000 4,000 Employee Tenure Pins 27 - - - Miscellaneous Oper. Exp. 114 - - - Gasoline 5,193 5,900 7,414 7,400 Oil & Lubricants 1,613 - - - Vehicle Propane Gas 793 3,000 1,545 3,000 Office Supplies 258 400 400 400 Miscellaneous Supplies 1,358 1,200 1,200 1,200 Medical & Chemical Supply 527 500 500 500 Small Tools & Minor Equip 2,289 8,400 8,400 6,500 Vehicle Maintenance 4,959 7,890 7,890 8,200 Equipment Maintenance 13,297 12,900 12,900 14,000 Radio Maintenance 87 800 800 800 Asphalt Maintenancce 10,690 68,000 63,000 68,000 Rock/Sand/Gravel/Cement 6,578 - - - Sealer & Tac Oil 676 - - - Sidewalk Replacement - 1,000 1,262 2,000 Traffic Signal Maint. 15,398 8,050 8,050 10,200 Street Maintenance 87,970 115,800 110,800 120,000 Street Sign Replacement - 20,000 20,000 20,000 Gravel Street Maintenance - 8,500 8,500 8,500 School Crossing Guards 11,172 20,000 20,000 20,000 Sidewalk Bond Interest 1,318 2,000 2,000 2,000 Operating Transfer Out 88,301 50,639 37,981 67,497 SUBTOTAL PROFESSIONAL RVI S $ 502,974 $ 580,382 $ 567,563 $ 637,584 Professional Services 210 1,500 1,500 1,500 SUBTOTAL CAPITAL O TAY $ 210 $ 1,500 $ 1,500 $ 1,500 Vehicles 23,595 21,910 21,910 6,441 Traffic Signs 19,970 20,000 20,000 32,000 Machinery & Equipment - 37,200 37,200 71,400 Radio Equipment 8,185 - - - SUBTOTAL $ 51,750 $ 79,110 $ 79,110 $ 109,841 DEPARTMENT TOTALS $ 839,026 $ 1,003,570 $ 1,035,115 $ 1,209,107 City of Allen Page 91 FY 2001 Budget FUND DEPARTMENTIDIVISION GENERAL FUND COMMUNITY SERVICES/STREETS ACCOUNT 001-5130-431 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES 3/4 Ton Truck (Replacement) 1 6,441 SUBTOTAL 1 6,441 TRAFFIC SIGNS Traffic Signs 20,000 School Zone 12,000 SUBTOTAL 32,000 MACHINERY AND EQUIPMENT Asphalt Roller 1 14,400 Dump Truck (1/2 Water & Sewer) 0.5 39,250 Crack Sealer (1/2 Water & Sewer) 0.5 17,750 SUBTOTAL 2 71,400 TOTAL CAPITAL E 109,841 City of Allen Page 92 FY 2001 Budget CITY OF ALLEN CITY OF ALLEN, TEXAS FY 2000-2001 Finance Dimdor 1 Rdmirlislr�Ne Secretary 1 Accounbng Manager 1 Purchasing Agent 1 BudgdRnatyd RTountant Rcmuntiug PayrollSpecialisl 1 Buyer Padd�ne Rssslani II 5 Rssislanlll 75 1 Rm FINANCE DIVISIONS FINANCE 001-5500-416 City ounling 1 Rssslani II 5 of Allen Page 94 FY 2001 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 DEPARTMENT DESCRIPTION The Finance Department's purpose is to Objectives forFY2001: assist the City Manager and all 4• Receive 2nd Certificate of Achievement departments in planning and maintaining for Excellence in Financial Reporting the City's financial health. Award. PROGRAM NARRATIVE Accomplishments for FY 2000: B• Awarded Certificate of Achievement for Excellence in Financial Reporting for 1997-98 Comprehensive Annual Financial Report by the Government Finance Officers Association. (1st award for the City). Received the Distinguished Budget Presentation Award from the Government Finance Officers Association for 1999-2000 Budget. (1st award for the City). d• Implemented credit cards as a method of payment for various City services. :• Assisted professional firm with study to ascertain that all applicable City bond issues are in compliance with arbitrage rebate regulations. f• Receive 2nd Distinguished Budget Presentation Award. ❖ Establish a centralized purchasing function and utilize purchasing software. Begin policy and procedure development necessary for implementation of new financial reporting model (GASB 34). City of Allen Page 95 FY 2001 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500116 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 297,568 351,771 368,102 530,081 Operations 27,680 41,613 46,548 73,177 Professional Services 5,162 13,440 7,955 11,600 Capital - - - - DEPARTMENTTOTAL $ 330,409 $ 406,824 $ 422,605 $ 614,858 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Accounting Manager 1 1 1 1 Accountant 1 1 1 2 Budget Analyst 1 1 1 1 Administrative Secretary 0 1 1 1 Department Secretary 1 0 0 0 Payroll Specialist 0 1 0 0 Purchasing Agent 0 0 0 1 Buyer 0 0 0 1 Accounting Assistant II 1 1 1 1 TOTAL FULL TIME 6 7 6 9 PARTTIME Accounting Assistant II .75 .5 .5 .5 Payroll Specialist 0 0 .75 .75 TOTAL PART-TIME .75 .5 1.25 1.25 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 236,474 272,911 291,610 414,785 Longevity 1,012 1,052 1,180 1,560 Dvertime 638 1,178 1,150 1,200 FICA Expenses 17,911 20,803 22,140 31,527 TMRS Expenses 24,898 29,446 30,912 43,665 VVorkman's Comp Expenses 358 413 556 751 Health Insurance 14;376 23,370 18,081 32,897 Dental Insurance 1,189 1,732 1,521 2,326 Long -Term Disability 567 677 711 1,027 Life Insurance 144 189 241 343 SUBTOTAL $ 297,568 $ 351,771 $ 368,102 $ 530,081 OPERATING EXPENSES Conferences & Training 4,821 9,755 9,093 11,770 Dues & Subscriptions 880 1,070 1,149 1,920 Mileage 503 765 685 975 City of Allen Page 96 FY 2001 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-416 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING XP N - cont Telephone 2,612 4,825 4,105 6,050 Insurance 2,016 2,055 1,845 1,900 Postage & Freight 3,342 3,575 3,620 3,700 Printing & Reproduction 6,730 11,575 9,133 9,315 Advertising 955 100 1,000 500 Employee Tenure Pins - 70 - - Miscellaneous Oper. Exp. 1,653 1,873 2,118 2,160 Office Supplies 4,169 5,750 13,600 34,587 Equipment Maintenance - 200 200 300 SUBTOTAL $ 27,680 $ 41,613 $ 46,548 $ 73,177 PROFESSIONAL SERVICES Professional Services 1,748 8,200 2,765 6,250 Computer Services - - - - Courier Services 3,414 5,240 5,190 5,350 SUBTOTAL $ 5,162 $ 13,440 $ 7,955 $ 11,600 DEPARTMENT TOTALS $ 330,409 $ 406,824 $ 422,605 $ 614,858 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 97 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Director 1 Administrafiue Secretary 1 Civil Engineer Traffic Engines Construction Inspector 1 1 4 Drder Graduate Civil Engineer 2 1 ENGINEERING DIVISIONS ENGINEERING 001-6000-432 City of Allen Page 98 FY 2001 Budget IFUND DEPARTMENT ACCOUNTI GENERAL FUND ENGINEERING 001-6000-037 DEPARTMENT DESCRIPTION The Engineering Department provides planning and engineering services for the City's infrastructure including streets, traffic signals, drainage, water and wastewater. In addition, it manages the implementation of the capital improvements program, ensures that all traffic signalization is operated to safely and efficiently move vehicular traffic through the community, provides inspection services for public construction projects, and assists other departments as required. DEPARTMENT NARRATIVE Accomplishments for FY 2000: ❖ Completed the construction of Alma Road from Exchange Parkway to State Highway 121. Secured funding for TEA -21 Projects; East • Bethany Drive (U.S. 75 to Allen Heights Drive), SH 5 (Exchange to Stacy) and McDermott/Century intersection. ❖ Obtained Army Corp of Engineers 404 Permit for Mustang Creek and started construction on Mustang Creek Improvements. Started construction on Stacy Road from • U.S. 75 to SH 121. ❖ Assisted Utilities in the implementation of Capital Project program, including the construction of two elevated water towers, Custer Pump Station and Ground Storage Tank. S• Completed the widening of SH 5 in cooperation with Tx -DOT. Objectives for FY 2001: ❖ Complete Watters Road from McDermott Drive to Bethany Road. :• Complete West Bethany Drive from Watters Road to Alma Drive. :• Substantially complete the widening of Alma Drive from Belaire to Suncreek. :• Continue progress on Stacy Road construction from U.S. 75 to SH 121. Complete Allen Heights/Bethany Water Transmission Main from Main Street to Malone Road. :• Develop Right -of -Way Management Plan/Permit Process. Develop implementation strategy to complete Capital Improvement Program for streets, drainage, water and sewer. Major Budget Items: :• Purchase a pool vehicle for use by staff engineers and drafting technicians. City of Allen Page 99 FY 2001 Budget FUND DEPARTMENT 3,010 3,000 ACCOUNT GENERALFUND ENGINEERING 1,500 001-6000437 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 flu= CLASSIFICATION Personnel Services - 508,067 551,713 617,492 Operations - 45,068 50,662 51,574 Professional Services - 2,500 96,496 2,500 Capital - 27,000 69,260 18,998 DEPARTMENTTOTAL $ - $ 582,635 $ 768,131 $ 690,564 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME Director 0 1 1 1 Traffic Engineer 0 1 1 1 Construction Inspector 0 4 4 4 Administrative Secretary 0 1 1 1 Drafter 0 2 2 2 Civil Engineer 0 0 1 1 Graduate Civil Engineer 0 1 0 1 TOTAL FULL TIME 0 10 10 11 PART TIME TOTAL PART-TIME 0 0 0 0 ' Personnel moved from Water & Sewer Administration FY 99-00 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries - 383,343 414,569 470,487 Longevity - 3,904 3,364 3,224 Overtime - 12,277 23,291 12,311 FICA Expenses - 30,364 32,413 36,970 TMRS Expenses - 42,873 45,351 50,811 Workman's Comp Expenses - 2,184 2,010 3,529 Health Insurance - 29,248 26,993 35,727 Dental Insurance - 2,526 2,369 2,842 Long -Tenn Disability - 1,073 1,075 1,301 Life Insurance 275 278 290 SUBTOTAL $ - $ 508,067 $ 551,713 $ 817,492 renes & Training - 3,010 3,010 3,000 & Subscriptions - 1,375 1,375 1,500 3e - 2,000 8,054 2,000 ng & Uniforms - 1,600 1,675 1,800 hone - 5,600 5,600 6,000 - P3 - mce - 1,750 1,860 1,860 ge & Freight - 500 500 500 ig & Reproduction 750 750 750 City of Allen Page 100 FY 2001 Budgr FUND GENERAL FUND DEPARTMENT ENGINEERING ACCOUNT 001-6000-437 EXPENDITURE DETAIL -cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES - cont. Gasoline - 2,880 2,880 3,000 Office Supplies - 7,680 7,680 7,800 Computer Supplies - 250 250 250 Miscellaneous Supplies - 1,000 1,000 2,900 Vehicle Maintenance - 780 780 1,000 Radio Maintenance - 525 525 525 Operating Transfer Out - 15,368 14,700 18,689 SUBTOTAL $ - $ 45,068 $ 50,662 $ 51,574 PROFESSIONAL SERVICES Professional Services - 2,500 96,496 2,500 SUBTOTAL $ - $ 2,500 $ 96,496 $ 2,500 CAPITAL OUTLAY Vehicles - 27,000 69,260 18,998 SUBTOTAL $ - $ 27,000 $ 69,260 $ 18,998 DEPARTMENT TOTALS $ $ 582,635 $ 768,131 $ 690,564 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Department Vehicle 1 18,998 SUBTOTAL 1 18,998 TOTAL CAPITAL $ 18,998 City of Allen Page 101 FY 2001 Budget Water & Sewer Fund Non-Oneratino Revenues Interest CIN OF ALLEN 356,435 447,203 567,536 WATER AND SEWER FUND 129,397 10,424 10,423 REVENUE AND EXPENDITURE SUMMARY Drawdown of Reserves 345,797 $ 89,584 FISCAL YEAR FY 2000-2001 710,530 SUBTOTAL $ REVENUES 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET Operating Revenues Water Sales 6,404,831 6,301,946 6,607,495 7,136,076 Sewer Charges 2,378,261 2,112,833 2,112,823 2,281,722 Connections 197,042 171,078 208,053 223,872 Penalties 239,650 199,239 225,505 243,505 Miscellaneous 1,723,815 126,210 130,311 80,550 SUBTOTAL $ 10,943,599 $ 8,911,306 $ 9,284,187 $ 9,965,725 Non-Oneratino Revenues Interest 429,493 356,435 447,203 567,536 Operating Transfer In 129,397 10,424 10,423 10,728 Drawdown of Reserves 345,797 $ 89,584 - 710,530 SUBTOTAL $ 558,890 $ 456,443 $ 457,626 $ 1,288,794 TOTAL REVENUES $ 11,502,489 $ 9,367,749 $ 9,741,813 $ 11,254,519 EXPENDITURES 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET General Government Utility Collections 