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O-1763-9-99ORDINANCE NO. 1763-9-99 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 1999-2000; and, WHEREAS, the City Council has received the City Manager's proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law; and, WHEREAS, the Municipal Court supervision will be transferred from the City Secretary's office to the Finance Department. ' NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS: SECTION 1: That the proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 1999, and ending September 30, 2000, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of a0 current revenues and expenditures of the City for the fiscal year beginning October 1, 1999, and ending September 30, 2000. SECTION 2. That the sum of $39,372,985 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for a0 purposes. SECTION 3. That the City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 1998-99 are hereby ratifred,and the Budget Ordinance for 1998-99, heretofore enacted by the City Council, be, and the same is hereby, amended to the extent of such transfers for all purposes. SECTION 4. That all notices and public hearings required by law have been duly completed. That the City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. ' SECTION 5. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 6. That all ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF TAE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 2ND DAY OF SEPTEMBER, 1999. APPROVED: Z40L—LQ� Stephen Terrell, MAYOR APPROVED AS TO FORM: ATTEST: ' Peter G. Smith, MTY ATTORNEY J6dy miririaon, CMC, CITY SECRETARY ORDINANCENO. 1763-9-99 Paget ' CERTIFICATION OF DEBT SERVICE PAYMENTS AND FUND BALANCES AS OF SEPTEMBER 30, 1999. I, Linda Vaughan, Finance Director for the City of Allen, certify that the amount of debt service payments to be paid with 1999 property taxes is $5,203,873 and to the best of my knowledge and belief, that the estimated fund balances will be as follows: M & O Fund Balance $3,749,248 Debt Service Balance 674,825 LINDA VAUGHAN, FINANCE DIRECTOR DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS ON THIS 2ND DAY OFSEPTEMEEx1999. ATTEST: C Y M APPROVED: STEPHEN TERRELL, MAYOR ON, CMC, CITY SECRETARY CERTIFICATION OF EXCESS DEBT SERVICE COLLEC CITY OF ALLEN FOR TAXABLE YEAR 1999.2000. I, Sharon R. Bates, Tax Assessor -Collector for the City of Allen, certify that there were $0 excess debt service taxes collected on the 1998-1999 taxable year. SHARON R. BATES, TAX A/C DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS 2ND DAY OFSEPTEKBEx1999. APPROVED: STEPHEN TERRELL, MAYOR ATTEST: �ri mil:t I k Nu M Y CITY BICRVAARY WRC. !MY CITY OF ALLEN ANNUAL BUDGET 1000-2000 THE CITY OF ALLEN, TEXAS ANNUALBUDGET FOR MUNICIPAL SERVICES FISCAL YEAR OCTOBER 1, 1999- SEPTEMBER 30, 2000 AS ADOPTED BY THE ALLEN CITY COUNCIL Stephen Terrell, Mayor David Kerr, Mayor Pro Tem, Place 2 Lonnie Thomas, Place 1 Council Member Doug Gallagher, Place 3 Council Member Susan Bartlemay, Place 4 Council Member Kenneth Fulk, Place 5 Council Member Melissa Owen, Place 6 Council Member Peter Vargas, City Manager Linda Vaughan, Finance Director C I T Y O P A L L 8 N Our Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced Our Pledge To fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES 79. NURTURES COMMUNITY INVOLVEMENT t DEMONSTRATES THE HIGHEST ETHICAL STANDARDS LZ IMPROVES EFFECTIVE COMMUNICATIONS tt MODEL SAFETY ZZ EXEMPLIFIES PROFESSIONALISM PROMOTES TEAMWORK t DEMONSTRATES STEWARDSHIP REWARDS MERITORIOUS PERFORMANCE LZ MAXIMIZES THE USE OF TECHNOLOGY LZ ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY t UTILIZES EFFECTIVE PLANNING 12 PROVIDED OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL la AND ASSIGNS APPROPRIATE RESPOSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN TABLE OF CONTENTS BUDGET OVERVIEW Letter to Mayor and Council......................................................................................................................1 CombinedBudget Summary .....................................................................................................................5 FundStructure ...........................................................................................................................................7 RevenueSummary ....................................................................................................................................9 BudgetProcess......................................................................................................................................... 11 BudgetCalendar....................................................................................................................................... 13 OrganizationalChart ................................................................................................................................. 14 Debt Service Policy and Projection........................................................................................................... 15 Debt Service Requirement........................................................................................................................ 16 GENERALFUND Revenue and Expenditure Summary ........................................................................................................ 19 Revenue and Expenditures by Function Charts........................................................................................20 TaxStructure .............................................................................................................................................23 Assumptions Used for Projecting 1999-00 Revenues...............................................................................24 Expenditureby Function............................................................................................................................25 ExpenditureClassification .........................................................................................................................26 ThreeYear Projection...............................................................................................................................27 CitySecretary ...........................................................................................................................................28 MunicipalCourt ......................................................................................................................................... 32 CityAdministration.................................................................................................................................... 36 MISDepartment........................................................................................................................................40 Personnel..................................................................................................................................................44 GeneralItems............................................................................................................................................48 Police.....................................................................................................................................................52 Parksand Recreation................................................................................................................................58 Library........................................................................................................................................................84 TABLE OF CONTENTS continued... Community Development ...................... Planning................................................ Community Services ............................. Finance................................................. Engineering........................................... WATER AND SEWER FUND Revenue and Expenditure Summary ........................................................................................................101 Revenue and Expenditures by Function Charts........................................................................................102 RevenueDetail..........................................................................................................................................103 Expenditure Classifications.......................................................................................................................104 Waterand Sewer.......................................................................................................................................105 UtilityCollections.......................................................................................................................................114 MISCELLANEOUS SolidWaste Fund......................................................................................................................................119 DrainageFund..........................................................................................................................................125 Parks and Recreation Enterprise Fund......................................................................................_..............131 DevelopmentFees Fund...........................................................................................................................137 Economic Development Corporation Fund................................................................................................143 Community Development Corporation.......................................................................................................149 VehicleReplacement Fund........................................................................................................................155 151 DEMOGRAPHICS.....................................................................................................................................155 GLOSSARY.............................................................................................................................................170 Budget Overview CITY OF ALLEN TO: HONORABLE MAYOR AND MEMBERS OFT E CITY COUNCIL FROM: PETER H. VARGAS, CITY MANAGER SUBJECT: PROPOSED ANNUAL BUDGET DATE: JULY 30, 1999 Transmitted herewith in accordance with Section 4.02 of the Allen City Charter is the Proposed Budget for the 1999-2000 fiscal year. The Proposed Annual Budget encompasses a revised schedule for the City's expected revenues and expenditures during the present fiscal year, w well as projections for revenues and expenditures for next fiscal year. The Budget comprises all of the City's functions in the following funds: • General Fund • Recreation Enterprise Fund • Debt Service Fund • Solid Waste Fund • Water and Sewer Fund • Economic Development Corporation Fund • Drainage Fund • Community Development Corporation • Vehicle Replacement Fund Fund • Development Fees Fund This budget has been prepared to include programs and services the City Council has mentioned throughout the past year that they believe to be important. Those areas included growth management, completion of the new city hall, information technology, staff development and improved maintenance of the city parks and facilities. Also taken into consideration in developing this budget were needs expressed by department directors for personnel or equipment that would enable their departments to improve performance of their responsibilities. In addition, funds have been included in the General Fund budget for completion of the new City Hall, including technology and furniture. This has been shown as a drawdown of reserves for this one-time expense. A list of budgeting assumptions, along with a three-year financial forecast is also included in this budget document. ONEBUTLERCIRCLE ALLEN, TEXAS 75013 972!/27-0100 • FAX 977/727-0165 EMAIL: cwQci.•Ilm.lx.us Page 2 of 4 Honorable Mayor and Members of the City Council July 30, 1999 We have received our certified taxable value for 1999 from the Central Appraisal District of Collin County and it is $2,282,700,607, which is a 20.87% increase over last year. The tax rate used to prepare this budget is $ 0.574 per $100 of assessed valuation. This is a reduction of $0.001 from the 1998-1999 tax rate. The growth in our assessed valuation will provide the funds necessary to make the debt service payments on the $13,340,000 voter approved bonds issued in July, 1999. In addition, we will also be able to increase our level of services to the community and still reduce our tax rate from last year. General Fund expenditures have increased substantially in order to maintain and improve service in our rapidly growing community. Our high rate of growth is reflected by our 20.87% increase to our assessed valuation. This increased growth brings a higher demand for service. The budget philosophy utilized to develop this proposed budget was to allow a 2% inflationary increase to our revised base budget and then concentrate our review and analysis on improving services in select areas and new programs. New Prorrams We have included in the General Fund budget for 1999-2000 $3,712,670 for new programs. This includes both new personnel and capital equipment. These funds will be used to increase services necessary due to our rapid growth and the five-year Capital Improvement Program (CIP), which we will soon begin. Included are 29 new positions and 13 position reclassifications. Some of these are: Funds for increasing the Municipal Judge from part-time to full-time, a Court Clerk, an Audio Visual Tech, a GIS Coordinator, an Assistant Chief of Police, a Crime Analyst, a SRO Sergeant, City's share of grant for 10 new patrolmen, a Parks Grant Coordinator, an Irrigation Specialist, a Horticulture Crew, an athletic complex mowing crew, additional Library staff to increase hours of operation on Saturdays, courier services to Plano library, an EMS Specialist, a Code Inspector, a Payroll Specialist, a Drafter, and funds for a Youth After School Program. The new Department of Community Services will consist of a Director, a Foreman, two additional Custodians, a Traffic Signal Tech, and a new Maintenance Crew. This includes personnel that will maintain the new City Hall. The Foreman will be responsible for keeping the mechanical aspects of the building in good working order and the two new Custodians will assure that the building's appearance is kept in top condition. This department's budget also includes additional costs for the operations of the new building, such as utilities and maintenance. We realize that this new facility is a major commitment for the Council and the City and want to make certain that it is a building our community can always be proud of Page 3 of 4 Honorable Mayor and Members of the City Council July 30, 1999 Another function of the Community Services Department will be the management of solid waste. This will cover both recycling and other environmental issues. During the next fiscal year, we wish to place a higher priority on these issues. In addition, we believe that in the future the cost of an activity should be allocated to its funding source. Therefore, when our waste disposal company submits their price increases to us next year, we would like to recommend that a slight rate adjustment be made to enable us to expand our recycling program. The Water and Sewer Fund budget includes new programs of $600,245. A portion of this is the addition of two new Maintenance Crews. The Drainage Fund has added an additional Maintenance Worker. The Parks and Recreation Enterprise Fund has added an additional Recreation Specialist II. Five new positions have been added for fiscal year 1999-2000 that will be completely or partially • funded by bond funds. These include a Project/Construction Manager who will coordinate our • CIP construction projects, a Landscape Architect, and a Street Construction/Maintenance Crew. This use of bond money for personnel costs is new for the City of Allen, but is currently being done by the City of Richardson, and I have utilized this approach in other cities. We have also reviewed this matter with both the City Attorney and the City's Financial Advisor. • In addition to the new personnel costs, we also anticipate purchasing capital equipment and vehicles. To increase our profile in the community and also the level of professionalism we project; we anticipate purchasing several new vehicles that will be paid for over a three-year period. This will enable us to have more vehicles available for employee use in the next fiscal • year. In some instances, the mileage expense we have been incurring by reimbursing employees • for the use of their personal vehicle directly offsets the payment required for the purchase of a City -owned vehicle. As a part of increasing our visibility in the community, we have also budgeted for uniforms for employees who work in the field, such as the building inspectors, who have not previously had a City uniform. Capital equipment purchases in the General Fund consists of $395,176 for vehicles, $176,200 for other equipment, and $652,380 for furniture and technology for the new City Hall. Capital equipment purchases in the Water and Sewer Fund for both vehicles and equipment totals $138,315. Funds for new technology are included in capital equipment. This includes the addition of a Geographic Information System (GIS) Coordinator and equipment which will be needed to begin this new program. Also, necessary funds have been budgeted in both our 1998-99 Revised Budget and the 1999-2000 budget to insure that the City is Year 2000 compliant. Page 4 of 4 Honorable Mayor and Members of the City Council July 30, 1999 Employee Compensation As the City Council will recall, the City's compensation plan is scheduled for a market review and adjustment in the next fiscal year. Our Personnel Department has conducted salary surveys to determine the competitiveness of our compensation plan. The proposed budget includes funds to grant a 5% market adjustment effective on October 1, 1999. In addition, we have budgeted funds to provide for 1 to 4% merit increases based on performance evaluations on employee anniversary dates. We believe that these increases will keep our compensation plan competitive in our labor market. Funds budgeted for salary adjustments total $652,000.00. Conclusion This completes the major features of the proposed 1999-2000 budget. We appreciate the opportunity to serve the citizens of Allen, and look forward to presenting the proposed budget to the City Council at the Budget Workshop and the two public hearings that have been scheduled to review the budget. Review and adoption of the annual budget is one of the most important activities that the City Council will conduct during the course of the year because it sets forth the City's work program for the next fiscal year. CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 1999-2000 EXPENDITURES General Government 4,450,616 - Enterprise Funds - General Debt Water& Solid Drainage - Fund Service Sewer Waste Utility BEGINNING FUND BALANCE 3,749,248 674,825 40,114,560 399,623 459,072 REVENUES Community Development 1,256,252 - - - Ad Valorem Taxes 7,938,054 5,645,995 - - - Franchise Taxes 1,862,984 - - - Sales Tax 4,316,833 - - - - Licenses and Permits 2,313,360 - - - - Charges for Services 390,000 - 8,585,857 1,950,577 576,053 Fines 646,600 - 199,239 - - Interest Earned 146,450 - 356,435 9,063 25,237 Miscellaneous 949,661 - 126,210 - - Operating Transfers In 1,380,436 10,424 TOTAL REVENUES 19,944,378 5,645,995 9,278,165 1,959,640 601,290 TOTALAVAILABLE 23,693,626 6,320,820 49,392,725 2,359,263 1,060,362 EXPENDITURES General Government 4,450,616 - 449,437 - Public Safety 9,466,134 - - - - Public Works 1,792,384 - 7,059,013 1,942,074 554,005 Culture & Recreation 3,612,186 - - - - Community Development 1,256,252 - - - Debt Service - 5,546,717 1,859,299 - - Capital Projects TOTAL EXPENDITURES 20,577,572 5,546,717 9,367,749 1,942,074 554,005 ENDING BALANCE 3,116,054 774,103 40,024,976 417,189 506,357 Distribution of Revenues - All Funds Miscellaneous Interest EemeE 3% cresting Transfers In 5% Fines M Valorem Taxes Y 31% Chayes for SerAces Franchise Taxes zv 4% Licenses and Permits Sales Tex 5% 19% City of Allen Page 5 FY 2000 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 1999-2000 Enterprise Funds Component Units Vehicle Total All Funds Parks & Development Economic Community Replacement - Recreation Fees Development Development Fund 1999-2000 236,422 4,282,301 2,531,696 3,308,171 2,065,167 57,821,085 13,584,049 1,862,984 - - 2,108,417 2,108,417 - 8,533,667 - - - - - 2,313,360 432,748 892,446 - - - 12,827,681 - - - - - 845,839 8,059 84,543 67,449 98,590 54,263 850,089 27,000 - - - - 1,102,871 55,000 - 638,225 2,084,085 522,807 976,989 2,175,866 2,207,007 692,488 44,004,625 759,229 5,259,290 4,707,562 5,515,178 2,757,655 101,825,710 1,695,038 - - 6,595,091 - - - - - 9,466,134 - 524,708 - - - 11,872,184 523,528 - - - - 4,135,714 - - - - - 1,256,252 - - 7,406,016 3,782,486 405,825 4,188,311 523,528 524,708 1,695,038 3,782,486 405,825 44,919,702 235,701 4,734,582 3,012,524 1,732,692 2,351,830 56,906,008 Distribution of Expenditures - All Funds 9% G NService Gemmi Govwnmanl 18% 15% Commumry DevebgneM P 1D Seiely 3% 21% GuN.8 eac,691bn 9% Pubik Woft 2]% City of Allen Page 6 FY 2000 Budget CITY OF ALLEN FUND STRUCTURE 1999-2000 FISCAL YEAR The funds that make up the budget are divided into two categories: Governmental Funds and Proprietary Funds. Governmental Fund types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Capital Projects Funds The Capital Project Funds account for financial resources to be used for the acquisition or construction of major capital facilities, other than those financed by the proprietary fund types. Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget, Enterprise Funds and an Internal Service Fund. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through charges, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. 0 City of Men Page 7 FY 2000 Budget • CITY OF ALLEN FUND STRUCTURE 1999-2000 FISCAL YEAR Proprietary Fund Types - continued Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted N necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Development Fees Fund The Development Fees Fund is used to account for fee receipts and corresponding expenditures for additional impact on water and sewer system from new development. Drainage Fund The Drainage Fund is used to account forthe provision of developing and maintaining proper drainage services to the residents of the City. Parks and Recreation Fund The Parks and Recreation Fund is used to account for revenue and expenses incurred in the operation of providing recreation services to the residents of the City. Internal Service Fund The Internal Service Fund is used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Vehicle Replacement Fund The Vehicle Replacement Fund accounts for the cost associated with the acquisition through the rental of such vehicles to other departments. City of Allen Page 8 FY 2000 Budget CITY OF ALLEN REVENUE SUMMARY 1999-2000 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that are affecting the revenue assumption in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 39.80% of the general funds budgeted revenue and are estimated at $7,938,054 in fiscal year 1999- 2000. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 1999 levy was based was $2,282,700,607. The collection rate is set at 99% and is based on the City's historically high collection rate. The total tax rate was cut to $.574 per $100 of valuation of which $.34603 per $100 of valuation is for the General Fund operations. The remainder of the tax rate $.22797 per $100 of valuation is used for the Debt Service Fund. The City in an effort to rely less on property taxes has cut the tax rate the last seven years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion • designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collection has grown at an impressive rate over the last few years, as • corporations, retailers and restaurants move to Allen. Due to the high growth rate, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. General Fund Sales Tax 3,750,000 3.250.000 2,750,000 2.250,000 aiiiiiii 750.oao 250,000 750.000 1992 1993 1994 1995 1996 1997 1998 1999 • City of Allen Page 9 FY 2000 Budget • CITY OF ALLEN REVENUE SUMMARY 1999-2000 FISCAL YEAR Tax Revenue -continued Franchise Taxes Franchise Taxes are charged to specific businesses that conduct business in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Franchise Taxes are based on a percentage of gross receipts. Projections are based on population increase and projected utility use. Franchise fees for fiscal year 1999-2000 are projected at $1,862,984. This represents a 6.5% increase from the previous years actual collections. Licenses and Permits Licenses and Permits revenues represent 11.6% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees. Permit revenues are collected by the Building Inspections department for building and construction activities throughout the City of Allen. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -inspections, special inspections and special services). Water & Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 1999-2000 are budgeted at $6,301,946 forwater sales and $2,112,833 for sewer charges. This represents approximately a nine percent increase which is inline with the projected City growth for the next year. Solid Waste These fees are charged for residential, commercial and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 1999-2000 at $1,950,577. City of Allen Page 10 FY 2000 Budget CITY OF ALLEN BUDGET PROCESS 1999-2000 FISCAL YEAR Budgeting Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by the City Management. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Report (CAFR) shows the status of the City's finances on the basis of "generally accepted accounting principles"(GAAP). Inmost cases this conforms to the way the City prepares the budget with the exception of compensating absences (accrued but unused vacation and sick leave), which is treated differently in the budget and in the CAFR. Budget Process The budget process is a yearly activity. It is part of a five year planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the five-year plan. The Finance department prepares analyses of current revenues and expenditures for the City Manager and Department heads to begin preparing for midyear budget adjustments. In February Personnel meets with each department to forecast upcoming personnel requests for the coming year. This allows each department an opportunity to adjust parts of their five-year plan. The budget kick- off is a meeting scheduled every April where the City Manager meets with all of the department heads. The budget is then broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are inline with their current budget. Any accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. • The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be added. Activities that require any additional resources to maintain the current service level due to growth, new facilities, new equipment, etc., are • considered additions to the base budget, and will be included in the new programs step of the budget process. Each line item in the base estimate can only be increased by a City of Allen Page 11 FY 2000 Budget CITY OF ALLEN BUDGET PROCESS 1999-2000 FISCAL YEAR Budget Process - continued set percentage that is tied to an economic indicator to reflect for inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The final step in the budget process is new programs. This is defined as any change in program emphasis, expenditure of funds, allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are considered additions to the base budget and should be included in new costs. For all new programs and costs, the department will have to describe the program, itemize all new costs included in the new program, proposed personnel, and justify the reason why the request is needed. Each of these new programs should be prioritized according to the need and included in their five-year plan. When all three steps of the budget process have been completed and turned into Finance they will be reviewed to ensure that they are all within the budget guidelines. Any budgets that are not within the stated parameters will be returned to the department and must be corrected immediately. Once all of the department budgets are completed each director will meet with the City Manager to review their budget. This will give the City Manager the opportunity to review all of the new programs requested by the departments and make any changes he feels necessary. After the City Manager has reviewed all of the budgets and made all necessary changes, he will submit the proposed budget to Council at the Council budget workshop meeting. Council will then have the opportunity to review the budget and voice any opinions and concerns they have. After the Council budget workshop there will be a public hearing on the budget and a public hearing on the tax rate if it is necessary. This will give the public a chance to review the budget and voice their opinions. Then on the first regular Council meeting in September the City Council will adopt the final budget. Budget adjustments/amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a departments' operating budget, or changes between divisions within a department, may be allowed by the City Manager at the written request of the department. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in the total appropriation for a fund requires Council's approval in the form of an ordinance. City of Allen Page 12 FY 2000 Budget CITY OF ALLEN BUDGETCALENDAR FISCAL YEAR 1999-2000 January New project and goal identification February Distribute New Personnel/Reclass Request Forms for FY 1999-2000 March New Personnel Request Forms Due to Personnel April Department Head Work Shop (Distribute Budget Packets) April Finance Meets With Departments for Budget Training May Budget Packets Due to Finance May Finance Reviews Departmental Submittals to Ensure Budgets are Within Defined Targets June City Manager/Department Head Budget Review July Final Budget Preparations July Deliver Budget Document to City Council August Council Budget Workshop August Public Hearing on Budget August Public Hearing on Tax Rate (If needed) September Adopt Budget at Regular Council Meeting City of Allen Page 13 FY 2000 Budget CITY OF ALLEN ORGANIZATIONAL CHART 1999-2000 FISCAL YEAR Solid Waste Fund ACTUAL ORIGINAL REVISED BUDGETED DIFFERENCE General Fund 1997.98 1998.99 1998-99 1999-2000 1999.2000 City Secretary 2.00 2.50 2.50 2.50 - Municipal Court 3.00 4.00 4.75 6.00 1.25 City Administration 9.00 9.50 11.50 9.00 (2.50) MIS - - - 4.00 4.00 Personnel 2.00 3.00 3.00 3.00 - Police 70.00 79.00 89.00 89.00 - Parks 8 Recreation 28.50 30.00 30.00 35.00 5.00 Library 14.50 15.00 15.25 16.25 1.00 Fire 63.00 66.00 66.00 68.00 2.00 Community Development 10.50 11.50 11.75 15.00 3.25 Planning 3.00 3.00 5.50 6.50 1.00 Community Services/Administration - - - 3.00 3.00 Community Services/Building Maintenance 2.50 3.00 3.00 6.00 3.00 Community Services/Streets 7.00 8.00 8.00 12.00 4.00 Finance 4.50 6.50 6.75 7.50 0.75 PnMm.ednn - - - 10.00 10.00 Solid Waste Fund - - - 1.00 1.00 Drainage Fund 4.00 4.00 4.00 5.00 1.00 Parks 8 Recreation Enterprise Fund 14.75 15.50 15.50 19.25 3.75 Economic Development Fund 3.00 3.00 3.00 3.00 - ..:-. _. _n -.- "1 1. am cn mn cn '!cc nn u Ln City of Allen Page 14 FY 2000 Budget CITY OF ALLEN DEBT SERVICE FUND 1999-2000 FISCAL YEAR Debt Policy The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which included municipal facilities, parks and streets. As a home rule city, the City of Allen is not limited by law in the amount of debt it may issue. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the ratio of ad valorem tax collections appropriated to the debt service fund below 40%. For fiscal year 1999-2000 the appropriation ratio of ad valorem tax to the debt service fund is 39.72%. The Tax rate at October 1, 1999 is $0.574 per $100.00 of assessed valuation of which $0.22797 is designated to the debt service fund. PROJECTED FUND BALANCE 10/1/99 674,825 TOTAL PROJECTED REVENUES 5,645,995 TOTAL PROJECTED EXPENDITURES (5,546,717) PROJECTED FUND BALANCE 9/30/00 $ 774,103 ' FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE $ 554,122 City of Allen Page 15 FY 2000 Budget v a 0 'O � ro OJ f0 Ci N (7 IA V N O O Mt00 t00 w0 N N m m Adm N � h K m w w O c7 0 0 0 �(0p n O W W pO N< lWy QM d p� C N K m w N 0 0 0 0 0 0 O pO O S O O O O p S O �0 N H00 O F w w 2 W K S N 0 0 0 0 N O O O m O m 0 0 0 0 m O O O O w W w O O O W 0 N O V NV O 2 Y C O n N w S M m r r O N J O Q A A O f0 t0 O"I N N^ W p 20 w w } O I� \ l0 01 W N 1(l O N 'C - - e 22-- U o `o 0 0 0 o 0 0 y m m 0 0 0 0 m 0000 W 0 a oo N o 1(l o 0 Vi e M O N Ir+J Q O ee r, e.e o a\ o C OO O O N N SIJ N O N' 1n [7 N N V p W m O N 2 O O S S S 0 O C N N m 00 = O m 0 0 0 0 0 W O O O o O W O O Op O j ry (Q N p A OW 2 y O y N yN3 O O O Ili E y O tD Q W f K 0 w H W N p p M p y m A Ol A OWi W ONi w 0 O �O_p) N� J N W W ov W ommmmm p < mmm p m v a 0 CITY OF ALLEN General Fund BEGINNING FUND BALANCE REVENUES Ad Valorem Taxes Franchise Taxes Sales Tax Licenses and Permits Charges for Services Fines Interest Earned Miscellaneous Operating Transfers In TOTAL REVENUES CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGES AMENDED BUDGET $ 2,743,671 $ 3,541,750 $ 3,541,750 $ 3,749,248 5,662,291 6,585,961 6,749,211 7,938,054 1,640,528 1,696,706 1,748,467 1,862,984 2,997,617 3,519,321 3,597,361 4,316,833 1,842,604 1,467,880 1,902,136 2,313,360 286,941 354,000 364,857 390,000 465,756 477,200 586,552 646,600 251,467 220,382 145,000 146,450 316,208 460,741 568,334 949,661 723,622 680,381 1,056,910 1,380,436 $ 14,187,034 $ 15,462,572 S 16,718,828 $ 19,944,378 TOTAL AVAILABLE $ 16,930,705 $ 19,004,322 $ 20,260,578 $ 23,693,626 General Government 2,144,427 3,102,749 3,281,045 4,450,616 Public Safety 7,176,370 8,292,259 8,444,584 9,466,134 Public Works 734,247 821,053 832,290 1,792,384 Culture & Recreation 2,585,402 2,953,286 3,073,897 3,612,186 Community Development 748,509 803,059 879,514 1,256,252 TOTAL EXPENDITURES $ 13,388,965 $ 15,972,406 $ 16,511,330 $ 20,577,572 ENDING FUND BALANCE $ 3,541,750 $ 3,031,916 $ 3,749,248 S 3,116,054 DAYS OPERATIONAL EXPENSES IN RESERVE 67 Fund Balance Required: 60 days operational expenses $ 2,772,313 City of Allen Page 19 FY 2000 Budget GENERAL FUND REVENUE FY 1999-2000 Licenses and Sales Tax Permits 21'64% 11.60% Charges for Services 1.96% Franchise Taxes 9.34% 1 _ Rnes Interest Earned 0.74% Miscellaneous 4.76% Operating Transfers Ad Valorem Taxes In 39.809/6 6.92% Public Work 8.71% EXPENDITURES BY FUNCTION FY 1999-2000 Culture 8 Community Development Public Safety 46.00% City of Allen Page 20 FY 2000 Budget CITY OF ALLEN GENERALFUND REVENUES 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 Current 5,444,978 6,544,961 6,533,292 7,819,841 Delinquent 27,067 20,000 21,898 21,898 Penalty & Interest 26,153 21,000 21,315 21,315 Miscellaneous 164,093 172,706 75,000 SUBTOTAL $ 5,662,291 $ 6,685,961 $ 6,749,211 $ 7,938,064 FRANCHISE TAXES TU Electric 1,002,121 1,012,238 1,102,333 1,179,496 Other Electric 70,865 49,004 52,062 58,028 Lone Star Gas 177,823 190,271 162,325 162,325 Southwestern Bell 154,342 183,527 183,528 211,056 TCI Cable 165,435 184,046 171,000 171,000 Solid Waste 69,942 77,620 77,219 81,079 SUBTOTAL $ 1,640,528 $ 1,696,706 $ 1,748,467 $ 1,862,984 SALES TAX 2,997,617 3,519,321 3,597,361 4,316,833 SUBTOTAL $ 2,997,617 $ 3,519,321 $ 3,597,361 $ 4,316,833 PERMITS & LICENSES Single Family Permits 723,480 741,846 727,241 781,463 Multi Family Permits 183,728 180,000 91,200 332,800 Commercial Permits 146,313 80,000 243,831 450,000 Building Permits -Other 105,808 84,700 95,636 100,417 Sign Permits 29,595 28,500 42,030 42,000 Health Permits 16,231 17,671 20,150 20,000 Uniform Fire Code Permits 6,474 5,100 12,508 10,000 Clearing & Grading Permits 1,700 400 2,330 1,850 Solicitor Permits 375 600 254 400 Development Permits 3,350 800 3,600 2,900 Licenses & Registrations 20,675 17,850 23,740 24,900 Animal Licenses 19,428 25,000 25,000 25,000 Court Fees-HB7-$3 10,465 7,500 18,155 24,000 Zoning & Platting Fees 154,945 96,120 203,527 162,140 Plat Administration Fees 3,089 3,200 4,207 2,240 Fire Reinspections 235 500 600 600 Inspection Fees 339,905 126,000 300,000 240,000 Reinspection Fees 70,570 66,000 83,167 85,650 Mixed Drink Tax 6,238 6,093 4,960 7,000 SUBTOTAL $ 1,842,604 $ 1,467,880 $ 1,902,136 $ 2,313,360 City of Allen Page 21 FY 2000 Budget • 9,313 7,450 15,333 15,333 Caps Fast Grant 38,359 - • - Cops UHP Fast Grant 38,432 186,693 234,124 600,611 Sale Of Materials • 4,400 4,156 4,250 Reproduction Revenues 1,269 1,500 1,397 1,500 Alarm Registration Fees CITY OF ALLEN 55,000 55,000 60,000 Finger Print Revenue 1,920 • 2,000 GENERALFUND Task Force Revenue 95 - - - • 675 REVENUES 300 - Auction Revenue 927 1,500 • - 1999-2000 FISCAL YEAR 555 - - - Donations • 4,500 1997-98 1998-99 5,000 1998-99 549 1999-2000 • REVENUE -DETAILn� ACTUAL $51DM 18,306 16,800 AMENDED 38,000 BUDGET 12,162 • CHARGES FOR SERVICE 5,391 School Resource Officer 80,384 158,454 135,575 168,131 • Ambulance Services 286,941 354,000 49,445 364,857 26,709 390,000 • SUBTOTAL $ 286,941 $ 354,000 $ 364,857 $ 390,000 • FINES & FORFEITURES 1,056,910 1,380,436 TOTAL REVENUE $ 14,187,034 $ 15,462,572 $ 16,718,828 $ • Police Reports 4,073 5,000 5,000 5,000 • Court Fines 420,740 425,000 544,500 600,000 Library Fines 33,093 35,000 35,752 36,500 • False Alarm Fines 7,850 12,200 1,300 5,100 • SUBTOTAL $ 465,756 It 477,200 $ 586,652 $ 646,600 • INTEREST EARNED • Interest 251,467 220,382 145,000 146,450 SUBTOTAL $ 261,467 $ 220,382 $ 145,000 $ 146,450 MISCELLANEOUS Library Grant Funds 9,313 7,450 15,333 15,333 Caps Fast Grant 38,359 - - - Cops UHP Fast Grant 38,432 186,693 234,124 600,611 Sale Of Materials 4,536 4,400 4,156 4,250 Reproduction Revenues 1,269 1,500 1,397 1,500 Alarm Registration Fees 53,500 55,000 55,000 60,000 Finger Print Revenue 1,920 2,000 2,000 2,000 Task Force Revenue 95 - - - Sale Of Lots 675 - 300 - Auction Revenue 927 1,500 1,500 - Facility Rental Fees 555 - - - Donations 5,576 4,500 4,065 5,000 Animal Control Contrib 549 - - - Street Light Surcharge 18,306 16,800 48,000 38,000 Miscellaneous 12,162 4,444 5,559 5,391 School Resource Officer 80,384 158,454 135,575 168,131 Street Sign Reimbursement 22,941 18,000 61,325 49,445 Resid Equity Transfer In 26,709 - - SUBTOTAL $ 316,208 $ 460,741 $ 568,334 $ 949,661 Operating Transfer In 723,622 680,381 1,056,910 1,380,436 TOTAL REVENUE $ 14,187,034 $ 15,462,572 $ 16,718,828 $ 19,944,378 City of Allen Page 22 FY 2000 Budget CITY OF ALLEN TAX STRUCTURE 1999-2000 FISCAL YEAR ASSESSED VALUE - 1999 REVENUE AT $.574 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 99.0% COLLECTION RATE $ 2,282,700,607 $ 13,102,701 $ (5,203,873) $ 7,819,841 TAX RATE DISTRIBUTION RATIO PERCENT AMOUNT GENERAL FUND 0.34603 60.28% 7,898,829 DEBIT SERVICE FUND 0.22797 39.72% 5,203,873 0.57400 100.00% 13,102,701 City of Allen Page 23 FY 2000 Budget CITY OF ALLEN 1999-2000 FISCAL YEAR BUDGET Assumptions Used for Projecting 1999-00 Revenues 1. Tax rate used = $ .574 Based on approved assessed value of $2,282,700,607 2. Growth in sales tax revenue of 20% FY 99 sales taxes through July running 20% higher than same period FY 98 3. Growth in franchise fees of an average of 6.5% 4. Overall city growth factor of 5% used Permits and Licenses revenue category impacted 6. Continued growth in traffic tickets City of Allen Page 24 FY 2000 Budget CITY OF ALLEN GENERALFUND EXPENDITURE BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET General Government City Secretary 188,524 193,270 207,046 231,491 Municipal Court 154,346 181,128 205,760 289,517 City Administration 705,434 653,047 620,392 590,871 Management Information Systems (MIS) - - - - 677,126 Personnel 117,790 203,327 197,233 243,278 General Items 610,021 1,417,211 1,584,993 1,625,589 Building Maintenance 112,529 135,012 128,698 385,920 Finance 255,783 319,754 336,923 406,824 Total General Government $ 2,144,427 $ 3,102,749 $ 3,281,045 $ 4,450,616 Public Safety: Police 3,914,990 4,605,756 4,679,379 5,359,798 Fire 3,261,380 3,686,503 3,765,205 4,106,336 Total Public Safety $ 7,176,370 $ 8,292,259 $ 8,444,584 $ 9,466,134 Public Works: Community Service Admin - - - 206,179 Streets 734,247 821,053 832,290 1,003,570 Engineering - - 582,635 Total Public Works $ 734,247 $ 821,053 $ 832,290 $ 1,792,384 Culture & Recreation Parks & Recreation 1,869,008 2,146,366 2,235,079 2,685,701 Library 716,394 606,920 838,818 926,485 Total Culture & Recreation $ 2,585,402 $ 2,953,286 $ 3,073,897 $ 3,612,186 CommunityDeveelopmennt Community Development: 748,496 648,204 650,674 901,862 Planning 13 154,855 228,840 354,390 Total Community Development $ 748,509 $ 803,059 $ 879,514 $ 1,256,252 TOTAL EXPENDITURES $ 13,388,955 $ 15,972,406 $ 16,511,330 $ 20,577,572 City of Allen Page 25 FY 2000 Budget Persl Sen 70.: General Fund Expenditures By Classification Operations D7% sional ices 7% lital 6.13% City of Allen Page 26 FY 2000 Budget CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET 1999-2000 FISCAL YEAR 1998-99 1997-98 % OF REVISED %OF 1999-2000 % OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services 9,202,808 68.73% 11,203,962 67.86% 14,450,975 70.23% Operations 2,869,731 21.43% 4,005,300 24.26% 4,129,622 20.07% Professional Services 536,665 4.01% 662,603 4.01% 734,732 3.57% Capital 779,751 5.82% 639,465 3.87% 1,262,243 6.13% TOTAL E 13,388,955 $ 16,511,330 $ 20,577,572 Persl Sen 70.: General Fund Expenditures By Classification Operations D7% sional ices 7% lital 6.13% City of Allen Page 26 FY 2000 Budget • CITY OF ALLEN • GENERALFUND • THREE YEAR PROJECTION • • • 1999-2000 2000-2001 2001.2002 • Assessed Value $ 2,282,700,607 $ 2,639,797,534 $ 3,068,805,301 • Tax Rate per $100 Valuation 0.57400 0.65046 0.68192 • Tax Revenues $ 13,102,701 $ 17,170,827 $ 20,926,797 • Debt Service Paid From Tax Revenue (5,203,873) (6,360,631) (7,474,524) • Debt Service paid from Investment Income (337,345) (334,281) (319,200) • General Fund Tax Revenues $ 7,938,054 10,702,094 13,317,750 • Other General Fund Revenues 12,006,324 13,807,273 $ 15,878,363 • Use of Reserves 633,194 • Total Revenues $ 20,577,572 $ 24,509,367 $ 29,196,114 • Personnel Expense $ 14,450,975 17,341,170 $ 20,809,404 • Operational & Capital Expense 6,126,597 7,168,118 8,386,699 Total Expense $ 20,577,572 $ 24,509,288 $ 29,196,103 • • Revenues Over/(Under) Expenses $ - $ 78 $ 11 • • • Assumptions Used For Projections • 1. Annual growth in assessed value determined by CIP Finance Committee • 2. Used tax rate necessary to balance budget given other assumptions 3. Debt service based on projected future bond sales of $14,075,000 in Spring 2000 and $13,440,000 in Spring 2001. • 4. Annual growth projected in other General Fund Revenues of 15%. 