Min - City Council - 1983 - 01/06 - RegularALLEN CITY COUNCIL
REGULAR SESSION
January 6, 1983
Present;
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
H. R. Daugherty
Don Rodenbaugh
Ward Paxton
Dennis Offutt
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:35 p.m. on Thursday, January 6,
1983, at Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA
MOTION: Upon a motion by Mayor Pro Tem Farmer and seconded
by Councilman Offutt, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of December 16, 1982 Minutes - Regular Session
B. Approval of two (2) Change Work Orders pertaining to
the construction of the Service Center/City Hall Annex
project, Contract No. FS 8023.2, as follows:
1. Change Work Order consisting of providing a
large water tap to the waterline that serves
both the city's building and the AISD building
to allow for the additional flow necessary for
the sprinkler system, in the amount of $3,985.00.
2. Change Work Order consisting of installing an
underground electrical service to a pad mounted
transformer, in the amount of $4,234.00 ($2,929.00
to Texas Power & Light Co., $1,305.00 to Waller -
Spears, Inc.).
C. Authorization to City Staff to pay bills associated
with the 1979-1982 Capital Improvements Program
as follows:
The motion carried.
End of Consent Agenda
1. Hooper Engineering Laboratories, Inc.
$ 585.63
Contract No. FS 8023.2 - Con-
struction of the Service Center/
City Hall Annex - Construction
Materials Testing
2. Fisher & Spillman Architects, Inc.
$2,102.75
Contract No. FS 8023.2 - Con-
struction of the Service Center/
City Hall Annex - Services rendered
from 5/15/82 - 9/30/82
3. Ronald E. Fix & Associates
$21,671.65
Contract No. 821004 - Con-
struction of Park Place Drive
Engineering for Preliminary Work
and specifications
The motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
January 6, 1983 Page 2
Public Hearing: Site Plan Approval
Allen National Bank
1.5 acres - PD -SC No 4
and
Ordinance No. 424-1-83: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Planned Development Zoning
Ordinance No. 369-10-81 to Include the
Attachment of Exhibit "C" as the Approved
Site Plan for Development of a One and
One -Half (1.5) Acre Tract of Land Out
of the Rufus Sewell Survey, Abstract No.
875, Located at the Northeast Corner of
Ridgemont and State Highway 5, Presently
Delineated on the Official Zoning Map
as a Portion of PD -SC No. 4; Providing
for a Penalty; Providing for an Effective
Date; and Providing for Publication of
the Caption.
(Agenda Item III)
Mayor Pierson advised that he would abstain from consideration
of this item and left his place on the Council do to a conflict of
interest, and turned the meeting over to Mayor Pro Tem Farmer.
Mayor Pro Tem Farmer read the request into the record as follows:
"Public Hearing on a request for site plan approval for Allen
National Bank and consider related ordinance.'-
Bill
rdinance."
Bill Petty, Director of Community Development, spoke before
the Council on this request. Mr. Petty presented the site plan
of the Allen National Bank, located at the northeast corner of
Ridgemont Drive and State Highway 5. The site plan showed the
location of the existing building, the proposed additions to
both sides for additional office space, the parking area, the
drive-in windows, and the ingress/egress from State Highway 5.
Mr. Petty advised that the additions were approximately
1,445 square feet of new office space, and that some of the
present parking spaces will be relocated on an approximately
10' extension to the south of the present parking lot. The
site plan met all of the requirements of the codes and pertinent
ordinances.
Mayor Pro Tem Farmer opened the public hearing. No one
appeared to speak either for or against the request. The public
hearing was closed by Mayor Pro Tem Farmer.
Mayor Pro Tem Farmer advised that the Planning and Zoning
Commission, at their meeting of November 23, 1982, had recom-
mended approval of the site plan as presented.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Daugherty, the Council voted 6 - 0 (with
Mayor Pierson abstaining) to approve the site plan request
for the Allen National Bank as presented, and in accordance
with the recommendations of the Planning and Zoning Com-
mission, as stated. The motion carried.