345,797 449,437 395,781 443,525 TOTAL GENERAL GOV. $ 345,797 $ 449,437 $ 395,781 $ 443,525 Public Works* Public Works Administration 661,709 - - - Water & Sewer 6,417,696 7,059,013 7,336,137 8,949,510 TOTAL PUBLIC WORKS $ 7,079,405 $ 7,059,013 $ 7,336,137 $ 8,949,510 988,663 $ 1,859,299 $ 1,859,835 $ 1,861,484 TOTAL EXPENDITURES $ 8,413,865 $ 9,367,749 $ 9,591,753 $ 11,254,519 'Drawdown of Reserves is to fund the painting of the Rowlett Water Tower PROJECTED RETAINED EARNINGS/CONTRIBUTED CAPITAL 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED RETAINED EARNINGS PROJECTED CONTRIBUTED CAPITAL TOTAL PROJECTED RETAINED EARNINGS/CONTRIBUTED CAPITAL 9/30/01 City of Allen Page 103 45,546,148 10,543,989 (11,254,519) 9,900,838 34,934,780 $ 44,835,618 FY 2001 Budget Water Sales 63.41% Water & Sewer 7953% WATER & SEWER FUND REVENUES FY 2001 Sewer Charges 2027% Connections 1.99% Penalties 2.16% Drawdown of Reserves 6.31% WATER & SEWER FUND EXPENDITURES BY FUNCTION FY 2001 Miscellaneous 0,72% Interest 5.04% Operating Transfer In 0.10% Utility Collections 3.94% Debt Service Payments 16.53% City of Allen Page 104 FY 2001 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2000-2001 REVENUE -DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET Interest -I & S Reserve Fd Operating Revenues Water Sales 6,404,831 6,301,946 6,607,495 7,136,076 Sewer Charges 2,378,261 2,112,833 2,112,823 2,281,722 Connections 187,152 162,205 194,316 209,861 Re -Connect Fees 9,890 8,873 13,737 14,011 Penalties 239,650 199,239 225,505 243,505 Sewer Clean Outs 3,200 3,052 5,900 3,500 Miscellaneous 5,905 4,800 4,942 4,800 Inspection Fees 246,506 118,358 118,303 72,250 Sale Of Materials 1,063 - 1,166 - Resid Equity Transfer In 1,467,141 - - - SUBTOTAL $ 10,943,599 $ 8,911,306 $ 9,284,187 $ 9,965,725 Non -Operating Revenues Interest On Investments 370,878 305,095 363,738 455,400 Interest -I & S Reserve Fd 57,412 51,340 83,317 112,136 Interest -Buckingham W & S 1,203 - 148 - Operating Transfer In 129,397 10,424 10,423 10,728 Drawdown of Reserve - 89,584 - 710,530 SUBTOTAL $ 558,890 $ 456,443 $ 457,626 $ 1,288,794 TOTAL REVENUE $ 11,502,489 $ 9,367,749 $ 99741,813 $ 11,254,519 ' Drawdown of Reserve to fund Painting Water Tower City of Allen Page 105 FY 2001 Budget Operations _ 65.10% Water & Sewer Fund Expenditures By Classification Professional Services 1.06% Debt Service — Payment 4% Capital 4.09% >nnel Services 13.21% City of Allen Page 106 FY 2001 Budget CITY OF ALLEN WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2000-2001 1999-00 CLASSIFICATION 1998-99 %OF REVISED ACTUAL ACTUAL BUDGET BUDGET %OF 2000-01 BUDGET %OF BUDGET Personnel Services $ 1,526,782 18.15% $ 1,204,825 18.46% $ 1,487,203 13.21% Operations 5,489,107 65.24% 5,976,003 61.40% 7,327,095 65.10% Professional Services 51,706 0.61% 48,597 0.68% 119,825 1.06% Debt Service Payments 988,663 11.75% 1,859,835 14.57% 1,861,484 16.54% Capital 357,606 4.25% 502,493 4.89% 458,912 4.09% TOTAL $ 8,413,865 $ 9,591,753 $ 11,254,519 Operations _ 65.10% Water & Sewer Fund Expenditures By Classification Professional Services 1.06% Debt Service — Payment 4% Capital 4.09% >nnel Services 13.21% City of Allen Page 106 FY 2001 Budget CITY OF ALLEN CITY OF ALLEN, TEXAS FY 2000-2001 Community Services Director Comm unitySerNces deU61ityBiling Secretary Superintennt Supervisor 1 1 WaterFaeman SewerForeman Customer Service 1 1 Representative 5 Meter Service Crew Chief Technician 4 4 Equipment Equipment Operator Operator 2 3 Maintenance Maintenance Worker Worker 4 4 WATER AND SEWER DIVISIONS ADMINISTRATION 200-6000-432 WATER AND SEWER 200-6600-433 UTILITY BILLING 200-7000-419 Crew Chief Water Quality City of Allen Page 108 FY 2001 Budget PumpStatbn 3 Tech Operators 1 4 City of Allen Page 108 FY 2001 Budget FUND DEPARTMENT ACCOUNT WATER AND SEWER W&S/ADMINISTRATION 200-6000-432 DEPARTMENT DESCRIPTION Public Works Administration leads and supports all water, wastewater, drainage, streets, solid waste and recycling functions of the City. This Department was split up and moved to the General Fund in FY 1999-2000. City of Allen Page 109 FY 2001 Budget FUND DEPARTMENT/DIVISION AU1,;UUN I WATER AND SEWER WSS/ADMINISTRATION 200-6000-432 EXPENDITURE SUMMARY 1998-99 1999-00 1999-00 2000-01 ACTUAL BUDGET AMENDED BUDGE Ac IFI ATION Personnel Services 593,935 - - Operations 49,585 - - Professional Services 8,179 - - Capital 10,010 - - DEPARTMENTTOTAL $ 661,709 $ - $ $ PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 Director 1 0 0 0 Public Works Superintendent 1 0 0 0 Traffic Engineer 1 0 0 0 Graduate Civil Engineer 1 0 0 0 Construction Inspector 4 0 0 0 Customer Service Rep. 0 0 0 0 Recycling Coordinator 1 0 0 0 Department Secretary 1 0 0 0 Administrative Secretary 1 0 0 0 Drafter 1 0 0 0 TOTAL FULL TIME 12 0 0 0 PARTTIME TOTAL PART-TIME 0 0 0 0 'This department has been split into the Community Service and Engineering Department in the General Fund. The Recycling Coordinator is now located in the Solid Waste Fund. EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL RVI S Salaries 455,221 - - - Longevity 4,040 - - - Overtime 12,973 - - - FICA Expenses 35,538 - - - TMRS Expenses 49,596 - - - Workman's Comp Expenses 1,839 - - - Health Insurance 30,231 - - - Dental Insurance 2,889 - - - Long -Term Disability 1,267 - - - Life Insurance 341 - - - SUBTOTAL S 593,935 $ - $ - $ - OPERATING Xp N S Conferences 8 Training 4,535 - - - Dues 8 Subscriptions 1,802 - - - Mileage 19,170 - - - Telephone 11,074 - - - Water 90 - - - City of Allen Page 110 FY 2001 Budge FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/ADMINISTRATION ACCOUNT 200-6000-432 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPENSES -cont. Insurance 2,372 - - - Postage & Freight 941 - - - Printing & Reproduction 2,078 - - - Advertising 2,568 - - - Office Supplies 2,461 - - - Computer Supplies 568 - - - Miscellaneous Supplies 1,745 - - - Radio Maintenance 182 - SUBTOTAL $ 49,585 $ - $ - $ - PROFESSIONAL SERVICES Professional Services 3,839 - - - Contract Repairs/Maint 4,340 - - - SUBTOTAL $ 8,179 $ - $ - $ - CAPITAL OUTLAY Radio Equipment 10,010 - - - SUBTOTAL $ 10,010 $ - $ - $ - DEPARTMENT TOTALS $ 661,709 E $ - E CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 111 FY 2001 Budget AND SEWER DEPARTMENT DESCRIPTION The Water and Sewer Division is responsible for delivering potable water from the North Texas Municipal Water District to Allen Customers; and collecting wastewater from the customers and delivering it to the North Texas Municipal Water District's sewer trunk lines. FUND NARRATIVE Accomplishments for FY 2000: Completed construction of two elevated storage tanks and a new ground storage tank with pump station. Provided water distribution capacity through • the summer of 2000 drought without enacting water rationing measures. ❖ Incorporated many new pieces of equipment into the fleet to improve both our preventive maintenance and emergency response capability. Objectives for FY 2001: ❖ Continue to provide the City of Allen residents with high quality potable water. 6• Identify and eliminate cross connections within the water system. ❖ Maintain an acceptable system water loss of under 10%. Water loss is the difference between what NTMWD sells to the City and the City bills to our customers. ❖ Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of NPDES rules, and measure, control and lessen sewer inflows and infiltration (W). Begin phase-in of touch -read meter reading capability. ACCOUNT1 200-6500-433 :• In coordination with engineering division, anticipate future growth and strategically plan water distribution system infrastructure, construction, modernization, and maintenance to prevent service shortfalls or interruptions. • In coordination with engineering division, take the steps required to design and construct a Supervisory Control and Data Acquisition System (SCADA) to improve the City's ability to monitor and control the water and sewer systems and thereby anticipate and prevent unscheduled outages. Major Budget Items: Engineering design cost for SCADA system - impact Fee funded. Repaint Rowlett Water Tower. :• Purchase touch -read meters and registers. Construct 30" water line on Allen Heights to Bethany Water Tower. ❖ Contract water payments to NTMWD ($2.4 million) and Contract sewage collection, pretreatment, and treatment costs to NTMWD ($2.2 million). Miles of Sewer Lines Cleaned 1999 1000 City of Allen Page 112 FY 2001 Budget FUND DEPARTMENTIDIVISION ACCOUNT WATER AND SEWER W&SNVATER AND SEWER 200-6500-033 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 729,477 994,671 996,357 1,219,244 Operations 5,305,514 5,519,177 5,822,099 7,161,474 Professional Services 35,109 45,500 40,188 109,880 Capital 347,596 499,665 477,493 458,912 DEPARTMENTTOTAL $ 6,417,696 $ 7,059,013 $ 7,336,137 $ 8,949,510 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 RILL TIME ACTUAL BUDGET AMENDED BUDGET Foreman 2 2 2 2 Department Secretary 0 0 0 1 Pump Station Operator 4 4 4 4 Crew Leader 4 6 6 7 Equipment Operator 4 5 5 5 Water Quality Technician 1 1 1 1 Meter Service Technician 3 3 4 4 Maintenance Worker 5 7 6 8 TOTAL FULL TIME 23 28 28 32 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries 505,207 667,986 683,746 836,779 Longevity 4,915 4,048 3,772 4,940 Overtime 44,532 56,122 56,121 56,276 FICA Expenses 41,092 54,307 54,642 66,145 TMRS Expenses 57,818 78,059 78,168 93,886 Workman's Comp Expenses 12,592 17,185 19,893 23,772 Health Insurance 56,863 107,142 91,078 125,928 Dental Insurance 4,635 7,088 6,408 8,267 Long -Term Disability 1,276 1,962 1,856 2,406 Life Insurance 547 772 673 845 SUBTOTAL $ 729,477 S 994,671 $ 996,357 $ 1,219,2" OPERATING EXPENSES Conferences & Training 2,105 3,500 3,500 3,500 Dues & Subscriptions 7,007 8,500 8,500 8,500 Mileage 165 400 400 400 Clothing & Uniforms 12,334 19,374 14,374 15,000 Electricity 223,068 204,000 230,909 240,000 Telephone 13,132 14,000 12,379 15,800 Insurance 17,349 23,201 20,900 23,201 Postage & Freight 4,031 4,000 4,000 5,000 City of Allen Page 113 FY 2001 Budget FUND WATER AND SEWER nFPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500-033 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPFRATING EXPENSES - cont Printing & Reproduction 825 4,000 4,000 5,000 Advertising 3,199 - - - Rentals 941 1,500 1,500 1,500 Employee Tenure Pins 55 - - - Miscellaneous Oper. Exp. 221 - - 2,500 Gasoline 11,533 9,702 16,702 18,188 Oil & Lubricants 93 - - Propane Gas - 500 500 500 Vehicle Propane Gas 656 1,800 1,800 1,800 NTMWD-Upper E. Fork 762,816 748,199 761,749 780,000 NTMWD-Regnl Pretreatment 1,082,757 1,116,054 1,161,204 1,300,548 Water District -Water 1,789,570 1,919,957 1,919,957 2,158,128 NTMWD Pretreatment 20,611 18,722 23,226 26,013 Office Supplies ' 1,340 1,200 1,200 1,200 Computer Supplies 492 500 500 500 Miscellaneous Supplies 358 400 400 400 Mechanical Supplies 46,503 47,500 44,520 46,000 Medical & Chemical Supply 753 1,250 1,250 1,250 Chlorine Gas 36 1,500 1,500 1,500 Small Tools & Minor Equip 9,185 13,050 11,250 15,000 Building Maintenance 20,832 40,000 31,200 35,000 Vehicle Maintenance 9,951 12,010 8,935 13,000 Equipment Maintenance 8,375 12,350 7,726 12,500 Radio Maintenance 87 2,500 1,195 2,600 Rock/Sand/Gravel/Cement 10,822 - - - Meter Maintenance 14,329 9,500 19,079 10,500 Water System Maintenance 7,487 31,500 18,450 20,000 Sewer System Maintenance 25,339 28,500 28,500 30,000 Water Tower Repairs - - - 755,000 Infrastructure Maint. 