5. Personnel Expense estimated at annual increase of 20% • Average increase over past 5 years has been 20%. FY2000 Budget Reflects 30% increase. • ', • 6. Operational and capital expenses estimated at annual increase of 17%. SII Average increase over past 5 years has been 17%. • FY2000 Budget Reflects 15% increase. • iii • • City of Allen Page 27 FY 2000 Budget • • CITY OF ALLEN, TEXAS FY 1999-2000 City Secretary (1) Assistant City Secretary Department Secretary (1) (5) CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000-411 MAYOR & COUNCIL 001-1010-411 City of Allen Page 28 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000-411 DESCRIPTION The City Secretary's Office strives for excellence by providing efficient and effective quality service, responding to needs and anticipating future growth so that public confidence in city government is enhanced. OBJECTIVES A Improve voter Wmout B. Respond promptly to requests for documents so that resident citizens and others have information they need when they need it C. Provide increased support for record management, so that all departments comply with records retention schedules. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL. BUDGET AMENDED BUDGET EFFECTIVENESS N/A EFFICIENCY Cost of elections per voter $2.23 N/A $2.32 EFFORT Records destruction program offered No Yes Yes City of Allen Page 29 FY 2000 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY 26,430 ACCOUNT 001-1000411 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 103,830 115,030 124,854 126,549 Operations 84,028 76,840 82,192 104,942 Professional Services 246 1,400 - - Capital 420 - - - DEPARTMENTTOTAL $ 188,524 $ 193,270 $ 207,046 $ 231,491 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIME City Secretary 1 1 1 1 Administrative Secretary 1 0 0 0 Assistant City Secretary 0 1 1 1 TOTAL FULL TIME 2 2 2 2 PART TIME Department Secretary 0 .5 .5 .5 TOTAL PART-TIME 0 .5 .5 .5 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL RVI R Salaries 82,658 92,773 100,168 100,479 Longevity 748 876 876 1,006 FICA Expenses 6,380 7,165 7,730 7,764 TMRS Expense 8,510 8,617 10,602 10,879 Workman's Comp Exp 134 142 152 152 Health Insurance 4,556 4,640 4,538 5,438 Dental Insurance 557 534 492 530 Long -Term Disability 234 225 238 243 Life Insurance 53 58 58 58 SUBTOTAL Conferences & Training 3,688 26,430 32,842 43,075 Dues & Subscriptions 13,589 11,195 11,195 18,057 Mileage 536 500 500 500' Telephone 876 1,200 862 800 Insurance 852 1,200 696 800 Professional Services 669 1,000 1,000 800 Postage & Freight 619 650 650 650 Printing & Reproduction 1,718 2,800 2,800 2,200 Advertising 6,269 6,000 6,000 7,000 Ordinance Codification 3,500 3,500 3,715 3,800 Employee Tenure Pins 150 - City of Allen Page 30 FY 2000 Budget GENERAL FUND CITY SECRETARY 001-1000411 EXPENDITURE DETAIL - cont. 1997-98 1998-99 1998-99 1999-2000 Miscellaneous Oper. Exp. 592 1,300 1,915 2,000 Office Supplies 1,195 1,700 1,700 1,700 Boards & Commissions 1,243 2,200 2,200 2,200 Miscellaneous Supplies 9,587 9,200 9,200 9,200 Equipment Maintenance 510 655 655 500 Mayor/Council Salaries 690 2,160 762 2,160 Council Salaries 2,013 - - - Mayor/Council Expenses 24,048 - - - Plaques/Awards/Proclamatn 489 - - - Election Expenses 4,633 4,000 4,000 8,000 CIIP 6,648 - - - Records Management Exp. 64 1,000 1,500 1,500 SUBTOTAL $ 84,028 $ 76,840 $ 82,192 $ 104,942 :ional Services 10 - - - ter Services 236 - - - Service - 1,400 - SUBTOTAL $ 246 $ 1,400 $ Equip & Furniture 420 - - SUBTOTAL $ 420 $ - $ - DEPARTMENT TOTALS $ 188,524 $ 193,270 $ 207,0, PITAL EXPENDITURES LIST capital outlay for this department City of Allen Page 31 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Finance Director Municipal Court Supervisor (1 ) Municipal Court Clerk (4 ) MUNICIPAL COURT DIVISIONS MUNICIPAL COURT 001-1200-412 City of Allen Page 32 FY 2000 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-012 DESCRIPTION The Munidpal Court exists for safety of the community through the impartial and timely adjudication of criminal cases under municipal law. OBJECTIVES Program Measures EFFECTIVENESS 1997-98 1998-99 ACTUAL 13UDGET 1998-99 AMENDED 1999-2000 BUDGET EFFICIENCY Cost of ticket processed Allen $ 22.37 NIA $ 21.84 $ 22.52 McKinney $ 28.57 $ 23.07 $ 31.45 $ 40.90 Plano $ 30.47 $ 19.79 $ 24.04 $ 17.43 EFFORT Case per FTE Allen 2,300 NIA 1,983 2,572 McKinney 1,602 2,376 1,770 1,823 Plano 1,565 2,241 2,241 2,712 Total warrants issued Allen 1,149 NIA 1,680 NIA McKinney 4,667 8,491 4,456 4,590 Plano 20,761 19,200 20,000 25,200 City of Allen Page 33 FY 2000 Budget • • FUND 3ENERAL FUND DEPARTMENT MUNICIPAL COURT 1,600 ACCOUNT 001-1200-412 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET vLASSIFICATION >ersonnel Services 142,263 167,048 186,596 268,747 operations 9,903 14,080 19,164 20,770 >rofessional Services - - - - Zapital 2,180 - - - DEPARTMENTTOTAL $ 154,346 $ 181,128 $ 205,760 $ 289,517 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIME Municipal Court Supervisor 1 1 1 1 Municipal Court Clerk 1 2 3 4 )udge 0 0 0 1 TOTAL FULL TIME 2 3 4 6 PARTTIME )udge .5 .5 .75 0 Municipal Court Clerk .5 .5 0 0 TOTAL PART-TIME 1 1 .75 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 114,782 131,630 147,330 203,844 Longevity 1,322 1,516 1,619 1,901 FICA Expenses 8,780 10,036 11,102 15,383 TMRS Expense 11,848 13,648 15,667 21,948 ✓Vorkman's Comp Exp 187 200 223 309 Health Insurance 4,556 8,909 9,445 23,150 Dental Insurance 557 801 838 1,629 Long -Term Disability 178 221 269 409 Life Insurance 53 87 103 174 SUBTOTAL $ 142,263 $ 167,048 $ 186.596 $ 268.747 :onferences &Training 622 1,600 1,600 2,000 )ues & Subscriptions 105 100 100 100 Aileage - 350 350 350 Telephone 1,262 2,700 2,700 2,690 nsurance 913 1,125 778 1,325 professional Services 55 650 3,425 650 'ostage & Freight 921 1,000 1,052 1,200 printing & Reproduction 3,353 3,000 5,593 6,000 \dvertising 110 200 200 200 lury Fees 186 225 225 225 Employee Tenure Pins 30 27 30 City of Allen Page 34 FY 2000 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-412 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDFn 1999-2000 BUDGET OPERATING EXPENSES - cont. Miscellaneous Oper. Exp. 971 200 200 200 Office Supplies 1,320 1,000 1,014 1,300 Miscellaneous Supplies 85 400 400 400 Small Tools & Minor Equip - 1,500 1,500 4,100 SUBTOTAL $ 91903 $ 14,080 $ 19,164 $ 20,770 CAPITAL OUT Office Equip & Furniture 2,180 - SUBTOTAL $ 2,180 $ - $ - $ - DEPARTMENT TOTALS $ 154,346 $ 181,128 $ 205,760 $ 289,517 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 35 FY 2000 Budget • • CITY OF ALLEN, TEXAS FY 1999-2000 Management Assistant 1 Department Secretary 1 Part -Time Assistant City .5 City Manager 1 Public Information Officer 1 Receptionist 1 Intern .5 Audio Visual Technician 1 Assistant City Manager 1 Administrative Secretary 1 CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 001-1501-413 PIO 001-1530413 City of Allen Page 36 FY 2000 Budget CITY ADMINISTRATION DESCRIPTION The City Manager's office exists to assure the organization's accomplishments of the Council's stated Ends and that city government operates within the boundaries of prudence and ethics established in the Council's Executive Limitations. The City Manager's office includes the public information office. OBJECTIVES A Accomplish, or make satisfactory progress toward, a reasonable interpretation of the Council's adopted Ends. B. Permit no violations of a reasonable interpretation of Executive Limitations policies. C. Deliver all scheduled internal monitoring report to the City Council on time. D. Begin telecasting City Council meetings on City PEG cable channel. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET City of Allen Page 37 fY 2000 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGFT CLASSIFICATION Personnel Services 609,734 564,844 511,944 505,212 Operations 47,639 70,253 73,410 80,309 Professional Services 47,815 17,950 35,038 5,350 Capital 246 - - DEPARTMENTTOTAL $ 705,434 $ 653,047 $ 620,392 $ 590,871 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Management Assistant 0 0 1 1 Department Secretary 0 0 1 1 Executive Secretary 1 1 0 0 Administrative Secretary 1 1 1 1 Receptionist 1 1 1 1 IT Systems Administrator 1 2 0 0 IT Technician * 0 0 2 0 AS/400 Ana" * 0 0 1 0 IT Manager * 1 1 1 0 Audio Visual Technician 0 0 0 1 Public Information Officer 1 1 1 1 TOTAL FULL TIME 8 9 11 8 PARTTIME Department Secretary .5 0 0 0 Intem 0 0 0 .5 Temporary Assistant City Manager .5 .5 .5 .5 TOTAL PART-TIME 1 .5 .5 1 * Personnel Moved To MIS Department EXPENDITURE DETAIL 1997-98 1998-99 1998-99 1999-2000 PERSONNEL SERVICES Salaries ACTUAL 505,568 RUDGET 455,624 AMENDED 399,781 BUDGET 389,152 Longevity 2,032 1,372 1,388 1,420 Overtime 816 300 2,868 3,052 Deferred Compensation - - 3,305 4,412 FICA Expenses 27,900 34,081 30,792 30,451 TMRS Expense 50,293 42,308 41,939 39,178 Workman's Comp Exp 795 668 660 605 Health Insurance 19,321 26,717 23,938 28,368 Dental Insurance 1,901 2,404 1,998 1,996 Long -Term Disability 928 1,110 989 961 Life Insurance 180 260 236 217 Car Allowance - 4,050 5,400 SUBTOTAL $ 609,734 $ 564,844 $ 5111944 $ 505,212 City of Allen Page 38 FY 2000 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES Conferences & Training 12,051 19,500 16,842 12,650 Dues & Subscriptions 5,856 3,970 5,235 4,718 Mileage 2,089 2,224 901 639 Telephone 6,137 5,750 4,603 6,200 Insurance 5,505 3,020 2,865 2,870 Postage & Freight 1,742 5,544 5,544 5,300 Printing & Reproduction 7,207 17,550 22,272 25,200 Advertising 1,887 6,770 3,490 10,300 Board/Commission Training - 1,200 1,200 1,200 Miscellaneous Oper. Exp. 59 200 250 795 Office Supplies 3,092 2,620 3,396 5,250 Computer Supplies - 120 1,920 3,900 Miscellaneous Supplies 650 - 521 - Small Tools & Minor Equip 1,239 1,600 4,184 1,100 Equipment Maintenance 30 100 100 100 Radio Maintenance 95 85 87 87 SUBTOTAL $ 47,639 $ 70,253 $ 73,410 $ 80,309 PROFESSIONAL SERVICES Professional Services 47,107 17,000 34,888 5,000 Computer Services 708 950 150 350 SUBTOTAL $ 47,815 $ 17,950 $ 35,038 $ 5,350 CAPITAL OUTLAY Office Equip & Furniture 246 - - - SUBTOTAL $ 246 $ - $ - $ - DEPARTMENT TOTALS $ 705,434 $ 653,047 $ 620,392 $ 590,871 CAPITAL EXPENDITURES LIST Capital Request for new City Hall Is included in the General Items Budget City of Allen Page 39 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Assistant City Manager IT Manager 1 PC Tech AS400 Analyst 2 1 MANAGEMENT INFORMATION SYSTEMS (MIS) DIVISIONS MIS ADMINISTRATION 001-1610413 MIS GENERAL ITEMS 001-1620-413 City of Allen Page 40 FY 2000 Budget (FUND DEPARTMENT ACCOUNT GENERAL FUND MIS 001-1600 413 DESCRIPTION The I.T. Department provides support to internal computer users, in order to perform their daily job duties plus provides emergency services to the community. OBJECTIVES Program Measures Ratio of computer users to IT staff Allen 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 jBUDGET EFFECTIVENESS '. Percentage of management 28.2 29 IT Service requests employees who rate the quality Allen N/A N/A of IT services as "good" or "excellent' N/A 85% 39% 80% Percentage of non -management employees who rate the quality of IT services as "good" or "excellent' N/A 85% 41% 80% EFFICIENCY Mean time to resolve IT service request N/A N/A 3.37 working days <3 working days Mean time to resolve telecom service requests N/A N/A N/A <2 working days Ratio of computer users to IT staff Allen 81.5 N/A 46.3 Plano 27.2 28.2 29 IT Service requests Allen N/A N/A 1,612 Plano 1424 1,650 1716 City of Allen Page 41 FY 2000 Budget • • FUND DEPARTMENT EXPENDITURE DETAIL 1997-98 1998-99 ACTUAL BUDGET 1998-99 1999-2000 AMENDED BUMEI ACCOUNT GENERAL FUND Longevity - - MIS Overtime - - 001-1600-413 FICA Expenses - - - 9,888 TMRS Expense - - - 13,856 Workman's Comp Exp - - EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - - - 170,274 Operations - - - 413,352 Professional Services - - - 27,000 Capital - - - 66,500 DEPARTMENTTOTAL $ $ - $ - $ 677,126 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIME 1l -Technician 0 0 0 2 AS/400 Analyst 0 0 0 1 IT Manager 0 0 0 1 TOTAL FULL TIME 0 0 0 4 0 0 TOTALPART-TIME 0 0 All personnel moved from City Administration FY 1999-2000 0 0 0 0 EXPENDITURE DETAIL 1997-98 1998-99 ACTUAL BUDGET 1998-99 1999-2000 AMENDED BUMEI PERSONNEL SERVI Salaries - - - 128,048 Longevity - - - 100 Overtime - - - 1,103 FICA Expenses - - - 9,888 TMRS Expense - - - 13,856 Workman's Comp Exp - - - 320 Health Insurance - - - 15,434 Dental Insurance - - - 1,059 Long -Term Disability - - - 350 Life Insurance - - 116 SUBTOTAL $ - $ - $ - $ 170,274 )renes & Training - - - 45,240 & Subscriptions - - - 610 ge - - 500 hone - - - 45,880 ge & Freight - - - 1,204 ig & Reproduction - - - 300 ils/Leasing - - - 40 )ase Services - - - 9,848 )uter Costs - - - 225,315 �Ilaneous Oper. Exp. - - - 175 Supplies - 900 City of Allen Page 42 FY 2000 Budget FUND GENERAL FUND DEPARTMENT MIS ACCOUNT 001-1600413 EXPENDITURE DETAIL 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont Computer Supplies - - - 9,600 Small Tools & Minor Equip - - - 57,840 Computer Maintenance - - - 15,900 SUBTOTAL $ - $ - $ - $ 413,352 PROFESSIONAL SERVICES Professional Services - - - 27,000 SUBTOTAL $ - $ - $ - $ 27,000 CAPITAL OUTLAY Office Equip & Furniture - - - 66,500 SUBTOTAL $ - $ - $ - $ 66,500 DEPARTMENT TOTALS $ - $ - $ - $ 677,126 CAPITAL EXPENDITURES LIST 1999-2000 BUDGET OTHER CAPITAL Network Switches 30,000 Portable Projector 6,500 Plotter Printer GIS System 17,000 AS/400 Processor Upgrade 13,000 SUBTOTAL 66,500 TOTAL CAPITAL $ 66,500 Capital Request for new City Hall is included in the General Items Budget City of Allen Page 43 FY 2000 Budget • • CITY OF ALLEN, TEXAS FY 1999-2000 Director Personnel Technician I I Secretary PERSONNEL DIVISIONS PERSONNEL 001-1700-414 City of Allen Page 44 FY 2000 Budget • 0 FUND DEPARTMENT ACCOUNT GENERALFUND PERSONNEL 001-1700414 DESCRIPTION The City of Allen Personnel Department works in partnership with the Citys leaders to effectively utilize and manage the organization's employee workforce and human resources. The Department provides management expertise in manpower planning, compensation and benefits planning, diversity issues, and long-range human resources planning. OBJECTIVES A. Improve customer satisfaction with personnel services. B. Assist the organization in creating and maintaining a diverse employee population that mirrors the community. C. Improve organizational safety through sound risk management practices. Spending per employee Allen $ 346 $ 560 $ 511 $ 632 Plano N/A $ 2,354 NIA N/A City of Allen Page 45 FY 2000 Budget Program Measures 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED EFFECTIVENESS Percentage of management employees who rate the quality of HR services as "good" or "excellent" N/A 85% 67% Percentage of non -management employees who rate the quality of HR services as "good" or "excellent" N/A 85% 67% Work Comp incurred Losses as a percent of payroll 2.08% N/A 0.45% Spending per employee Allen $ 346 $ 560 $ 511 $ 632 Plano N/A $ 2,354 NIA N/A City of Allen Page 45 FY 2000 Budget FUND GENERAL FUND DEPARTMENT PERSONNEL 99,256 ACCOUNT 001-1700-414 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 101,427 129,239 136,628 143,998 Operations 11,551 36,028 39,030 61,280 Professional Services 4,812 38,060 21,575 38,000 Capital - - - - DEPARTMENTTOTAL $ 117,790 $ 203,327 $ 197,233 § 243,278 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIME Director 1 1 1 1 Personnel Technician 1 1 1 1 Administrative Secretary 0 0 0 1 Department Secretary 0 1 1 0 TOTAL FULL TIME 2 3 3 3 PARTTIME Dues & Subscriptions 2,472 1,635 3,082 2,805 0 0 0 0 TOTAL PART-TIME 0 0 0 a EXPENDITURE DETAIL 1997-98 1998-99 1998-99 1999-2000 Salaries 79,491 99,256 107,326 109,343 Longevity 212 340 440 180 Overtime 395 - 233 257 FICA Expenses 5,934 7,619 8,267 8,391 TMRS Expense 8,170 10,209 11,334 11,769 Workman's Comp Exp 129 150 172 164 Health Insurance 6,304 10,509 7,805 12,715 Dental Insurance 516 801 697 795 Lang -Term Disability 223 268 275 297 Life Insurance 53 87 79 87 SUBTOTAL $ 101,427 $ 129,239 $ 136,628 $ 143,998 OPERATING XP N C Tuition Reserve - - - 5,000 Conferences & Training 2,951 4,350 4,003 5,150 Dues & Subscriptions 2,472 1,635 3,082 2,805 Mileage 244 350 350 350 Telephone 487 1,700 1,435 2,700 Insurance 678 678 745 745 Postage & Freight 598 300 1,317 1,300 Printing & Reproduction 816 665 2,178 500 Advertising 22 25 5,200 16,000 Travel 190 - City of Allen Page 46 FY 2000 Budget FUND GENERAL FUND DEPARTMENT PERSONNEL ACCOUNT 001-1700-414 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont Employee Tenure Pins - - 54 - Miscellaneous Oper. Exp. 2,177 175 190 1,200 Office Supplies 916 1,950 1,950 2,500 Miscellaneous Supplies - 5,000 5,000 5,000 Small Tools 8 Minor Equip - - - 30 Unemployment Claims - 12,000 4,000 6,000 Employee Recognition - 7,200 9,526 12,000 SUBTOTAL $ 11,651 $ 36,028 $ 39,030 $ 61,280 PROFESSIONAL SFRVI Professional Services 4,694 38,060 21,575 38,000 Computer Services 118 _ SUBTOTAL $ 4,812 $ 38,060 $ 21,575 $ 38,000 DEPARTMENT TOTALS $ 117,790 $ 203,327 $ 197,233 $ 243,278 CAPITAL EXPENDITURES LIST - Capital Request for new City Hall is included in the General Items Budget City of Allen Page 47 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 No Personnel In This Department GENERAL ITEMS DIVISIONS GENERAL ITEMS 001-1800-415 City of Xlen Page 48 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERALFUND GENERAL ITEMS 001-1800-015 DESCRIPTION The General Items budget, administered by the City Managers office, captures expenses that are shared between many departments. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY EFFORT City of Allen Page 49 FY 2000 Budget 'UIJD DEPARTMENT ACCOUNT 3ENERALFUND GENERAL ITEMS 001-1800415 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET )LASSIFICATION @rsonnel Services - 665,898 95,069 652,000 )perations 287,779 401,795 1,100,392 44,586 'rofessional Services 295,201 285,518 300,899 276,623 -apital 27,041 64,000 88,633 652,380 DEPARTMENTTOTAL $ 610,021 $ 1,417,211 $ 1,584,993 $ 1,625,589 )ERSONNEL SUMMARY 1997-98 1998-99 BUDGET 1998-99 1999-2000 BUDGET :ULL TIME ACTUAL 0 0 AMENDED 0 0 TOTAL FULL TIME 0 0 0 0 'ART TIME 0 0 0 0 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 1998-99 BUDGET 1998-99 AMENDED 1999-2000 'ERSONNEL SERVICES ACTUAL BUDGET Wary Reserve' - 587,109 - 652,000 Reorganization Reserve - 73,789 - - 'elf Insurance - - 93,132 - fuition Reserve'" - 5,000 1,937 - SUBTOTAL $ - $ 665,898 $ 96,069 $ 652,000 Pp ATINFR NG EXPENSES )onferences &Training 15,099 19,600 27,986 - )ues & Subscriptions 2,231 2,210 1,816 3,060 dileage 55 - - - felephone 288 480 2,302 - 'ostage & Freight 70 - 1,060 - Irinting & Reproduction 1,129 - 150 - Rentals/Leasing 39 40 - - )omputer Costs 67,794 84,736 69,426 - disoellaneous Oper. Exp. 500 - - 15,500 110 Activities 375 - - - Wfice Supplies 328 - - - )omputerSupplies 40,208 6,750 41,652 - imall Tools & Minor Equip 28,619 140,327 175,414 - quipment Maintenance 1,526 500 1,128 - )omputer Maintenance 49,003 15,681 68,681 - mployee Recognition 6,506 - - - Arategic Planning Exp. 29,154 131,471 131,471 26,026 Rowlett Creek Study 25,864 - - - Jnemployment Claims 8,991 - - - -lability Ins Deductible 10,000 - - - City of Allen Page 50 FY 2000 Budget FUND GENERAL FUND DEPARTMENT GENERAL ITEMS ACCOUNT 001-1800-415 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMEN__DE_n 1999-2000 BUDGET OPERATING EXPENSES - cont. Prior Year Tax Refund - - 1,993 - Operating Transfer Out 577,313 - SUBTOTAL $ 287,779 $ 401,795 $ 1,100,392 $ 44,586 PROFESSIONAL RVI Audit Fees 23,500 29,500 23,415 28,000 Tax Service-AISD 40,953 45,000 45,000 49,500 Tax Service -CAD 63,532 78,706 78,706 81,571 Retainer Fee -City Attorney 40,671 40,000 6,517 97,000 Other Attorney Fees 109,166 67,133 89,642 - Consulting Services 2,200 - - - Professional Services 12,596 6,550 45,883 - Computer Services 40 11,000 3,374 - Copier Service ••• 2,543 7,629 8,362 20,552 SUBTOTAL $ 295,201 $ 285,516 $ 300,699 $ 276,623 CAPITAL OUTLAY Office Equip 8 Furniture 27,041 64,000 88,633 652,380 SUBTOTAL $ 27,041 $ 64,000 $ 88,633 $ 652,380 DEPARTMENT TOTALS $ 610,021 $ 1,417,211 $ 1,564,993 $ 1,625,589 • Salary Reserve is transferred to each department as part of the pay plan adjustment `• Tuition Reserve is budgeted in the Personnel Department in FY1999-2000 ••• Includes copier service for all departments CAPITAL EXPENDITURES LIST 1999-2000 BUDGET OTHER CAPITAL New Technology (City Hall) 300,000 Furniture and Equipment (City Hall) 250,000 City Hall Capital Requested by other Departments: City Administration 12,820 Personnel 18,040 MIS 14,600 General Items 39,970 Parks and Recreation 3,000 Finance 10,950 PIO 3,000 SUBTOTAL 652,380 TOTAL CAPITAL $ 652,380 City of Allen Page 51 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Chief of Police 1 Assistant Police Chief A m Inlstrative Secretary 1 1 2 Chaplain Unit Support Se ;iwa Captain CIO Captain Patrol Captain Dispatch Departmanf Secretary Department Secretary 9 Dispatcher 1 1 Rewrda A-Watr Criminal 1 Crime Analyst Investigation 2 Sergeants 2 Clarks 1 Sergeant 10 Officers 4 1 nve.t igators Animal Control Narwtic. B -Watch 1 Supary 2 Investigators 2 Sergeant. 