Min - City Council - 1983 - 03/17 - RegularALLEN CITY COUNCIL
REGULAR SESSION
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Present:
Mickey Pierson, Mayor
Joe Farmer, Mayor Pro Tem
Jim McClure
H. R. Daugherty
Don Rodenbaugh
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:31 p.m, on Thursday, March 17,
1983, at Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt all items on the Consent Agenda as
recommended and as follows:
A. Approval of March 3, 1983 Minutes - Regular Session
B. Authorization to city staff to pay bills associated
with the 1979 - 1982 Capital Improvements Program
as follows:
1. Waller - Spears, Inc. $ 34,453.95
Contract No. FS 8023 - Con-
struction of Service Center/
City Hall Annex - Payment No. 10
2. J. A. Cissel Co., Inc. $ 1,305.02
Hillside Ball Fields Improve-
ments - Netting and Installation
Equipment
3. Joe Barton King, AIA $ 470.00
Hillside Ball Fields Improve-
ments - Preliminary Planning for
backstop and netting for period
February 1 - 28, 1983
4. Don A. Tipton, Inc. $ 1,079.00
Ford Park Project - Engineering
Services for Survey Plat of 3
Tracts and Blueprints
C. Set Public Hearing Date for April 7, 1983 on Zoning
Change Request from R-2 Residential to Planned
Development (to include multi -family, shopping center,
and office uses), located east of State Highway 5 and
adjacent to and south of First United Methodist Church.
The motion carried.
End of Consent
ALLEN CITY COUNCIL
March 17, 1983
Page 2
Public Hearing: Request for Zoning Change
Agricultural Open Space to
Planned Development for
Multi -family Units (Agenda Item III)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for zoning change from Agri-
cultural Open Space (AO) to Planned Development (PD) for
Multi -family Units."
Dr. Joel Goldsteen, with Joel Goldsteen Urban Planners, Inc.,
appeared before the Council on this request and advised that due
to recent developments, he would request that this item be with-
drawn from consideration at this time.
The City Council briefly discussed with Dr. Goldsteen the
reasoning behind the request to withdraw.
At the Council's request, Bill Petty, Director of Community
Development, advised that with Dr. Goldsteen's request to with-
draw this item would result in nullifying this item and he would
have to start his request completely over.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Rodenbaugh, the Council voted 7 - 0 to
accept the request for withdrawal of this zoning change
request at this time. The motion carried.
Mayor Pierson advised that due to the action taken, the need
for a public hearing was also nullified.
Request to Appear from Representatives
of the Collin County Limousine Service
to Discuss Operation of that Business
in the City of Allen (Agenda Item IV)
Mr. Joseph Lanoue, owner of the Collin County Limousine
Service, spoke before the City Council on his request to operate
his limousine service within the City of Allen. Mr. Lanoue
advised the Council that at the present time they would be
starting the business with one limousine and utilizing an
answering service to schedule requests for their service.
They would be looking for a location to place their business
which would probably be in an industrial area. Mr. Lanoue
advised that he had obtained insurance and presented a copy
of a letter advising of that fact for the city's retention.
The Council discussed this proposed business with Mr. Lanoue
as well as the time frame for implementation of it.
City Manager Jon McCarty advised the Council that the city
can by ordinance license and regulate this type of business.
In further discussion, it was the consensus of the City
Council that the city staff research this type of request and
review it with the city attorney and try to provide information
back to the City Council at their next regular Council meeting
to be held on April 7, 1983.
Accept Resignation of an Alternate
Member of the Zoning Board of
Adjustment and Consideration of an
Appointment of a Replacement (Agenda Item V)
Mayor Pierson read the resignation letter submitted by
Rex Womack for resignation as Alternate No. 2 on the Zoning
Board of Adjustment in order that he can run for City Council.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Offutt, the Council voted 7 - 0 to accept
the resignation of Rex Womack from the Zoning Board of
Adjustment as Alternate No. 2. The motion carried. ,
ALLEN CITY COUNCIL
March 17, 1983
Page 3
Accept Resignation of an Alternate
Member of the Zoning Board of
Adjustment and Consideration of an
Appointment of a Replacement (cont'd) (Agenda Item V)
The City Council briefly discussed consideration of an
appointment to fill the vacancy of Alternate No. 2 and the
need to implement the appointment procedure.