977 - - - Operating Transfer Out 1,196,080 1,220,008 1,460,794 1,601,446 SUBTOTAL $ 5,305,514 $ 5,519,177 $ 5,822,099 $ 7,161,474 PROFESSIONAL SERVICES Professional Services 35,109 25,500 20,188 83,880 Contract Mowing - 20,000 20,000 26,000 SUBTOTAL $ 35,109 $ 45,500 E 40,188 S 109,880 City of Allen Page 114 FY 2001 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500-433 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CAPITAL OUTLAY Vehicles 62,874 138,315 138,315 13,572 Mains & Connections 13,528 120,000 97,648 120,000 Meters 159,410 112,050 112,050 199,550 Machinery & Equipment 88,679 118,800 118,980 125,790 Radio Equipment 23,106 10,500 10,500 - SUBTOTAL $ 347,596 $ 499,665 $ 477,493 $ 458,912 DEPARTMENT TOTALS $ 6,417,696 $ 7,059,013 $ 7,336,137 $ 8,949,510 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Light Duty Pick-up 1 13,572 SUBTOTAL 1 13,572 MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL 120,000 METERS Meters 114,300 Touch Read Meters 85,250 SUBTOTAL 199,550 MACHINERY AND EQUIPMENT Dump Truck 1 46,000 Dump Truck (1/2 Streets) 0.5 39,250 Crack Sealer (1/2 Streets) 0.5 17,750 Dewatering Pump 1 22,790 SUBTOTAL 3 125,790 TOTAL CAPITAL $ 458,912 City of Allen Page 115 FY 2001 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/UTILITY COLLECTIONS 200-7000-419 DEPARTMENT DESCRIPTION Responsible for billing and processing payments from City utilities that include water, sewer, drainage, solid waste, and recycling services. Process all City and Municipal Court bank deposits. Function as the City Hall receptionist and switchboard operator to include processing and sorting of incoming mail and special deliveries and metering outgoing mail. Operate the division with a strong customer service emphasis and philosophy. DEPARTMENT NARRATIVE Accomplishments for FY 2000: Initiated an agreement with a consumer credit reporting agency that will increase the City's leverage in collecting bad debt of customers who depart the City with outstanding utility balances. Initiated the acceptance of credit card payment for utility bills. Objectives for FY 2001: ❖ Upgrade bar code scanning of utility payment stubs to increase productivity of customer service representatives. d• Research the software training required to implement utility billing averaging and develop related policies to implement the new program. ❖ In coordination with the Information Technology and Finance Departments, research the steps necessary to implement a capability to accept customer payments through the internet, and develop related policies to implement the new program. ❖ Propose changes to update the Utility Billing Ordinance. ❖ Develop Internal Operating Procedures for the City Manager's approval. City of Allen Page 116 FY 2001 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200-7000419 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 203,370 263,349 208,468 267,959 Operations 134,008 179,998 153,904 165,621 Professional Services 8,418 6,090 8,409 9,945 ,Capital - - 25,000 - DEPARTMENT TOTAL $ 345,797 $ 449,437 $ 395,781 $ 443,525 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGE S 1999-00 AMENDED 2000-01 BUDGET FULL TIME Utility Billing Supervisor 1 1 1 1 Customer Service Representative 5 5 5 5 Accounting Assistant I 0 0 0 0 TOTAL FULL TIME 6 6 6 6 PART TIME TOTAL PART-TIME 0 0 0 0 .EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES .Salaries 149,973 152,726 155,841 159,734 Salary Reserve - 54,864 - 53,376 Longevity 444 712 568 700 Overtime 5,508 1,544 1,544 1,575 FICA Expenses 11,492 11,293 11,627 11,989 TMRS Expenses 16,265 16,614 16,611 16,927 Workman's Comp Expenses 232 233 283 292 Health Insurance 17,657 23,180 20,021 21,224 Dental Insurance 1,278 1,591 1,410 1,550 Long -Tenn Disability 369 418 411 434 Life Insurance 154 174 152 158 SUBTOTAL $ 203,370 $ 263,349 $ 208,469 $ 267,959 OPERATING XP N C Conferences & Training 4,080 2,680 2,680 2,734 Dues & Subscriptions - 100 100 100 Mileage 78 200 197 204 Telephone 4,439 4,600 4,412 3,672 Insurance 11,328 1,508 1,288 1,508 Postage & Freight 58,145 58,900 91,469 93,200 Printing & Reproduction 30,714 29,150 29,150 40,933 Advertising 255 100 100 100 Computer Costs 17,460 67,500 8,695 10,370 City of Allen Page 117 FY 2001 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200-7000-419 EXPENDITURE DETAIL • cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING XP N S- cont Miscellaneous Oper. Exp. 2,449 3,000 3,000 3,000 Office Supplies 2,492 9,660 6,660 5,200 Equipment Maintenance 2,569 2,600 6,153 4,600 SUBTOTAL $ 134,008 $ 179,998 $ 153,904 $ 165,621 PROFESSIONAL SFRVIQES Professional Services 5,005 850 2,269 1,000 Courier Services 3,414 5,240 5,240 5,345 Credit Card Costs - 900 3,600 SUBTOTAL $ 8,418 $ 6,090 $ 8,409 $ 9,945 CAPITAL OUTLAY Office Equip 8 Furniture - - 25,000 SUBTOTAL $ - $ - $ 25,000 $ - DEPARTMENT TOTALS $ 345,797 $ 449,437 $ 395,781 $ 443,525 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 118 FY 2001 Budget f _ CITY OF ALLEN Solid Waste Fund CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 REVENUES 1999-00 BUDGET 1998-99 ACTUAL 2000-01 BUDGET 1999-00 BUDGET 1999-00 AMENDED 1,943,811 2000-01 BUDGET Operating Revenues Garbage Fees 1,942,074 $ 1,187,009 $ 2,183,261 1,310,884 1,259,677 1,415,669 Recycling Revenues 421,269 486,461 486,461 525,346 Commercial Garbage Fees 173,356 147,921 205,589 222,036 Recycling Materials 4,373 5,000 21,133 22,823 Recycle Bin Revenue - 311 - - Franchise Fees - - - 70,000 Donations/Sponsorships - - 150 - SUBTOTAL $ 1,786,006 $ 1,950,577 $ 1,973,010 $ 2,255,874 Non -Operating Revenues Interest On Investments 10,817 9,063 19,367 18,418 SUBTOTAL $ 10,817 $ 9,063 $ 19,367 $ 18,418 TOTAL REVENUES $ 1,796,823 $ 1,959,640 $ 1,992,377 $ 2,274,292 1998-99 EXPENDITURES ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET Public Works' Solid Waste 1,745,435 1,942,074 1,943,811 2,183,261 TOTAL PUBLIC WORKS $ 1,745,435 $ 1,942,074 $ 1,943,811 $ 2,183,261 TOTAL EXPENDITURES $ 1,745,435 $ 1,942,074 $ 1,943,811 $ 2,183,261 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/00 360,666 TOTAL PROJECTED REVENUES 2,274,292 TOTAL PROJECTED EXPENDITURES (2,183,261) PROJECTED FUND BALANCE 9/30/01 $ 451,697 City of Allen Page 121 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Community Services Director Recycling Coordinator SOLID WASTE DIVISIONS SOLID WASTE 205-0000-435 City of Allen Page 122 FY 2001 Budget (FUND DEPARTMENT ACCOUNTI SOLID WASTE SOLID WASTE 205-0000-435 FUND DESCRIPTION The solid waste fund represents the financial activity related to solid waste collection and disposal, including recycling services. Revenues support contractual arrangements with North Texas Municipal Water District (NTMWD) and the City's franchised waste provider, Community Waste Disposal (CWD). The City's recycling/solid waste coordinator's mission is to oversee and manage the City's solid waste contracts and to respond to citizen issues and concerns with services rendered. The coordinator also promulgates recycling educational programs and provides staff support to the City's Keep Allen Beautiful Board. FUND NARRATIVE Accomplishments for FY 2000: ❖ Managed modification and extension of CWD's contract. Objectives for FY 2001: d• Reinvigorate the City's recycling educational program. f• Improve management and visibility of the City's "Adopt -A- Highway" program. ❖ Provide customer friendly interface for City residents for issues with CWD. ¢• Monitor CWD customer satisfaction results and CWD's reimbursement payments to the Solid Waste accounts for commercial waste tonnage delivered for disposal to NTMWD. ❖ Begin a program in coordination with CWD to collect recycling at multi- family apartment units within the City E• Participate in development of NTMWD's Sub -Regional Solid Waste Plan Major Budget Items: ❖ Operations related to NTMWD solid waste transfer station and landfill services ($714,106) and CWD solid waste and recycling services ($1,325,500). City of Allen Page 123 FY 2001 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000435 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 RUDGET CLASSIFICATION Personnel Services - 48,340 48,340 51,779 Operations 93,562 49,509 51,246 121,262 Professional Services 1,651,873 1,844,225 1,844,225 2,010,220 capital - - - - DEPARTMENTTOTAL $ 1,745,435 $ 1,942,074 $ 1,943,811 $ 2,183,261 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULL TIME ACTUAL BUDGET AMENDED BUDGET .Recycling Coordinator* 0 1 1 1 TOTAL FULL TIME 0 1 1 1 PART TIME TOTAL PART-TIME 0 0 0 0 ' Moved From Water & Sewer Administration EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 RUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL RVI S Salaries - 35,633 36,087 38,544 Salary Reserve - 2,722 2,543 2,994 Longevity - 232 232 280 FICA Expenses - 2,744 2,778 2,970 TMRS Expenses - 3,845 3,822 4,057 Workman's Comp Expenses - 54 65 70 Health Insurance - 2,719 2,431 2,476 Dental Insurance - 265 253 258 Long -Term Disability - 97 102 104 Life Insurance 29 27 26 SUBTOTAL $ - $ 48,340 $ 48,340 $ 51,779 OPERATING XP N S Telephone - - 124 - Postage & Freight - - 145 200 Miscellaneous Oper. Exp. 585 500 500 500 Recycling Expenses 78 2,000 2,000 72,000 Environmental Grants - 1,000 1,000 1,000 Bad Debt Expense 6,959 100 - - Litter Control 4,434 3,000 6,157 7,000 Illegal Dumping 932 500 500 500 Household Hazardous Waste - 2,000 2,000 2,000 Beautification 9,131 10,000 10,000 10,000 Operating Transfer Out 71,443 30,409 28,820 28,062 SUBTOTAL S 93.562 E 49.509 S 51245 S 1212a2 City of Allen Page 124 FY 2001 Budge FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000435 EXPENDITURE DETAIL - cont. 