City Secretary Marty Hendrix read the proposed ordinance caption
into the record as shown above.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman McClure, the Council voted 6 - 0 (with Mayor
Pierson abstaining) to adopt Ordinance No. 424-1-83,
which attaches the approved site plan for the Allen
National Bank to Planned Development - Shopping Center No. 4.
The motion carried.
ti
ALLEN CITY COUNCIL
January 6, 1983
Page 3
Mayor Pierson returned to his place on the Council and Mayor
Pro Tem Farmer turned the meeting back over to him.
Public Hearing: Site Plan Amendment
First National Bank
2 acres - PD No. 3
and
v Ordinance No. 425-1-83: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Planned Development
Zoning Ordinance No. 368-10-81 to
Include the Attachment of Exhibit "B"
as the Approved Site Plan for Develop-
ment of a Two (2) Acre Tract of Land
Out of the William Perrin Survey,
Abstract No. 708, Located North of
Bethany Drive and West of State
Highway 5, Presently Delineated on
the Official Zoning Map as a Portion
of PD No. 3; Providing for a Penalty;
Providing for an Effective Date; and
Providing for Publication of the Caption. (Agenda Item IV)
Mayor Pro Tem Farmer and Councilman Paxton abstained from
consideration of this item due to a conflict of interest.
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for site plan amendment for
the First National Bank of Allen and consider related
ordinance."
Bill Petty, Director of Community Development, spoke before
the Council on this request for site plan amendment approval for
the First National Bank of Allen, located north of Bethany Road
and west of State Highway 5. The site plan showed the existing
building, the proposed addition, parking lot area, future building
site and parking sites, and ingress and egress from State Highway 5.
Mr. Petty advised that the bank's request was for an addition
of 12' x 52' to be added on to the rear of the existing building.
Mr. Petty advised that the site plan amendment met all of the
requirements of the codes and pertinent ordinances.
Mayor Pierson opened the public hearing. No one appeared to
speak either for or against the request. The public hearing was
closed by Mayor Pierson.
Mayor Pierson advised that the Planning and Zoning Commission,
at their meeting of December 9, 1982, had recommended approval
of the site plan amendment for the First National Bank as presented.
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Councilman Offutt, the Council voted 5 - 0 (with Mayor
Pro Tem Farmer and Councilman Paxton abstaining) to approve
the site plan amendment as presented, and in accordance
with the recommendations of the Planning and Zoning Com-
mission, as stated. The motion carried.
City Secretary Marty Hendrix read the proposed ordinance into
the record as shown above.
MOTION: Upon a motion made by Councilman Daugherty and seconded by
Councilman McClure, the Council voted 5 - 0 (with Mayor Pro
Tem Farmer and Councilman Paxton abstaining) to adopt
Ordinance No. 425-1-83, which attaches the approved site
plan amendment for the First National Bank of Allen to
Planned Development No. 3. The motion carried.
ALLEN CITY COUNCIL
January 6, 1983 Page 4
Approval of Plans and Specifications
and Authorization to Receive Bids for
Construction of Park Place East (Agenda Item V)
Ron Fix, City Engineer, presented an aerial map showing the
location of Park Place Drive and the color -coded sections of the
road representing the west portion currently being bid for con-
struction, the center portion already constructed, and the east
portion to be reviewed for construction.
Mr. Fix advised that the plans and specifications for con-
struction of the east portion of Park Place had been divided
into three construction phases, those being the 21 foot section
from the existing road to Allen Heights Drive, a 37 foot section
from the existing road to the end of the Cambridge property, and
a 37 foot section from the Cambridge property to Allen Heights Drive.
The phases had been designed due to the economics of this project,
i.e., obtaining the necessary right-of-way for the 37 foot street,
owner participation, street construction funds availability, etc.