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the City Council voted 7 - 0
to table consideration of an appointment to Alternate
No. 2 on the Zoning Board of Adjustment until the next
regular meeting of the City Council, being April 7, 1983.
The motion carried.
Issuance of Ballots for the
April 2, 1983 City Council
Election (Agenda Item VI)
City Secretary Marty Hendrix advised the Council that in
accordance with the requirements of the Texas Election Law,
Article 6.09(a) and (b), the issuance of the ballots for the
April 2, 1983 City Council Election is to be entered of record
by the city clerk in the minutes of the City Council.
Mrs. Hendrix advised that the ballots were to be issued
as follows:
Polling Place Serial Numbers
Absentee - City Hall 001 - 100
Regular - Rountree 101 - 2000
Elementary School
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Councilman offutt, the Council voted 7 - 0 to approve
the issuance of the ballots for the City Council to be
held on Saturday, April 2, 1983 as recommended by the
City Secretary. The motion carried.
Award of Contract for Replacement
Vehicle for Water & Sewer Department (Agenda Item VII)
Ernie Hoback, Director of Public Works, spoke before the City
Council on the receipt of bids for a small pick-up truck for the
Water and Sewer Department.
Mr. Hoback advised that the city staff's recommendation was
to award the bid to Henry Butts Isuzu in the amount of $5,579.00
for an Isuzu G-04 gas pick-up.
The Council discussed with Mr. Hoback the bid submitted by
Town North Porsche -Mazda and the maintenance of this vehicle and
the availability of the service dealer.
MOTION: Upon a motion made by Councilman Daugherty and seconded
by Councilman McClure, the Council voted 7 - 0 to award
the contract to Henry Butts Isuzu in the amount of $5,579.00
for an Isuzu G-04 gas pick-up, in accordance with the city
staff's recommendation. The motion carried.
ALLEN CITY COUNCIL
March 17, 1983
Page 4
Review of the Findings of the
Insurance "Key Rate" Inspection (Agenda Item VIII)
Bob Acker, Fire Marshal, spoke before the Council on the
recent "key rate" inspection conducted by the State Board of
Insurance in the City of Allen on February 8, 1983.
Mr. Acker reviewed the findings of the inspection and
advised of the areas that still need improvement.
Mr. Acker provided the Council with an analysis of the
"key rate" and reviewed the percentages for credits and the
cents and how the "key rate" is arrived at from those items.
The Council discussed with Mr. Acker how the lower "key
rate" would effect insurance rates for the homeowner, areas
that needed improvement and how those could be accomplished.
This item was received as a matter of information. There
was no action taken on this item.
Report on Cost of Service for
Proposed Outlet Mall Development (Agenda Item IX)
City Manager McCarty advised the City Council that with
the recent annexation of land and approval of the site plan
for the manufacturers' outlet mall development, the city staff
had completed a study of the costs of service to this facility
by the city. The various department heads would make their
presentations.
Linda Midtling, Finance Director, presented materials to
the Council regarding sales tax information, criteria used
in calculating costs pertaining to this mall development by the
departments, various departmental expenses for a three year
period, mall costs compared to present budget and projections
of sales required to cover these costs and a list of new equip-
ment and personnel.
Ms. Midtling reviewed all of the above factors with the
City Council and the Council discussed the costs of development
of this retail facility as compared to an industrial facility,
time table for construction of the utilities to serve this site,
cash flow projections for repayment of utility costs, and turn
over in this type of retail facility.
Mayor Pierson advised of his visit to a similar mall in
Orlando, Florida.
Mayor Pierson recessed the regular session of the Allen
City Council at 9:09 p.m. The meeting reconvened at 9:22 p.m.
Bill Petty, Director of Community Development, presented
his determination of the costs of service to the mall development
for his department and the need for additional personnel. Mr.