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET PROFESSIONAL SERVICES Sanitation Services 648,356 741,827 741,827 800,052 Recycling 386,507 469,857 469,857 525,448 Solid Waste-NTMWD 617,010 632,541 632,541 684,720 SUBTOTAL $ 1,651,873 $ 1,844,225 $ 1,844,225 $ 2,010,220 TOTAL EXPENSES $ 1,745,435 $ 1,942,074 $ 1,943,811 $ 2,183,261 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 125 FY 2001 Budget Drainage Fund CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 REVENUES 1998-99 ACTUAL 1999-00 AMENDED 1999-00 RUDGET Public Works Drainage 547,364 1999-00 AMENDED 1,011,043 2000-01 BUDGET Ooeratina Revenues Inspection Fees 171,794 1,011,043 $ 74,230 74,204 72,500 Drainage Fees 464,013 501,823 501,213 527,224 SUBTOTAL $ 635,807 $ 576,053 $ 575,417 $ 599,724 Non Operating Revenues Interest On Investments 31,770 25,237 32,408 33,060 Drawdown of Reserve' - - 403,218 - SUBTOTAL $ 31,770 $ 25,237 $ 435,626 $ 33,060 TOTAL REVENUES $ 667,577 $ 601,290 $ 1,011,043 $ 632,784 1998-99 EXPENDITURES ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET Public Works Drainage 547,364 554,005 1,011,043 612,272 TOTAL PUBLIC WORKS $ 547,364 $ 554,005 $ 1,011,043 $ 612,272 TOTAL EXPENDITURES $ 547,364 $ 564,005 $ 1,011,043 $ 612,272 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/00 422,745 TOTAL PROJECTED REVENUES 632,784 TOTAL PROJECTED EXPENDITURES (612,272) PROJECTED FUND BALANCE 9/30/01 $ 443,257 . Drawdown of reserve for Mustang Creek drainage improvement City of Allen Page 127 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 S t ree is Foreman Crew Leader 1 Equ ipment Op r,-=3 to rs M a inters an ce Workers 3 DRAINAGE DIVISIONS DRAINAGE 210-0000-434 City of Allen Page 128 FY 2001 Budget DRAINAGE DRAINAGE 210-0000434 FUND DESCRIPTION d• Inspect and clear all storm sewer inlets To proactively maintain the City's after major storm events. drainage structures, channels, and ditches to assure they remain free of d• Sweep all thoroughfare and collector vegetation, sedimentation is controlled, streets monthly. Increase oversight of and channels can carry their design flows. the City's street sweeping contract to validate the quality of the services FUND NARRATIVE received. Accomplishments for FY 2000: ❖ Received U.S. Army Corps of Engineers 404 wetlands permit for construction of the Mustang Branch. ❖ Have no homes or businesses flooded due to maintenance issues with City drainage structures or channels. Major Budget Items: 4• In coordination with engineering ❖ Purchase capital equipment including division, designed Hillside drainage one 6 cubic yard replacement dump project. truck, one boom mower, and a stump grinder attachment for the division's ❖ No homes or businesses flooded "Bobcat" skid steer loader. during the year. Objectives for FY 2001: d• Upon project completion, take over operation and maintenance of the Mustang Creek flood protection project to assure the community's investment in the area between Main Street and Reed School is protected. Curb Miles of Street Sweeping Monthly 1998 1999 2000 City of Allen Page 129 FY 2001 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000-034 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 140,782 187,293 187,293 149,651 Operations 287,975 305,219 314,257 334,130 Professional Services 19,882 25,000 473,000 27,500 Capital 98,725 36,493 36,493 55,991 DEPARTMENTTOTAL $ 547,364 $ 554,005 $ 1,011,043 $ 612,272 PERSONNEL SUMMARY 1998-99 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME ACTUAL Crew Leader 1 1 1 1 Equipment Operator 1 1 1 1 Maintenance Worker 2 3 3 3 TOTAL FULL TIME 4 5 5 5 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDF_n 2000-01 BUDGET PERSONNEL SERVICES Salaries 99,824 124,337 123,023 131,193 Salary Reserve - 7,812 13,953 9,404 Longevity 1,033 1,140 1,107 1,256 Overtime 2,999 3,822 3,822 3,832 FICA Expenses 7,789 9,718 9,628 10,256 TMRS Expenses 10,894 13,861 13,454 14,242 Workman's Comp Expenses 5,892 6,613 7,712 8,176 Health Insurance 10,975 18,152 13,032 14,504 Dental Insurance 985 1,344 1,125 1,292 Long -Term Disability 275 347 318 364 Life Insurance 115 147 119 132 SUBTOTAL $ 140,782 $ 187,293 $ 187,293 $ 194,661 OP ATIN XP N4 S Conferences & Training 255 900 550 900 Mileage - 150 150 1501, Clothing & Uniforms 1,751 3,630 3,630 3,630' Telephone 56 70 70 70 Insurance 2,584 3,660 2,548 3,660 Postage & Freight - 150 150 150 Printing & Reproduction - 250 250 250 Advertising 200 100 100 100 Rentals 4,377 6,000 6,001 6,000 Miscellaneous Oper. Exp. - - 36 - City of Allen Page 130 FY 2001 Budget FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 EXPENDITURE DETAIL - cont. 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING XP N c_ cont Gasoline 2,083 1,950 1,950 2,000 Oil & Lubricants 748 500 500 500 Vehicle Propane Gas 368 2,000 1,320 2,000 Office Supplies 383 400 400 400 Miscellaneous Supplies 494 500 519 500 Medical & Chemical Supply 178 500 500 500 Agriculture Supplies 4,278 4,000 4,000 4,000 Small Tools & Minor Equip 5,151 9,400 9,400 7,500 Vehicle Maintenance 3,849 3,940 3,940 4,000 Equipment Maintenance 10,435 7,500 7,500 7,800 Radio Maintenance 87 400 400 400 Rock/Sand/Gravel/Cement 5,419 - - - Street Sweeping Maint. 25,671 40,000 40,000 45,000 Drainage System Maint. 57,153 89,000 89,000 90,000 Bad Debt Expense 3,174 - - - Compensating Absences - - - - Operating Transfer Out 159,281 130,219 141,343 154,620 SUBTOTAL SERVICES $ 287,975 $ 305,219 $ 314,257 $ 334,130 PROFESSIONAL Professional Services 2,595 - 448,000 - Contract Mowing 17,287 25,000 25,000 27,500 SUBTOTAL $ . 19,882 $ 25,000 $ 473,000 $ 27,500 CAPITAL OUTLAY Vehicles - 27,993 27,993 - Machinery & Equipment 93,814 8,500 8,500 55,991 Radio Equipment 4,911 - - - SUBTOTAL $ 98,725 $ 36,493 $ 36,493 $ 55,991 TOTAL EXPENSES $ 547,364 $ 554,005 $ 1,011,043 $ 612,272 CAPITAL EXPENDITURES LIST MACHINERY AND EQUIPMENT QUANTITY 1999-2000 BUDGET Dump Truck (Replacement) 1 14,191 Boom Mower 1 26,000 Stump Grinder 1 8,000 Bobcat Grappling Attachment 1 7,800 SUBTOTAL 4 55,991 TOTAL CAPITAL $ 55,991 City of Allen Page 131 FY 2001 Budget Parks & Recreation Enterprise Fund CITY OF ALLEN PARKS & RECREATION ENTERPRISE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 REVENUES Ooeratin0 Revenues 1998-99 1999-00 1999-00 2000-01 Basketball Fees ACTUAL 8,570 BUDGET 16,800 AMENDED 16,800 BUDGET 14,663 Volleyball Fees 4,920 8,610 8,610 11,031 Softball Fees 60,728 58,270 58,270 61,183 Ballfield Rentals 3,434 3,800 3,800 6,390 Pool Admission Fees` 23,898 27,050 27,050 - Pool Concessions' 1,716 3,072 3,072 - LearnToSwimFees' 35,120 36,120 36,120 - Pool Rental` 2,530 2,200 2,200 - Day Camps 39,624 36,850 36,850 41,605 Membership Revenue 96,071 99,606 99,606 113,594 Class Fees 42,736 37,183 37,183 50,549 Saturday Night Revenue 63,378 67,465 67,465 72,697 Rec Center Concessions 2,561 3,279 3,279 2,689 Saturday Youth Concession 8,830 10,443 10,443 12,270 Facility Rental Fees 7,358 8,000 8,000 7,652 Special Activities Rev 14,374 9,750 9,750 20,000 Sales At Special Events 10 4,250 5,916 8,500 SUBTOTAL Non -Operating Revenues $ 415,657 $ 432,748 $ 434,414 $ 422,823 Interest On Investments 10,229 8,059 11,994 13,875 Donations/Sponsorships 15,750 27,000 27,000 20,000 Miscellaneous 69 - - - Operating Transfer In 45,000 55,000 55,000 - Drawdown of Reserve" - 721 - 166,569 SUBTOTAL $ 71,048 $ 90,780 $ 93,994 $ 200,444 TOTAL REVENUES $ 486,905 $ 523,528 $ 528,408 $ 623,267 EXPENDITURES 1998-99 ANAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET Culture & Recreation Parks and Recreation 405,340 523,528 522,620 623,267 TOTAL EXPENDITURES $ 405,340 $ 523,528 $ 522,620 $ 623,267 FUND PROJECTED FUND BALANCE 10/1/00 BALANCE PROJECTIONS 247,937 TOTAL PROJECTED REVENUES 456,698 TOTAL PROJECTED EXPENDITURES (623,267) PROJECTED FUND BALANCE 9/30/01 $ 81,368 . Revenues moved to Aquatics Enterprise Fund "Drawdown on Reserve to fund construction of Rodenbaugh Natatorium City of Allen Page 133 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Parks & Recreation Director Recreation Services Manager Recreation Center Athletic Coordinator Supervisor Recreation Specialist II Park Attendant .5 Recreation Specialist I 4 Camp Leader .25 Camp Counselor 1-i 1 Saturday Night Event Supervisor .5 Assistant Saturday Night Event Supervisor 25 Saturday Night Event Chaperone 4.25 PARKS AND RECREATION ENTERPRISE DIVISIONS SPECIAL EVENTS 215-8540-453 ATHLETICS 215-8540-453 RECREATION 215-8550-453 City of Allen Page 134 I -r zuui muager FUND DEPARTMENT ACCOUNT P&R ENTERPRISE P&R ENTERPRISE 215-8500-45a FUND DESCRIPTION The Parks & Recreation Enterprise Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center and other City facilities. It is intended to recover costs for these recreation programs, but not the facilities themselves. FUND NARRATIVE Accomplishments for FY 2000: ❖ Participation increased an average of 30 youth per week in the "Saturday Night Rec N Roll" program. Installed the outfield fences at Ford Park Softball Fields. ❖ Installed sunshades at Ford Park Swimming Pool. Objectives for FY 2001: ❖ Expand the range of programming possibilities to the citizens of Allen by increasing participation in classes offered through the Joe Farmer Recreation Center by 5% by offering a wider variety of classes through the Joe Farmer Recreation Center. ❖ Increase participation in the teen programs and "Teen Board." ❖ Complete the installation of outfield fences at Ford Park Softball Fields. ❖ Continue to increase participation in the "Saturday Night Rec N Rolf" program. City of Allen Page 135 FY 2001 Budget EXPENDITURE SUMMARY 1998-99 1999-00 1999-00 2000-01 '.Personnel Services Operations '.Professional Services Capital DEPARTMENTTOTAL $ 155,037 249,203 1,100 - 405,340 225,148 290,880 - 7,500 § 523,528 225,147 289,973 - 7,500 $ 522,620 179,662 403,605 40,000 - § 623,267 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 BUDGET FULL TIME ACTUAL 13UDGET AMENDED Recreation Specialist II 0 1 1 1 TOTAL FULL TIME 0 1 1 1 PART TIME Recreation Specialist I 1.5 4.00 4.00 4.00 Park Attendant 0.25 0.5 0.5 0.5 Saturday Night Event Supervisor 0.00 0.0 0.0 0.5 TOTAL PART-TIME 1.75 4.50 4.50 5.00 TEMPORARY Pool Manager* 0.25 0.25 0.25 0.00 Ufeguard* 7,50 7.50 7.50 0.00 Camp Counselor 1.00 1.00 1.00 1.00 Camp Leader 0.25 0.25 0.25 0.25 Saturday Night Event Supervisor 0.25 0.25 0.25 0.25 Asst. Saturday Night Event Supervisor 0.25 0.25 0.25 0.00 Saturday Night Event Chaperone 4.25 4.25 4.25 4.25 TOTAL TEMPORARY 13.75 13.75 13.75 5.75 'Moved to Aquatics Fund EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 311OSEI PERSONNEL SERVICES Salaries 141,671 183,479 200,720 155,261 Salary Reserve - 8,000 - 1,365 Longevity - 44 - 44 Overtime - - 387 - FICA Expenses 10,804 14,040 15,385 11,881 TMRS Expenses 312 11,270 3,226 5,361 Workman's Comp Expenses 2,250 2,936 3,778 2,919 Health Insurance - 4,998 1,444 2,476 Dental Insurance - 285 151 258 Long -Term Disability - 67 41 71 Life Insurance - 29 15 26 SUBTOTAL $ OPERATING EXPENSES 155,037 $ 225,148 $ 225,147 S 179,662 Conferences 8 Training - - - 850 Saturday Night Expenses 27,865 43,200 43,200 67,982 City of Allen Page 136 FY 2001 Budget FUND P&R ENTERPRISE DEPARTMENT P&R ENTERPRISE ACCOUNT 215-8500453 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING XP N - cont Class/Day Camp Expenses 13,837 29,412 29,412 43,275 Special Activities 80,897 87,220 87,220 - Rec Center Instructor Fee 25,249 26,600 26,600 33,412 Softball 66,919 52,770 52,770 58,124 Basketball 12,395 14,725 14,725 13,930 Volleyball 8,244 7,508 7,508 10,479 Pool Instructors 1,644 25,114 25,114 - Concession Expenses 367 2,400 2,400 4,267 Miscellaneous Oper. Exp. - - 24 - Small Tools & Minor Equip 1,893 1,931 250 - Credit Card Costs - - 750 1,286 Depreciation Expense 9,893 - - - Operating Transfer Out - - - 170,000 SUBTOTAL $ 249,203 $ 290,880 $ 289,973 $ 403,605 PROFESSIONAL SERVICES Professional Services 1,100 - - 40,000 SUBTOTAL $ 1,100 $ $ - $ 40,000 CAPITAL OUTLAY Machinery & Equipment - 7,500 7,500 - SUBTOTAL $ - $ 7,500 $ 7,500 $ - TOTAL EXPENSES $ 405,340 $ 523,526 $ 522,620 $ 623,267 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 137 FY 2001 Budget Aquatics Enterprise Fund CITY OF ALLEN AQUATICS ENTERPRISE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 