Mr. Fix advised that if this is approved, timing is such that
this construction bid can be made an addendum to the bid presently be-
ing advertised for the west portion of Park Place.
The Council discussed with the City Engineer and City Staff
how these phases would be bid, estimated timeframe for construction,
further clarification of the three phases on the east portion of
Park Place, what portion of the construction on Park Place would
take place first, when the Ford Middle School expects to open,
and the status of street repairs on Jupiter Road and Allen Heights
by the county.
MOTION: Upon a motion made by Councilman McClure and seconded by
Councilman Offutt, the Council voted 7 - 0 to approve
the plans and specifications and authorize the receipt
of bids for construction of Park Place East. The motion
carried.
Construction Progress Update -
Service Center/City Hall Annex (Agenda Item VI -A)
Ernie Hoback, Water & Sewer Superintendent, brought the Council
up-to-date on the construction of the Service Center/City Hall Annex
building, located west of Butler Drive at Butler Circle, and the
work being done by the contractor, Waller -Spears.
Mr. Hoback advised that the building is 75% complete, with
most of the interior: work to be completed, and also advised of
some of the delays experienced in the construction process.
This item was received as a matter of information. There was
no action taken on this item.
Approval of Budget for Interior
Work - Service Center/City Hall Annex (Agenda Item VI -B)
Ernie Hoback, Water & Sewer Superintendent, presented to the
Council a floor plan of the Service Center/City Hall Annex building,
along with samples of the interior/exterior paint colors, floor tile,
carpet, countertops, and base boards. Using the floor plan, Mr. Hoback
showed the areas to be carpeted, tiled, and the location of the
accent walls thoroughout the building.
Mr. Hoback then reviewed the open areas in the facility and
advised of the use and placement of modular furniture and wall units
in those areas and presented the proposed budget as follows:
ALLEN CITY COUNCIL
January 6, 1983 Page 5
Approval of Budget for Interior
Work - Service Center/City Hall Annex (cont'd) (Agenda Item vI-B)
REVENUES
Bond Funds $35,000
v
Operating Budget Funds 3,200
TOTAL FUNDS AVAILABLE $38,200
EXPENDITURES
Telephone System $10,000
Interior Office Units 19,000
Interior and Exterior Graphics 2,000
Council Chambers & Conference
Room Furniture 3,200
Consulting Assistance (by the hour) 1,800
Contingencies 2,200
TOTAL EXPENDITURES $38,200
Council discussed with city staff the figure proposed for
consulting assistance in the amount of $1,800 and the need for
this service and limiting the expenditure of that money as much
as possible. Council also discussed the location of the copy
room in relation to the computer room.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman McClure, the Council voted 7 - 0 to approve
the budget just pertaining to the interior furnishing
of the building in the amount of $28,200. The motion
carried.
Approval of Specifications and
Authorization to Receive Bids
on Phone System - Service Center/
City Hall Annex (Agenda Item VI -C)
Bob Acker, Fire Marshal, presented the criteria developed by
city staff for a new phone system for the new Service Center/City
Hall Annex building and advised of the costs involved in moving
the existing system.
Mr. Acker presented some of the specifications and advised
that the bidding schedule was:
January 17th - Bid Conference
January 28th - Bids received
February 3rd - perhaps award contract
Council discussed with city staff the maintenance and service
of a phone system and how these important areas can be measured
in an award of a bid, the expansion of the proposed system and
timeframe considered in such, features to be bid, and placing
emphasis on the amount of downtime and getting the service back up
again.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to approve
the specifications and authorize the receipt of bids for
a phone system for the Service Center/City Hall Annex.
The motion carried.
ALLEN CITY COUNCIL
January 6, 1983 Page 6
Mayor Pierson recessed the regular session of the Allen City
Council at 8:43 p.m. The meeting reconvened at 8:55 p.m.