Petty advised of the increase in construction for the city in
commercial development as well as residential dwellings.
Richard Carroll, Chief of Police, spoke before the Council
on the services to be provided by the Police Department to that
site and the anticipated costs for such and the need for additional
equipment.
Bob Acker, Fire Marshal, presented the projected activity
increases for the Fire Prevention Department for this mall deve-
lopment and handed out a chart showing the needs for inspections,
certificates of occupancy inspections, construction inspections,
plan reviews and complaint investigations, the personnel impact
and the total personnel requirements.
The Council discussed how the fire inspections differ from
the building code inspections and if they could be combined,
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ALLEN CITY COUNCIL
March 17, 1983
Page 5
Report on Cost of Service for
Proposed Outlet Mall Development (cont'd) (Agenda Item IX)
the need for additional code enforcement inspector to handle the
increase in commercial and residential building in the city, and this
type of development costs compared to an industrial development
costs.
Due to the absence of the Fire Chief, Bob Acker presented
the proposed services to be provided by the Fire Department and
the additional personnel and equipment to service this development.
There was considerable discussion on the request for a 1500
GPM Pumper just to serve this development and what other alternatives
could be substituted and what some of the industrial developments
in the city have done to provide adequate water and pressure to
fight a fire at their facilities.
This item was received as a matter of information. There
was no action taken on this item.
Police Report (Agenda Item X -A)
Police Chief Richard Carroll presented to and spoke before
the Council on the Consolidated Summary of Activities of the
Allen Police Department for the month ending February 1983.
This item was received as a matter of information. There
was no action taken on this item.
Update on Merit Evaluations (Agenda Item X -B)
City Manager Jon McCarty advised the Council that the City
Staff was currently working on the merit evaluations for city
employees and a report would be forthcoming at the next regular
City Council meeting.
Mr. McCarty also reminded the Council that they would also
be conducting the merit evaluations for the Council -appointed
employees.
This item was received as a matter of information. There
was no action taken on this item.
Update on the Main Street
Study Committee (Agenda Item X-C)
City Manager Jon McCarty advised the City Council that the
Main Street Study Committee had held its first meeting and had
elected the officers as follows:
Mike Williams, Chairman
Ed Lynge, Vice Chairman
Emerson Porter, Secretary
City Manager McCarty advised that they had discussed their
purpose and the direction to be taken by the committee, and that
the committee was to provide a firm recommendation to the City
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Council on the routing of Main Street through the City of Allen.
Mr. McCarty advised that the time frame for making a recommendation
was to be six months.
Mr. McCarty also related that the committee recognized the
fact that due to some definite technical areas of street con-
struction there would perhaps be a need for some assistance from
a traffic consultant during their work and the committee may come
before the Council with that request.
This item was received as a matter of information. There was
no action taken on this item.
ALLEN CITY COUNCIL
March 17, 1983
Traffic Routing to
Ford Middle School
Page 6
(Agenda Item X -D)
City Manager Jon McCarty advised the Council that Ford
Middle School was due to open on April 1st. Since there is
a lack of road improvements to the school at this time, the
children would be riding to school on school buses until the
end of this school year. The city had been working with the
school district to establish bus routes to the school.
The Council discussed briefly the use of the school for
the summer months and theprogress of construction of Park
Place Drive.
Also, at this time, the Council requested an update on
the progress of repairs to Allen Heights Drive and Jupiter
Road. Bill Petty, Director of Community Development, advised
of the work on Allen Heights and Jupiter Road, the phases of
construction and repair and the time frame for the seal coating
to be done on these streets.
Mayor Pro Tem Farmer brought up the serious situation
existing on the road at the creek crossing on Allen Heights
Drive, south of the existing city limits.
Adjournment:
MOTION: Upon a motion made by Mayor Pro Tem Farmer, and
seconded by Councilman McClure, the Council voted
7 - 0 to adjourn the regular session of the Allen
City Council at 10:25 p.m. The motion carried.
These minutes approved on the 7th day of April
1983.
I
. B. Pierson, MAYOR
Mcg -w-
Marty Hendrix, ITY SECRETARY