REVENUES IF_C_ 1998-99 1999-00 1999-00 2000-01 Operating Revenue ACTUAL BUDGET AMENDED BUDGET Pool Admission Fees - - - 111,750 Pool Concessions - - - 5,600 Learn To Swim Fees - - - 43,320 Pool Rental - - 6,080 SUBTOTAL $ - $ - $ $ 166,750 Operating Transfer In - - 250,000 - InterestOnlnvestments - - - 2,000 Drawdown of Reserves - - 211,714 SUBTOTAL $ - $ - $ 250,000 $ 213,714 TOTAL REVENUES $ - $ $ 250,000 $ 380,464 1998-99 1999-00 1999-00 2000-01 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture 8 Recreation Parks and Recreation 380,464 TOTAL EXPENDITURES $ $ E $ 380,464 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 250,000 168,750 (380,464) $ 38,286 City of Allen Page 139 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Parks & Recreation Director Recreation Services Manager Aquatic Supervisor Fitness Supendsor Marketing Coordinator 1 1 1 7M.Wan;m.n.g.. Fitness lnstru ctors 2.5 Lidguards Cashiers 6 1 Assistant Manager Rodenbaugh Natatorium 1 Lifeguards Cashiers 9 2 Maintenance Worker 1 Learn to Svrim Coonf naor 5 Learn to Swtrn Instructors Learn to Swim Aids 5 5 AQUATICS ENTERPRISE DIVISIONS FORD POOL 216-8560453 RODENBAUGH NATATORIUM 216-8570453 City of Allen Page 140 FY 2001 Budget FUND AQUATICS ENTERPRISE FUND DESCRIPTION The Aquatics Enterprise Fund is composed of Ford Park Swimming Pool and the Don Rodenbaugh Natatorium. The Ford Park outdoor swimming pool is operated only in the summer. The Don Rodenbaugh Natatorium is a year round inside facility with both leisure and competitive pools. FUND NARRATIVE Accomplishments for FY 2000: ❖ The Ford Park Swimming Pool remained open, for the first time, through the Labor Day holiday. 4 Improvements to Ford Park pool included the repainting of the shallow end of the pool, installation of a new chlorinator for pool sanitation, and constructed a stand- alone concession building. ❖ A total of 876 students participated in the Learn to Swim program. :• Hosted the first lifeguard training class that resulted in obtaining seven full-time lifeguards to work at Ford Park this summer. 216-8500-453 Objectives for FY 2001: ❖ Host two lifeguard -training classes at Ford Park Swimming Pool. ❖ Host a Water Safety Instructor class at Ford Park Swimming Pool. ❖ Begin a Junior Lifesaving program at Ford Park Swimming Pool. Open the Don Rodenbaugh Natatorium with a full range of aquatic programs. Major Budget Items: Operations and maintenance at Ford Park Swimming Pool. ❖ Operations and maintenance at Don Rodenbaugh Natatorium City of Allen Page 141 FY 2001 Budget FUND DEPARTMENT ACCOUNT AQUATICS ENTERPRISE AQUATICS ENTERPRISE 216-8500-053 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services - - - 216,657 Operations - - - 158,307 Professional Services - - - 5,500 Capital _ _ _ _ DEPARTMENTTOTAL $ - $ - $ - $ 380,464 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 gUDGFT 1999-00 AMENDED 2000-01 BUDGET FULL TIME Aquatic Supervisor 0 0 0 1 Fitness Supervisor 0 0 0 1 Maintenance Worker 0 0 0 1 Marketing Coordinator 0 0 0 1 Assistant Manager Natatorium 0 0 0 1 TOTAL FULL TIME 0 0 0 5 PART TIME Learn to Swim Coordinator 0 0 0 0.50 Fitness Instructors 0 0 0 2.5 TOTAL PART-TIME 0 0 0 3.00 TEMPORARY Pool Manager 0 0 0 0.25 Assistant Pool Manager 0 0 0 0.25 Lifeguard 0 0 0 15.00 Cashiers 0 0 0 3.00 Learn to Swim Instructors 0 0 0 5.00 Leam to Swim Aides 0 0 0 5.00 TOTALTEMPORARY 0 0 0 28.50 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVI Salaries - - - 182,371 Salary Reserve - - - 2,000 FICA Expenses - - - 13,951 TMRS Expenses - - - 6,203 Workman's Comp Expenses - - - 3,428 Health Insurance - - - 8,047 Dental Insurance - - - 452 Long -Term Disability - - - 159 Life Insurance - - 46 SUBTOTAL $ $ - $ - $ 216,657 City of Allen Page 142 FY 2001 Budget FUND AQUATICS ENTERPRISE DEPARTMENT AQUATICS ENTERPRISE ACCOUNT 216-8500453 EXPENDITURE DETAIL - cont. 1998-99 1999-00 ACTUAL BUDGET 1999-00 2000-01 AMENDED au= OPERATING EXPENSES Conferences & Training - - - 3,700 Dues & Subscriptions - - - 600 Mileage - - - 1,425 Clothing & Uniforms - - - 600 Electricity - - - 51,947 Insurance - - - 9,500 Postage & Freight - - - 750 Printing & Reproduction - - - 500 Advertising - - - 3,500 Rentals - - - 600 Pool Instructors - - - 28,387 Meetings & Receptions - - - 1,000 Concession Expenses - - - 450 Office Supplies - - - 5,569 Janitorial Supplies - - - 4,234 Medical & Chemical Supply - - - 3,500 Chlorine Gas - - - 7,911 Pool Supplies - - - 9,650 Minor Equipmt-Recreation - - - 2,400 Building Maintenance - - - 8,334 Equipment Maintenance - - - 500 Pool Maintenance - - - 12,750 Credit Card Costs - - - 500 SUBTOTAL $ - $ - $ - $ 158,307 PROFESSIONAL SERVICES Professional Services - - - 5,500 SUBTOTAL $ - $ - $ - $ 5,500 TOTAL EXPENSES $ - $ - $ - $ 380,464 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 143 FY 2001 Budget Development Fees Fund CITY OF ALLEN DEVELOPMENT FEES FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 20OG-01 ACTUAL BUDGET AMENDED RIjnQFT Development Fees - Water 915,295 729,698 1,488,878 943,900 Development Fees - Sewer 174,362 162,748 167,361 358,700 SUBTOTAL $ 1,08907 $ 892,446 $ 1,656,239 $ 1,302,600 Non Opgmting Revenues Interest On Investments 96,583 84,543 135,577 123,572 SUBTOTAL $ 96,583 $ 84,543 $ 135,571 $ 123,572 TOTAL REVENUES $ 1,186,240 $ 976,989 $1,791,816 $ 1,426,172 1998-99 EXPENDITURES ACTUAL 1999-00 BI�DCFT 1999-00 AMENDED 2000-01 BUDGET Puhl_ it Work Development Fees 653,908 524,708 1,315,081 1,380,835 TOTAL PUBLIC WORKS $ 653,908 $ 524,708 $ 1,315,081 $ 1,380,835 TOTAL EXPENDITURES $ 653,908 $ 524,708 $ 1,315,081 $ 1,360,835 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/00 4,905,085 TOTAL PROJECTED REVENUES 1,426,172 TOTAL PROJECTED EXPENDITURES (1,380,835) PROJECTED FUND BALANCE 9/30/01 $ 4,950,422 City of Allen Page 145 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 No Personnel In This Department Development Fees Fund DIVISIONS Water Development Fees 220-8000-436 Sewer Development Fees 220-8100-436 City of Allen Page 146 FY 2001 Budget FUND DEPARTMENT ACCOUNT DEVELOPMENT FEES DEVELOPMENT FEES 220-0000-436 FUND DESCRIPTION Development Impact fees are charges or assessments imposed for new development within the City to generate revenue for funding or recouping the costs of capital improvements or facility expansions necessary as a result of new development. The City of Allen collects impact fees for water, wastewater, and roadways to facilitate citywide improvements such as funding the capital construction of arterial roads, pump stations, lift stations, water towers and sewer interceptors. The fund can only be used to pay for infrastructure detailed in the last impact fee study, which was completed in September 1999. This study is based on a ten-year period requiring the collection and expenditure of impact fees to take place within this ten- year time frame. According to state law, the impact fee study can be updated every three years to reflect changes in land use assumptions, capital improvement plans, and impact fees. City of Allen Page 147 FY 2001 Budget FUND DEVELOPMENT FEES DEPARTMENT DEVELOPMENT FEES ACCOUNT 220-0000-436 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services - - - - Operations - - - - Professional Services - - - - Capital 653,908 524,708 1,315,081 1,380,835 DEPARTMENTTOTAL $ 653,908 $ 524,708 $ 1,315,081 $ 1,380,835 PERSONNEL SUMMARY 1998-99 1999-00 RUDOFT 1999-00 AMENDED 2000-01 FULLTIME ACTUAL BUDGET 0 0 0 0 TOTAL FULL TIME 0 0 0 0 PART TIME 0 0 0 0 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00. BUDGET 1999-00 AMENDED 2000-01 BUDGET CAPITAL OUTLAY Construction 143,858 524,708 1,114,258 1,119,971 Design & Engineering 510,050 200,823 260,864 SUBTOTAL $ 653,908 $ 524,708 $ 1,315,081 $ 1,380,835 TOTAL EXPENSES $ 653,908 $ 524,708 $ 1,315,081 $ 1,380,835 CAPITAL EXPENDITURES LIST 1999-2000 RUDGET CONSTRUCTION Development Projects 1,380,835 TOTAL CAPITAL $ 1,380,835 City of Allen Page 148 FY 2001 Budget ff _ CITY OF ALLEN Operating Revenue Sales Tax Non Op re atina Revenues Interest On Investments Miscellaneous Operating Transfer In CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 2000-01 OCTIL14j. BUDGE au ND 1,798,823 2,108,417 2,108,417 2,424,680 SUBTOTAL $ 1,798,823 $ 2,108,417 $ 2,108,417 $ 2,424,680 125,424 67,449 53,938 52,133 35 - - - 2,057,500 - 931,299 - SUBTOTAL $ 2,182,959 $ 67,449 $ 985,237 $ 52,133 TOTAL REVENUES $ 3,981,782 $ 2,175,866 $ 3,093,654 $ 2,476,813 1998-99 EXPENDITURES ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET General Government Economic Development 6,338,677 1,695,038 2,414,333 2,459,068 TOTAL GENERAL GOV. $ 6,338,677 $ 1,695,038 $ 2,414,333 $ 2,459,068 TOTAL EXPENDITURES $ 6,338,677 $ 1,695,038 $ 2,414,333 $ 2,459,068 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 1,984,118 2,476,813 (2,459,068) $ 2,001,863 City of Allen Page 151 FY 2001 Budget Economic Development Corporation Fund CITY OF ALLEN, TEXAS FY 2000-2001 ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 City of Allen Page 152 FY 2001 Budget Allen City Council AE [DC Board of [Directors IDirector 1 -77 - Marketing Coordinator 1 Assistant 1 ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 City of Allen Page 152 FY 2001 Budget FUND ECONOMIC DEVELOPMENT CORP. FUND DESCRIPTION The Allen Economic Development Corporation's primary purposes are to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax bases. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Over the past five years, the AEDC has directly recruited 5,000 local jobs and $250 million in new taxable business property. FUND NARRATIVE Accomplishments for FY 2000: Completed infrastructure in Millennium Corporate Center resulting in Trammell Crow Company finalizing construction on two officeftech buildings. AT&T Corporation now occupies approximately 230,000 square feet in the park ❖ Worked with developers in the construction of Enterprise Office II and the Allen Tech Center. ❖ Continued an aggressive recruitment strategy that resulted in the relocation of Daisytek, Xtera Communications, and Metro-Optix. + In keeping with its commitment to assist existing industries, the AEDC worked with Lyrick Corporation in a multi -phase expansion of their Allen corporate campus. S• Other community needs were identified, resulting in the construction of Presbyterian Hospital -Allen and Allen Premium Outlets and the beginning negotiations for a full service hotel. This years activity by the AEDC resulted in over $180 million on the local tax rolls, 981 new jobs, and over one million square feet of new facility space ,RTMENT ACCOUNT DEVELOPMENT 500-0000-417 Objectives for FY 2001: • Recruitment of quality companies to Allen thereby increasing the local employment and ad valorem tax base. :• Promote and develop quality business parks designed to attract technology companies. • Promote and develop construction of first- class office space in Allen. ❖ Increase the retail and restaurant diversification of Allen enhancing the community's position to attract outside shoppers and generate increased sales tax revenue. Identify and recruit projects that will