2 Animal Control Officers 10 Officers 1 Shelter Attend..t Pleat Maintananca Community Relations C-Wattl 1 Service Technician 1 Sergeant 2 Sergeant. 4 Offices 10 Officers Traffic School Reaourw 1 Sargeant 2 Officers a Officers K-9 1 Sargeant 1 K9 ORlcer POLICE DIVISIONS ADMINISTRATION 001-2010-421 CRIMINAL INVESTIGATIONS 001-2020-421 SCHOOL RESOURCE OFFICER 001-2021-421 GRANT SCHOOL RESOURCE OFFICER 001-2022-421 PATROL 001-2030-421 1998 GRANT 001-2031-421 1999 GRANT 001-2032-421 SUPPORT SERVICES 001-2040-421 City of Allen Page 52 FY 2000 Budget FUND DEPARTMENT GENERAL FUND POLICE ACCOUNT 001-2000-421 DESCRIPTION The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. OBJECTIVES A Increase the number of citizens reporting they feel safe in Allen B. Reduce complaints against officers (EL3.1) C. Reduce the incidence of drug use in Allen D. Make Allen's crime rate the lowest in the Metroplex E. Reduce number of reported accidents in Allen F. Improve emergency preparedness Program Measures 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMENDED 1999-2000 BUDGET EFFECTIVENESS Complaints against officers per 1,000 population 2.3 1.5 1.9 N/A Percentage of citizens reporting they feel safe N/A 99% 99% 99% Number of drug overdoses 14 <10 3 YTD, 6 est <5 UCR Index Comes per 1,000 citizens Allen 36.69 N/A 33.33 <25 Frisco 26.54 N/A WA N/A Wylie - 32.59 N/A WA N/A Carrolton 39.93 N/A N/A N/A Reported accidents per 1,000 citizens Allen 18.7 24.3 19.2 N/A Frisco WA N/A N/A N/A Wylie N/A N/A N/A N/A Carrolton N/A N/A N/A N/A Percentage of citizens reporting "not a problem," Stray animals EFFICIENCY 85% 73% EFFORT Spending per capita Allen $ 106.45 $ 115.02 $ 123.27 $ 125.26 Plano N/A $ 147.46 N/A WA McKinney $ 113.30 WA $ 109.73 N/A National Average N/A $ 148.86 NIA N/A No. of emergency drills 0 1 N/A N/A No. of drug arrests Allen 167 N/A 182 200 Carrolton N/A N/A N/A N/A Dallas N/A N/A N/A N/A Frisco 77 N/A N/A N/A McKinney N/A N/A N/A N/A Plano 432 WA N/A N/A Richardson 517 NIA N/A N/A Wylie N/A N/A N/A N/A City of Allen Page 53 FY 2000 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000421 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 2,783,309 3,610,442 3,697,479 4,440,251 Operations 580,394 650,432 605,609 721,778 Professional Services 33,407 34,160 33,827 34,843 Capital 517,880 310,722 342,464 162,926 DEPARTMENTTOTAL $ 3,914,990 $ 4,605,756 $ 4,679,379 $ 5,359,798 PERSONNEL SUMMARY 1997-98 1998-99 1996-99 1999-2000 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Assistant Police Chief 0 0 0 1 Police Captain 2 3 3 3 Police Sergeant 6 9 9 10 Police Officer * 41 44 54 53 Police Services Technician 1 1 1 1 Communications Supervisor 1 1 1 1 Communications Technician 7 8 8 8 Support Services Technician 1 1 1 0 Budget Payroll Coordinator 0 0 0 1 Police Records Technician 2 2 2 2 Criminal Analyst Technician 0 0 0 1 Department Secretary 2 2 2 2 Administrative Secretary 0 1 1 1 Property Maintenance Inspector 1 1 0 0 Code Enforcement Officer** 1 1 2 0 Animal Control Supervisor 1 1 1 1 Animal Control Officer 2 2 2 2 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 70 79 89 89 PART TIME TOTAL PART-TIME 0 0 0 0 • Increase in Police Officers in Revised FY 98-99 Budget represents 10 new Grant Officers - Code Enforcement Officers moved to Community Development Department FY 1999-2000 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMFNnFD 1999-2000 BUDGET PERSONNEL SERVI S Salaries 1,972,187 2,605,981 2,680,115 3,199,258 Field Train Officer Pay 3,643 9,600 9,600 9,629 Scan Pay 1,077 900 48 903 Dispatch Trainer Pay - 600 225 602 Longevity 17,407 16,684 17,001 20,876 Overtime 165,508 96,593 141,926 114,621 FICA Expenses 159,781 213,750 212,418 249,465 TMRS Expense 218,586 286,254 300,628 360,162 Workman's Comp Exp 40,123 49,538 52,077 64,535 City of Allen Page 54 FY 2000 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES - cont. Health Insurance 177,326 285,671 240,154 367,907 Dental Insurance 14,770 21,101 17,716 23,713 Long -Term Disability 5,404 7,095 7,169 9,117 Life Insurance 1,397 2,275 2,102 2,570 Clothing/Comp Allowance 6,100 14,400 16,300 16,893 SUBTOTAL $ 2,783,309 $ 3,610,442 $ 3,697,479 $ 4,440,251 OPERATING EXPENSES Conferences & Training 26,085 26,310 26,091 30,000 Dues & Subscriptions 3,558 3,155 3,698 5,000 Mileage 740 2,788 236 500 Workers Comp Claims - 510 - - Clothing & Uniforms 28,062 32,700 46,215 40,000 Electricity 52,856 60,000 45,973 61,200 Gas 6,328 7,500 2,519 7,650 Telephone 23,966 25,080 42,813 35,002 Water 5,877 5,000 3,195 5,100 Insurance 44,442 44,412 41,646 44,412 Postage & Freight 4,458 5,500 5,506 6,500 Printing & Reproduction 15,008 15,500 10,708 24,198 Advertising 4,430 4,800 4,195 - Rentals 7,942 169 3,993 12,772 Canine Maintenance 1,583 3,700 3,700 6,574 Crime Prevention 2,019 10,000 6,000 14,990 Prisoners Keep 2,263 3,500 3,500 4,570 Computer Costs - - - 15,400 Employee Tenure Pins 2,289 300 54 306 Miscellaneous Oper. Exp. 2,549 10,000 10,000 6,000 Gasoline 24,436 30,000 29,990 30,000 Office Supplies 19,373 12,500 13,106 13,700 Miscellaneous Supplies 419 - - - Animal Supplies 6,743 12,500 9,500 12,750 Small Tools & Minor Equip 38,416 46,700 42,668 72,824 Building Maintenance 46,389 25,500 25,500 26,010 Vehicle Maintenance 38,670 45,900 46,166 46,818 Equipment Maintenance 49,315 31,620 18,702 16,853 Radio Maintenance 2,172 13,000 8,914 27,260 Residual Equity Trsfr Out 120,006 171,788 151,021 155,389 SUBTOTAL $ 580,394 $ 650,432 $ 605,609 $ 721,778 PROFESSIONAL RVI Professional Services 32,935 33,660 33,660 34,333 Computer Services 472 - - Plaques/Awards/Proclamatn - 500 167 510 SUBTOTAL $ 33,407 $ 34,160 $ 33,827 $ 34,843 City of Allen Page 55 FY 2000 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CAPITAL OUTLAY Vehicles 48,146 263,434 268,652 162,926 Office Equip & Furniture 18,578 15,925 16,646 - Machinery & Equipment 41,316 31,363 57,166 - Radio Equipment 392,180 - - - Vehicle Video Equipment 17,660 - - - SUBTOTAL $ 517,880 $ 310,722 $ 342,464 $ 162,926 DEPARTMENT TOTALS $ 3,914,990 $ 4,605,756 $ 4,679,379 $ 5,359,798 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Patrol Vehicles (Replacement Vehicles) 5 21,916 Staff Vehicles 3 61,000 SRO Vehicles (Half of Cost Reimbursed by AISD) 3 80,010 SUBTOTAL 11 162,926 TOTAL CAPITAL $ 162,926 City of Allen Page 56 FY 2000 Budget CITY OF ALLEN City of Allen Page 58 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Director 7 Adrninbhatin Secretary 7 Pak Services Manage A6ielk Superintnclent Recseln SuperinbMaM Laatappe Archiled 1 1 1 Park Operation Supervior Alhtelk Operation Superasor Spedal Actimies Caatlinalar Gmt Coatlialor 1 1 1 7 Recreation Center Paks DweloprneMlmpector Crew Leader Crew Leadw Supervise 1 3 1 Intim MaMnanee Worlar Equipment Opaatar Recrmtion Spedatbt l .25 6 7 1 Seaenel Worbr Maintenance Wako Custcaan 5 5 Ctamiml Tecrician Seasaaaker 1 .25lW Ingatmn Spadalbt 7 IMgation Tedrnidan ' i Park Techriclen 7 i Mainbnnm W arks 1 PARKS AND RECREATION DIVISIONS ADMINISTRATION 001-2510-451 PARKS MAINTENANCE 001-2520451 CEMETERY 001-2530-451 ATHLETICS AND AQUATICS 001-2540-451 RECREATION 001-2550-451 City of Allen Page 58 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PARKS & RECREATION 001-2500451 DESCRIPTION The Parks and Recreation Department strives to provide park facilities and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy life in Allen. OBJECTIVES A. Improve the quality of park properties B. Provide recreation programs that meet the needs of all ages and abilities C. Manage the growth of pads and recreation resources in an effort to maximize the use of tax dollars Cost per pool participant Cost per recreation center participant Spending per capita Allen $ 49.39 $ 54.38 $ 54.32 Peer City Park acres per 1,000 residents Allen 11.0 10.1 10.6 Peer City Comp Plan Standard Spending per acre $ 4,484.31 $ 5,392.23 $ 5,126.33 FTE per 1,000 residents City of Allen Page 59 0.71 • FY 2000 Budget • • Program Measures 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMENDED EFFECTIVENESS % of citizens reporting they believe City of Allen parks help them enjoy life more fully N/A 85°% 90% % of citizens reporting they believe parks maintenance is "good" or "excellent' N/A 85% 81% Cost per pool participant Cost per recreation center participant Spending per capita Allen $ 49.39 $ 54.38 $ 54.32 Peer City Park acres per 1,000 residents Allen 11.0 10.1 10.6 Peer City Comp Plan Standard Spending per acre $ 4,484.31 $ 5,392.23 $ 5,126.33 FTE per 1,000 residents City of Allen Page 59 0.71 • FY 2000 Budget • • rURE SUMMARY CATION Services al Services DEPARTMENT TOTAL _,7ANVi1l,1921 ikI3E-I:lir+i'I:AF: 961,383 1,091,417 706,995 801,756 113,363 200,293 87,267 52,900 1998-99 AMENDED 1999-2000 BUDGET 1,139,460 1,336,231 819,858 970,782 197,945 202,618 77,816 176,070 TIME ACTUAL BUDGET AMENDED BUDGET for 1 1 1 1 t Coordinator 0 0 0 1 nistrative Secretary 1 1 1 1 Services Manager 1 1 1 1 Operation Supervisor 2 2 2 2 anic Shop Supervisor 1 1 0 0 Development Inspector 0 0 1 1 iment Operator 3 0 0 1 Leader 0 3 3 4 Technician 0 1 1 1 tenance Worker 7 9 9 12 iicel Technician 1 1 1 1 ition Specialist 1 1 1 1 ition Technician 0 0 0 1 tic Program Supervisor 1 1 0 0 tic Superintendent 0 0 1 1 ztion Superintendent 1 1 1 1 ial Event Coordinator 0 0 1 1 ntion Center Supervisor 1 2 1 1 ration Specialist II 2 1 1 1 Alan 1 1 1 1 TOTAL FULL TIME 24 27 27 34 Maintenance Worker Attendant r Recreation Specialist I TOTAL PART -TI ' Moved to P&R Enterprise Fund FY EXPENDITURE DETAIL Expenses i Expense .5 .5 .5 .75 0 0 0 .25 0 .25 .25 0 2 2.25 2.25 0 1997-98 1998-99 1998-99 1999-2000 ANAL BUDGET AMENDED BUDGET 709,878 795,066 835,201 951,657 3,776 4,996 4,804 6,296 33,553 38,620 42,437 48,805 55,945 64,160 65,486 74,378 73,469 81,587 90,012 105,271 City of Allen Page 60 FY 2000 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE DETAIL -cont 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMF_NDF_D 1999-2000 BUDGET PERSONNEL SERVICES -cont. Health Insurance 64,956 85,638 80,020 125,209 Dental Insurance 6,142 7,211 6,206 8,284 Long-Term Disability 1,937 2,026 2,200 2,648 Life Insurance 584 779 733 898 SUBTOTAL $ OPERATING EXPENSES 961,383 $ 1,091,417 $ 1,139,460 E 1,336,231 Conferences & Training 9,213 18,640 18,640 21,550 Dues & Subscriptions 1,912 2,315 2,411 2,879 Mileage 5,148 6,390 9,045 9,226 Clothing & Uniforms 7,355 5,475 7,806 7,710 Electricity 115,787 84,120 125,894 128,401 Telephone 15,531 15,465 16,400 18,659 Water 162,736 227,092 227,092 252,653 Insurance 15,563 18,208 14,518 14,808 Postage & Freight 3,881 6,000 4,510 4,600 Printing & Reproduction 21,546 17,425 17,425 17,773 Advertising 11,094 8,000 8,000 8,140 Rentals 2,444 4,100 6,068 6,189 Senior Citizens Support 6,952 7,000 7,000 7,140 Meetings & Receptions 820 4,900 2,600 2,644 Board/Commission Training 152 1,600 1,000 1,020 Cemetery Expenditures 8,973 11,000 14,240 11,220 Employee Tenure Pins - - 54 - Miscellaneous Oper. Exp. 4,614 22,200 21,843 - After School Youth Program - - - 25,000 Gasoline 6,564 8,000 8,000 12,410 Oil & Lubricants 641 1,500 1,500 2,030 Office Supplies 3,884 3,750 6,615 10,476 Boards & Commissions 545 700 700 714 Miscellaneous Supplies 1,314 2,300 2,537 3,478 Mechanical Supplies 352 500 748 763 Janitorial Supplies 8,198 7,938 7,884 9,533 Medical & Chemical Supply 2,639 3,158 3,726 3,870 Chlorine Gas 4,146 4,080 4,080 4,160 Pool Supplies 5,147 6,120 6,120 6,225 Agriculture Supplies 48,307 64,735 64,735 92,626 Small Tools & Minor Equip 19,093 14,051 14,051 28,254 Minor Equipment-Ballfield 9,135 13,960 13,960 14,230 Building Maintenance 12,175 12,200 26,598 12,444 Vehicle Maintenance 3,921 5,380 5,380 7,267 Equipment Maintenance 13,845 11,620 11,620 12,802 Radio Maintenance 501 1,200 1,200 1,332 Miscellaneous Maintenance 2,131 4,000 4,000 4,030 Ground Sprinkler System 35,271 42,800 18,719 43,656 Ballfield Clay 10,074 9,500 9,500 9,690 Ballfield Maintenance 15,620 15,500 15,500 15,800 Landscaping 8,521 18,700 18,700 19,074 City of Allen Page 61 FY 2000 Budget NDITURE DETAIL - cont. 1997-98 1998-99 1998-99 1999-2000 Maintenance 35,954 20,000 5,000 12,500 & Open Space Maim. 19,810 15,085 15,085 15,387 /Sand/Gravel/Cement 1,287 3,500 3,500 3,570 :t Maintenance 308 4,000 4,000 4,080 ival Equity Trsfr Out 43,891 47,549 41,864 80,769 SUBTOTAL $ 706,995 $ 601,756 $ 819,856 $ 970,782 Professional Services 103,985 187,083 186,083 190,519 Sanitation Services 8,942 10,200 11,612 11,844 Computer Services 236 250 250 255 Copier Service 150 2,760 - - Plaques/Awards/Proclamatn 50 - - - SUBTOTAL $ 113,363 $ 200,293 $ 197,945 $ 202,618 CAPITAL OUTLAY Buildings - - - 33,000 Vehicles 16,0300 66 13, 13,300 106,082 Landscaping/Street Lights - - 25,447 - Office Equip & Furniture 8,920 - - - Machinery & Equipment 62,281 29,100 29,202 36,988 Implements - 10,500 9,867 SUBTOTAL $ 87,267 $ 52,900 $ 77,816 $ 176,070 DEPARTMENT TOTALS $ 1,869,008 $ 2,146,366 $ 2,235,079 $ 2,665,701 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES 3/4 Ton Work Trucks 2 42,000 Crew Cab Pick -Up 1 26,000 Crew Cab Pick -Up (Replacement Vehicles) 3 38,082 SUBTOTAL AND EQUIPMENT 6 106,082 MACHINERY 72" Mower 1 12,000 10' Front End Mower 1 24,988 SUBTOTAL OTHER CAPITAL 2 36,988 Recreation Center Building Maintenance Repair Racquetball Courts 15,000 Repair HVAC System 18,000 SUBTOTAL 33,000 TOTAL CAPITAL $ 176,070 City of Allen Page 62 FY 2000 Budget • • CITY OF ALLEN • • • • • • • • • CITY OF ALLEN, TEXAS FY 1999-2000 Director 1 Administrative Secretary 1 Support Services Adult Librarian Children's Manager Supervisor Librarian Supervisor 1 1 1 'Circulation Supervisor PT Librarian PT Librarian 1 1 1 PT Library Page PT Library Clerks Circulation Clerk .75 1 1 Temporary Library Page PT Library Clerks .5 3 Library Associate 1 Catalog Librarian 1 LIBRARY DIVISIONS LIBRARY 001-3000-455 City of Allen Page 64 FY 2000 Budget GENERAL FUND LIBRARY 001-3000-0! DESCRIPTION The Allen Public Library is dedicated to improving the quality of life of its users by supporting their lifelong learning and information needs. (Plan of Service 1993-1998) OBJECTIVES Increase readership, literacy and other learning activities while controlling costs. Program Measures In-Libarary Materials Use per Capita 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMFNDFD 1999-2000 all DGET EFFECTIVENESS Circulation/Capita Allen 9.10 10.00 8.60 9.00 Public libraries pop 25,00049,999 9.20 N/A N/A N/A Plano 8.00 9.6 7.50 7.4 Richardson N/A N/A 7.30 N/A McKinney 6.00 N/A 5.40 N/A In-Libarary Materials Use per Capita , Allen 1.72 N/A N/A 2.00 FFI I N Y Cost per material checked out r Allen $ 2.21 $ 2.09 $ 2.52 $ 2.39 1 Plano $ 3.23 $ 3.30 $ 4.93 $ 4.46 McKinney $ 3.71 $ 4.03 $ 4.23 $ 4.41 r Days to process new materials Allen N/A N/A 33 15 y EFFORT r� Spending per capita Allen $ 20.10 $ 20.89 $ 21.51 $ 21.48 (' Public libraries pop. 25,00049,999 $ 35.90 N/A N/A N/A Plano $ 25.84 $ 31.66 $ 37.04 $ 33.05 J McKinney $ 22.34 N/A $ 22.87 N/A J Materials per capita ,J Allen 1.98 2.00 1.98 2.08 Plano 2.19 2.18 2.21 2.42 ` Richardson N/A N/A 2.03 N/A McKinney 1.36 N/A 1.36 N/A . Hours open to the public Allen 59 59 59 61 City of Allen Page 66 FY 2000 B FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000455 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 aLIMEI 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 503,061 539,098 563,241 634,523 Operations 167,812 251,370 259,533 268,367 Professional Services 1,574 1,452 1,452 23,595 Capital 43,947 15,000 14,592 - DEPARTMENT TOTAL $ 716,394 $ 806,920 $ 838,818 $ 926,485 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULLTIME Director 1 1 1 1 Support Services Manager 1 1 1 1 Librarian Supervisor 0 2 2 2 Ubrarian 2 0 0 0 Qrculation Supervisor 1 1 1 1 Library Associate 1 1 1 1 Administrative Secretary 0 1 0 1 Department Secretary 1 0 1 0 Catalog Ubrarian 0 0 0 1 Circulation Clerk 1 1 1 1 TOTAL FULL TIME 8 8 8 9 PARTTIME Librarian 1.5 2.5 2.5 2 Library Clerk 3 3 3.5 4 Library Page 0.75 0.75 0.75 0.75 Library Technician 0.75 0.25 0 0 TOTAL PART-TIME 6.00 6.50 6.75 6.75 TEMPORARY Ubrary Page 0.5 0.5 0.5 0.5 TOTALTEMPORARY 0.5 0.5 0.5 0.5 EXPENDITURE DETAIL SERVICES 1997-98 1998-99 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL Salaries ACTUAL 407,466 BUDGET 434,995 456,445 506,812 Longevity 3,123 3,613 3,315 3,533 Overtime - - 300 331 FICA Expenses 31,217 33,553 35,031 38,839 TMRS Expense 39,199 42,572 45,083 51,620 Workman's Comp Exp 736 731 796 894 Heath Insurance 18,015 20,186 19,348 29,028 Dental Insurance 2,287 2,404 1,950 2,404 Long -Term Disability 804 785 745 801 Life Insurance 214 259 228 261 SUBTOTAL $ 503,061 $ 639,096 $ 563,241 $ 634,523 City of Allen Page 66 FY 2000 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES Conferences & Training 4,165 3,800 3,800 5,000 Dues & Subscriptions 569 850 850 850 Mileage 450 800 600 800 Worker's Comp Claims - 150 - 150 Electricity 41,122 37,000 37,000 37,750 Telephone 9,739 8,500 8,500 8,670 Water 953 1,000 500 500 Insurance 6,328 6,328 6,357 6,357 Postage & Freight 3,490 3,200 3,200 3,200 Printing & Reproduction 1,154 1,500 1,500 1,500 Advertising 1,608 750 2,450 - Rentals 222 432 180 432 Database Services 16,547 13,000 13,000 13,500 Special Activities 4,455 4,500 4,000 4,000 Library Books 13,003 99,000 99,000 104,500 Library Books-County Fund 7,542 7,450 15,333 15,333 Libr.Book-Continuation Fd 7,848 8,250 8,250 8,500 Employee Tenure Pins - 50 82 25 Miscellaneous Oper. Exp. 134 200 200 200 Office Supplies 6,515 2,000 1,999 2,000 Computer Supplies 511 800 800 800 Periodicals 10,063 12,000 12,000 12,600 Boards & Commissions 213 300 300 300 Miscellaneous Supplies 339 500 500 500 Small Tools & Minor Equip - 2,510 2,510 4,200 Library Supplies - 6,000 6,000 8,000 Building Maintenance 17,634 12,000 12,000 10,000 Equipment Maintenance 1,990 3,000 3,000 2,000 Book Collection Maint. 