Approval of the Appointment of
the Parks & Recreation Director (Agenda Item VII)
City Manager Jon McCarty advised that Mark Thornton had been
selected as Parks and Recreation Director for the City of Allen,
and provided information on his background, education and work
experience.
Mr. McCarty introduced Mark Thornton to the City Council and
advised that the Parks and Recreation Board had recommended con-
firmation of Mr. Thornton's appointment.
The Council briefly discussed with Mr. Thornton his work
experience in municipal government.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Daugherty, the Council voted 7 - 0 to
approve the appointment of Mark Thornton as the Parks
and Recreation Director. The motion carried.
Review of the Collin County
Roads and Highways Proposal (Agenda Item VIII)
City Manager Jon McCarty advised the Council of the final
report prepared by the Roads and Highways Subcommittee of Collin
County Progress and Evaluation Committee. The purpose of the
report is to form a basis for a proposed bond program to be
offered to voters in the Spring of 1983. The city had provided
a list of road and highway projects to be considered by the com-
mittee.
Mr. McCarty presented a map of Collin County which showed
all roads and highways in the county, with emphasis on the three
major arterials, those being U. S. 75, S. H. 121 and 289.
Mr. McCarty highlighted the recommendations of the subcommittee
and provided a comparison list of the city's requested projects
with those proposed by the subcommittee.
Mr. McCarty advised of the cost participation proposed for
road construction and the problems associated with who would
provide the upfront costs, whether it be the county, city, or
developer participation.
Using a color -coded road map, Mr. McCarty reviewed with the
Council the streets to be improved in the City of Allen according
to the recommendations of the subcommittee.
In this review, Mayor Pierson advised that he would like to
appoint a citizens' committee to study and evaluate the routing
of 2170 through the center of town and make a recommendation to
the Council on their findings. By consensus, the Council agreed.
The Council discussed various aspects of the proposed projects
and the report of the subcommittee and repair to the bridge located
on Bethany Road, west of U. S. 75.
City Manager McCarty advised that this item was brought forth
as a matter of information and at the next regular Council meeting,
the city staff would prepare a recommendation for the Council's
consideration in reporting back to the Collin County Commissioners'
Court.
ALLEN CITY COUNCIL
January 6, 1983 Page 7
Tax Report - December, 1982 (Agenda Item IX -A)
Walter Curtis, Tax Assessor/Collector, presented to and spoke
before the Council on the Schedule of Taxes Receivable as of
December 31, 1982.
The Council briefly discussed the increase in tax collections
during December.
to
This item was received as a matter of information. There was
no action taken on this item.
Proposed Development of Outlet
Shopping Mall at S.H. 121 and
U. S. 75 (Agenda Item IX -B)
Mayor Pierson advised of a recent meeting between developers of
an outlet shopping mall and city staff. This proposed development
would be located at the southwest corner of S.H. 121 and U. S. 75.
City Manager McCarty advised that he had received some additional
materials from the developers and passed around photographs of the
malls these developers had constructed in other parts of the country.
He further advised that this proposed outlet shopping mall was in
the very Preliminary development stages at this time.
This item was received as a matter of information. There was
no action taken on this item.
General Discussion
R. J. Parr, 914 Wandering Way, spoke before the Council on
the lack of adequate garbage collection service in the city, the
need for a city Health Department to regulate the kitchens in the
eating establishments in the city, regulations for the parking of
recreational vehicles on the residential streets in the city,
repair garages operating in a residential area, the need to provide
street repair to Wandering Way, and the good work done by the
Police Department and the Water Department.
Mayor Pro Tem Farmer advised the Council of the upcoming
Collin County Public Officials meeting to be held on January 13th
and the Annual Banquet to be held on February 11th and he encouraged
the Council Members to attend both meetings.
Adjournment
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council at
9:44 p.m. The motion carried.
These minutes approved on the /n20th day of January 1983.
M. B. Pierson, MAYOR
Marty Hendrix, CaTY SECRETARY