satisfy much demanded services for residents including a full service hotel. :• Influence the quality and quantity of landscaping, building materials, and appearance of business facilities through the use of incentives. • Development of a major tele- communications corporate campus gaining further attention for Allen in the technology industry. City of Allen Page 153 FY 2001 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-017 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services 238,570 256,619 257,275 268,542 Operations 3,785,738 786,908 589,412 805,260 Professional Services 44,223 76,745 35,323 42,000 Debt Payments 2,264,765 564,766 564,766 564,766 Capital 5,381 10,000 967,557 778,500 DEPARTMENT TOTAL $ 6,338,677 $ 1,695,038 $ 2,414,333 $ 2,459,068 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 2000-01 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Marketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-W BUDGET PERSONNEL SERVICES Salaries 191,699 202,819 202,839 212,979 Salary Reserve - - - - Longevity 500 548 548 740 FICA Expenses 12,457 15,558 15,558 16,350 TMRS Expenses 20,498 21,801 21,801 21,000 Workman's Comp Expenses 298 305 349 385 Health Insurance 6,002 8,157 8,676 9,551 Dental Insurance 632 795 795 775 Long-Term Disability 405 549 549 577 Life Insurance 77 87 160 185 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTAL $ 238,570 $ 256,619 $ 257,275 $ 268,542 OPERATING XP N Conferences & Training 5,633 6,500 6,500 9,000 Dues & Subscriptions 3,447 4,000 4,000 4,200 Mileage 1,510 2,400 1,300 1,500 Telephone 6,519 7,000 7,000 7,500 Insurance 2,450 3,200 2,510 2,550 Postage & Freight 4,937 4,300 7,000 7,000 Printing & Reproduction 550 2,000 500 500 Advertising 1,381 1,400 1,400 500 Rentals/Leasing 3,005 36,060 36,060 36,060 Travel 4,380 4,000 4,000 6,200 City of Allen Page 154 FY 2001 Budge FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000-417 EXPENDITURE DETAIL - cont. 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET OPERATING EXPEND - cont Maps & Photography - 1,500 1,350 1,000 Meetings 4,791 5,000 5,000 5,100 Employee Tenure Pins - - - 50 Miscellaneous Oper. Exp. 4,100 - 100 - Office Supplies 5,055 3,500 6,500 4,600 Equipment Maintenance 1,590 1,500 500 500 Unemployment Claims 941 - - Cost Part.To Intrastructr - 100,000 - - Direct Grants 450,807 500,000 400,000 600,000 Marketing Expenses 62,681 60,548 81,062 95,000 Office Lease Expenses Operating Transfer Out 36,060 3,185,922 - 24,000 - 24,630 24,000 SUBTOTAL $ 3,785,738 $ 786,908 $ 589,412 $ 805,260 PROFESSIONAL CERVICES Audit Fees 5,000 5,000 5,000 5,000 Other Attorney Fees 60 60 - - Consulting Services 26,005 40,000 8,000 15,000 Professional Services 8,967 27,285 17,923 16,000 Copier Service 2,289 2,400 2,400 3,500 Janitorial Services 1,901 2,000 2,000 2,500 SUBTOTAL $ 44,223 $ 76,745 S 35,323 $ 42,000 nFRT PAYMENTS Debt Retirement -Principal 1,959,677 218,573 346,193 346,193 Debt Retirement -Interest 305,088 346,193 218,573 218,573 SUBTOTAL $ 2,264,765 $ 564,768 S 564,766 $ 564,766 CAPITAL OUTLAY Construction - - 591,147 703,500 Land - - 294,410 - Design & Engineering - - 15,000 Architectural Fees - - 50,000 70,000 Advertising - - 1,000 - Legal Fees - - 6,000 - Office Equip & Furniture 5,381 10,000 10,000 5,000 SUBTOTAL $ 5,381 $ 10,000 S 967,557 S 778,500 TOTAL EXPENSES $ 6,338,677 $ 1,695,038 S 2,414,333 $ 2,459,068 2000-2001 CAPITAL EXPENDITURES LIST B D ET Construction Millennium Corp. Center 700,000 Construction Ridgemont Property 3,500 Architectural Fees Millennium Corp. Center 70,000 Office Equipment $ 5,000 778,500 TOTAL CAPITAL :ity of Allen Page 155 r * euu i ouu91 Community Development Corporation Fund CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 • 00 1999-00 00 r ACTUA BUDGET AMENDED Operating Beyenues Sales Tax 1,798,823 2,108,417 2,108,417 2,424,680 SUBTOTAL $ 1,798,823 $ 2,108,417 E 2,108,417 $ 2,424,680 Non Operating Revenues Interest On Investments 96,361 98,590 73,325 77,597 Operating Transfer In 219,432 - 516,760 - Drawdown of Reserve - 1,575,479 2,026,850 - SUBTOTAL $ 315,793 $ 1,674,069 $ 2,616,935 $ 77,597 TOTAL REVENUES $ 2,114,616 $ 3,782,486 $ 4,725,352 E 2,502,277 1998-99 FXPENDITURES ACTUAL 1999-00 BUDGE T 1999-00 AMENDED 2000-01 BUDGET api al OIAlav Community Development Corp. 2,057,559 3,782,486 4,725,352 2,471,660 TOTAL CAPITAL OUTLAY $ 2,057,559 $ 3,782,486 $ 4,725,352 $ 2,471,660 TOTAL EXPENDITURES $ 2,057,559 $ 36782,486 $ 4,725,352 $ 29,471,660 iECTIONS PROJECTED FUND BALANCE 10/1/00 232,405 TOTAL PROJECTED REVENUES 2,502,277 TOTAL PROJECTED EXPENDITURES (2,471,660) PROJECTED FUND BALANCE 9/30/01 $ 263,022 City of Allen Page 157 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 No Personnel In This Department Community Development Corp. DIVISIONS Community Development Corp. 504-0000-490 City of Allen Page 158 FY 2001 Budget (FUND DEPAKIMENI Al.Uun1 COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000-490 FUND DESCRIPTION Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 413 half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. FUND NARRATIVE Accomplishments for FY 2000: 4• Conducted a 'Town Hall" meeting to receive citizen input on funding projects for the proceeds from the 4B half -cent sales tax. The input is then used to develop projects for a five-year work program. ❖ Updated the five-year work program authorizing 17 new projects at a total cost of $2,039,000. ❖ Published an article in the Municipal Messenger to help heighten public awareness of the Allen Community Development Corporation and the projects funded by the 4B half -cent sales tax. Objectives for FY 2001: Publicize and conduct the annual "Town Hall' meeting to obtain public input regarding projects funded by the 41B half -cent sales tax. ❖ Oversee the expenditure of $1,571,010 of 4B half -cent sales tax revenue on the following projects: - Park trails - Additional funding for clubhouse renovations - Ford Park renovations - Historic Dam preservation - Fire and severe weather safety house - Baptist property purchase - Ford west playground - Cottonwood Bend playground - Reed Park playground - Additional funding for the Natatorium S• Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax. City of Allen Page 159 FY 2001 Budget FUND DEPARTMENT 3,514,362 $ 4,725,352 ACCOUNT COMMUNITY DEVELOPMENT CORP. COMMUNITY DEVELOPMENT 1999-00 AMENDED 504-0000-490 1999-00 AMENDED 2000-01 RunGET OPERATING XP N 4 Dues 8 Subscriptions - EXPENDITURE SUMMARY 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET C A IHSS FICADON Personnel Services - - - " Operations 228,655 493,346 338,973 37,880 Professional Services 11,066 5,500 5,500 5,500 Debt Payment 439,190 868,000 866,517 857,270 Capital 1,378,648 DEPARTMENTTOTAL $ 2,057,559 2,415,640 $ 3,782,486 3,514,362 $ 4,725,352 1,571,010 $ 2,471,660 PERSONNEL SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET TOTAL FULL TIME PART TIME TOTAL PART-TIME 0 0 0 0 v 0 u 0 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 RunGET OPERATING XP N 4 Dues 8 Subscriptions - 5,500 - - Postage 8 Freight 15 50 120 120 Printing 8 Reproduction - 50 500 560 Advertising 193 200 1,200 1,200 Library Books 21,042 3,509 47,216 - Computer Costs - 121,000 - - Miscellaneous Oper. Exp. 1,405 7,037 213,937 - Direct Grants - 40,000 40,000 - Board Discretionary Proj - 280,000 - - Operating Transfer Out 206,000 36,000 36,000 36,000 SUBTOTAL $ 228,655 $ 493,346 $ 338,973 $ 37,880 PROFESSIONAL SERVICES Audit Fees 5,000 5,000 5,000 5,000 Other Attorney Fees 6,066 500 500 500 SUBTOTAL $ 11,066 $ 51500 $ 5,500 $ 5,500 Retirement -Principal 160,000 225,000 225,000 340,000 Retirement -Interest 279,190 643,000 641,517 517,2701 SUBTOTAL $ 439,190 $ 868,000 $ 866,511 $ 857,270 :ity of Allen Page 160 FY 2001 Budget FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORP. COMMUNITY DEVELOPMENT 504-0000-490 EXPENDITURE DETAIL - cont. 1998-99 1999-00 1999-00 2000-01 ACTUAL BUDGET AMENDED BUDGET Land 177,660 - 351,660 275,000 Design & Engineering 148,604 - 280,000 - Vehicles 362,057 544,140 491,020 - Street Improvements 306,075 645,000 1,305,672 - Park Improvements 133,272 1,226,500 823,724 1,255,800 Office Equip & Furniture 152,622 - 262,286 40,210 Machinery & Equipment 98,359 - - - SUBTOTAL $ 1,378,648 S 2,415,640 $ 3,514,362 $ 1,571,010 TOTAL EXPENSES $ 2.057,559 $ 3,782,486 $ 4,725,352 $ 2,471,660 EXPENDITURES LIST 1999-2000 BUDGET Baptist Property SUBTOTAL City Hall Plaza Art 300,000 Trails 270,000 Clubhouse Renovations 30,000 Ford Park Renovations 210,000 Historic Dam Preservations 220,000 Ford West Playground 60,000 Cottonwood Bend Playground 37,000 Reed Park Playground 78,800 Additional Funding For Natatorium 50,000 SUBTOTAL 1,255,800 Fire and Severe Weather Safety House SUBTOTAL TOTAL CAPITAL City of Allen Page 161 FY 2001 Budget Hotel Occupancy Tax Fund CITY OF ALLEN HOTEL OCCUPANCY TAX FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 2000-01 REVENUES ACTUAL ;UnrFT AMENDED RUnQFT Oo rg atlna R v nu - Hotel Occupancy Tax 45,873 - - 49,800 SUBTOTAL $ 45,873 $ - $ - $ 49,800 Non Operating Revenues Interest On Investments 1,535 - - 2,000 SUBTOTAL $ 1,535 $ - $ - S 2,000 TOTAL REVENUES $ 47,408 $ - $ S 51,800 1998-99 1999-00 1999-00 2000-01 FXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture 8 Ercreation 51,500 Culture 31,136 TOTAL EXPENDITURES $ 31,136 $ - $ - E 51,500 TOTAL EXPENDITURES $ 31,136 $ - E S 51,500 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 49,800 51,800 (51,500) $ 50,100 City of Allen Page 163 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 No Personnel In This Department Hotel Occupancy Tax Fund DIVISIONS Hotel Occupancy Tax 506-0000417 City of Allen Page 164 FY 2001 Budget HOTEL OCCUPANCY TAX HOTEL FUND DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism and the convention/hotel industry in the City of Allen. FUND NARRATIVE Accomplishments for FY 2000: fi The annual presentation of the Allen USA Celebration drew a tremendous crowd and provided live entertainment including bands and children's entertainer, Eddie Coker. ❖ The Allen Chamber of Commerce promoted "Home for the Holidays," an annual "Shop Allen" event. Additionally, the Chamber of Commerce distributes visitor information. ❖ The Allen Heritage Guild began the process to conduct historical research and secure a National Register of Historical Places designation for the Allen Dam. Connemara Conservancy hosted the annual "Spring Season in the Meadow" including a sculpture show, and free musical performances for the public. The meadow garnered much media attention across the Dallas Metroplex and drew crowds from the entire area. ❖ The Allen Philharmonic Symphony enjoyed an outstanding second season with performances led by conductor, Chris Xeros. Hotel/motel funds were used to purchase critical orchestra equipment, furniture, etc. for the performances to be a success. TAX Objectives for FY 2001: ❖ Annual presentation of the Allen USA Celebration — a major event celebrating the 0 of July, drawing residents from Allen and the surrounding area. Participation in promoting Collin County as potential venue and training