88 500 500 500 Computer Maintenance 11,130 15,000 15,122 16,200 SUBTOTAL $ 167,812 $ 251,370 $ 259,533 $ 268,367 PROFESSIONAL SERVICES Professional Services 860 500 500 23,595 Computer Services 714 952 952 - SUBTOTAL $ 1,574 $ 1A52 $ 1,452 $ 23,595 CAPITAL OUT Office Equip & Furniture 43,947 15,000 14,592 SUBTOTAL $ 43,947 $ 15,000 $ 14,592 $ - DEPARTMENT TOTALS $ 716,394 $ 806,920 $ 838,818 $ 926,485 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 67 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Fire Chief 1 Asst. Ch let Asst. Chief EMS Coordinator Fire Marshall 1 1 EMS Specialist Fire Prevention 1 Specialist 1 Asst. Chief Atlmin istrafive Secretary Training Officer 1 1 Department Secretary 1 Captain Captain Captain A Shift B Shift C Shill 4 4 4 Firefighter/Paramedic Firefighter/Paramedic Firefighter/Paramedic Firefighter/EMT Firefighter/EMT Firefighter/EMT 16 16 16 FIRE DIVISIONS FIRE 001-3500422 City of Allen Page 68 FY 2000 Budget FUND DEPARTMENT GENERAL FUND FIRE ACCOUNT 001-3500122 DESCRIPTION The Allen Fire Department promotes safety by protecting life and property from fire, natural disaster and other emergencies. OBJECTIVES A. Minimize the loss of life due to fire B. Minimize the loss of property due to fire C. Improve the capability of emergency medical services, fire response and suppression while controlling costs D. Update Emergency Management Plan E. Provide 780 tours of live fire training and required continuing education. Program Measures 1997-98 1998-99 ACTUAL BUDGET AMENDED 1998-99 1999-2000 BUDGET EFFECTIVENESS Lives lost in fires 0 0 0 0 Fire loss per $1,000 of assessed value Allen $ 0.16 $ 0.15 $ 0.10 $ 0.10 Plano $ 0.26 $ 0.40 $ 0.26 $ 0.23 Fire loss not including auto fires, per $1,000 of assessed value $ 0.09 N/A EFFICIENCY $ 0.05 $ 0.05 Cost per call (Fire and EMS combined) Allen $ 1,437 $ 1,640 $ 1,633 $ 1,649 Plano $ 865 $ 840 EFFORT $ 898 $ 907 Spending per capita Allen $ 87.41 $ 92.57 $ 96.54 $ 95.20 McKinney $ 84.84 N/A $ 89.41 NIA Plano $ 85.11 $ 86.70 $ 89.98 $ 93.45 National Average $ 97.12 N/A N/A N/A ISO rating Allen 5 4 2 2 Plano 2 1 1 1 Flower Mound 5 N/A 5 N/A McKinney 4 N/A 4 2 Frisco 5 2 N/A N/A City of Allen Page 69 FY 2000 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500-422 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMFNDF__D 1999-2000 BUDGET CLASSIFICATION Personnel Services $ 2,774,559 $ 3,219,974 $ 3,289,077 $ 3,589,585 Operations 394,296 369,816 376,881 446,653 Professional Services 34,174 30,472 33,472 36,572 Capital 58,351 66,241 65,775 33,526 DEPARTMENTTOTAL $ 3,261,380 $ 3,686,503 $ 3,765,205 $ 4,106,336 PERSONNEL SUMMARY 1997-98 1998-99 MIDGET 1998-99 1999-2000 BUDGET FULL TIME ACTUAL AMENDED Fire Chief 1 1 1 1 Assistant Fire Chief 3 3 3 3 Fire Captain 12 12 12 12 Firefighter 46 48 48 48 Fire Prevention Specialist 0 1 1 1 EMS Specialist 0 0 0 1 Department Secretary 0 0 0 1 Administrative Secretary 1 1 1 I TOTAL FULL TIME 63 66 66 68 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMFNDFD 1999-2000 @UDGET PERSONNEL SERVICES Salaries 1,956,764 2,298,391 2,325,498 2,507,694 Longevity 17,925 20,444 20,299 23,756 Overtime 175,782 166,341 213,832 225,618 FICA Expenses 158,124 190,115 189,020 203,457 TMRS Expense 219,130 254,732 268,658 295,451 Workman's Comp Exp 25,836 28,524 30,414 33,615 Health Insurance 198,142 235,697 217,203 273,106 Dental Insurance 15,683 17,630 15,706 17,642 Long -Term Disability 5,666 6,200 6,606 7,320 Life Insurance 1,507 1,900 1,841 1,926 SUBTOTAL $ 2,774,559 $ 3,219,974 $ 7,289,077 $ 3,589,585 OPERATING XP N Conferences & Training 16,340 13,000 13,000 22,490 Dues & Subscriptions 2,178 2,575 2,575 3,075 Mileage 4,412 4,000 1,000 - Worker's Comp Claims - 300 300 300 Clothing & Uniforms 35,989 38,000 38,000 38,000 Electricity 20,609 15,000 17,000 18,000 Gas 5,515 7,000 7,000 7,000 Telephone 12,864 11,000 11,000 12,000 City of Allen Page 70 FY 2000 Budget FUND GENERALFUND DEPARTMENT FIRE ACCOUNT 001-3500-422 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUOGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont Water 6,844 2,400 9,400 9,200 Insurance 33,445 26,608 26,343 26,608 Postage & Freight 550 1,100 1,100 1,100 Printing & Reproduction 2,077 2,500 2,500 1,500 Advertising 485 1,800 1,800 - Rentals 6,131 5,000 1,000 1,000 Code Enforcement 1,158 1,800 1,800 2,000 Employee Tenure Pins - 300 300 300 Miscellaneous Oper. Exp. 127 500 500 500 Gasoline 9,053 7,400 7,400 7,600 Oil & Lubricants 1,853 2,000 2,000 2,000 Office Supplies 3,937 2,200 3,500 2,800 Miscellaneous Supplies 1,172 600 1,000 600 Janitorial Supplies 3,244 2,500 2,800 3,800 Medical & Chemical Supply 37,077 38,000 38,000 40,500 Chemical Spill Supplies 2,413 3,500 3,500 3,500 Small Tools & Minor Equip 30 700 700 6,765 Building Maintenance 21,464 7,000 7,000 7,000 Vehicle Maintenance 11,692 9,000 22,811 20,000 Equipment Maintenance 5,815 6,500 9,000 9,000 Radio Maintenance 2,431 2,700 2,700 2,700 Miscellaneous Maintenance 153 200 200 200 Residual Equity Trsfr Out 145,238 164,633 141,652 197,115 SUBTOTAL $ 394,296 $ 369,816 $ 376,881 111 446,653 PROFESSIONAL SERVI S Professional Services 33,820 30,000 33,000 36,100 Computer Services 354 472 472 472 SUBTOTAL $ 34,174 $ 30,472 $ 33,472 $ 36,572 CAPITAL OUTLAY Vehicles - 44,741 46,719 33,526 Machinery & Equipment 55,423 5,000 1,043 - Radio Equipment 2,928 16,500 18,013 - SUBTOTAL $ 58,351 $ 66,241 $ 65,775 $ 33,526 DEPARTMENT TOTALS $ 3,261,380 $ 3,686,503 $ 3,765,205 $ 4,106,336 CAPITAL EXPENDITURES LIST VEHICLES 1999-2000 Sport Utility Vehicle (3/yr. Purchase) QUANTITY 2 BUDGET 25,370 1/2 Ton Pick -Up (3/yr. Purchase) (Replacement Vehicle) 1 - Ambulance (Replacement Vehicle) 1 8,156 SUBTOTAL 4 33,526 TOTAL CAPITAL $ 33,526 City of Allen Page 71 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Din;cbr 1 C mm C evdoap st BuidilgOficid EmimnmeenblHimb CodeEldoaementOficer Pr�anneer Code Canpl ar ce Cooldinala 1 Permit Technician 1 Cade lospecirs 5 ReaidenialPlam Examiner 1 PamBCladc 1 COMMUNITY DEVELOPMENT DIVISIONS ADMINISTRATION 0014500460 HEALTH INSPECTION 0014520160 CODE INSPECTION 0014530460 CODE ENFORCEMENT 0014540-460 City of Allen Page 72 FY 2000 Budget DESCRIPTION The Department of Community Development is a multi -function department charged with the ibility, of managing capital improvement programs and compliance with building codes and sign OBJECTIVES Manage development of a new five-year Capital Improvement Program (CIP) Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET % of residents reporting "not a problem" in following areas: Trash and litter NIA 85% 60% 55% Housing in need of repair N/A 85% 76% 70% Weeds and unmowed grass N/A 85% 70% 65% % of property maintenance complaints resolved after first notice EFFICIENCY N/A 74% 70% Avg. turnaround time for SF residential plans Allen 12 working days 5 working days 5 working days 5 working days Plano 2 working days Average time from receipt of property maintenance complaint to administrative resolution Allen 27 working days 27 working days Plano 15 working days luilding inspection time per stop Allen 20 minutes 13.6 minutes 16.5 minutes Plano 20 minutes iF value per code enforcement Moor (FTE) Allen Plano Richardson McKinney N. Richland Hills Flower Mound Grapevine Euless City of Allen Page 73 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY DEVELOPMENT 001-4500460 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 686,039 564,435 568,517 712,828 Operations 56,680 52,415 51,157 83,303 Professional Services 1,649 31,354 31,000 65,191 Capital 4,128 - - 40,540 DEPARTMENTTOTAL $ 748,496 $ 648,204 $ 650,674 $ 901,862 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET FULL TIM Director 1 1 1 1 Building Official 1 1 1 1 .Code Compliance Coordinator 1 1 1 1 Code Inspector 4 4 4 5 Com Dev, Project Coordinator 1 I 1 1 Environmental Health Inspector 1 1 1 1 Plans Examiner 0 1 1 1 Permit Technician 1 1 1 1 Permit Clerk 0 0 0 1 Code Enforcement Officer* 0 0 0 2 TOTAL FULL TIME 10 11 11 15 PARTTIME Account Clerk 1 .5 .5 .75 0 TOTAL PART-TIME .5 .5 .75 0 *Code Enforcement Officers moved from Police Department FY 1999-2000 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL RVI S Salaries 535,381 439,554 445,218 544,822 Longevity 5,544 4,976 4,932 6,120 Overtime 2,942 1,061 1,124 1,240 FICA Expenses 40,785 34,088 33,688 41,446 TMRS Expense 55,227 45,680 47,365 59,140 Workman's Comp Exp 2,025 1,700 1,851 2,403 Health Insurance 38,704 32,957 30,427 51,959 Dental Insurance 3,618 2,938 2,475 3,871 Long -Term Disability 1,470 1,164 1,144 1,437 Life Insurance 343 317 293 390 SUBTOTAL $ 686,039 $ 664,435 $ 568,517 $ 712,828 OPERATING XP N 4 Conferences & Training 4,166 3,780 3,780 7,613 Dues & Subscriptions 2,431 1,797 2,082 2,401 Mileage 11,057 12,106 12,949 2,914 Clothing & Uniforms 1,291 - - 1,100 Electricity 1,459 1,800 1,800 700 City of Allen Page 74 FY 2000 Budget DETAIL - cont. IGas Insurance Postage & Freight Printing & Reproduction VCommission Training dministration Exp ryee Tenure Pins Ilaneous Oper. Exp. ine Supplies Ilaneous Supplies Tools & Minor Equip 1g Maintenance e Maintenance ment Maintenance ual Equity Trsfr Out SUBTOTAL essional Services I Project iputer Services Expenditures SUBTOTAL Equip & Furniture SUBTOTAL DEPARTMENTTOTALS 1 m:114:1 11 LL113:�4Fi i Trucks (3tyr. Purchase) SUBTOTAL TOTAL CAPITAL DEPARTMENT COMMUNITY DEVELOPMENT 1997-98 ACTUAL 1998-99 BUDGET 388 450 7,082 6,422 128 300 4,302 4,513 1,967 500 7,488 4,500 1,393 350 608 422 570 2,000 2,373 - 1,413 1,400 4,426 3,500 250 300 1,148 1,910 1,678 5,300 1,062 1,065 1,177 6,000 472 354 128 129 S S City of Allen Page 75 iFkI;�E 291 7,713 300 2,536 500 4,500 350 354 500 27 1,400 3,500 300 1,910 5,300 ma Um FY 2000 Budget • • CITY OF ALLEN, TEXAS FY 1999-2000 Director 1 Administrative Secretary 1 Senior Planner GIS Coordinator Development Coordinator 1 1 1 Planning Technician Intern ... ........................... 1 .5 PLANNING DIVISIONS PLANNING 001-4800-460 City of Allen Page 76 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERALFUND PLANNING 0014800-461 DESCRIPTION The Planning Department is responsible for land use and transportation planning, zoning administration, development coordination and providing staff support for the Planning & Zoning Commission, the Board of Adjustment, and the Allen City Council. OBJECTIVES A Complete needs assessment and base mapping and initiate implementation of a Geographic Information System for the City by September 2000. B. Complete planning studies for the SH. 121 Corridor, Central Business District, Alternative Transportation system, and update the 1998 Major Thoroughfare plan and Comprehensive Plan by September 2000. C. Complete 50-75% of the Allen Unified Land Development Code by September 2000. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET FFFFFF TOSS EFFICIENCY EFFORT Zoning applications 35 34 42 29 Final plats processed 62 43 80 50 Prelimanary plats processed 14 11 19 24 Special use permit applications 8 NIA 10 7 City of Allen Page 77 FY 2000 Budget FUND DEPARTMENT 1,000 ACCOUNT GENERALFUND PLANNING 360 0014800461 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - 141,678 213,048 333,803 Operations 13 13,177 15,792 20,587 Professional Services - - - - Capital - - - - DEPARTMENT TOTAL $ 13 $ 154,855 $ 228,840 $ 354,390 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 1999-2000 FULLTIME ACTUAL RUDGET AMENDED BUDGET Director 0 0 1 1 Planner 1 1 1 1 Development Coordinator 1 1 1 1 Department Secretary 1 1 1 0 GIS Coordinator 0 0 0 1 Administrative Secretary 0 0 0 1 Planning Technician 0 0 1 1 TOTAL FULL TIME 3 3 5 6 PART TIME Intern 0 0 .5 .5 TOTAL PART-TIME 0 0 .5 .5 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries - 110,447 166,477 257,431 Longevity - 1,012 1,012 1,156 Overtime - - 1,368 1,509 FICA Expenses - 8,527 12,561 19,501 rMRS Expense - 11,435 16,545 26,317 Aforkman's Comp Exp - 167 253 391 -leafth Insurance - 8,904 13,417 25,210 Dental Insurance - 801 898 1,466 -ong-Term Disability - 298 411 663 -ife Insurance - 87 106 159 SUBTOTAL E - S 141.678 S 213.046 S 373.603 �rences & Training - 1,000 1,000 4,000 & Subscriptions - 285 360 360 7e - 748 550 600 hone - 1,023 3,551 2,020 mce - - 732 732 ge & Freight - 1,000 782 625 Ig & Reproduction - 2,500 3,862 3,860 tising 13 - 328 400 Is 85 66 75 City of Allen Page 78 FY 2000 Budget FUND GENERAL FUND DEPARTMENT PLANNING ACCOUNT 001-4800461 EXPENDITURE DETAIL - cont. 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMFNDF_n 1999-2000 BUDGET OPERATING EXPENSES - cont. Board/Commission Training - 1,800 800 1,800 Plat Administration Exp - 2,600 2,740 2,740 Miscellaneous Oper. Exp. - - 50 75 Office Supplies - 1,500 871 2,250 Miscellaneous Supplies - 100 100 100 Small Tools & Minor Equip - 300 - 300 Professional Services - - - - Computer Services - 236 - 650 SUBTOTAL $ 13 $ 13,177 $ 15,792 $ 20,587 DEPARTMENT TOTALS $ 13 $ 154,855 $ 228,840 $ 354,390 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 79 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Director 1 Administrative Secretary 1 Superintendent 1 Foreman Foreman Utilities 1 1 Water/Sewer Crew Leader Lead Custodian 2 1 Custodian EquipmentOperator 4 2 Maintenance Worker 6 Traffic Signal Technician 1 COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110-432 BUILDING MAINTENANCE 001-5120-418 STREETS 001-5130-431 City of Allen Page 80 FY 2000 Budget FUND DEPARTMENT/DIVISION GENERALFUND COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110-437 DESCRIPTION Provides guidance for operations in Public Works services such as Building Maintenance, Sold waste, Recycling, Streets, Drainage Maintenance, Water and Sanitary Sewer Operations and Maintenance. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 ACTUAL BUDGET AMENDED EFFECTIVENESS 1999-2000 BUDGET EFFICIENCY EFFORT % of department's vehicles on alternative fuels or LEV 56% 65% City of Allen Page 81 FY 2000 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICESIADMINISTRATION ACCOUNT 001-5110-437 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - - - 164,474 Operations - - - 21,614 Professional Services - - - 2,500 Capital - - - 17,591 DEPARTMENT TOTAL $ - $ - $ - $ 206,179 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 AMENDED 1999-2000 BUDGET FULL TIME ACTUAL BUDGET Director 0 0 0 1 Administrative Secretary 0 0 0 1 Superintendent 0 0 0 1 TOTAL FULL TIME 0 0 0 3 PARTTIME TOTAL PART-TIME 0 0 0 0 * Superintendent and Administrative Secretary moved from Water & Sewer Administration EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVI C Salaries - - - 127,691 Longevity - - - 536 FICA Expenses - - - 9,600 TMRS Expense - - - 13,604 Workman's Comp Exp - - - 408 Health Insurance - - - 11,465 Dental Insurance - - - 744 Long-Term Disability - - - 346 Life Insurance - 80 SUBTOTAL $ - $ S - $ 164,474 OPERATING EXPENSES Conferences & Training - - - 1,290 Dues & Subscriptions - - - 1,375 Mileage - - - 3,625 Telephone - - - 2,400 Insurance - - - 1,750 Postage & Freight - - - 500 Printing & Reproduction - - - 750 Gasoline - - - 1,200 Office Supplies - - - 1,250 Computer Supplies - - - 250 Miscellaneous Supplies - - - 1,000 Small Tools & Minor Equip - - - 1,900 Vehicle Maintenance - 380 City of Allen Page 82 FY 2000 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110437 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGFT OPERATING EXPENSES Radio Maintenance - - - 250 Residual Equity Trsfr Out - - - 3,694 SUBTOTAL PROFESSIONAL SERVICES E - $ - $ - $ 21,614 Professional Services - - 2,500 SUBTOTAL $ - $ - E - $ 2,500 CAPITAL OUT Vehicles - - 17,591 SUBTOTAL $ - $ - $ - $ 17,591 DEPARTMENT TOTALS $ - $ E S 206,179 CAPITAL EXPENDITURES LIST OUANTITY 1999-2000 BUDGET VEHICLES 12 Ton Pick -Up 1 17,591 SUBTOTAL 1 17,591 TOTAL CAPITAL $ 17,591 City of Allen Page 83 FY 2000 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/BUILDING MAINTENANCE 001-5120418 DESCRIPTION The Building Maintenance Department's purpose is to promote safety, health and dignified working conditions for City employees and visitors using City facilities. OBJECTIVES To improve customer satisfaction with the cleanliness of City offices. Program Measures 1997-98 1998-99 ACTUAL BUDGET 1998-99 1999-2000 AMENDED RIInrFT EFFECTIVENESS %of employees who rate the cleanliness of City offices, incl. Public areas, as "good" or "excellent" N/A 85% EFFICIENCY N/A EFFORT Square feet cleaned per employee 18,080 15,066 15,067 15,533 Spending per square foot $2.49 $2.99 $ 2.94 $0.00 City of Allen Page 84 FY 2000 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/BUILDING MAINTENANCE 001-5120-418 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 RUDGET CLASSIFICATION Personnel Services 73,145 96,173 87,982 170,084 Operations 38,634 33,839 40,026 204,236 Professional Services - 5,000 690 5,000 Capital 750 - - 6,600 DEPARTMENT TOTAL $ 112,529 $ 135,012 $ 128,698 $ 385,920 PERSONNEL SUMMARY 1997-98 1998-99 BUDGET 1998-99 AMENDED 1999-2000 FULL TIME ACTUAL BUDGET Foreman 0 0 0 1 Lead Custodian 1 1 1 1 Custodian 1 2 2 4 TOTAL FULL TIME 2 3 3 6 PART TIME Custodian .5 0 0 0 TOTAL PART-TIME .5 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 13UOGET 1998-99 AMENDED 1999-2000 MIDGET PERSONNEL SERVICES Salaries 48,008 65,215 61,847 116,606 Longevity 620 716 716 812 Overtime 2,702 2,500 2,100 2,923 FICA Expenses 3,657 5,234 4,619 8,820 TMRS Expense 5,238 7,014 6,802 12,771 Workman's Comp Exp 4,695 1,656 1,650 3,129 Health Insurance 7,477 12,797 9,396 23,161 Dental Insurance 557 801 612 1,390 Long -Term Disability 138 153 166 324 Life Insurance 53 87 74 148 SUBTOTAL $ 73,145 $ 96,173 $ 87,982 $ 170,084 OPERATING EXPENSES Mileage - 80 - 50 Clothing & Uniforms 135 840 340 840 Electricity 18,119 14,000 17,686 135,750 Gas 1,689 2,000 1,192 17,000 Water 3,658 - 1,502 7,000 Insurance 755 819 646 6,646 Printing & Reproduction 111 250 - - Advertising - 200 69 - Employee Tenure Pins - 50 27 50 Miscellaneous Oper. Exp. 8 - - - Gasoline - - - 500 Janitorial Supplies 6,476 5,000 5,001 10,000 City of Allen Page 85 FY 2000 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BUILDING MAINTENANCE ACCOUNT 001-5120418 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 f3UAGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING XP N S Small Tools & Minor Equip - 1,800 1,300 6,800 Building Maintenance 5,382 8,000 11,056 13,000 Vehicle Maintenance - - - 120 Equipment Maintenance 2,301 800 1,207 2,500 Residual Equity Trsfr Out - - 3,980 SUBTOTAL $ 38,634 $ 33,839 $ 40,026 $ 204,236 PROFESSIONAL SERVICES Professional Services - 5,000 690 5,000 SUBTOTAL CAPITAL OUT $ - $ 5,000 $ 690 $ 5,000 Vehicles - - - 6,600 Office Equip & Furniture 750 - - - SUBTOTAL $ 750 $ - $ - $ 6,600 DEPARTMENT TOTALS $ 112,529 $ 135,012 $ 128,698 $ 385,920 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES 1/2 Ton Pick -Up (3/yr. Purchase) 1 6,600 SUBTOTAL 1 6,600 TOTAL CAPITAL $ 6,600 City of Allen Page 86 FY 2000 Budget IFUND DEPARTMENT/DIVISION ACCOUNTI GENERAL FUND COMMUNITY SERVICES/STREETS 001-5130-431 DESCRIPTION The Streets Department promotes safety, economic well being and quality of life through the design, construction and maintenance of public streets and alleys. OBJECTIVES A To improve the overall condition of Allen's streets and alleys B. To improve citizen satisfaction with construction and maintenance projects Program Measures per satisfactory center -lane mile 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED EFFECTIVENESS • of center -lane miles in satisfactory per satisfied citizen $ 27.36 $ condition N/A N/A 87% % of citizens reporting that the quality ding per capita (maintenance only) of our streets is satisfactory or better N/A 75% 67% Accidents due to inadequate traffic $ 7,968.93 $ 9,479.01 $ control devices N/A 0 0 per satisfactory center -lane mile N/A $ 5,526.73 per satisfied citizen $ 27.36 $ 27.56 $ 25.22 )RT ding per capita (maintenance only) $ 18.33 $ 20.67 $ 21.91 ding per center -lane mile $ 7,968.93 $ 9,479.01 $ 4,801.26 City of Allen Page 87 FY 2000 Budget • • FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICESISTREETS ACCOUNT 001-5130-431 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 231,312 273,430 286,643 342,578 Operations 462,520 490,938 493,962 580,382 Professional Services 2,874 1,500 1,500 1,500 Capital 37,541 55,185 50,185 79,110 DEPARTMENT TOTAL $ 734,247 $ 821,053 $ 832,290 $ 1,003,570 PERSONNEL SUMMARY 1997-98 1998-99 BUDGFT 1998-99 AMENDED 1999-2000 BUDGET FULLTIME ACTUAL Foreman 1 1 1 1 Crew Leader 1 1 1 2 Equipment Operator 1 2 2 2 Maintenance Worker 4 4 4 6 Traffic Signal Technician 0 0 0 1 TOTAL FULL TIME 7 8 8 12 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 161,681 186,428 198,536 231,561 Longevity 732 1,060 1,088 1,548 Overtime 4,687 9,300 9,858 10,874 FICA Expenses 12,020 15,055 15,280 17,851 TMRS Expense 16,865 20,170 21,985 26,103 Workman's Comp Exp 9,812 10,607 11,844 14,127 Health Insurance 23,098 27,941 25,412 37,114 Dental Insurance 1,804 2,137 1,881 2,475 Long-Tenn Disability 444 501 536 657 Life Insurance 169 231 223 268 SUBTOTAL $ 231,312 $ 273,430 $ 286,643 $ 342,578 OPERATING EXPENSES Conferences & Training 740 1,000 1,000 3,000 Dues & Subscriptions 80 150 150 150 Mileage - 200 200 200 Clothing & Uniforms 3,961 5,826 5,826 6,716 Telephone 297 300 300 300 Electricity-Street Lights 209,178 215,250 215,250 220,000 Electricity-Traffic Sign] 3,081 1,600 1,600 3,200 Insurance 6,737 6,737 5,276 6,737 Postage & Freight 110 200 200 200 Printing & Reproduction 808 900 900 900 Advertising 142 150 150 City of Allen Page 88 FY 2000 Budget GENERALFUND EXPENDITURE DETAIL - cont. Employee Tenure Pins Miscellaneous Oper. Exp. Gasoline Oil & Lubricants Propane Gas Vehicle Propane Gas Office Supplies Miscellaneous Supplies Medical & Chemical Supply Small Tools & Minor Equip Vehicle Maintenance Equipment Maintenance Radio Maintenance Asphalt Maintenancce Rock/Sand/Gravel/Cement Sealer & Tac Oil Sidewalk Replacement :Traffic Signal Maint. Street Maintenance Street Sign Replacement Gravel Street Maintenance School Crossing Guards Sidewalk Bond Interest Operating Transfer Out Residual Equity Trsfr Out SUBTOTAL Services SUBTOTAL Signs iery & Equipment Equipment SUBTOTAL DEPARTMENT TOTALS NMUNITY SERVICES/STREETS 1997-98 ACTUAL 1998-99 BUDGET 3,772 4,000 1,113 - 5,505 5,000 1,435 600 474 - 1,393 3,000 309 300 1,354 1,000 109 150 4,683 3,000 8,439 7,250 9,618 10,000 872 800 6,457 9,000 6,197 8,000 1,252 1,000 (745) 1,000 2,168 1,500 87,388 93,893 370 - 14,814 20,000 720 2,000 56,302 59,472 1998.99 4,000 27 126 5,000 1,200 3,000 300 1,248 498 3,000 7,250 13,874 800 9,000 8,000 1,000 1,000 6,821 89,000 17,665 2,000 66,041 1999-2000 RUDGFT 4,000 -mo 3,000 400 1,200 500 8,400 7,890 12,900 800 68,000 1,000 8,050 115,800 20,000 8,500 20,000 2,000 2,874 1,500 1,500 1,500 $ 2,674 $ 1,500 $ 11500 $ 1,500 - 28,000 23,000 21,910 16,210 18,000 18,000 20,000 19,789 - - 37,200 1,542 9,185 9,185 - $ 37,541 $ 55,185 $ 50,185 $ 79,110 $ 734,247 $ 821,053 $ 832,280 $ 1.003.570 City of Allen Page 89 FY 2000 Budget FUND DEPARTMENT/DIVISION GENERAL FUND COMMUNITY SERVICES/STREETS ACCOUNT 001-5130-431 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 RUDGET VEHICLES 1 Ton Pick -Up (Replacement Vehicle) 1 14,224 1/2 Ton Pick -Up (Replacement Vehicle) 1 7,686 SUBTOTAL 2 21,910 MACHINERY AND EQUIPMENT Front End Loader 1 37,200 SUBTOTAL 1 37,200 OTHER CAPITAL Traffic Signs 20,000 SUBTOTAL 20,000 TOTAL CAPITAL $ 79,110 City of Allen Page 90 FY 2000 Budget CITY OF ALLEN CITY OF ALLEN, TEXAS FY 1999-2000 Finance Director 1 Administrative Secretary 1 Accounting Manager 1 Budget Analyst Accountant Accounting Part -Tinge Payroll Specialist (1) (1) Assistant 11 Accounting 1 1 Assistant 11 .5 FINANCE DIVISIONS FINANCE 001-5500416 City of Allen Page 92 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 DESCRIPTION The Finance Department's purpose is to assist the City Manager and all departments in planning and maintaining the city's financial health. OBJECTIVES A. Provide accurate and timely recording of the City's operafions and resulting financial position. B. Install and utilize purchasing software to enable the establishment of a centralized purchasing function. C. Install and utilize investment tracking software to enable more compressive tracking of the City's investments and interest income. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY EFFORT Obtain CAFR certification for Financial Report submitted 4199 Yes Yes Yes Obtain GFOA Budget Award Not submitted Yes Yes Yes City of Allen Page 93 FY 2000 Budget FUND DEPARTMENT 5,625 5,424 ACCOUNT 3ENERAL FUND FINANCE 820 896 001-5500-416 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OLASSIFICATION Dersonnel Services 232,746 290,599 303,424 351,771 Operations 21,487 28,795 28,294 41,613 Drofessional Services 1,550 360 5,205 13,440 apltal - - - - DEPARTMENTTOTAL $ 255,783 $ 319,754 $ 336,923 $ 406,824 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 1999-2000 BUDGET BULL TIME ACTUAL BUDGET AMENDED Director 1 1 1 1 4aounting Manager 1 1 1 1 4ccountant 1 1 1 1 3udget Analyst 0 1 1 1 '. 4dministrative Secretary 0 0 0 1 Department Secretary 0 1 1 0 Dayroll Specialist 0 0 0 1 4ccounting Assistant II 1 1 1 1 TOTAL FULL TIME 4 6 6 7 DART TIME 4ccounting Assistant II .5 .5 .75 .5 TOTAL PART-TIME .5 .5 .75 .5 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 185,135 225,417 239,675 272,911 Longevity 872 1,012 1,012 1,052 Overtime 83 1,000 1,068 1,178 FICA Expenses 13,991 17,399 18,200 20,803 TMRS Expense 18,998 23,312 25,287 29,446 Norkman's Comp Exp 301 342 362 413 Health Insurance 11,689 19,763 15,781 23,370 Dental Insurance 1,088 1,602 1,289 1,732 Long -Term Disability 484 579 596 677 Life Insurance 105 173 154 189 SUBTOTAL S 232.746 E 290.599 S 303.424 $ 351.771 rences & Training 3,861 5,625 5,424 9,755 & Subscriptions 605 820 896 1,070 le 446 590 686 765 lone 2,230 4,158 2,811 4,825 ince 1,418 1,446 2,016 2,055 ge & Freight 2,758 2,877 3,553 3,575 City of Allen Page 94 FY 2000 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-416 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1996-99 RUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont. Printing & Reproduction 5,506 5,501 5,807 11,575 Advertising 323 144 344 100 Employee Tenure Pins - - - 70 Miscellaneous Oper. Exp. 2,387 2,940 2,392 1,873 Office Supplies 1,923 4,524 4,365 5,750 Equipment Maintenance 30 170 - 200 SUBTOTAL $ 21,487 $ 28,795 $ 28,294 $ 41,613 PROFESSIONAL SrRVICfa Professional Services 1,314 120 1,743 8,200 Computer Services 236 240 - - Courier Services - - 3,462 5,240 SUBTOTAL $ 1,550 $ 360 $ 5,205 $ 13,440 DEPARTMENT TOTALS $ 255,783 $ 319,764 $ 336,923 $ 406,824 CAPITAL EXPENDITURES LIST Capital Request for new City Hall is included in the General Items Budget City of Allen Page 95 FY 2000 Budget • • CITY OF ALLEN, TEXAS FY 1999-2000 Director 1 Administrative Secretary 1 Civil Engineer Traffic Engineer Construction Inspector 1 1 4 Drafter 2 ENGINEERING DIVISIONS ENGINEERING 001-6000-432 City of Men Page 96 FY 2000 Budge[ FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000-337 DESCRIPTION Provides planning and engineering services for infrastructure in the city, such as streets, traffic signals, Drainage, water & sanitary sewer. Provides inspection services for infrastructure under construction. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY EFFORT City of Allen Page 97 FY 2000 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000A37 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - - - 508,067 Operations - - - 45,068 Professional Services - - - 2,500 Capital - - - 27,000 DEPARTMENTTOTAL $ - $ - ; - $ 582,635 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 AMENDED 1999-2000 FULL TIME ACTUAL B.UME2 BUDGET Director 0 0 0 1 Traffic Engineer 0 0 0 1 Construction Inspector 0 0 0 4 Administrative Secretary 0 0 0 1 Drafter 0 0 0 2 Civil Engineer 0 0 0 1 TOTAL FULL TIME 0 0 0 10 PARTTIME TOTAL PART-TIME 0 0 0 0 ' Personnel moved from Water & Sewer Administration EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Managers Salaries - - - 383,343 Longevity - - - 3,904 Overtime - - - 12,277 FICA Expenses - - - 30,364 TMRS Expense - - - 42,873 Workman's Comp Exp - - - 2,184 Health Insurance - - - 29,248 Dental Insurance - - - 2,526 Long -Term Disability - - - 1,073 Life Insurance - 275 SUBTOTAL $ - $ - $ - E 608,067 OPERATING EXPENSES Conferences & Training - - - 3,010 Dues & Subscriptions - - - 1,375 Mileage - - - 2,000 Clothing & Uniforms - - - 1,600 Telephone - - - 5,600 Insurance - - - 1,750 Postage & Freight - - - 500 Printing & Reproduction - - - 750 Gasoline 2,880 City of Allen Page 98 FY 2000 Budget NDITURE DETAIL - cont. 1997-98 1998-99 1998-99 1999-2000 Supplies - - - 7,680 uter Supplies - - - 250 laneous Supplies - - - 1,000 e Maintenance - - - 780 Maintenance - - - 525 ial Equity Trsfr Out - - - 15,368 SUBTOTAL "$ - $ - $ - $ 45,068 ESSIONAL SERVICES sional Services - - - 2,500 SUBTOTAL $ - $ - $ - $ 2,500 AL OUT as - - - 27,000 SUBTOTAL $ - $ - $ - $ 27,000 DEPARTMENT TOTALS S - S - E - S 582.635 EXPENDITURES LIST 1999-2000 OUANTITV BUDGET Ton Pick -Up (31yr. Purchase) SUBTOTAL TOTAL CAPITAL 4 City of Allen Page 99 FY 2000 Budget Water & Sewer Fund CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENDITURE SUMMARY 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 Water Sales 1997-98 ACTUAL 6,280,467 4,967,411 1998-99 AMENDED 5,788,207 General Government: Utility Collections 6,301,946 Sewer Charges 483,319 2,050,238 1,956,150 TOTAL GENERAL GOV. $ 1,938,596 $ 2,112,833 Connections $ 449,437 163,597 157,200 157,262 654,098 171,078 Penalties 5,065,588 265,790 162,000 6,362,425 182,788 TOTAL PUBLIC WORKS $ 199,239 Miscellaneous 6,188,256 $ 216,929 96,900 Debt Service Payments $ 156,891 $ 126,210 1,258,200 SUBTOTAL $ 8,977,021 $ 7,339,661 $ 8,223,744 $ 8,911,306 Non- yeratiog Revenues Interest 386,135 244,320 354,109 356,435 Operating Transfer In 107,456 118,819 129,397 10,424 Drawdown of Reserves - - - 89,584 SUBTOTAL $ 493,591 $ 363,139 $ 483,506 $ 456,443 TOTAL REVENUES $ 9,470,612 $ 7,702,800 $ 8,707,250 $ 9,367,749 EXPENDITURES 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET General Government: Utility Collections 304,676 483,319 362,768 449,437 TOTAL GENERAL GOV. $ 304,676 $ 483,319 $ 362,768 $ 449,437 Public Works' Public Works Administration 565,808 617,394 654,098 - Water B Sewer 5,065,588 5,570,862 6,362,425 7,059,013 TOTAL PUBLIC WORKS $ 5,631,396 $ 6,188,256 $ 7,016,523 $ 7,059,013 Debt Service Payments $ 1,301,246 $ 1,172,113 $ 1,258,200 $ 1,859,299 TOTAL EXPENDITURES $ 7,237,318 $ 7,843,688 $ 8,637,491 $ 9,367,749 Drawdown of Reserve is to fund installation of a water line in Fountain Park PROJECTED RETAINED EARNINGS/CONTRIBUTED CAPITAL 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED RETAINED EARNINGS/CONTRIBUTED CAPITAL 9/30/00 City of Allen Page 101 40,114,560 9,278,165 (9,367,749) $ 40,024,976 FY 2000 Budget 67.27% Water & Sewer 75.35% WATER & SEWER FUND REVENUES FY 2000 Sewer Charges 22.55% Connections 1.83% Penalties 2.13% Miscellaneous 1.35% Interest 3 BO% Operating Transfer In Drawdown of Reserves' 0.11% 0.96% WATER & SEWER FUND EXPENDITURES BY FUNCTION FY 2000 Vleclions 8G% Debt Service Payments 19.85% City of Allen Page 102 FY 2000 Budget Operating Revenues Water Sales Sewer Charges Connections Re -Connect Fees Penalties Sewer Clean Outs Miscellaneous Inspection Fees Sale Of Materials Resid Equity Transfer In CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET 6,280,467 4,967,411 5,788,207 6,301,946 2,050,238 1,956,150 1,938,596 2,112,833 158,420 141,200 149,122 162,205 5,177 16,000 8,140 8,873 265,790 162,000 182,788 199,239 2,400 3,400 2,800 3,052 18,550 6,000 6,201 4,800 195,979 87,500 146,842 118,358 - - 205 - - - 843 - SUBTOTAL $ 8,977,021 S 7,339,661 $ 8,223,744 $ 8,911,306 Non -Op rQ atino Revenues Interest On Investments 321,953 178,350 302,076 305,095 Interest -I & S Reserve Fd 63,167 65,970 50,830 51,340 Interest -Buckingham W & S 1,015 - 1,203 - Operating Transfer In 107,456 118,819 129,397 10,424 Drawdown of Reserve' - - 89,584 SUBTOTAL $ 493,591 $ 363,139 $ 483,606 $ 456,443 TOTAL REVENUE $ 9,470,612 $ 7,702,800 $ 8,707,250 $ 9,367,749 Drawdown of Reserve is to fund installation of a water line in Fountain Park City of Allen Page 103 FY 2000 Budget CLASSIFICATION Personnel Services Operations Professional Services Debt Service Payments Capital CITY OF ALLEN WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET 1999-2000 FISCAL YEAR 1998-99 1997-98 %OF REVISED %OF ACTUAL ACTUAL BUDGET BUDGET 1999-2000 % OF BUDGET BUDGET $ 1,292,172 17.85% $ 1,594,468 18.469/6 $ 1,258,020 13.43% 4,167,613 57.59% 5,303,225 61.40% 5,699,175 60.84% 73,084 1.01% 59,647 0.680/. 51,590 0.55% 1,301,246 17.98% 1,258,200 14.571/6 1,859,299 19.85% 403,203 5.57°/6 421,951 4.89% 499,665 5.33% TOTAL $ 7,237,316 $ 8,637,491 $ 9,367,749 Water & Sewer Fund Expenditures By Classification Debt Service Payment Processional Services 19.85 .55 Capital 5.33% Operations _ 60.84 Personnel Services 13.43% City of Allen Page 104 FY 2000 Budget CITY OF ALLEN CITY OF ALLEN, TEXAS FY 1999-2000 Comm unity Services Oireetor Comm unity Services Superintendent Water Foreman Sewer Foreman Utility Billing 1 1 Supervisor 1 Crew Chief Water Quality Pump Station MeterService Crew Chief 3 Tech Operators CustomerSerube Technician 3 3 Equipment Equipment Operator Operator 2 3 Maintenance Maintenance Worker Worker 4 3 WATER AND SEWER DIVISIONS ADMINISTRATION 200-6000-432 WATER AND SEWER 200-6500-433 UTILITY BILLING 200-7000-419 RepresentaVve 1 4 5 City of Allen Page 106 FY 2000 Budget FUND DEPARTMENT ACCOUNT WATER AND SEWER ADMINISTRATION 200-8000-032 DESCRIPTION Public Works Administration leads and supports all water, wastewater, drainage, streets, solid waste and recycling functions of the City. This Department will be split up and moved to the General Fund in FY 1999-2000. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL aul2uj AMENDED BDDGET EFFECTIVENESS EFFICIENCY EFFORT City of Allen Page 107 FY 2000 Budget WATER AND SEWER W&S/ADMINISTRATION 200-600043; EXPENDITURE SUMMARY 1997-98 1998-99 1998-99 1999-2000 Personnel Services 505,790 558,259 593,278 - Operations 41,910 42,600 42,620 - Professional Services 18,108 5,000 6,665 - Capital - 11,535 11,535 - DEPARTMENTTOTAL S 565.808 S 617,394 S 654,098 S - PERSONNEL SUMMARY 1997-98 1998-99 1998-99 1999-2000 FULLTIME Director 1 1 1 0 Public Works Superintendent 1 1 1 0 Traffic Engineer 1 1 1 0 Graduate Civil Engineer 1 1 1 0 Construction Inspector 4 4 4 0 Customer Service Rep. 0 0 0 0 Recycling Coordinator 1 1 1 0 Department Secretary 0 0 1 0 Administrative Secretary 1 1 1 0 Drafter 1 1 1 0 TOTAL FULL TIME 11 11 12 0 PARTTIME TOTAL PART-TIME 0 0 0 0 'This department has been split into the Community Service and Engineering Department in the General Fund. The Recycling Coordinator is now located in the Solid Waste Fund. EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 WIDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 392,665 430,782 456,403 - Longevity 3,548 4,040 4,040 - Overtime 8,575 10,500 11,131 - FICA Expenses 30,104 34,067 35,487 - TMRS Expense 40,499 45,645 49,525 - Workman's Comp Exp 1,689 1,689 1,951 - Health Insurance 24,402 27,118 30,231 - Dental Insurance 2,871 2,938 2,889 - Long -Term Disability 1,158 1,163 1,280 - Life Insurance 279 317 341 - SUBTOTAL $ 505,790 $ 558,259 $ 593,278 E - rences & Training 2,871 4,300 4,300 - & Subscriptions 1,786 2,750 2,760 - 1e 16,806 14,500 14,500 - ione 8,581 8,000 8,000 - 20 - City of Allen Page 108 FY 2000 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIADMINISTRATION ACCOUNT 200-6000-432 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont. Insurance 3,509 3,500 3,500 - Postage & Freight 834 1,000 1,000 - Printing & Reproduction 1,538 1,500 1,500 - Advertising 1,351 1,300 1,300 - Miscellaneous Oper. Exp. 123 - - - Office Supplies 2,053 2,500 2,500 - Computer Supplies 545 500 500 - Miscellaneous Supplies 1,265 2,000 2,000 - Equipment Maintenance 30 - - - Radio Maintenance 618 750 750 - SUBTOTAL $ 41,910 $ 42,600 $ 42,620 $ - PROFESSIONAL SERVICES Professional Services 17,754 5,000 5,000 - Computer Services 354 - - - Contract Repairs/Maint - 1,665 - SUBTOTAL $ 18,108 $ 51000 $ 6,665 $ - CAPITAL OUTLAY Radio Equipment - 11,535 11,535 - SUBTOTAL $ - $ 11,635 $ 11,535 $ - DEPARTMENT TOTALS $ 565,808 $ 617,394 $ 664,088 $ - CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 109 FY 2000 Budget FUND DEPARTMENT ACCOUNT WATER AND SEWER WATER AND SEWER 200-6500-433 DESCRIPTION The "Water & Sewer Department" is responsible for delivering water and wastewater between Allen customers and the North Texas Municipal Water District (NTMWD). OBJECTIVES Program Measures 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMENDED 1999-2000 BUDGET EFFECTIVENESS % of water samples passing TNRCC lab tests 100% 100% YTD 100% No. of sewer discharges to creeks or lakes 0 0 -YTD 0 EFFICIENCY Actual water loss 4.9% <10% EFFORT No. of chlorine residuals taken 1,445 1,550 No. of cross -connections investigated 50 100 % of sewer lines cleaned N/A N/A City of Allen Page 110 FY 2000 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500433 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services 623,616 823,849 786,195 994,671 Operations 4,053,650 4,305,557 5,119,889 5,519,177 Professional Services 37,631 25,000 43,925 45,500 Capital 350,691 416,456 410,416 499,665 DEPARTMENTTOTAL $ 5,065,588 $ 5,570,862 $ 6,362,425 $ 7,059,013 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 RUDGET 1998-99 AMENDED 1999-2000 FULL TIME BUDGET Foreman 1 2 2 2 Pump Station Operator 4 4 4 4 Creta Leader 3 4 4 6 Equipment Operator 4 5 4 4 Signal Technician 0 0 0 1 Water Quality Technician 0 0 1 1 Meter Service Technician 3 3 3 3 Maintenance Worker 4 5 5 7 TOTAL FULL TIME 19 23 23 28 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 RII12GET PERSONNEL SERVICES Salaries 423,445 565,949 541,399 667,986 Longevity 4,357 4,976 4,891 4,048 Overtime 46,841 48,000 50,882 56,122 FICA Expenses 35,324 47,348 44,442 54,307 TMRS Expense 48,008 63,440 62,475 78,059 Workman's Comp Exp 11,018 13,675 13,697 17,185 Health Insurance 48,603 72,131 63,361 107,142 Dental Insurance 4,433 6,144 5,013 7,088 Long -Term Disability 1,174 1,524 1,447 1,962 Life Insurance 413 662 588 772 SUBTOTAL $ 623,616 $ 823,849 $ 788,195 $ 994,671 OPERATING EXPENSES Conferences & Training 1,234 3,000 3,000 3,500 Dues & Subscriptions 5,743 8,500 8,500 8,500 Mileage 396 400 400 400 Clothing & Uniforms 11,313 15,789 15,789 19,374 Electricity 214,107 200,000 200,000 204,000 Gas 780 - - - Telephone 13,962 14,000 14,000 14,000 Insurance 21,849 23,201 23,201 23,201 City of Allen Page 111 FY 2000 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 2006500-433 EXPENDITURE DETAIL - cont. OPERATING EXPENSES - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 Rl1DGET Postage & Freight 306 500 3,158 4,000 Printing & Reproduction 789 1,200 3,920 4,000 Advertising 2,913 1,500 1,827 - Rentals 1,852 1,500 1,500 1,500 Employee Tenure Pins - - 55 - Miscellaneous Oper. Exp. 8 - 169 - Gasoline 6,312 6,800 6,800 9,702 Oil & Lubricants 33 500 500 - Propane Gas 924 500 500 500 Vehicle Propane Gas 875 1,800 1,800 1,800 NTMWD-Upper E. Fork 609,929 618,700 686,421 748,199 NTMWD-Regnl Pretreatment 809,619 963,600 1,023,903 1,116,054 Water District -Water 1,576,085 1,600,000 1,763,441 1,919,957 NTMWD Pretreatment 15,329 16,000 17,176 18,722 Office Supplies 355 600 1,200 1,200 Computer Supplies 82 500 500 500 Miscellaneous Supplies 435 400 400 400 Mechanical Supplies 39,266 45,000 45,000 47,500 Medical & Chemical Supply 1,107 1,250 1,250 1,250 Chlorine Gas 120 1,500 1,500 1,500 Small Tools & Minor Equip 3,331 9,800 9,800 13,050 Building Maintenance 19,044 40,000 40,000 40,000 Vehicle Maintenance 14,268 10,400 10,400 12,010 Equipment Maintenance 6,812 10,000 10,000 12,350 Radio Maintenance 2,195 2,500 2,500 2,500 Asphalt Maintenancce 578 1,000 1,000 Rock/Sand/Gravel/Cement 7,524 6,000 6,523 - Meter Maintenance 6,388 9,000 9,000 9,500 Water System Maintenance 11,069 8,000 8,000 31,500 Sewer System Maintenance 29,220 25,000 25,000 28,500 Water Tower Repairs 800 - - - Infrastructure Maim. 501 2,000 2,628 - Operating Transfer Out 591,151 600,000 1,129,230 1,137,697 Residual Equity Trsfr Out 25,046 55,117 39,898 82,311 SUBTOTAL $ 4,053,650 $ 4,305,557 $ 5,119,889 $ 5,519,177 PROFESSIONAL SERVICES Consulting Services 22,447 - - professional Services 15,184 25,000 25,000 25,500 Contract Mowing 18,925 20,000 SUBTOTAL $ 37,631 $ 25,000 $ 43,925 $ 45,500 City of Allen Page 112 FY 2000 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&SM/ATER AND SEWER ACCOUNT 200-6500-433 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CAPITAL OUT Vehicles - 66,229 60,964 138,315 Mains & Connections 162,137 120,000 120,000 120,000 Meters 93,519 112,050 112,050 112,050 Machinery & Equipment 62,531 94,296 94,296 118,800 Radio Equipment 32,504 23,881 23,106 10,500 SUBTOTAL $ 350,691 $ 416,456 $ 410,416 $ 499,665 DEPARTMENT TOTALS $ 5,065,588 $ 5,570,862 $ 6,362,425 $ 7,059,013 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Crew Cab Pick -Up 1 31,359 Utility Truck 1 18,462 Light -Duty Pick -Up 1 12,567 2 Ton Dump Bed Truck 1 36,410 1 Ton Pick -Up (Replacement Vehicle) 1 14,079 2 Ton Dump Bed (Replacement Vehicle) 1 15,350 Light -Duty Pick -Up (Replacement Vehicle) 1 2,402 1/2 Ton Pick -Up (Replacement Vehicle) 1 7,686 SUBTOTAL 6 136,315 MACHINERY AND EQUIPMENT Backhoe 1 61,000 Trailer 1 8,500 Flow Meters 15,000 Backhoe (Replacement Vehicle) 1 26,800 Escape SCBA 7,500 SUBTOTAL 3 118,800 OTHER CAPITAL Mains & Connections 120,000 Meters 112,050 Radio Equipment 10,500 SUBTOTAL 242,550 TOTAL CAPITAL $ 499,665 City of Allen Page 113 FY 2000 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/UTILITY COLLECTIONS 200-7000-419 DESCRIPTION Utility Collections, supervised by the Community Services Director, is responsible for billing and collecting payments for water, sewer, solid waste, recycling and drainage services. OBJECTIVES A Monitor new H.T.E. software system for accuracy and ensure adequate cross training of personnel on the system. B. Investigate changes to telephone system that will enhance customer service. C. Implement reporting of past due and uncollectible balances to a credit bureau. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY Bad debt written off $ 17,993 EFFORT City of Allen Page 114 FY 2000 Budget • FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIUTILITY COLLECTIONS ACCOUNT 200-7000-019 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 RUDGFT 1998-99 AMENDED 1999-2000 RUDGFT CLASSIFICATION Personnel Services 162,766 387,489 212,995 263,349 Operations 72,053 95,730 140,716 179,998 Professional Services 17,345 100 9,057 6,090 Capital 52,512 - - - DEPARTMENT TOTAL $ 304,676 $ 483,319 $ 362,768 $ 449,437 PERSONNEL SUMMARY 1997-98 1998-99 BUDGET 1998-99 1999-2000 R1 IQGFT FULL TIME ACTUAL AMENDED Utility Billing Supervisor 1 1 1 1 Customer Service Representative 2 2 5 5 Accounting Assistant I 2 2 0 0 TOTAL FULL TIME PART TIME 5 5 6 6 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 RUDGFT 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 122,106 126,265 151,445 152,726 Salary Reserve - 125,046 - 54,864 Reorganization Reserve - 96,548 - - Longevity 720 540 444 712 Overtime 4,552 1,000 5,761 1,544 Self Insurance - - 7,987 - FICA Expenses 9,509 9,777 11,639 11,293 TMRS Expense 12,039 13,100 16,450 16,614 Workman's Comp Exp 200 192 234 233 Health Insurance 12,034 13,200 17,101 23,180 Dental Insurance 1,184 1,336 1,388 1,591 Long -Term Disability 314 341 385 418 Life Insurance 108 144 161 174 SUBTOTAL $ 162,766 $ 387,489 $ 212,995 $ 263,349 OPERATING EXPENSES Conferences & Training 1,411 4,225 4,224 2,680 Dues & Subscriptions - 100 72 100 Mileage 226 400 210 200 Telephone 4,705 2,378 4,165 4,600 Insurance 1,769 1,684 1,478 1,508 Postage & Freight 32,584 54,480 57,771 58,900 Printing & Reproduction 16,595 23,838 30,188 29,150 Advertising 372 150 413 100 Computer Costs 8,975 34,750 67,500 City of Allen Page 115 FY 2000 Budget • • FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIUTILITY COLLECTIONS ACCOUNT 200-7000-419 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES -cont Miscellaneous Oper. Exp. 1,533 3,270 1,975 3,000 Office Supplies 2,224 2,605 2,780 9,660 Equipment Maintenance 1,659 2,600 2,690 2,600 SUBTOTAL $ 72,053 $ 95,730 $ 140,716 $ 179,998 PROFESSIONAL SERVICES Professional Services 17,345 100 5,595 850 Courier Services - - 3,462 5,240 SUBTOTAL $ 17,345 $ 100 $ 9,057 $ 6,090 CAPITAL OUTLAY Office Equip & Furniture 52,512 - - - SUBTOTAL $ 52,512 $ - $ - $ - DEPARTMENT TOTALS $ 304,676 $ 483,319 $ 362,768 $ 449,437 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 116 FY 2000 Budget CITY OF ALLEN Solid Waste Fund CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 EXPENDITURES ACTUAL 1997-98 1998-99 AMFNDFn 1998-99 1998-99 1,547,355 1999-2000 REVENUES ACTUAL 1,547,355 $ BUDGET AMENDED BUDGET Operating Revenues Garbage Fees 1,009,781 1,057,600 1,197,560 1,310,884 Recycling Revenues 355,332 364,100 434,755 486,461 Commercial Garbage Fees 146,102 146,456 141,575 147,921 Recycling Materials 7,171 5,000 5,000 5,000 Recycle Bin Revenue 110 - 260 311 SUBTOTAL $ 1,518,496 $ 1,573,156 $ 1,779,150 $ 1,950,577 Non-Ope[ating Revenues Interest On Investments 12,457 9,232 8,973 9,063 SUBTOTAL $ 12,457 $ 9,232 $ 8,973 $ 9,063 TOTAL REVENUES $ 1,530,953 $ 1,582,388 $ 1,788,123 $ 1,959,640 1997-98 EXPENDITURES ACTUAL 1998-99 BUDGET 1998-99 AMFNDFn 1999-2000 BUDGET Public Works, Solid Waste 1,524,966 1,547,355 1,650,800 1,942,074 TOTAL PUBLIC WORKS $ 1,524,966 $ 1,547,355 $ 1,650,800 $ 1,942,074 TOTAL EXPENDITURES $ 1,524,966 $ 1,547,355 $ 1,650,800 $ 1,942,074 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/99 399,623 TOTAL PROJECTED REVENUES 1,959,640 TOTAL PROJECTED EXPENDITURES (1,942,074) PROJECTED FUND BALANCE 9/30/00 $ 417,189 City of Allen Page 119 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Community Services Director Recycling Coordinator SOLID WASTE DIVISIONS SOLID WASTE 205-0000435 City of Allen Page 120 FY 2000 Budget SOLID WASTE SOLID WASTE 205-000043: DESCRIPTION The Solid Waste Fund, administered by the Community Services Department, reflects the financial activity related to solid waste collection and disposal, as well as recycling services. Solid waste and recycling services are performed by CWD, Inc. ( Community Waste Disposal) by franchise OBJECTIVES Program Measures City of Allen Page 121 FY 2000 Budget 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET EFFECTIVENESS Complaints to CWD per 1,000 service opportunities 1.24 <1.0 .64 YTD <,64 % of residential customers reporting they believe CWD's performance is 'good" or "excellent' N/A 85% 76% 85% Waste recycled per home, in pounds 33.13 30.67 33.00 City of Allen Page 121 FY 2000 Budget EXPENDITURE SUMMARY 1997-98 1998-99 1998-99 1999-2000 Personnel Services - - - 48,340 Operations 65,509 73,617 85,791 49,509 Professional Services 1,459,457 1,473,738 1,565,009 1,844,225 Capital - - - - DEPARTMENTTOTAL $ 1,524,966 $ 1,547,355 $ 1,650,800 $ 1,942,074 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 1999-2000 7q$o1151: Recycling Coordinator* TOTAL FULL TIME PART TIME TOTAL PART-TIME ' Moved From Water & Sewer Administration 0 0 0 0 0 0 0 0 0 1 1 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 allDfiEI 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries - - - 35,633 Salary Reserve - - - 2,722 Longevity - - - 232 FICA Expenses - - - 2,744 TMRS Expense - - - 3,845 Workman's Comp Exp - - - 54 Health Insurance - - - 2,719 Dental Insurance - - - 265 Long -Tenn Disability - - - 97 Life Insurance - - - 29 SUBTOTAL $ - $ $ - $ 48.340 Nater - - 748 - disoellaneous Oper. Exp. 1,110 1,000 500 500 Recycling Expenses 2,482 2,000 2,000 2,000 nvironmental Grants 50 1,000 - 1,000 Sad Debt Expense 5,737 100 100 100 .i0er Control 4,754 5,000 500 3,000 Ilegal Dumping 1,500 1,000 500 500 iousehold Hazardous Waste - 2,000 - 2,000 3eautification 61 4,00,000 1 10,000 10,000 )perating Transfer Out 45,815 51,517 71,443 30,409 SUBTOTAL $ 65.509 S 73.617 S 85.791 S 49.5091 City of Allen Page 122 FY 2000 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000-435 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PROFESSIONAL SERVICES Sanitation Services 583,225 575,480 603,671 741,827 Recycling 339,352 322,358 380,980 469,857 Solid Waste-NTMWD 536,880 575,900 580,358 632,541 SUBTOTAL $ 1,459,457 $ 1,473,738 $ 1,565,009 $ 1,844,225 TOTAL EXPENSES $ 1,524,966 $ 1,547,355 $ 1,650,800 $ 1,942,074 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen Page 123 FY 2000 Budget Drainage Fund CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED RUDGET Public Works' Drainage 426,066 647,687 738,582 554,005 TOTAL PUBLIC WORKS $ 426,066 $ 647,687 $ 738,582 $ 554,005 TOTAL EXPENDITURES $ 426,066 $ 647,687 $ 738,582 $ 564,005 PROJECTED FUND BALANCE 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 459,072 601,290 (554,005) $ 506,357 City of Allen Page 125 FY 2000 Budget 1997-98 1998-99 1998-99 1999-2000 REVENUES ACTUAL BUDGET AMENDED BUDCEF Operating Revenues Inspection Fees 131,527 39,200 92,092 74,230 Drainage Fees 415,778 420,000 460,439 501,823 SUBTOTAL $ 547,305 $ 459,200 $ 552,531 $ 576,053 Non Operating Revenues Interest On Investments 23,207 15,485 24,987 25,237 Drawdown of Reserve 173,002 180,355 SUBTOTAL $ 23,207 $ 188,487 $ 205,342 $ 25,237 TOTAL REVENUES $ 570,512 $ 647,687 S 757,873 $ 601,290 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED RUDGET Public Works' Drainage 426,066 647,687 738,582 554,005 TOTAL PUBLIC WORKS $ 426,066 $ 647,687 $ 738,582 $ 554,005 TOTAL EXPENDITURES $ 426,066 $ 647,687 $ 738,582 $ 564,005 PROJECTED FUND BALANCE 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 459,072 601,290 (554,005) $ 506,357 City of Allen Page 125 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Streets Foreman Crew Leader Equ ipment Op erato rs Maintenance W crice rs 3 DRAINAGE DIVISIONS DRAINAGE 210-0000-434 City of Allen Page 126 FY 2000 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000-434 DESCRIPTION The Drainage Departmend, funded by a flat -rate fee paid by all water customers, promotes a healthy environment by clearing drainage easements and pipe systems to prevent flooding. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS Floods to structure outside the 100-yearfloodplain 0 0YTD Flooded automobiles reported N/A 0 YTD 0 EFFICIENCY EFFORT %curb miles swept monthly N/A N/A City of Allen Page 127 FY 2000 Budget TURESUMMARY Services al Services DEPARTMENTTOTAL SUMMARY Leader ment Operator enance Worker TOTAL FULL DEPARTMENT DRAINAGE 0 0 0 1997-98 1998-99 ACTUAL BUDGET 1998-99 AMENDED 129,072 147,030 143,626 192,822 230,116 324,415 21,696 167,530 167,530 1997-98 1998-99 ACTUAL BUDGET 1 1 1 1 2 2 1998-99 AMENDED 1 1 2 1999-2000 BUDGET 187,293 305,219 25,000 1999-2000 BUDGET 1 1 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 91,505 97,297 101,460 124,337 Salary Reserve - 10,961 - 7,812 Longevity 760 1,000 1,000 1,140 Overtime 2,038 1,840 3,464 3,822 Self Insurance - - 346 - FICA Expenses 7,070 7,661 7,947 9,718 TMRS Expense 9,629 10,264 11,116 13,861 Workman's Comp Exp 5,549 5,339 5,940 6,613 Health Insurance 11,022 11,225 10,975 18,152 Dental Insurance 1,114 1,068 985 1,344 Long -Tenn Disability 279 260 278 347 Life Insurance 106 115 115 147 SUBTOTAL $ 129,072 $ 147,030 $ 143,626 $ 187,293 OPERATING EXPENSES Conferences & Training 85 900 900 900 Mileage 54 150 150 150 Clothing & Uniforms 2,002 2,904 2,904 3,630 Telephone 65 70 70 70 Insurance 3,507 3,660 3,660 3,660 Postage & Freight - 150 150 150 Printing & Reproduction - 250 250 250 Advertising - 100 100 100 Rentals 964 6,000 6,000 6,000 Gasoline 849 1,200 1,200 1,950 City of Allen Page 128 FY 2000 Budget FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000434 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 RUDGET 1998-99 AMENDED 1999-2000 BUDGET OPERATING EXPENSES - cont. Oil & Lubricants 172 500 500 500 Vehicle Propane Gas 524 2,000 2,000 2,000 Office Supplies - 400 400 400 Miscellaneous Supplies 656 500 500 500 Medical & Chemical Supply 307 500 500 500 Agriculture Supplies 1,895 4,000 4,000 4,000 Small Tools & Minor Equip 2,919 7,450 7,450 9,400 Vehicle Maintenance 3,941 3,000 3,000 3,940 Equipment Maintenance 4,584 5,000 5,000 7,500 Radio Maintenance 851 400 400 400 Rock/Sand/Gravel/Cement 883 4,000 4,000 - Street Sweeping Maint. 21,970 40,000 40,000 40,000 Computer Maintenance 256 - - - Drainage System Maint. 101,566 82,000 82,000 89,000 Compensating Absences 1,910 - - - Operating Transfer Out 27,689 28,211 141,801 103,750 Residual Equity Trsfr Out 15,173 36,771 17,480 26,469 SUBTOTAL PROFESSIONAL SERVICES $ 192,822 $ 230,116 $ 324,415 $ 305,219 Professional Services 1,449 142,530 142,530 - Contract Mowing 20,247 25,000 25,000 25,000 SUBTOTAL $ 21,696 $ 167,530 $ 167,530 $ 25,000 CAPITAL OUTLAY Construction 8,483 - - - Design and Engineering 64,553 - - - Vehicles - - - 27,993 Machinery & Equipment 9,440 97,500 97,500 8,500 Radio Equipment - 5,511 5,511 - SUBTOTAL $ 82,476 $ 103,011 $ 103,011 $ 36,493 TOTAL EXPENSES $ 426,066 $ 647,687 $ 738,582 $ 554,005 CAPITAL EXPENDITURES LIST VEHICLES 1999-2000 12 Ton Pick -Up OUANTITV 1 BUDGET 21,618 3/4 Ton Pick -Up (Replacement Vehicle) 1 6,375 SUBTOTAL MACHINERY AND EQUIPMENT 2 27,993 Trailer 1 8,500 SUBTOTAL 1 8,500 TOTAL CAPITAL $ 36,493 City of Allen Page 129 FY 2000 Budget • Parks &Recreation Enterprise Fund CITY OF ALLEN PARKS & RECREATION ENTERPRISE FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR REVENUES 1997-98 1998-99 1998-99 1999-2000 Ooeretino Revenues ACTUAL BUDGET AMENDED BUDGET Baseball Fees 3,059 - - - Soccer Fees 8,198 - - - Basketball Fees 18,275 16,395 11,470 16,800 Football Fees 764 - - Volleyball Fees 5,194 8,200 7,645 8,610 Softball Fees 45,914 42,820 58,270 58,270 Ballfield Fees 856 500 4,876 3,800 Pool Admission Fees 30,530 43,200 27,439 27,050 Pool Concessions 3,467 4,950 3,483 3,072 Learn To Swim Fees 30,136 34,480 30,136 36,120 Pool Rental 1,769 1,630 2,180 2,200 Day Camps 38,012 34,780 34,415 36,850 Membership Revenue 75,151 78,648 92,228 99,606 Class Fees 33,043 36,300 34,429 37,183 Saturday Youth Revenue 57,146 60,800 66,142 67,465 Rec Center Concessions 1,534 3,900 3,215 3,279 Saturday Youth Concession - 11,400 10,361 10,443 Facility Rental Fees 9,671 12,000 7,760 8,000 Special Activities Rev 6,220 12,650 5,198 9,750 Sales At Special Events 3,250 3,260 4,250 SUBTOTAL $ Non -Operating Revenues 368,939 $ 405,903 $ 402,507 $ 432,748 Interest On Investments 6,368 3,000 7,979 8,059 Donations 1,309 44,000 14,000 27,000 Miscellaneous 2,774 - 9 - Other Reimbursements 11,000 - - - Operating Transfer In 35,570 45,000 45,000 55,000 Drawdown of Reserve - - - 721 SUBTOTAL $ 57,021 $ 92,000 $ 66,988 $ 90,780 TOTAL REVENUES $ 425,960 $ 497,903 $ 469,495 $ 523,528 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Parks and Recreation 393,716 418,083 401,303 523,528 TOTAL EXPENDITURES $ 393,716 $ 418,083 $ 401,303 $ 523,528 PROJECTED FUND BALANCE 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 FUND BALANCE REQUIRED: 25% OF OPERATIONAL EXPENSES City of Allen Page 131 236,422 522,807 (523,528) $ 235,701 $ 130,882 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 Park58Recreation -- Director Ahledc SupedNaldent Recreation Supemlendenl Pod Manager ParkAlbndant Recreation Center 25 S Supenisor Liteguards Recreation Specialist II 75 Recreation Specialist l 4 Camp Leader 25 Camp Counselor 1 Saturday light Event Supasrea .25 Assidant Saturday Night Event Supervisor .25 SaWNay Nght Event Chaperme 4.25 PARKS AND RECREATION ENTERPRISE DIVISIONS ATHLETICS AND AQUATICS 215-8540-453 RECREATION 215-8550-453 City of Allen Page 132 FY 2000 Budget ENTERPRISE DESCRIPTION The Recreation Enterprise Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center and elsewhere. It is intended to recover costs for these recreation programs, but rat the facilities themselves. OBJECTIVES A. Offer support recreation and sport programs to Allen residents B. Make one-time capital improvements to facilities when general revenue funds are not available C. Expand the range of programming possibilities to the citizens of Allen Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET % of residents reporting they believe programs offered by Parks 8 Rao meet their needs N/A 85% 81% % cost recovery of all programs offered through this Fund City of Allen Page 133 FY 2000 Budget EXPENDITURE SUMMARY 1997-98 1998-99 1998-99 1999-2000 Personnel Services 104,954 143,774 138,402 225,148 Operations 280,214 256,309 244,118 290,880 Professional Services 8,548 - - - Capital - 18,000 18,783 7,500 DEPARTMENTTOTAL $ 393,716 $ 418,083 $ 401,303 $ 523,528 PERSONNEL SUMMARY 1997-98 1998-99 1998-99 1999-2000 FULLTIME Recreation Specialist II 0 0 0 1 TOTAL FULL TIME 0 0 0 1 PARTTIME Recreation Specialist I 1 1.5 1.5 4.00 Park Attendant 0 0.25 0.25 0.5 TOTAL PART-TIME 1.00 1.75 1.75 4.50 TEMPORARY Pool Manager 0.25 0.25 0.25 0.25 Lifeguard 7.50 7.50 7.50 7.50 Camp Counselor 1.00 1.00 1.00 1.00 Camp Leader 0.25 0.25 0.25 0.25 Saturday Night Event Supervisor 0.25 0.25 0.25 0.25 Asst. Saturday Night Event Supervisor 0.25 0.25 0.25 0.25 Saturday Night Event Chaperone 4.25 4,25 4.25 4.25 TOTAL TEMPORARY 13.75 13.75 13.75 13.75 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PERSONNEL SERVICES Salaries 95,026 123,533 126,407 183,479 Salary Reserve - 6,858 - 8,000 Longevity - 96 - 44 Overtime 152 - - - FICA Expenses 7,302 9,459 9,664 14,040 TMRS Expense 1,035 1,986 324 11,270 Workman's Comp Exp 1,439 1,842 2,007 2,936 Health Insurance - - - 4,998 Dental Insurance - - - 285 Long -Term Disability - - - 67 Life Insurance - 29 SUBTOTAL $ OPERATING EXPENSES 104,964 $ 143,774 $ 138,402 $ 225,148 Printing & Reproduction 41 - - - Saturday Youth Expenses 17,499 53,512 18,400 43,200 Day Camps 20,134 28,835 28,835 29,412 City of Allen Page 134 FY 2000 Budget FUND P&R ENTERPRISE DEPARTMENT P&R ENTERPRISE ACCOUNT 215-8500-453 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998.99 AMF_NDF_Q 1999-2000 RUDGET OPERATING EXPENSES - cont. Special Activities 57,814 61,000 61,000 87,220 Rao Center Instructor Fee 24,295 27,225 27,225 26,600 Softball 60,479 37,130 61,521 52,770 Basketball 21,470 14,435 11,072 14,725 Volleyball 7,565 7,150 7,150 7,508 Pool Instructors 997 24,622 24,622 25,114 Senior Citizens Support 250 - - - Vending Machine Expenses 845 2,400 2,400 2,400 Miscellaneous Oper. Exp. 6,704 - - - Small Tools & Minor Equip - - 1,893 1,931 Operating Transfer Out 62,121 - - SUBTOTAL $ 280,214 $ 256,309 $ 244,118 $ 290,880 PROFESSIONAL SERVICES Professional Services 8,548 - - SUBTOTAL $ 8,548 $ - $ - $ - CAPITAL OUT Machinery & Equipment - 18,000 18,783 7,500 SUBTOTAL $ - $ 18,000 $ 18,783 $ 7,500 TOTAL EXPENSES $ 393,716 $ 418,083 $ 401,303 $ 523,528 CAPITAL EXPENDITURES LIST 1999.2000 BUDGET MACHINERY AND EQUIPMENT Pool Float & Anchors 7,500 SUBTOTAL 7,500 TOTAL CAPITAL $ 7,500 City of Allen Page 135 FY 2000 Budget Development Fees Fund CITY OF ALLEN DEVELOPMENT FEES FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 REVENUES ACTUAL BUDGET AMENDED BUDGET Development Fees - Water 667,234 382,900 901,346 729,698 Development Fees - Sewer 95,176 82,800 202,251 162,748 SUBTOTAL $ 762,410 $ 465,700 $ 1,103,597 $ 892,446 Non Operating Revenues Interest On Investments 85,839 84,575 83,706 84,543 SUBTOTAL $ 85,839 $ 84,575 $ 83,706 $ 84,543 TOTAL REVENUES $ 848,249 $ 550,275 $ 1,187,303 $ 976,989 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works Development Fees 372,200 372,000 524,708 TOTAL PUBLIC WORKS $ - $ 372,200 $ 372,000 $ 524,708 TOTAL EXPENDITURES $ $ 372,200 $ 372,000 $ 524,708 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/99 4,282,301 TOTAL PROJECTED REVENUES 976,989 TOTAL PROJECTED EXPENDITURES (524,708) PROJECTED FUND BALANCE 9/30/00 $ 4,734,582 City of Allen Page 137 FY 2000 Budget I• City of Alen CITY OF ALLEN, TEXAS FY 1999-2000 No Personnel In This Department Development Fees Fund DIVISIONS Water Development Fees 220-8000-436 Sewer Development Fees 220-8100-436 Page 138 FY 2000 Budget FUND DEPARTMENT ACCOUNT DEVELOPMENT FEES DEVELOPMENT FEES 220-8000-136 DESCRIPTION Impact fees are collected for water and sewer. The fund can only be used to pay for infrastructure detailed in the last impact fee study. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY EFFORT SUPPORTING STATISTICS City of Allen Page 139 FY 2000 Budget is FUND DEVELOPMENT FEES DEPARTMENT DEVELOPMENT FEES ACCOUNT 220-000436 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - - - - Operations - - - - Professional Services - 372,200 372,000 - Capital - - - 524,708 DEPARTMENT TOTAL $ - $ 372,200 $ 372,000 $ 524,708 PERSONNEL SUMMARY 1997-98 1998-99 BUDGFT 1998-99 1999-2000 FULL TIME ACTUAL AMENDED BUDGET 0 0 0 0 TOTAL FULL TIME 0 0 0 0 PART TIME 0 0 0 0 TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET PROFESSIONAL SERVICES Engineering for Water Tanks - 300,000 300,000 - Impact Fees Study - 72,200 72,000 - SUBTOTAL CAPITAL OUT $ - $ 372,200 $ 372,000 $ - Construction - - 524,708 SUBTOTAL $ - $ - $ - $ 524,708 TOTAL EXPENSES $ - $ 372,200 $ 372,000 $ 524,708 CAPITAL EXPENDITURES LIST 1999-2000 BUDGET CONSTRUCTION Lift Station Stacy Road 110,000 Lift Station Chaparral 161,295 Oversize Sewer Line FM 1378 to Malone 253,413 TOTAL CAPITAL $ 524,708 City of Allen Page 140 FY 2000 Budget CITY OF ALLEN Economic Development Corporation Fund CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Economic Development 1,204,131 1,450,672 3,170,263 1,695,038 TOTAL GENERAL GOV. $ 1,204,131 $ 1,450,672 $ 3,170,263 $ 1,695,038 TOTAL EXPENDITURES $ 1,204,131 $ 1,450,672 $ 3,170,263 $ 1,695,038 PROJECTED FUND BALANCE 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 2,531,696 2,175,866 (1,695,038) $ 3,012,524 City of Allen Page 143 FY 2000 Budget 1997-98 1998-99 1998-99 1999-2000 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenue Sales Tax 1,498,808 1,759,660 1,798,681 2,108,417 SUBTOTAL $ 1,498,808 $ 1,759,660 $ 1,798,681 $ 2,108,417 Non Operating Revenues Interest On Investments 105,371 71,200 100,375 67,449 Sale Of Land 460,133 - - - Miscellaneous - - 35 - Loan Proceeds 1,052,405 - - - Operating Transfer In - - 1,700,000 - SUBTOTAL $ 1,617,909 $ 71,200 $ 1,800,410 $ 67,449 TOTAL REVENUES $ 3,116,717 $ 1,830,860 $ 3,599,091 $ 2,175,866 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Economic Development 1,204,131 1,450,672 3,170,263 1,695,038 TOTAL GENERAL GOV. $ 1,204,131 $ 1,450,672 $ 3,170,263 $ 1,695,038 TOTAL EXPENDITURES $ 1,204,131 $ 1,450,672 $ 3,170,263 $ 1,695,038 PROJECTED FUND BALANCE 10/1/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 2,531,696 2,175,866 (1,695,038) $ 3,012,524 City of Allen Page 143 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 City of Allen Page 144 FY 2000 Budget Allen City Council AE IDC Board of [Directors [Director 1 Marketing Coordinator 1 E. �. Assistant ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 City of Allen Page 144 FY 2000 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000417 DESCRIPTION The Allen Economic Development Corporation will continue to aggressively market and promote Allen to attract high quality, environmentally sound businesses. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET EFFECTIVENESS EFFICIENCY EFFORT City of Allen Page 145 FY 2000 Budget °Im DEPARTMENT ACCOUNT :CONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000417 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET 'I ASSIFICATION lersonnel Services 189,778 214,192 228,891 256,619 )perations 506,029 580,949 598,052 786,908 'mfessional Services 107,527 80,765 68,555 76,745 )ebt Payments 391,970 564,766 2,264,765 564,766 -apital 8,827 10,000 10,000 10,000 DEPARTMENT TOTAL 1,204,131 $ 1,450,672 $ 3,170,263 $ 1,695,038 PERSONNEL SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET -ULL TIME Arector 1 1 1 1 4arketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 )ART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 ELI= DFRSQNNEL SERVICES Salaries 150,155 158,447 182,309 202,819 Salary Reserve - 9,247 - - -ongevity 368 504 500 548 :ICA Expenses 10,456 12,619 13,191 15,558 TMRS Expense 15,980 16,906 19,492 21,801 Norkman's Comp Exp 250 246 283 305 Health Insurance 5,452 8,904 6,002 8,157 Dental Insurance 668 801 632 795 Long-Term Disability 384 428 405 549 Life Insurance 65 86 77 87 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTAL $ 189,778 S 214,192 $ 228,891 $ 256,619 OPERATING XP NS S Conferences & Training 5,826 5,336 6,200 6,500 Dues & Subscriptions 5,478 4,150 3,500 4,000 Mileage 460 1,300 1,300 2,400 Telephone 7,671 7,000 7,000 7,000 Insurance 3,153 3,153 3,153 3,200 Postage & Freight 1,885 3,000 4,300 4,300 Printing & Reproduction 1,136 3,500 1,273 2,000 Advertising 4,453 4,800 1,400 1,400 Rentals/Leasing - - - 36,060 Travel 4,900 3,600 3,600 4,000 City of Allen Page 146 FY 2000 Budget FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT 1,902,323 ACCOUNT 500-000OA17 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 Bu2QET OPERATING XP N E - cont Maps & Photography - 1,500 1,500 1,500 Meetings 2,368 1,900 4,650 5,000 Miscellaneous Oper. Exp. 1,567 - 57 - Office Supplies 2,685 1,500 2,750 3,500 Miscellaneous Supplies 650 - - - Equipment Maintenance 19 150 1,458 1,500 Landscaping 2,804 - - - Unemployment Claims - - 2,000 - Loan Guarantees 1,638 - - - Cost Part.To Infrestructr 70,000 100,000 71,263 100,000 Direct Grants 282,333 300,000 342,040 500,000 Marketing Expenses 46,943 80,000 80,548 80,548 Office Lease Expenses 36,060 36,060 36,060 - Operating Transfer Out 24,000 24,000 24,000 24,000 SUBTOTAL $ 506,029 $ 580,949 $ 598,052 $ 786,908 PROFESSIONAL SERVICES Audit Fees 5,964 5,000 5,000 5,000 Consulting Services 70,444 45,000 40,000 40,000 Professional Services 28,317 27,040 19,325 27,285 Copier Service 1,334 2,270 2,270 2,400 Janitorial Services 1,468 1,455 1,900 2,000 Other Attorney Fees 60 60 SUBTOTAL $ 107,527 $ 80,765 $ 68,555 $ 76,745 SUBTOTAL Equip & Furniture tery & Equipment SUBTOTAL $ TOTAL EXPENSES $ '.walma:irmftax�u31 Equipment der Equipment SUBTOTAL TOTAL CAPITAL 58,327 183,700 1,902,323 33,643 381,066 362,442 91,970 $ 564,766 $ 2,264,765 7,787 5,000 10,000 1 040 5 000 - City of Allen Page 147 FY 2000 Budget 0 • Community Development Corporation Fund CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 Sales Tax 1,498,808 1,759,660 1,798,681 2,108,417 SUBTOTAL $ 1,498,808 $ 1,759,660 $ 1,798,681 $ 2,108,417 Non O ern atina Revenues Interest On Investments 70,515 66,600 97,674 98,590 Miscellaneous 17,117 - - - Operating Transfer In 167,692 - - - Drawdown of Reserve - - 1,022,090 1,575,479 SUBTOTAL $ 255,324 $ 66,600 $ 1,119,764 $ 1,674,069 TOTAL REVENUES $ 1,754,132 $ 1,826,260 $ 2,918,445 $ 3,782,486 1997-98 EXPENDITURES AOTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET Capital Outlay Community Development Corp. 704,159 1,029,300 2,918,445 3,782,486 TOTAL CAPITAL OUTLAY $ 704,159 $ 1,029,300 $ 2,918,445 $ 3,782,486 TOTAL EXPENDITURES $ 704,159 $ 1,029,300 $ 2,918,445 $ 3,782,486 PROJECTED FUND BALANCE 1011/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30100 3,308,171 2,207,007 (3,782,486) $ 1,732,692 City of Allen Page 149 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 No Personnel In This Department Community Development Corp. DIVISIONS Community Development Corp. 504-0000-490 City of Allen Page 150 FY 2000 Budget COMMUNITY DEVELOPMENT DESCRIPTION The Allen Community Development Corporation (CDC) identifies and authorizes projects by the 413 half -cent sales rax. OBJECTIVES Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGET City of Allen Page 151 EY 2000 Budget p DEPAI MUNITY DEVELOPMENT CORP. COMMUNITY OPERATING XP NSES (Dues & Subscriptions - :NDITURE SUMMARY 1997-98 ACTUAL ;SIFICATION nnel Services - - Itions 44,434 sional Services 303 Payment 436,427 31 222,995 DEPARTMENTTOTAL $ 704,159 Board Discretionary Proj iONNEL SUMMARY 1997-98 44,000 ACTUAL TOTAL FULL TIME PARTTIME TOTAL PART-TIME 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL OPERATING XP NSES (Dues & Subscriptions - IPostage & Freight - Printing & Reproduction - Advertising 154 Library Books - Computer Costs - Miscellaneous Oper. Exp. 280 Direct Grants - Board Discretionary Proj - Operating Transfer Out 44,000 SUBTOTAL $ 44,434 Fees - Attorney Fees 303 SUBTOTAL $ 303 Retirement -Principal 125,000 Retirement -Interest 311,427 SUBTOTAL $ 436,427 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET 36,300 554,272 493,346 6,000 5,560 5,500 437,000 440,595 868,000 1998-99 1998-99 1999-2000 J +I t 50 50 50 50 50 50 200 200 200 - 64,278 3,509 - 263,118 121,000 - 10,576 7,037 - 180,000 40,000 - 280,000 5,000 5,000 5,000 1,000 560 500 61000 $ 5,560 $ 5,500 125,000 160,000 225,000 City of Allen Page 152 FY 2000 Budget FUND DEPARTMENT COMMUNITY DEVELOPMENT CORP. COMMUNITY DEVELOPMENT ACCOUNT 504-0000-490 EXPENDITURE DETAIL - cont. 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CAPITAL OUTLAY Land - - 195,000 - Design & Engineering - - 839 - Vehicles - 550,000 178,360 544,140 Street Improvements 194,181 - 337,872 645,000 Park Improvements - - 493,317 1,226,500 Equipment - - 694,531 - Office Equip & Furniture 28,814 - 18,099 - SUBTOTAL $ 222,995 $ 550,000 $ 1,918,018 $ 2,415,640 TOTAL EXPENSES $ 704,159 $ 1,029,300 $ 2,918,445 $ 3,782,486 CAPITAL EXPENDITURES LIST QUANTITY 1999-2000 BUDGET VEHICLES Narcotics Surveillance Vehicle 1 82,500 Heavy Rescue Vehicle 1 371,640 Sewer TV Inspection Truck 1 90,000 SUBTOTAL 3 544,140 STREET IMPROVEMENTS Sidewalks -Collectors 165,000 Widen Allen Heights, Including Landscaping & Bike Lanes 300,000 Median Beautification, Including City Entry Features 180,000 SUBTOTAL 645,000 PARKIMPROVEMENTS Historic Dam Preservation 220,000 Lakeside Clubhouse Renovations and Parking 257,500 Shadow Lakes Redevelopment 209,000 Trails 60,000 Allen Heritage Center 280,000 Civic Plaza Art 200,000 SUBTOTAL 1,226,500 TOTAL CAPITAL $ 2,415,640 City of Allen Page 153 FY 2000 Budget Vehicle I' Replacement Fund r CITY OF ALLEN VEHICLE REPLACEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION 1999-2000 FISCAL YEAR 1997-98 1998-99 1998-99 1999-2000 REVENUES ACTUAL BUDGET AMENDEDUB DGET INTEREST EARNED Interest On Investments 51,709 47,890 53,726 54,263 SUBTOTAL $ 51,709 $ 47,890 $ 53,726 $ 54,263 Auction Revenue 5,916 - SUBTOTAL $ 5,916 $ RESIDUAL EQUITY TRANSFER IN General Fund 332,522 401,630 356,797 529,445 Water &Sewer 25,046 55,117 39,898 82,311 Drainage 15,173 36,771 17,480 26,469 SUBTOTAL $ 372,741 $ 493,516 $ 414,175 $ 638,225 TOTAL REVENUES $ 430,366 $ 541,408 $ 467,901 $ 692,488 1997-98 1998-99 1998-99 1999-2000 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Capital Outlay Vehicle Replacement Fund 46,340 105,780 105,780 405,825 TOTAL CAPITAL OUTLAY $ 46,340 $ 105,780 $ 105,780 $ 405,825 TOTAL EXPENDITURES $ 46,340 $ 105,780 $ 105,780 $ 405,825 PROJECTED FUND BALANCE 1011/99 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/00 2,065,167 692,488 (405,825) $ 2,351,830 City of Allen Page 155 FY 2000 Budget CITY OF ALLEN, TEXAS FY 1999-2000 No Personnel In This Department Vehicle Replacement Fund DIVISIONS Vehicle Replacement 600-0000490 City of Allen Page 156 FY 2000 Budget VEHICLE REPLACEMENT DESCRIPTION The Vehicle Replacement Fund is administered by the Finance Department to collect depreciation allowances on current vehicles so that the City is able to replace them in a timely manner on a cash basis. OBJECTIVES Re-evaluate current vehicle replacement plan to ensure vehicles are in service for appropriate lengths of time. Ensure that funds put into the Vehicle Replacement Fund are adequate to facilitate future replacement of department vehicles. Program Measures 1997-98 1998-99 1998-99 1999-2000 ACTUAL BUDGET AMENDED BUDGE[ City of Allen Page 157 FY 2000 Budget FUND VEHICLE REPLACEMENT DEPARTMENT VEHICLE REPLACEMENT ACCOUNT 600-0000490 EXPENDITURE SUMMARY 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CLASSIFICATION Personnel Services - - - - Operations - - - - Professional Services - - - - Capital 46,340 105,780 105,780 405,825 DEPARTMENTTOTAL § 46,340 $ 105,780 $ 105,780 § 405,825 PERSONNEL SUMMARY 1997-98 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET RILL TIME ACTUAL TOTAL FULL TIME 0 0 0 0 PARTTIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 1997-98 ACTUAL 1998-99 BUDGET 1998-99 AMENDED 1999-2000 BUDGET CAPITAL OUTLAY Vehicles 26,951 41,780 41,780 318,825 Machinery 8 Equipment 19,389 64,000 64,000 87,000 SUBTOTAL $ 46,340 $ 105,780 $ 105,780 $ 405,825 TOTAL EXPENSES $ 46,340 $ 105,780 $ 105,780 $ 405,825 City of Allen Page 158 FY 2000 Budget REPLACEMENT :APITAL EXPENDITURES LIST QUANTITY 1999-2000 )ENERAL FUND: BUDGET ?olive Patrol Vehicles (Crown Victoria) 5 93,334 )arks & Recreation Crew Cab Pick-ups 3 32,918 im 1/2 Ton Pick -Up 1 14,175 Ambulance )ommunily Services/Streets 1 76,542 1 Ton Pick-up 1 17,280 1/2 Ton Pick -Up 1 11,264 Front End Loader 1 52,800 SUBTOTAL GENERAL FUND 13 298,313 N&S FUND: N&S 1 Ton Pick-up 1 17,280 Flat Bed Dump Truck 1 21,060 1/2 Ton Pick -Up 1 11,264 Backhoe 1 34,200 Light -Duty Truck 1 10,165 SUBTOTAL W&S FUND 5 93,969 )RAINAGE FUND: )rainaoe 3/4 ton Pick-up 1 13,543 SUBTOTAL DRAINAGE FUND 1 13,543 'OTAL VEHICLE REPLACEMENT FUND 19 S 405.825 City of Allen Page 159 FY 2000 Budget Five Year Capital Improvement Program CITY OF ALLEN July 19, 1999 Honorable Mayor and Council City of Allen Allen, Texas 75013 Honorable Mayor and City Council: I am pleased to present the 1999-2004 Capital Improvement Program Manual for the City of Allen. This document details the planned projects for the Capital Improvement Program for the next five years, and includes a summary of the projects to be funded each year. This manual further details the process for maintaining records and payments for those projects. It delineates a process where the Department of Community Development will work with Project Managers to assign project numbers and approve payment for each invoice. All invoices, from whatever funding source, will be forwarded to the City Manager for review and final approval. The Capital Improvement Program is presented in a format that distinguishes those projects to be funded through General Obligation Funds from those to be funded through the Water and Sewer Fund. In general, the program includes total expenditures of $52,500,000 of new General Obligation Bonds, $2,635,000 of unissued General Obligation bonds, and $8,009,136 of Water and Sewer Bonds. In general, the program includes the funding of projects in the following categories: General Obligation Fund 1999-2004 Bonds 1994 Bonds Police and Courts $3,600,000 Fire $4,900,000 $1,205,000 Streets $20,500,000 $810,000 Drainage $1,500,000 Parks $22,000,000 $620,000 TOTAL $52,500,000 $2,635,000 Page 161 ONEBUTLERCIRCLE ALLEN, TEXAS 75013 972n27-0100 • FAX 977/727-0165 EMAIL: eoa0ei.dleo.d.w Li Honorable Mayor and City Council July 19, 1999 Water and Sewer Fund Water $5,072,875 Sewer $2,936,261 TOTAL $8,009,136 Highlights of this five-year program include such projects as: Police and Courts Expansion of the existing Police facility to two stories, enclosing the existing atrium; adding a single story wing to the south for a Courts facility. Construction of a municipal complex parking lot Fire Facilities Construction of a Central Station with administrative facility. Construction of Fire Station No. 5 with purchase of a pumper. Additional fire or training facilities. Streets 20 street projects, including traffic signalization; expansion of Bethany Drive east and west; expansion of F.M. 2170, Ahm Drive, Exchange Parkway, Ridgemont; Chaparral and S. H. 5; unallocated matching funds; and funds to replace asphalt pavement, concrete alleys, and cul-de-sacs. Drainage Flood control on Mustang Creek North, and drainage improvements to the area north of Ridgemont and east of S.H. 5, and gabions and structures necessary for drainage control. Parks and Recreation Funds for land acquisition, construction of athletic complex at Malone and Main, and associated road construction of F.M. 2551, Phase 2 of Allen Station Park, Bolin Park Fence, additional funds for the Natatorium, neighborhood park development, trails, and Jupiter field finishout. Page 162 Honorable Mayor and City Council July 19, 1999 Water Five water projects, including areas along Bethany and Alma, purchase of land for a tower at Ridgeview, and purchase of land and construction of a pump station on Rock Ridge Road. Sewer Nine projects are planned including funds for a lift station at F.M. 2551 and Chaparral, litres on Malone, Stacy, Ola, Ridgemom, Watters and Exchange, clay tile replacement, and rehabilitation at Cottonwood Creek. A bond election was held on June 12, 1999, and the voters approved the sale of bonds for the above projects. Bonds are proposed to be sold each year, beginning in 1999, with the last sale in 2003. A maximum of $.038 ad valorem tax increase is anticipated for the duration of the program. It is possible this increase could be considerably less with the anticipated growth. This five-year Capital Improvement Program includes our best effort to allocate available resources toward projects that provide the most benefit for the citizens of Allen. It is the result of over 2000 hours of citizen committee input through the 1999 Capital Improvement Program Committee. A steering committee consisting of eight members, along with over 170 committee members, reviewed and made recommendations regarding the proposed projects to the City Council. The City Council will annually review and approve updates to this plan. Projects may be reprioritized or revised during this process, and each of the bond sales will be adjusted to an even $5,000. Respectfully Submitted, Peter H. Vargas City Manager Page 163 f i m d a o rn o o m M O^ o o n O 0 0 0 o 0 o v 0 ON V N r O N O M N N fA fA N fA kq N NO O m N MO O M 0 N O O N WN O m — N M O O 6 r N O O Q M Q N 9 9 9 9 N O N O M 0 O m ((D O N O n o 0 — M N a a M N o v o a Q o c M_ N N N» N N 0 0 o m o 0 o O O N m O V 0 = o v2 ci roo 0 N V N r d O N M M O Q m m m 6 0 en en w N w N vi 0 0 0 0 0 0 m O o 0 0 0 0 o 0 r N N r rn r NNwwei en N 0 o O O O O O O vi o o vi N_ N INO (Mp N N N N N w 0 o OO o o N N 0 o 0 00 O r (O M O O O O O Cl (O N r O O O O O O N N O 00000 o r (m O <omNNo N o m o M O O N N NN OJ N N N bi M N N N t9 f (9 f9 O O O O O O N p O O O O O O r N M O O O O O O M N O N O O O N N N 0I m u0i (NO � o OMi o N N N f9 f9 f9 fA f9 to f9 to f9 O O R ¢ 0 O Q V N m N N as v K O m W C m ry 9 p U � W W JQC C p N p 0 N m G W O_ N p ; w W Z VN W C r ~ 3 3 w o o L° m o < m m o a o m m i w o m - m d a Demographics • • CITY OF ALLEN DEMOGRAPHICS • 1999-2000 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 20 miles north of Interstate 635 on U.S. 75. Allen is completely surround - ad by incorporated cities. To the north lies the City of McKinney; to the south, the City of • Plano; to the east, the Town of Lucas; and, to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as • an inducement for settlers to come to the frontier. The railroad and telegraph came to • Allen in 1872 and in future years made substantial contributions to the economy of the • City. The town was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century • before was the completion of U.S. 75 through Allen in 1960. Citizens could work at • nearby companies because of the access and convenience of the highway. The • relocation of high technology companies to the North Dallas and Richardson areas in the • 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, • 39,482 in 1998, and is estimated to surpass 85,000 by the year 2010. • City of Allen Growth Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. It is in the midst of the growth emanating from Dallas and its northern suburbs. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U.S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 runs in an east/west direction in the center of the city. S.H. 5, which formerly was the main north/south thor- oughfare, lies roughly parallel to U.S. 75. City of Allen Page 166 FY 2000 Budget CITY OF ALLEN DEMOGRAPHICS 1999.2000 FISCAL YEAR As development expanded outward from Dallas and growth spread northward, the City Council created the Allen Economic Development Corporation (AEDC) to receive and disperse the one-half cent sales tax approved by voters in 1992 for economic development. Since the inception of the AEDC, Allen has made its mark in the development community. The AEDC has recruited over 2.1 million square feet of new manufacturing and office space with an increase of 3,860 new jobs and capital investments of $268,281,000. Major retail ventures including a regional premium mall and proposed power centers significantly increase these numbers. Millennium Technology Park and Enterprise Business Park sport powerhouse companies including Experian, Ball Semiconductor, Ericsson, EDS, Millipore, Micrografx, Peerless Group, Photronics, FSI International, and Dey Laboratories. With the successful completion of the 92 acre Millennium Technology Park and Trammell Crow's Enterprise Business Park under its belt, the AEDC recently unveiled plans for Millennium II Corporate Center, a 55 acre corporate center reserved for multi- level, upscale corporate offices. A growing residential base of corporate executives, engineers and skilled employees is proving that prime office and high -finish space can be sustained in the northern corridor of Dallas. Allen, alone, sports an average household income of $71,000 with most residents having a college education. Assessed Property Valuations (In Millions) 2,500 2,000 1,500 ■a■ 1,000 500 1992 1993 1994 1995 1996 1997 1998 1999 In 1998 Allen was selected by "Outlook Magazine" as one of the top 10 Texas Star Cities based on its pro-business climate and its ability to promote growth, while making the community a good place to live. Allen also earned statewide recognition with the Community Economic Development Award Citation from the Texas Economic Development Council. City of Allen Page 167 FY 2000 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 1999-2000 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population estimate (1999) Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Temporary Public education Number of colleges Number of public schools Number of private schools City of Allen July 1, 1953 Council/Manager 27.1059 square miles 170.29 center line miles 42,996 4 60 + 12 reserve fire fighters 1879 1 63 North Texas Municipal Water District 11,698 N/A 194.32 linear miles 165.18 linear miles 56.19 linear miles 3828 31 438.4 acres 247 33 61 0 8 elementary, 2 middle schools, 1 high school 0 Page 168 FY 2000 Budget Glossary is r City of Allen Page 170 FY 2000 Budget Glossary Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to Incur obligations against and to make expenditures of governmental resources. Speck appropriations are usually made at the fund level and are granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal Ordinance authority for officials to obligate and expend resources. Assessed Valuation A value that Is established for real or personal property for use as a basis for levying property, taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bands are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" Is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen Page 170 FY 2000 Budget Glossa Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. City of Allen Page 171 FY 2000 Budget is r City of Allen Page 172 FY 2000 Budget Glossary Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency ERF Equipment Replacement Fund Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Allen has specified October 1 to September 30 as its fiscal year. FLSA Fair tabor Standards Act Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called "rking capita/ in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIS Geographic Information System GO Debt General Obligation Debt Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. City of Allen Page 172 FY 2000 Budget Glossary Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) Inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar Items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. NCTCOG North Central Texas Council of Governments NTMWD North Texas Municipal Water District Note A certificate pledging payment, Issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. Property/ Liability Loss Monies contributed by several operating funds and set aside to finance Fund significant unforeseen losses, which are uninsured. A form of self-insurance. QIP Quality Improvement Process Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. Reserve An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and Interest should the Water & Sewer Debt Service Fund fall short of required amounts. Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. City of Allen Page 173 FY 2000 Budget City of Allen Page 174 FY 2000 Budget Glossary Rolling Stock Those capital items such as motor vehicles, heavy equipment, and other apparatus which is maintained by the Equipment Services department. ROW Right-of-way Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission W & S Water & Sewer City of Allen Page 174 FY 2000 Budget