sites for the 2012 Olympics. Development of a Tourism Brochure for the • Allen Area by the Allen Chamber of Commerce. Participation in the Restoration of St. Mary's • Baptist Church by the Allen Heritage Guild. ❖ Assistance with performances of the newly formed Allen Civic Ballet — This year's performances include the "Nutcracker" and "Allen Dance Festival'. Contribution toward the ongoing promotion of the annual Connemara Conservancy's "Spring Season in the Meadow" featuring a sculpture show, musical performances and educational walks with a Texas naturalist. The meadow has become a favorite destination for Dallas area patrons, bringing tourism dollars to Allen. ❖ Assistance with four concerts performed by the Allen Philharmonic Symphony, a growing Allen cultural event. City of Allen Page 165 FY 2001 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 EXPENDITURE SUMMARY 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION_� Personnel Services - - - Operations 31,136 - - 51,500 Professional Services - - - - Capital - - - - DEPARTMENTTOTAL $ 31,136 $ - $ - 51,500 PERSONNEL SUMMARY 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 BUDGET FULL TIME TOTAL FULL TIME 0 0 0 0 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1998-99 1999-00 ACTUAL BUDGET 1999-00 AMENDED 2000-01 RUQ.GET OPERATING XP N Administrative Expenses 1,402 - - 1,500 Allen USA Celebration 15,000 - - 20,000 Dallas 2012 Olympics - - - 5,000 Allen Civic Ballet - - - 5,000 Allen Chamber of Commerce 2,500 - - 5,000 Allen Heritage Guild 1,822 - - 5,000 Connemara Conservancy 2,500 - - 5,000 Philharmonic Symphony 5,912 - - 5,000 Nonprofit Architecture 2,000 - - - SUBTOTAL $ 31,136 $ - $ - $ 51,500 TOTAL EXPENSES -$ 31,136 $ - $ $ 51,500 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 166 FY 2001 Budget CITY OF ALLEN Vehicle Replacement Fund CITY OF ALLEN VEHICLE REPLACEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 REVENUES 1998-99 ACTUAL 1999-00 RUnrFT 1999-00 AMENDED 2000-01 RUnrFT INTEREST EARNED 67,700 54,263 93,009 129,025 Interest On Investments SUBTOTAL $ 67,700 $ 54,263 $ 93,009 $ 129,025 OPFRATING TRANSFER IN 356,797 529,445 472,189 700,409 General Fund Water & Sewer 39,898 82,311 100,185 151,445 Drainage 17,480 26,469 20,974 43,934 SUBTOTAL $ 414,175 $ 638,225 $ 593,348 $ 895,788 TOTAL REVENUES $ 481,875 $ 692,488 $ 686,357 $ 1,024,813 1098-99 00 00 r00 r ACTUAL PUnrrT AMENDED aw2czl C�aoital Outlay Vehicle Replacement Fund 347,493 405,825 405,825 210,751 TOTAL CAPITAL OUTLAY $ 347,493 $ 405,825 $ 405,825 $ 210,751 TOTAL EXPENDITURES $ 347,493 $ 405,825 $ 405,825 $ 210,751 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 2,331,062 1,024,813 (210,751) $ 3,145,124 City of Allen Page 169 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 No Personnel In This Department Vehicle Replacement Fund DIVISIONS Vehicle Replacement 600-0000490 City of Allen Page 170 FY 2001 Budget FUND umrAmI Mani VEHICLE REPLACEMENT VEHICLE REPLACEMENT FUND DESCRIPTION The Vehicle Replacement Fund is administered by the Finance Department to collect depreciation allowances on current vehicles so that the City is able to replace them in a timely manner on a cash basis. FUND NARRATIVE Objectives for FY 2001: ❖ Re-evaluate current vehicle replacement plan to ensure vehicles are in service for appropriate lengths of time. ❖ Ensure that funds put into the Vehicle Replacement Fund are adequate to facilitate future replacement of department vehicles. City of Allen Page 171 FY 2001 Budget REPLACEMENT PURE SUMMARY Personnel Services Operations Professional Services Capital DEPARTMENT TOTAL VEHICLE REPLACEMENT 1998-99 1999-00 ACTUAL BUDGET SUMMARY 1998-99 ACTUAL TOTAL FULL TIME 0 TOTAL PART-TIME 0 DETAIL 8 Equipment SUBTOTAL TOTAL EXPENSES 1998-99 ACTUAL 260,493 1999-00 1999-00 BUDGET AMENDED 318,825 318,825 2000-01 HUDM 138,626 72.125 City of Allen Page 172 FY 2001 Budget FUND DEPARTMENT VEHICLE REPLACEMENT VEHICLE REPLACEMENT ACCOUNT 600-0000490 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET GENERALFUND: Police Patrol Cars 6 112,116 Parks & Recreation 12 Ton Pick-Up 1 11,440 Reel Mower 1 18,716 Commun ly SewicestStreets 314 Ton Truck 1 15,070 Asphalt Roller 1 21,600 SUBTOTAL GENERAL FUND 10 178,942 DRAINAGE FUND: Drainage Dump Truck 1 31,809 SUBTOTAL DRAINAGE FUND 1 31,809 TOTAL VEHICLE REPLACEMENT FUND 11 $ 210,751 City of Allen Page 173 FY 2001 Budget Self Insurance Fund Oo r� atina R v nu s Operating Transfer In CITY OF ALLEN SELF INSURANCE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 2000-M BUDGETACTUA AMENDED amca 1,639,162 SUBTOTAL $ - E - $ - $ 1,639,162 Non Operating Revenues Interest on Investments - - - 20,000 SUBTOTAL $ - E - E - $ 20,000 TOTAL REVENUES $ 8 - E $ 1,669,162 1998-99 1999-00 1999-00 2000-01 ACTUAL BUDGET AMENDED BUDGET General GoYernment Self Insurance - - 1,620,943 TOTAL GENERAL GOVERNMENT $ - $ $ - $ 1,620,943 TOTAL EXPENDITURES $ $ - $ - $ 1,620,943 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 228,147 1,659,162 (1,620,943) $ 266,366 City of Allen Page 175 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Personnel Director Benefit Coordinator SELF INSURANCE FUND DIVISIONS SELF INSURANCE 610-0000-490 City of Allen Page 176 FY 2001 Budget FUND DEPARTMENT ACCOUNT SELF INSURANCE SELF INSURANCE 610-0000-490 FUND DESCRIPTION The Self Insurance Fund was established in the 2000/2001 budget. It accounts for contributions and expenditures relating to health and dental insurance benefits provided to City employees. The City of Allen retains the risk for individual claims up to $25,000, up to a lifetime maximum of $2,000,000 in -network, and $1,000,000 out -of -network. Contributions to the fund are comprised of charges to operating departments for the City's share of benefits and payroll deductions for the employees' share. One goal of the fund is to recover the costs of the health plan through charges to departments and employees. The Self Insurance Fund will allow the City to effectively manage the plan's performance. City of Allen Page 177 FY 2001 Budget FUND DEPARTMENT ACCOUNT SELF INSURANCE SELF INSURANCE 610-0000490 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET CLASSIFICATION Personnel Services - - - 47,777 Operations - - - 1,573,166 Professional Services - - - - Capital _ _ _ _ DEPARTMENTTOTAL $ - $ - $ - $ 1,620,943 PERSONNEL SUMMARY 1998-99 1999-00 1999-00 AMENDED 2000-01 BUDGET FULL TIME ACTUAL BUDGET Benefit Coordinator* 0 0 0 1 TOTAL FULL TIME 0 0 0 1 PART TIME TOTAL PART-TIME 0 0 0 0 ' Moved From General Fund Personnel EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVICES Salaries - - - 38,544 Longevity - - - 100 Overtime - - - 150 FICA Expenses - - - 2,566 TMRS Expenses - - - 3,505 Workman's Comp Expenses - - - 61 Health Insurance - - - 2,476 Dental Insurance - - - 258 Long -Term Disability - - - 91 Life Insurance - 26 SUBTOTAL $ - S - $ - $ 47,777 OPERATING EXPENSES Miscellaneous Supplies - - - 7,300 Prescription Claims - - - 90,011 Health & Dental Claims - 1,475,855 SUBTOTAL S - $ - $ - $ 1,573,166 TOTAL EXPENSES S $ - $ $ 1,620,943 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 178 FY 2001 Budget ff _ CITY OF ALLEN COAST Fund CITY OF ALLEN COASTFUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2000-2001 1998-99 1999-00 1999-00 2000-01 REVENUES ACTUAL BUDGET AMENDED BUDGET Oo re atina Revenues Swim Team Revenue 13,340 - - 11,750 SUBTOTAL $ 13,340 $ - $ $ 11,750 Non Operating Revenues Interest On Investments - - - 200 SUBTOTAL $ - $ - $ - $ 200 TOTAL REVENUES $ 13,340 $ $ - $ 11,950 1998-99 1999-00 1999-00 2000-01 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreat on Parks and Recreation 11,350 - - 11,887 TOTAL EXPENDITURES $ 11,350 $ - $ - $ 11,887 TOTAL EXPENDITURES $ 11,350 $ $ - $ 11,887 PROJECTED FUND BALANCE 10/1/00 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/01 5,410 11,950 (11,887) $ 5,473 City of Allen Page 181 FY 2001 Budget CITY OF ALLEN, TEXAS FY 2000-2001 Parks & Recreation D irector Recreation Services Manager COAST Coach .25 Assistant Coaches .75 COAST FUND DIVISIONS COAST 704-0000-454 City of Allen Page 182 FY 2001 Budget COAST FUND DESCRIPTION The COAST (City of Allen Swim Team) is a summer season only recreational swim team. Ford Park swimming pool is the home base for the program, which competes with other municipal sponsored swim teams throughout the Texas Amateur Athletic Federation. FUND NARRATIVE Accomplishments for FY 2000: ❖ A total of 170 swimmers participated in the City of Allen Swim Team. d• COAST hosted two circuit swim meets at Ford Park swimming pool. ❖ COAST also hosted the Texas Amateur Athletic Federation Region 7 'B" Regional Swim Meet. •:• A total of thirteen COAST swimmers qualified for the 2000 Games of Texas hosted by the Texas Amateur Athletic Federation in College Station. Objectives for FY 2001: E• Increase participation to 200 swimmers for the Summer COAST program. ❖ Begin a year round United States Swim Team program at the new Don Rodenbaugh Natatorium. ACCOUNTI 704-0000-454 •:• Host the Texas Amateur Athletic Federation Region 7 "B" Regional Swim Meet. Purchase race equipment for the Don Rodenbaugh Natatorium in conjunction with the COAST Parents Association. Major Budget Items: ❖ Operations of the COAST program by hiring Coaches to run the program. ❖ Purchase race equipment for the Don Rodenbaugh Natatorium from the annual carryover of COAST funds. City of Allen Page 183 FY 2001 Budget FUND DEPARTMENT ACCOUNT COAST COAST 704-0000454 EXPENDITURE SUMMARY 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMFN_DF_D 2000-01 RIinQFT CLASSIFICATION Personnel Services 8,239 - - 9,062 Operations 3,111 - - 2,825 Professional Services - Capital - - _ - DEPARTMENTTOTAL $ 11,350 $ - $ - $ 11,887 PERSONNEL SUMMARY 1998-99 1999-00 BUDGET 1999-00 2000-01 RILL TIME ACTUAL AMENDED RunGET TOTAL FULL TIME 0 0 0 0 PART TIME TOTAL PART-TIME 0 0 0 0 TEMPORARY COAST Goach 0.00 0.00 0.00 0.25 Assistant Coaches 0.00 0.00 0.00 0.75 TOTAL TEMPORARY 0.00 0.00 0.00 1.00 EXPENDITURE DETAIL 1998-99 ACTUAL 1999-00 BUDGET 1999-00 AMENDED 2000-01 BUDGET PERSONNEL SERVI . S Salaries 7,711 - - 8,250 Fica Expenses 437 631 Workman's Comp Expense 91 181 SUBTOTAL OPERATING Xp NC $ 8,239 $ - $ - $ 9,062 Miscellaneous Oper. Exp. 3,111 - 2,825 SUBTOTAL $ 3,111 $ - $ - $ 2,825 TOTAL EXPENSES $ 11,350 $ $ - $ 11,887 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 184 Fy 2001 Budget CITY OF ALLEN Five Year Capital Improvement Program CITY OF ALLEN July 19, 1999 Honorable Mayor and Council City of Allen Allen, Texas 75013 Honorable Mayor and City Council: I am pleased to present the 1999-2004 Capital Improvement Program Manual for the City of Allen. This document details the planned projects for the Capital Improvement Program for the next five years, and includes a summary of the projects to be funded each year. This manual fiuther details the process for maintaining records and payments for those projects. It delineates a process where the Department of Community Development will work with Project Managers to assign project numbers and approve payment for each invoice. All invoices, from whatever funding source, will be forwarded to the City Manager for review and final approval. The Capital Improvement Program is presented in a format that distinguishes those projects to be funded through General Obligation Funds from those to be funded through the Water and Sewer Fund. In general, the program includes total expenditures of $52,500,000 of new General Obligation Bonds, $2,635,000 of unissued General Obligation bonds, and $8,009,136 of Water and Sewer Bonds. In general, the program includes the funding of projects in the following categories: General Obligation Fund 1999-2004 Bonds 1994 Bonds Police and Courts $3,600,000 Fire $4,900,000 $1,205,000 Streets $20,500,000 $810,000 Drainage $1,500,000 Parks $22,000,000 $620,000 TOTAL $52,500,000 $2,635,000 Page 187 Honorable Mayor and City Council July 19, 1999 Water and Sewer Fund Water $5,072,875 Sewer $2,936,261 TOTAL $8,009,136 Highlights of this five-year program include such projects as: Police and Courts Expansion of the existing Police facility to two stories, enclosing the existing atrium; adding a single story wing to the south for a Courts facility. Construction of a municipal complex parking lot Fire Facilities Construction of a Central Station with administrative facility. Construction of Fire Station No. 5 with purchase of a pumper. Additional fire or training facilities. Streets 20 street projects, including traffic signalization; expansion of Bethany Drive east and west; expansion of F.M. 2170, Alma Drive, Exchange Parkway, Ridgemont; Chaparral and S. H. 5; unallocated matching funds; and funds to replace asphalt pavement, concrete alleys, and cul-de-sacs. Drainage Flood control on Mustang Creek North, and drainage improvements to the area north of Ridgemont and east of S.H. 5, and gabiorts and structures necessary for drainage control. Parks and Recreation Funds for land acquisition, construction of athletic complex at Malone and Main, and associated road construction of F.M. 2551, Phase 2 of Allen Station Park, Bolin Park Fence, additional funds for the Natatorium, neighborhood park development, tails, and Jupiter field finishout. Page 188 Honorable Mayor and City Council July 19, 1999 Water Five water projects, including areas along Bethany and Alma, purchase of land for a tower at Ridgeview, and purchase of land and construction of a pump station on Rock Ridge Road Sewer Nine projects are planned including funds for a lift station at F.M. 2551 and Chaparral, lines on Malone, Stacy, Ola, Ridgemont, Watters and Exchange, clay tile replacement, and rehabilitation at Cottonwood Creek. A bond election was held on June 12, 1999, and the voters approved the sale of bonds for the above projects. Bonds are proposed to be sold each year, beginning in 1999, with the last sale in 2003. A maximum of $.038 ad valorem tax increase is anticipated for the duration of the program. It is possible this increase could be considerably less with the anticipated growth- This rowthThis five-year Capital Improvement Program includes our best effort to allocate available resources toward projects that provide the most benefit for the citizens of Allen. It is the result of over 2000 hours of citizen committee input through the 1999 Capital Improvement Program Committee. A steering committee consisting of eight members, along with over 170 committee members, reviewed and made recommendations regarding the proposed projects to the City Council. The City Council will annually review and approve updates to this plan. Projects may be reprioritized or revised during this process, and each of the bond sales will be adjusted to an even $5,000. Res/pec�tf dl�yhSuubmitted, Peter HI::V, City M Page 189 0 — 6 Q o o N O[O N r H °rlmo O O Q H w tD N D R o O ill O H n 0 N f0 H f0 H H O O O O m O O m tG V O H H H H H O 05 N O m orn �o �°Jil q 0 0 m M 8 a e o H H R H H H 0 0 0 0 0 e 00 0 0 0 0 0 0 - m voi o n I cN4 N 0 p ¢ th M Q wwHHw w H 0 0 0 0 0 0 O O O O O O pOf O O N N O N M m r T Q H H H H H H H 0 G a `0 0 a m C7 c e J 00 W 0 m O d m H N 3 p W U K C O W v d F a a m w y o m m a w o oa N O� ¢ q N O 0 OMMiLWO`a �¢ 331n r -m 2 'p m 0 0 vl O N a m N Cl aQQ�n m r 0 N n F U O a` H Demographics CITY OF ALLEN DEMOGRAPHICS 2000-2001 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 20 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the Town of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in 1998, and is estimated to surpass 85,000 by the year 2010. City of Allen Growth 50000 40000 30000 f 20000 10000 o I h■' 1993 1994 1995 1996 1997 1998 1999 2000 Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U.S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 runs in an east/west direction in the center of the city. S.H. 5, which formerly was the main north/south thoroughfare, lies roughly parallel to U.S. 75. City of Allen Page 192 FY 2001 Budget CITY OF ALLEN DEMOGRAPHICS 2000-2001 FISCAL YEAR Since its inception in 1992, the Allen Economic Development Corporation has dedicated its resources to developing first-class technology parks and recruiting quality industries to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, semiconductor, and other technology -related industries. During 2000, significant additions have been made to Allen's impressive list of existing companies. Companies starting operations in Allen are AT&T Wireless, AT&T Web Hosting, Xtera Communications, and Metro-Optix. Also, ADC Telecommunications purchased 52 acres to construct a corporate campus. Lyrick Corp. completed an office addition to accommodate 225 additional personnel. AEDC projects in 2000 will add approximately 1155 new jobs, $187 million on the local tax rolls, and 1.2 million square feet of new space in Allen. Adding to the Allen skyline, Trammell Crow Company constructed Enterprise Office II, a two-story office building with Daisytek and Micron Technology as tenants. Following the same office design, Trammell Crow Company plans to begin construction on Enterprise Office III, a three story office building on 16 acres purchased from the AEDC. 3,000 2,250 1.500 Iso Assessed Property Valuations (In Millions) 1992 1993 1994 1995 1998 1997 1998 1999 2000 Shoppers from across the Metroplex now travel to Allen to visit the recently opened Allen Premium Outlets. The project will not only place $60 million on the local tax rolls, but will be one of the largest sales tax generators for the City. Allen residents will benefit from the Presbyterian Hospital -Allen, which completed construction on 132,000 square feet of hospital and medical office space. Over the past year, the AEDC has coordinated efforts between the investment community, City of Allen, and Hilton Corporation to bring a six -story, full-service hotel to Allen. The AEDC also structured incentive programs to make the hotel a reality. The Hilton is proposed to begin construction in January 2001. The AEDC is currently working with developers on the construction of a first-class, four- story office building in Millennium Corporate Center. The group is also working with developers on additional tech space in Twin Creeks Business Park and Allen Station Business Park. City of Allen Page 193 FY 2001 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2000-2001 FISCAL YEAR Date of incorporation July 1, 1953 Form of government Council/Manager Area 27.1059 square miles Miles of street 197.93 center line miles Population estimate (2000) 48,308 Fire protection: Number of stations 4 Number of personnel 68 Number of fire hydrants 2218 Police protection Number of stations 1 Number of personnel 62 Water service: Supplier North Texas Municipal Water District Number of consumers 15,946 Average daily consumption N/A Miles of water lines 224.82 linear miles Sewer service: Sanitary sewer lines 191.99 linear miles Storm sewer lines 65.31 linear miles Building permits issued 4853 Parks Number 38 Area 790 acres Municipal employees: Full-time 368 Part-time 18 Temporary 13 Public education Number of colleges 0 Number of public schools 10 elem., 2 middle schools, 1 freshman ctr., 1 high school Number of private schools 0 City of Allen Page 194 FY 2001 Budget Glossary City of Allen Page 196 FY 2001 Budget Glossary Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to incor obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal Ordinance authority for officials to obligate and expend resources. Assessed Valuation A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The Interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. . Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen Page 196 FY 2001 Budget Glossary Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently Identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Funds that have been appropriated from operating revenues which are to be Capital Reserve set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. A of the total organization having a specialized function or activity, and Cost Center section segregated cost and revenue data. Covenant A binding agreement; contract. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. City of Allen Page 197 FY 2001 Budget City of Allen Page 198 FY 2001 Budget Glossary Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency ERF Equipment Replacement Fund Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for amounting and budgeting purposes in an organization. The City of Allen has specified October I to September 30 as its fiscal year. FLSA Fair tabor Standards Act Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called working capita/ in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIS Geographic Information System GO Debt General Obligation Debt Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. City of Allen Page 198 FY 2001 Budget Glossa_ Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. Liabilities Debt or other legal obligations arising out of transactions In the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) Inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. NCTCOG North Central Texas Council of Governments NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. Property/ Liability Loss Monies contributed by several operating funds and set aside to finance Fund significant unforeseen losses, which are uninsured. A form of self -Insurance. QIP Quality Improvement Process Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. Reserve An account used to indicate that a portion of fund resources is restricted for a speck purpose, or is not available for appropriatlon and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. City of Allen Page 199 FY 2001 Budget City of Allen Page 200 FY 2001 Budget Glossary Rolling Stock Those capital items such as motor vehicles, heavy equipment and other apparatus which is maintained by the Equipment Services department. ROW Right-of-way Service Area Major division within the total organiution performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development and General Government. SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission Willis Water & Sewer City of Allen Page 200 FY 2001 Budget